BR100 Accounts Receivables

AIM
BR.100 ACCOUNTS RECEIVABLES

Application Setup Document
J2 Global Inc
Author: Syed
Creation Date: 11-June-2018
Last Updated:
Document Ref:
Version: 1.0
Approvers
S No. Name Designation Sign
1 Sandra
2 Naresh Racharla
2
Company Confidential
Document Control
Change Record
4
Date Author Version Change Reference
10-Oct-06 Sherry Olsen Initial Document

10-Dec-06 Imran Mughal Define new setups and document
Reviewers
Name Position
Sherry Olsen
Distribution
Copy No. Name Location

1
Library Master Project Library
2 Project Manager
3
4
Note To Holders:
If you receive an electronic copy of this document and print it out, please write your
name on the equivalent of the cover page, for document control purposes.
If you receive a hard copy of this document, please write your name on the front
cover, for document control purposes.
3
Contents
Document Control...................................................................................................................ii
Setup Control Sheet - Oracle Receivables............................................................................1
AR: Define AutoCash Rule Sets...........................................................................................7
AR: Define Receivables QuickCodes...................................................................................9
AR: Define AutoInvoice Line Ordering Rules: ................................................................1
AR: Define System Options...................................................................................................2
AR: Define Accounts Receivable Payment Terms...........................................................12
AR: Assign Reporting Set of Books....................................................................................16
AR: Define Invoicing and Accounting Rules...................................................................17
AR: Open/Close Accounting Periods...............................................................................23
AR: Define Automatic Accounting....................................................................................26
AR: Define Transaction Types............................................................................................29
AR: Define Invoice Sources .........................................................................................47
AR: Define Collectors...........................................................................................................67
AR: Define User Approval Adjustment Limits...............................................................68
AR: Define Accounts Receivable Distribution Sets.........................................................69
AR: Define Receivables Activity........................................................................................70
AR: Define Banks..................................................................................................................71
AR: Define Receipt Classes and Payment Methods........................................................75
AR: Define Receipt Sources.................................................................................................78
AR: Define Aging Buckets...................................................................................................79
AR: Define Statement Cycles..............................................................................................81
4
AR: Define Standard Messages..........................................................................................83
AR: Define Dunning Letters................................................................................................84
AR: Define Dunning Letter Sets.........................................................................................85
AR: Define Salespersons......................................................................................................87
AR: Define System Profile Options....................................................................................88
AR: Define System Personal Options................................................................................89
AR: Define Tax Codes and Rates.......................................................................................96
AR: Define Tax Groups........................................................................................................99
AR: Define Customer Profile Classes..............................................................................101
AR: Define Customers.......................................................................................................103
AR: Define Remit-To Addresses......................................................................................111
AR: Define Lockboxes........................................................................................................113
AR: Define Transmission Formats...................................................................................115
AR: Define Standard Memo Lines...................................................................................117
AR: Define Tax Locations and Rates...............................................................................119
AR: Define Tax Authorities...............................................................................................121
AR: Define Item Tax Rate Exceptions.............................................................................122
AR: Define Tax Exemptions..............................................................................................124
AR: Review Sales Tax Rates..............................................................................................127
AR: Define Descriptive Flexfields....................................................................................128
Open and Closed Issues for this Deliverable..................................................................134

Open Issues....................................................................................................................134
Closed Issues.................................................................................................................134
5
Oracle Receivables - Overview
Purpose
Oracle Receivables will provide J2 GLOBAL with a flexible and integrated Accounts Receivable management system, configured to accommodate
the needs of the business. To ensure that the application is appropriately configured analysis, unit testing, prototyping and conference room
piloting was performed to validate design decisions. This design workbook outlines the system designed by the Accounts Receivable design team
and provides the setup specifications in sufficient detail to ensure accurate system construction.
Major Benefits
Oracle Receivables is one of the Oracle Application modules to be implemented at J2 GLOBAL, creating a fully integrated core financial systems
environment. The other modules included are Oracle General Ledger, Oracle Purchasing, Oracle Payables, and Oracle Fixed Assets, Cash
Management, Inventory, Order Management, Oracle Installed Base and Oracle Configurator. The Receivables module will provide the following
benefits to the accounts receivable management operations of J2 GLOBAL:
 Ability to create transactions and receive against transactions

