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Orlando Metro Section Bylaws Update Subcommittee

Summary of Proposed Revisions


May 18, 2018

Bylaws Update Subcommittee Members

• Joshua DeVries, AICP, OMS President


• Roxann Read, AICP
• Tara Salmieri, AICP
• Katie Shannon, Subcommittee Chair
• Alissa Barber Torres, PhD, AICP, Subcommittee Vice Chair

Proposed Revisions to Bylaws

Part I - General

1. Adding disclaimers to this section, as found in Chapter Bylaws, that objectives shall conform to
the law, the bylaws of the APA, the bylaws of the Chapter, and the bylaws of the Section and
that apply to activities conforming with 501c(3) status.
2. Revising Section Objective I for clarity and to replace “younger planners” with “young and
emerging planning professionals” to reflect APA National/Chapter nomenclature.

Part II - Definitions

3. Making minor grammatical and mechanical changes.


4. Updating Certification Maintenance definition to remove dates and replace with description used
in Chapter Bylaws.
5. Adding Chapter Only Member definition per Chapter Bylaws.

Part III - Membership

6. Proposing no revisions at this time.

Part IV – Executive Committee

7. Clarifying budget preparation responsibility to include making budget available to membership.


8. Revising to include responsibility to file bylaws approved by vote of Section members with
Chapter.
9. Updating terms of office to avoid conflict with Chapter Bylaws, which states Section Chairs’
terms begin at Chapter’s Annual Meeting, not the Section’s.
10. Relocating currently-adopted language regarding vacancies to this section.

OMS Bylaws Update Proposed Revisions Page 1 of 3


May 18, 2018
11. Adding provisions found in Chapter Bylaws that allow removal of officers under certain
circumstances, such as non-performance of duties and felony convictions.
12. Adding responsibility to attend Section Executive Committee meetings under each position
description, as found in Chapter Bylaws.
13. Revise duties of President as follows:
a. Updating annual reporting requirements to align with Chapter Bylaws text;
b. Adding responsibility to attend Florida Chapter Executive Committee meetings or
appoint a designee for attendance as required by Chapter Bylaws of Section Chairs; and
c. Adding responsibility to coordinate execution of contracts with the Chapter Office.
14. Revising First Vice-President (Professional Development) to include reference to young
professionals in description of activities.
15. Revise duties of Secretary as follows:
a. Adding responsibility to chair Section Bylaws Subcommittee, as required of Chapter
Secretary and to ensure amendments are made within 90 days of Chapter Bylaws
updates, as required by Chapter Bylaws;
b. Ensuring Section Bylaws are posted on Section website; and
c. Adding responsibility to do meeting minutes.
16. Adding a reference to Section sponsorships, if created, to Treasurer’s duties.
17. Adding detail to Directors’ positions to clarify responsibilities for Section operations, including
website, newsletter, email communications, and social media.
18. Restating description of Directors from Part II for convenience.

Part V – Elections, Vacancies, and Voting

19. Revising Nomination and Election of Officers section as follows:


a. Including a date certain for Nominating Committee appointment to match the Chapter’s;
b. Requiring publication of call for nominations in Section newsletter to align with Chapter
Bylaws requirements;
c. Requiring that Nominating Committee shall have two candidates per office and confirm
willingness to serve, as required in Chapter Bylaws; and
d. Adding text regarding ability for Section members nominate by petition (referenced in
Part IV) and to write in nominees, as only current provision for member nominations is at
meeting.
20. Striking Vacancies section to be relocated to Part IV.
21. Revising Bylaws section to mirror requirements from Chapter Bylaws:
a. Advertising amendments at least 30 days before voting;
b. Transmitting ballots to all members one month after publication; and
c. Posting amended Section Bylaws on Section website and filing with Chapter.

Part VI – Meetings

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May 18, 2018
22. Including the distribution President’s written annual report and budget and the presentation of
financial reporting at Annual Meeting to align with other Section Bylaws requirements.
23. Adding requirement to take minutes of Annual Meeting and post on Section website, as required
of Chapter Annual Meetings.

Part VII – Financial Management

24. Add corresponding text for Section sponsorships, as a contingency, and Section Grants.
25. Revising to indicate Treasurer is responsible for making budget available to membership and
presenting financial reporting at Annual Meeting.
26. Creating Section Grant assigned responsibilities and deadlines.

Part VIII – Judith Mucci Scholarship Fund

27. Clarifying Planning Accreditation Board (PAB) accreditation is required of planning programs, as
the Chapter requires PAB accreditation for scholarships and the Chapter’s Faculty Liaison.
28. Revising to clarify administrative responsibilities for applications and add flexibility for student
projects.
29. Updating student project submittal requirements, based on input from the Orlando Public
Library, to note the student project will be available on the Section website.
30. Clarifying Scholarship Subcommittee duties for administration and outreach.

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May 18, 2018

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