FBL1N

Work Instruction

Display Vendor Line Items (FBL1N)

Purpose

Use this procedure to display vendor invoices, payments, and/or credit memo line items.

Trigger

Perform this procedure when you need to view information regarding vendor line items; open documents,
cleared documents, or any other line item information.

Prerequisites

Vendor documents must exist.

Menu Path

Use the following menu path to begin this transaction:

N/A

Transaction Code

FBL1N

Helpful Hints

 R/O/C column in tables represents Required, Optional, or Conditional entry.

 Use the Dynamic selections button to limit search by business area, status, etc.
 To view check information: After selecting a document, go to Environment Check
information .

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 FBL1N
Work Instruction

Display Vendor Line Items (FBL1N)

Procedure
1. Start the transaction using the menu path or transaction code. The Vendor Line Item Display screen
displays.

Vendor Line Item Display

2. As required, complete/review the following fields:

Field R/O/C Description
Vendor account R
Account assigned to each vendor. Invoices from the vendor
and payments to the vendor are recorded in this account.
Each accounts payable account is a sub-ledger account
that rolls up to a general ledger reconciliation account.
Example:
100021

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 FBL1N
Work Instruction

Display Vendor Line Items (FBL1N)

Vendor Line Item Display

3. Perform one of the following:

Line Item Section

If Then
You Select
want to the
display Open
a list of items r
all open adio
items... button.
You Select
want to the Cle

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 FBL1N
Work Instruction

Display Vendor Line Items (FBL1N)

display ared
a list of items r
all adio
Cleared button
items...
You Select
want to the All
display items r
a list of adio
all open button.
and
cleared
items...

Type
Section

If Then
You want Check the
the list to Normal
display th items
e all check box.
Normal
items…
You want
the list to
Check the
display ite
Special
ms related
G/L
to
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advances
ns check
or
box.
retainage
 FBL1N
Work Instruction

Display Vendor Line Items (FBL1N)

but not
approved
…
You want
to display
A/R items Check the
if the Customer
vendor is items
also a check box.
customer
…

4. Select the All items radio button .

5. Click the Execute button . The Vendor Line Item Display screen displays.

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 FBL1N
Work Instruction

Display Vendor Line Items (FBL1N)

Vendor Line Item Display

6. Click Settings from the main menu.

7. Select Legend on/off .

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Work Instruction

Display Vendor Line Items (FBL1N)

Vendor Line Item Display

8. Select Icons .

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Work Instruction

Display Vendor Line Items (FBL1N)

Vendor Line Item Display

9. Click Settings Legend on/off Icons .

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Work Instruction

Display Vendor Line Items (FBL1N)

Vendor Line Item Display

10. Click the desired DocumentNo .

11. Click the Display Check Information button .

12. Select the desired line item's check box .

13. Click the Display Document button to view the line item detail. The Display Document: Data
Entry View screen displays.

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Work Instruction

Display Vendor Line Items (FBL1N)

Display Document: Line Item XXXX

14. Click the Call Up Document Overview button to view document line items. The Display
Document: Data Entry View screen displays.

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Work Instruction

Display Vendor Line Items (FBL1N)

Display Document: Data Entry View

15. Click the Display Document Header button to view the document header details. The
Document Header: COP1 Company Code dialog box displays.

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Work Instruction

Display Vendor Line Items (FBL1N)

Document Header: COP1 Company Code

16. Click the Continue/Confirm button . The Display Document: Data Entry View screen displays.
Review the header details to ensure this is the correct document.

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Work Instruction

Display Vendor Line Items (FBL1N)

Display Document: Data Entry View

17. Click any field on the line item to view the details.
18. Click the Details button to see additional information for the line item. The Details dialog box
displays.

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Work Instruction

Display Vendor Line Items (FBL1N)

Details

19. Click the Close window button . The Display Document: Data Entry View screen displays.

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Work Instruction

Display Vendor Line Items (FBL1N)

Display Document: Data Entry View

20. You have completed this transaction.

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Work Instruction

Display Vendor Line Items (FBL1N)

Result

You have displayed details about a credit memo line item.

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