 Ability to maintain customer data and account history.
 Ability to record and keep track of collection activities.
 Ability to drill down from the General Ledger to Accounts Receivable.
 On-line querying and research capabilities.
1
II. Accounts Receivable Package Setup Parameters
Package Setup Parameters define in detail the values, settings and parameters for the subsystem setup. Each function is introduced by the Oracle
Financials ‘menu path’ used to access the appropriate setup window within the application. The following is an example of a menu path as it
appears in this document:
Setup  Options  Financials
Each setup function corresponds to a window in the application. Each window may consist of one or more ‘regions’, which are represented by
tables in this document. The name of the region appears above the table in bold italics. The first shaded row in the table contains the names of the
fields displayed on the Oracle Window. The second shaded row contains a brief description of the field. Each subsequent row corresponds to a
unique group of related data (a ‘record’) in the Oracle Database.
2
Application Setup Control Sheet - Oracle Receivables
Workflow Setup Task Responsibility Due Date QA Responsibility QA Due Date Signature Approval
SubWorkflow Name
Setup Accounts Receivable
AR: Define AutoCash Rule Sets
AR: Define Receivables Quick

Codes
AR: Define Demand Class

QuickCode
AR: Define Invoice Line

Ordering Rules
AR: Define System Options
AR: Define Payment Terms
AR: Define Invoicing and

Accounting Rules
AR: Open/Close Accounting

Periods
AR: Define Automatic

Accounting
Setup Cash Basis Accounting AR: Define an Unallocated

Revenue Account
Setup Cash Basis Accounting AR: Define System Options for

Cash Basis Accounting
Setup Cash Basis Accounting AR: Define Transaction Types for

Cash Basis Accounting
Setup Cash Basis Accounting AR: Run Script for Cash Basis
3
SubWorkflow Name
Accounting
AR: Define Transaction Types
AR: Define Invoice Sources
AR: Define Collectors
AR: Define User Approval

Adjustment Limits
AR: Define Accounts Receivable

Distribution Sets
AR: Define Receivables Activity
AR: Define Receipt Classes and

Payment Methods
AR: Define Receipt Sources
AR: Define Aging Buckets
AR: Define Statement Cycles
AR: Define Standard Messages
AR: Define Dunning Letters
AR: Define Dunning Letter Sets
AR: Define Salespersons
AR: Define System Profile

Options
AR: Define Tax Codes and Rates
AR: Define Tax Groups
4
SubWorkflow Name
AR: Define Customer Profile

Classes
AR: Define Customers
AR: Define Remit-To Addresses
AR: Define Lockboxes
AR: Define Transmission

Formats
AR: Define Standard Memo

Lines
AR: Define Tax Locations and

Rates
AR: Define Tax Authorities
AR: Define Item Tax Rate

Exceptions
AR: Define Tax Exemptions
AR: Review Sales Tax Rates
Open Define Your Transaction Flex

Structure
Open Define Flexible Address Formats
Open Define Your Customer

Relationship (Optional)
Open Descriptive Flex
5
R: Define AutoCash Rule Sets
Receivables>Setup>Receipts>AutoCash Rule Sets
J2 GLOBAL Process: Business Area: Date:

AR System Setups Receivables <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Oracle Receivables lets you define the payment rules that you want Oracle Receivables to use during Payment Rule application. Payment Rule
Sets determine the sequence of Payment Rules that Oracle Receivables uses when automatically applying payments to open invoices during Post Batch. You
specify both the sequence and the payment application method for each Payment Rule. AutoCash rule sets determine how Oracle will handle cash
applications in quick cash and lock box. Four methods are provided by Oracle, Apply to Oldest, Clear Past Due, Clear Account, and Match Payment with
Invoice.
Note: AutoCash Rule Sets should be defined before defining System Parameters and Customer Profile Classes.
AutoCash Rule Sets

Name J2 GLOBAL Cash Application Description J2 GLOBAL Cash Application Rules
Rules
Status Active
Open Balance Calculation:
Discounts None Items in Dispute Disable

Finance Charges Disable
Automatic Matching Rule:
Remaining Remittance Unapplied Apply Partial Receipts Enable

Amount
AutoCash Rules:
Sequence AutoCash Rule
10 Match Payment with Invoice

20 Apply to the oldest invoice first
6
30 Clear the account
7
AR: Define Receivables QuickCodes
Receivables>Setup>System>QuickCodes>Receivable
Description: Oracle Receivable Lookups facilitate in data entry by providing a list of values. Oracle pre-seeds Oracle Receivables with many Receivable
Lookups. Due to the number of pre-seeded values, please review the pre-seeded Receivable Lookup values through the menu path above.
The available Customer Lookups are:

