Estimating
Drug
Requirements
A Practical ManualESTIMATING DRUG
REQUIREMENTS:
A PRACTICAL MANUAL
ACTION PROGRAMME ON ESSENTIAL DRUGS,
WORLD HEALTH ORGANIZATION GENEVA
First Edition, 1988
Reprinted, 1990, 1991‘This document is not a formal publication of the World Health Organization (WHO)
and all rights are reserved by the Organization. The document may, however, be freely
reviewed, abstracted, reproduced or translated, in part or in whole, but not for sale or
use in conjunction with commercial purposes.
It is expected that this manual will need to be modified in different countries o
‘communities in order to meet the needs of its users. WHO welcomes comments on the
‘manual and information on experience in its use or adaptation: these should be ad-
dressed to:
Programme Manager
‘Action Programme on Essential Drugs and Vaccines
World Health Organisation
1211 Geneva 27, Switzerland.PREFACE
‘This manual was written by Mr Adrian Griffiths, Director of Research of the Health
Management Insitute (HMI, Geneva, under a contractual service agreement between HMI
and the World Health Organization Action Programme on Essential Drags and Vaccines
(ar).
‘The content of the manual was developed by an informal working group which met five
times during 1984-1987, and in work done between meetings, including field tests in sever-
al countries. The members of the working group were:
Consultants
Mr Adrian Griffiths, Director of Research, Health Management Institute, Genova,
Dr Hans Hogerzeil, Associate Professional Officer, World Health Organization, Eastern
‘Mediterranean Regional Office.*
Dr Jonathan Quick, Director of Drug Management Programmes, Management Sciences
for Health, Boston, USA.
Dr Godfrey Walker, Senior Lecturer, London School of Hygiene and Tropical Medicine,
UK
Dr James Wolff, Project Officer, Management Sciences for Health, Boston, USA.
WHO Secretariat
Mrs Margaretha Helling-Borda, Senior Scientist, Action Programme on Essential
Drugs and Vaccines, WHO, Geneva,
Mrs Ramona Lunt, Scientist, Action Programme on Essential Drugs and Vaccines,
WHO, Geneva,
Mr Ed Dowd, Chief, Epidemiological and Statistical Methodology, WHO, Geneva.***
The valuable advice of staff working in relevant technical programmes of WHO has been
incorporated into Module 5 which includes illustrative standard drug treatment schedules for
Quantification of drug requirements based on average doses.
‘The preparation of the manual was financed by grants from the Directorate of Development
Cooperation and Humanitarian Aid, Switzerland, the Swedish International Development
Authority/Swedish Agency for Research Cooperation with Developing Countries (SIDA/
SAREC), and from Interpharma, the association of the Swiss pharmaceutical companies
Ciba-Geigy, Hoffmann-La Roche, and Sando
[Now Technica Otficer, Action Programme on Essential Drogs and Vaccines, WHO, Geneva
Now MTABLE OF CONTENTS
PREFACE
PART |: INTRODUCTION
MODULE 1: Objectives and use of the manual
MODULE 2: _ Assessing the need for better quantification
MODULE 3: Preparing an action plan
MODULE4: — Drawing up and reviewing essential drug lists
by type of facility
PART II: THE MORBIDITY METHOD
MODULES: — Data requirements: standard drug treatment
schedules for quantifiying requirements,
based on average doses
MODULE6: — Data requirements: morbidity data
MODULE7: The patient morbidity/standard treatment
method: calculation procedures
PART Ill: THE CONSUMPTION METHOD
MODULE8: The adjusted consumption method: calculation
procedures
ANNEXES
ll
24
3.1
41
5.1
61
TA
8.1
AlLIST OF TABLES
Table Page
3.1 Main tasks in preparing an action plan 33
3:2 Choosing the appropriate quantification method 37
4:1 Summary of steps in deciding levels of care and
essential drug lists by facility 41
4,2. Illustrative health problem listing for surveying
drug requirements for the first and middle levels. 44
4,3 Ilustrative health problem listing for village
health worker level 47
4.4 Summary of guidelines for selecting essential
rugs 48
4.5. Selecting appropriate drugs for each health
problem 4.10
4,6 Illustrative essential drug list for middle or
health centre level 413
4.7 Illustrative essential drug list for middle or
health centre level by therapeutic group 414
4.8 Ilustrative essential drug list for middle or
health centre level with order pack size and
illustrative price 4.19
5.1 Illustrative standard treatment schedules for
‘quantification of drug requirements based on
average doses 5.6
1 Estimating treatment episodes from national
level morbidity statistics 6.4
2 Worksheet for calculating treatment episodes 68
3. Consolidation worksheet for number of
treatment episodes at all sample facilities 6.9
4 Model record form for the middle level 6.1
5 Model record form for the community health
worker 6.17
6 Total treatment episodes and other contacts by
community health workers 6.18
7.1 Calculation sheet for drug quantities by health
problem 13
7.2. Calculation sheet for drug quantities by health
problem (completed) 7.6
7.3. Calculation sheet for total quantities of each
drug 7.10
7.4 Calculation sheet for total quantities of each
drug (completed) 712
7.5. Calculation sheet for total quantities of each
drug, number of order packs (completed) 7.16
7.6 Calculation sheet for total quantities of each
drug, number of order packs, and cost 7.18LIST OF TABLES
(Continued)
Table
7.7 Calculation sheet for total quantities of each.
drug, number of order packs,and cost
(completed)
-8 Sample guidelines for VEN categories
7.9 Final quantities and cost after reconciliation to
budget and quantities per 1000 treatment
risodes:
itera fr selecting "standard facilites
Ilustrative stock cards
Ilustrative stock cards
lustrative stock cards
Mlustrative stock card
Calculation sheet for recording drug quantities
(consumption method)
Duar
‘Annex 1: Model record form for the community health
worker
Annex 2: Calculation sheet for drug quantities by health
problem
Annex 3: Calculation sheet for total quantities of each