 Address Categories
 Country Codes
 Business Purposes for Customer Addresses
 Categories for Customers
 Customer Class
 Demand Class
 FOB (Free on Board)
 Freight Carriers
 Primary Language Used at Customer Site
 Job Titles for Customer Contact
 Titles for Contact Persons at Customer Sites
 Type of Communication Used in Contacting Customers
 Types of Documents to Send to Customers with this Relationship to Primary Customer
 State Codes.
The following are the available Customer Profile Lookups:

 Account Status
 Credit Rating for Customers
 Customer Credit Risk.
The available Transaction Lookups are:

 Adjustment Reason
 Approval Type
 Batch Status
 Canadian Provinces
 Credit Memo Reason
8
 Credit Memo Request Status
 Invoice Reason
 Location Qualifier
 Tax Classification
 Tax Exemption Reason
 Tax Rate Exception Reason
 Tax Types
 Types of Messages
 Type of Standard Text Usage
 Values for Special Instructions.
The available Receipt Lookups are:

 Match Method
 Match on Corresponding Date
 Payment Type
 Mandatory Field Prompt for Message Dictionary
 Reverse Payment Reason.
Note: J2 GLOBAL can only update a lookup type if its access level is either User or Extensible.
The following are additional lookup codes that J2 GLOBAL Inc. will be utilizing
San Dimas Reverse Payment Reason codes

Type CKAJST_REASON
Description Reverse Payment Reason
User Maintainable
QuickCodes
Name Meaning Description Start Date End Date Enabled User Maintainable
R01 R01 – SD Insufficient Clients available bank balance is not sufficient to cover Date Entered Y
funds amount of the debit
Y
R02 R02 – SD Account Account number is no longer active Date Entered
Closed
9
QuickCodes
Y
R03 R03 – SD No Account number is consistent with the bank format, but Date Entered
Account/Unable to the bank is unable to identify the individual client
Locate
Y
R04 R04 – SD Invalid Account number is not consistent with the format of the Date Entered
account number clients bank
Y
R05 R05 – SD No Prenote Client Bank does not have a pre notification in their ACH Date Entered
on file authorization file and will not accept dollar value entries
until obtained
R06 Return per ODFI Returned per originating banks request Date Entered Y
R07 Client revoked Client has revoked authorization for J2 GLOBAL to Date Entered Y
authorization process this type of transaction
R08 Payment Stopped Client has stopped payment Date Entered Y
R09 Uncollected funds Client has sufficient funds, but due to transactions in the Date Entered Y
process of collecting the cash reserve is under the amount
of debits
R10 Client advises not Client Does not wish to make future payments by Date Entered Y
authorized automated collections
R11 No response from Client has not responded to the pre note Date Entered Y
client regarding pre
note
R13 Non participating DFI Clients bank is not a member of ACH and can not receive Date Entered Y
items by electronic transmission
R14 Customer deceased Customer has passed away Date Entered Y
R15 Beneficiary deceased Beneficiary has passed away Date Entered Y
R16 Account Frozen Funds in the clients account are not available due to bank Date Entered Y
or legal action
R17 Tape RCD edit Crit Date Entered Y
R18 Bad Effect Entry Date Invalid effective entry date Date Entered Y
R19 Amount field error Invalid characters in amount field Date Entered Y
10
QuickCodes
R20 Non Transaction acct. Transaction unable to process electronically to this Date Entered Y
account
R21 Invalid Company ID San Dimas company Identification is not valid Date Entered Y
R22 Invalid individual ID Invalid individual ID number Date Entered Y
R23 Biller refused Payment was refused by biller Date Entered Y

payment
R24 Duplicate entry Bank has returned duplicate entry Date Entered Y
R25 Addenda Rc’d. Ind. Addenda record indicator error Date Entered Y
Err
R26 Addenda Type Code. Addenda type code invalid Date Entered Y
Err
R27 No Orig. Trace San Dimas origination trace number is missing Date Entered Y
number
R28 Check digit error Transit/ABA check digit is incorrect or there are non- Date Entered Y
numeric characters in the Transit/ABA
R97 Refer to Maker Miscellaneous code used on PAD returns when bank has Date Entered Y
not provided a reason. Treated as NSF
R99 Other Usually denotes an account number problem Date Entered Y
11
12
AR: Define AutoInvoice Line Ordering Rules
Receivables>Setup>Transactions>AutoInvoice>Line Ordering
Description: This function determines the ordering rules for invoice lines which are imported using AutoInvoice. Assign an optional ordering rule to each
grouping rule. The rules are used to order invoice lines when it groups the transactions it creates into invoices, debit memos and credit memos.
Invoice Line Ordering Rule Zone

Use this zone to name, define and change the status of an invoice line-ordering rule. This invoice line-ordering rule will have the invoice lines appear in the
same order as the sales order lines unless a rule is specified and ordering of Invoice lines will be derived from transaction attribute(s) values.
Invoice Line Ordering Rules

J2 GLOBAL BILLING ORDER LINE
Name
J2 GLOBAL BILLING ORDER LINE

Description
Effective
01-OCT-2006
Start Date
End Date
Order By
Sequence Transaction Attributes Type
14 ATTRIBUTE14 Ascending
15 ATTRIBUTE15 Ascending
1
2
AR: Define AutoInvoice Grouping Rules
Receivables>Setup>Transactions>AutoInvoice>Line Ordering
Description: Oracle default values are accepted for this setup step, thus no action is required. Oracle Receivables lets you define rules for grouping your
revenue and credit transactions. The Oracle Receivables AutoInvoice program allows you to use these rules to group these transactions into invoices, debit
memos, and credit memos. You can even order your invoice lines for invoices that you create using the AutoInvoice program.
Note: This DEFAULT grouping rule must be specified in the System Options window.
Grouping Rule Zone

Use this zone to define and maintain your grouping rules.
Name DEFAULT
Description Default Grouping Rule
Start Date 01-JAN-1952
End Date
Line Ordering Rule
Transaction Class
Use these zones to specify transaction classes that you specify for this grouping rule.
Class
Group By
Use these zones to specify transaction attributes for the class of transactions that you specify for this grouping rule.
Optional Grouping Charactoristics
3
4
AR: Define System Options
Receivables>Setup>System>System Options
AR System Setups ES <Date>
Note: Clear the Location Flexfield Structure and re-query using LOV. Once you have saved your System Options, click on the "Concurrent
Requests" button to ensure your requests have properly finished. This setting will not be able to be changed once transactions are in the system
Definition: System Options help determine how Accounts Receivables works by specifying the accounting, discounting, taxes, and invoicing.
Note: System Options must be defined for each Operating Unit
Operating Unit = J2 GLOBAL_ES

Accounting Tab
Accounting Method Accrual
Name ESBOOKS
Finance Charge Activity
Realized Gains Account Allow 250-0000-928-000-00-000
Realized Losses Account 250-0000-928-000-00-000
Tax Account 250-0000-117-000-00-000
Unallocated Revenue Account Needed if Accounting Method = Cash Basis
Cross Currency Rate Type
Cross Currency Rounding
Account
Header Rounding Account
Automatic Journal Import Disabled
Header Level Rounding Disabled
Days Per Posting Cycle 7
5
Tax Tab
Tax Method Sales Tax
Location Flexfield Structure State.County.City
Postal Code Range (From) 00000 Postal Code Range (To) 99999-9999
Address Validation No Validation Compound Taxes Enabled
Invoice Printing Total Tax Only Tax Registration Number
Tax Vendor Views Vertex Sales Tax GEO Override
Inclusive Tax Used Disabled
Rounding Options
Calculation Level Line
Rounding Rule Nearest
Reporting Currency USD
Precision 2
Minimum Accountable Unit
Allow Override Disabled
Tax Defaults and Rules

Enforce Tax from Revenue Disabled
Account
Calculate Tax on Credit Memo Enabled
during Auto invoice
6
Tax Code Defaults Tab
Hierarchy
Customer Site Enabled 1
Customer Enabled 2
Product Enabled 3
Revenue Account Disabled
System Options Enabled 4
Tax Code DEST
Exception Rates
Use Customer Exemptions Enabled
Use Item Exemptions Enabled
Use Item Tax Rate Exceptions Enabled
7
Trans and Customers Tab
Allow Change to Allow Transaction Allow Payment of Show Billing Number Document Number
Printed Transactions Deletion Unrelated Transactions Generation Level
Disabled Disabled Enabled Enab

Enabled When Saved
AutoInvoice: Tuning Segments

Accounting Flex ESACCT
System Items J2 GLOBAL_ITEM_SEG1
Territory Territory
SQL Trace No Max Memory (in bits) 65535

Purge Interface Yes Log File Message Level 3
Customers
Automatic Customer Numbering Yes Automatic Site Numbering Yes
Create Reciprocal Customer No Grouping Rule Name Default
Claims
Lockbox and Post Quick Cash Claim Handling
Unmatched Remittance Lines

Prepare for Claim Creation – Negative Lines
Prepare for Claim Creation – Positive Lines
Matched Remittance Lines

Prepare for Claim Creation
Exclude Credit Memos
8
Miscellaneous
Split Amount 1000 Discount Basis Lines Only
AutoCash Rule Set Match Only
Days in Days Sales Outstanding 30
Calculation
Sales Credit Percent Limit
Write off Limits Per Receipt – Write off Limits Per Receipt -
Low High
Accrue Interest No Require Billing Location for No
Receipts
Allow Unearned Discounts No Require Salesperson No
Discount on Partial Payment No Print Remit To Addresses Yes
Trade Accounting Installed No Print Home Country No
Bills Receivable Enabled Minimum Refund Amount
Require Salesperson No Credit Card Payment Method
Bank Account Payment Method
Auto Receipts
Invoice per Commit 100 Receipts per Commit 100
Chargeback Due Date Open Invoice Due Date Default Country United States
Source of Territory Bill To Site Application Rule Set Line First - Tax After
9
10
11
AR: Define Accounts Receivable Payment Terms
Receivables>Setup>Transactions>Payment Terms
Description: This function will define the available payment terms available for invoices. It defines a customers payment schedule. This function has a
default value defined - ‘30 NET’. Additional values can be defined later, if required. Define discount rules in your payment terms so that you can negotiate
earned and unearned discounts with your customers.
Payment Terms determine the payment schedule and discount information. Immediate (used for Chargebacks and Debit Memos) are defaulted in the
system.
Note: Payment Terms set up all have the same enabled options. All Payment Terms are aged by 30 days regardless of the description
Payment Terms
Name Base Description Allow discount Credit Discount Installment Effective Effective Day of Last Day of
Amount on partial Check Basis Option Date From Date To Month Month
payments
NET 7 DAYS 100 Payment Due 7 Days from No Yes Invoice Allocate Tax 01-JUN-2001
Invoice Date Amount and Freight
12
payments
13
payments
Payment Schedule ( will be same for all the above payment terms and there will be no discount setup)
Seq Relative Amount Days Date Day of Month Months Ahead
1 100 30
Payment Terms
Name Base Description Allow discount on Credit Discount Installment Effective Date Effective Day of Last Day of
Amount partial payments Check Basis Option From Date To Month Month
14
IMMEDIAT 100 Term for No Yes Invoice Allocate Tax 01-JAN-1952
E chargeback or Amount and Freight
debit memo
Payment Schedule
Seq Relative Amount Days Date Day of Month Months Ahead
1 100 0
15
AR: Assign Reporting Set of Books
Receivables>Setup>Financials>Books
Description: Use this form to assign a reporting Set of Books. General Ledger will be in charge of setting up J2 GLOBAL set of books
Primary Set of Books Currency Charts of Accounts Calendar
ESBOOKS USD ESCOA ESCAL
Reporting Set of Books Reporting Currency
16
AR: Define Invoicing and Accounting Rules
Receivables>Setup>Transactions>Rules

Description: Accounting Rules determine when the system will recognize revenue. An unlimited number of accounting rules may be defined. The
immediate rule is the only rule used at this site. If J2 GLOBAL have an accounting period type that is not 'Month', J2 GLOBAL should update the period
field for the seeded immediate accounting rule to the same period as their accounting period type.
Note: The defaults must be disabled because the period is set to 12-Month. J2 GLOBAL Inc. will be setting up account rules periodically for revenue
recognition.
Invoicing and Accounting Rules Zone

Use this zone to define your accounting rules. You can also review the two invoicing rules that Oracle Receivables provides you with: Advance Invoice and
Arrears Invoice.
Name IMMEDIATE (Default)
Description Recognize Immediately
Type Accounting, Fixed Duration
Active Yes
Period Month
Number Of Periods 1
Deferred Revenue No
Schedule Zone
Use this zone to specify the percentages of revenue you want to recognize within each period of your accounting rule.
Period Percent Date
1 100
TOTAL 100
17
Arrears Invoice.
Name ADVANCE INVOICE (Default)
Description Invoice in Advance
Type Invoicing, Fixed Duration
Status Active
Period Month
Number Of Periods 1
Deferred Revenue No
Schedule Zone
Period Percent Date
1 100
TOTAL 100

Arrears Invoice.
Name INVOICE – ARREARS (Default)
Description Invoice in Arrears
Status Active
Period Month
Number Of Periods 1
Deferred Revenue No
18
Schedule Zone
Period Percent Date
1 100
TOTAL 100

Use this zone to define your accounting rules.
Name QUARTERLY
Description Recognize Revenue for 1 Quarter over 3 months
Status Active
Period MONTH
Number Of Periods 3
Deferred Revenue Yes
Schedule Zone
Period Percent Date
1 33.3333
2 33.3333
12 33.3334
TOTAL 100

Use this zone to define your accounting rules.
19
Name SEMI-ANNUAL
Description Recognize Revenue Semi-Annually over 6 months
Status Active
Period MONTH
Number Of Periods 6
Schedule Zone
Period Percent Date
1 16.6667
2 16.6667
3 16.6667
4 16.6667
5 16.6667
6 16.6665
TOTAL 100

Arrears Invoice.
Name ANNUAL
Description Recognize Revenue annually over 12 months
Status Active
Period MONTH
20
Number Of Periods 12
Schedule Zone
Period Percent Date
1 8.333
2 8.333
3 8.333
4 8.333
5 8.333
6 8.333
7 8.333
8 8.333
9 8.333
10 8.333
11 8.333
12 8.337
TOTAL 100
Invoicing and Accounting Rules – Screen Shot
21
22
AR: Open/Close Accounting Periods
Receivables>Setup>Financials>Calendars>Calendars
Description: Use this form to open and close your accounting periods.
ESCAL
Name
Standard Reporting Calendar

Description
Periods
Prefix Type Year Quarter Number From To Name Adjustin

g
01 Period 2007 1 1 27-JUN-2006 23-JUL-2006 01-07

02 Period 2007 1 2 24-JUL-2006 27-AUG-2006 02-07
03 Period 2007 1 3 28-AUG-2006 24-SEP-2006 03-07
04 Period 2007 2 4 25-SEP-2006 22-OCT-2006 04-07
01 Period 2006 1 27-JUN-2005 23-JUL-2005 01-06
02 Period 2006 2 24-JUL-2005 27-AUG-2005 02-06
03 Period 2006 3 28-AUG-2005 24-SEP-2005 03-06
04 Period 2006 4 25-SEP-2005 22-OCT-2005 04-06
05 Period 2006 5 23-OCT-2005 26-NOV-2005 05-06
06 Period 2006 6 27-NOV-2005 24-DEC-2005 06-06
07 Period 2006 7 25-DEC-2005 21-JAN-2006 07-06
08 Period 2006 8 22-JAN-2006 25-FEB-2006 08-06
09 Period 2006 9 26-FEB-2006 25-MAR-2006 09-06
10 Period 2006 10 26-MAR-2006 22-APR-2006 10-06
11 Period 2006 11 23-APR-2006 27-MAY-2006 11-06
12 Period 2006 12 28-MAY-2006 24-JUN-2006 12-06
13 Period 2006 13 25-JUN-2006 25-JUN-2006 13-06
23
Q1 Quarter 2006 1 27-JUN-2005 24-SEP-2005 Q1-06
Q2 Quarter 2006 2 25-SEP-2005 24-DEC-2005 Q2-06
Q3 Quarter 2006 3 25-DEC-2005 25-MAR-2006 Q3-06
Q4 Quarter 2006 4 26-MAR-2006 25-JUN-2006 Q4-06
W01 Weekly 2006 1 W01-06
W02 Weekly 2006 2 W02-06
W03 Weekly 2006 3 W03-06
W04 Weekly 2006 4 W04-06
W05 Weekly 2006 5 W05-06
W06 Weekly 2006 6 W06-06
W07 Weekly 2006 7 W07-06
W08 Weekly 2006 8 W08-06
W09 Weekly 2006 9 W09-06
W10 Weekly 2006 10 W10-06
W11 Weekly 2006 11 W11-06
W12 Weekly 2006 12 W12-06
W13 Weekly 2006 13 W13-06
W14 Weekly 2006 14 W14-06
W15 Weekly 2006 15 W15-06
W16 Weekly 2006 16 W16-06
W17 Weekly 2006 17 W17-06
W18 Weekly 2006 18 W18-06
W19 Weekly 2006 19 W19-06
W20 Weekly 2006 20 W20-06
W21 Weekly 2006 21 W21-06
W22 Weekly 2006 22 W22-06
W23 Weekly 2006 23 W23-06
W24 Weekly 2006 24 W24-06
W25 Weekly 2006 25 W25-06
W26 Weekly 2006 26 W26-06
W27 Weekly 2006 27 W27-06
W28 Weekly 2006 28 W28-06
W29 Weekly 2006 29 W29-06
W30 Weekly 2006 30 W30-06
W31 Weekly 2006 31 W31-06
24
W32 Weekly 2006 32 W32-06
W33 Weekly 2006 33 W33-06
W34 Weekly 2006 34 W34-06
W35 Weekly 2006 35 W35-06
W36 Weekly 2006 36 W36-06
W37 Weekly 2006 37 W37-06
W38 Weekly 2006 38 W38-06
W39 Weekly 2006 39 W39-06
W40 Weekly 2006 40 W40-06
W41 Weekly 2006 41 W41-06
W42 Weekly 2006 42 W42-06
W43 Weekly 2006 43 W43-06
W44 Weekly 2006 44 W44-06
W45 Weekly 2006 45 W45-06
W46 Weekly 2006 46 W46-06
W47 Weekly 2006 47 W47-06
W48 Weekly 2006 48 W48-06
W49 Weekly 2006 49 W49-06
W50 Weekly 2006 50 W50-06
W51 Weekly 2006 51 W51-06
W52 Weekly 2006 52 W52-06
25
AR: Define Automatic Accounting
Receivables>Setup>Transactions>AutoAccounting
Description: You must use this form before you enter any Transactions to specify how you want Oracle Receivables to determine the general ledger
accounts for your Transactions.
<Automatic Accounting> Presume not to set up: Freight, Unbilled Receivable

Receivable
Type
Segments:
Segment Table Name Constant
ESREG Transaction Types

ESDEPT Transaction Types
ESACCT Transaction Types
ESSUB Transaction Types
ESPRD Transaction Types
ESSAT Transaction Types
26
Revenue
Type
Segments:
ESREG Standard Lines

ESDEPT Standard Lines
ESACCT Standard Lines
ESSUB Standard Lines
ESPRD Standard Lines
ESSAT Standard Lines
Auto Invoice Clearing

Type
Segments:

ESDEPT 0000
ESACCT 119
ESSUB 000
ESPRD 00
ESSAT 000
27
Tax
Type
Segments:

ESDEPT Taxes
ESACCT Taxes
ESSUB Taxes
ESPRD Taxes
ESSAT Taxes
Unearned Revenue
Type
Segments:

ESDEPT 0000
ESACCT 119
ESSUB 000
ESPRD 00
ESSAT 000
28
AR: Define Transaction Types
Receivables>Setup> Transactions>Transaction Types

Description: Use this form to define different Transaction Types for Receivables.
#1
Name Description Class Open Post Terms Printing Option Transaction
Receivable To GL Status
Invoice Invoice Regular Y Y Net 7 Days Y Open

Invoice
Allow Tax Creations Sign Natural Application Rule Set Allow Over-Application
Freight Calculation Application
Only
Yes Yes (+ ) Prorate All No
Description Value
Receivable Account 110-0000-115-000-00-000

Freight Account 110-0000-101-000-00-000
Revenue Account 110-0000-586-000-00-000
Clearing Account 110-0000-352-000-00-000
Unbilled Account 110-0000-119-000-00-000
Unearned Account 110-0000-116-000-00-000
Tax Account 110-0000-247-000-00-000
Invoice Type
Credit Memo Type Credit Memo
Start Date Sysdate
29
Description Value
End Date
Transaction Type: Invoice
#2
30
NON DDF CM Credit memo to be applied against a DDF Credit Memo Y Y Net 7 Days Y Open
invoice
Only
Yes Yes (-) Prorate All No
Description Value

Freight Account
Revenue Account 100-0000-551-600-10-000
Clearing Account
Unbilled Account
Unearned Account
Tax Account
Invoice Type
Start Date Sysdate
End Date
Transaction Type: NON DDF CM
31
#3
32
PA Credit Memo Project Accounting Credit Memo Credit Memo Y Y Net 7 Days Y Open
Only
Description Value

Freight Account
Revenue Account 380-0000-100-000-00-000
Tax Account 380-0000-100-000-00-000
Invoice Type
Start Date Sysdate
End Date
Transaction Type: PA Credit Memo
33
#4
34
PA Invoice Project Accounting Invoice Regular Y Y Y Open

Invoice
Only
Yes Yes (+) Prorate All No
Description Value

Freight Account 110-1420-755-000-00-000
Revenue Account 110-0000-586-000-00-000
Tax Account 110-0000-247-000-00-000
Invoice Type
Credit Memo Type PA Credit Memo
Start Date Sysdate
End Date
Transaction Type: PA Invoice
35
#5
36
Deposit Refund Credit Transaction to refund Deposits or Credit Memo Y Y Y Open

commitments
Only
Description Value

Freight Account
Revenue Account 250-0000-460-000-00-000
Clearing Account
Unbilled Account
Unearned Account
Tax Account
Invoice Type
Credit Memo Type
Start Date Sysdate
End Date
Transaction Type: Deposit Refund
37
#6
38
Deposit Deposit created for Bankruptcies & Deposit Y Y Do not print Open
commitment purposes
Only
Yes No (+) Yes Line First--Tax After No
Description Value

Freight Account
Revenue Account 100-0000-460-000-00-000
Clearing Account
Unbilled Account
Unearned Account
Tax Account
Invoice Type Invoice
Start Date Sysdate
End Date
Transaction Type: Deposit
39
#7
40
DDF Reversal DM Debit Memo for Credit memos that have Debit Memo Y Y Print Open
been purged from SD
Only
Yes Yes (+) Yes No
Description Value

Freight Account
Revenue Account 250-0000-267-000-00-000
Clearing Account
Unbilled Account
Unearned Account
Tax Account
Invoice Type
Credit Memo Type
Start Date Sysdate
End Date
Transaction Type: Debit Memo
41
#8
42
DDF Reversal CM Credit memo for a DDF invoice that has Credit Memo Y Y Print Open
been purged
Only
Yes Yes (-) Yes No
Description Value

Freight Account
Revenue Account 250-0000-267-000-00-000
Clearing Account
Unbilled Account
Unearned Account
Tax Account
Invoice Type
Credit Memo Type
Start Date Sysdate
End Date
Transaction Type: DDF Reversal CM
43
#9
44
Credit Credit memo for a DDF invoice that has Regular Y Y Net 30 Days Print Open
been purged Credit Memo
Only
Yes Yes (-) Yes No
Description Value

Freight Account
Revenue Account 200-0000-586-000-00-000
Clearing Account
Unbilled Account
Unearned Account
Tax Account 200-0000-247-000-00-000
Invoice Type
Credit Memo Type
Start Date Sysdate
End Date
Transaction Type: Credit Memo
45
46
AR: Define Invoice Sources
Receivables>Setup>Transactions>Sources
Description: Use this form to define your debit memo, credit memo, deposit, guarantee, and Invoice Batch Sources.
#1 AR Credit Memo Workflow

AR Credit Memo Workflow Automatic Credits from IEX
Name Description
Manual Yes
Type Active
Sysdate
Effective Dates: From Effective Dates: To
Yes 90000000
Automatic Batch Numbering Last Number
Yes
Automatic Transaction Last Number
Numbering
Credit Memo
Standard Transaction Type Credit Memo Batch Source
On Account interface_header_attribute1
Receipt Handling for Credits Reference Field Default Value
Credit Memo
47
Name AR Credit Memo Workflow
#2 Chargeback
Chargeback Chargeback Batch Source
Name Description
48
Manual Yes
Type Active
Sysdate
Yes 100000
Yes
Automatic Transaction Numbering Last Number
interface_header_attribute1
Name Chargeback
49
#3 DM Reversal
DM Reversal DM Rversal Batch Source
Name Description
Manual Yes
Type Active
Sysdate
Yes 200000
Yes
Name DM Reversal
#4 ESOM Deposit
50
ESOM Deposit Deposits created from ESOM order entry
Name Description
Manual Yes
Type Active
Sysdate
1000000319
Yes
Deposit
Name ESOM Deposit
#5 Intercompany
Intercompany Intercompany Invoices
Name Description
51
Imported Yes
Type Active
Sysdate
9999999
Yes
Name Intercompany
#6 MANUAL-OTHER
MANUAL-OTHER Manual Order Entry
Name Description
Manual Yes
Type Active
52
Sysdate
Yes 10000
Yes
Invoice AR Credit Memo Workflow

Name Manual-Other
#7 ORDER MANAGEMENT
ORDER MANAGEMENT Invoices Imported From Order Management
Name Description
Imported Yes
Type Active
53
Sysdate
Yes 20000
Yes
Invoice AR Credit Memo Workflow

Name Order Management
#8 Order Entry Delivery Invoicing

Order Entry Delivery Invoicing OE Receivables Interface Delivery Invoicing Default
Name Description
Imported Yes
Type Active
Sysdate
54
Invoice
Name Order Entry Delivery Invoicing
#9 PA INVOICES
PA INVOICE Project Accounting Invoices
Name Description
Imported Yes
Type Active
Sysdate
55
Name PA INVOICE
#10 PA Internal Invoices

PA Internal Invoices Project Accounting Internal Invoices
Name Description
Imported Yes
Type Active
Sysdate
56
Name PA Internal Invoices
#11 PA Internal Invoices

PA Internal Invoices Project Accounting Internal Invoices
Name Description
Imported Yes
Type Active
Sysdate
57
Name PA Internal Invoices
#11 Property Manager Batch Source

Property Manager Batch Source Property Manager Invoices
Name Description
Imported Yes
Type Active
Sysdate
58
Yes
Name Property Manager Batch Source
#12 SERVICE
SERVICE Imported Service Credit Memos
Name Description
Imported Yes
Type Active
Sysdate
59
Yes
Name SERVICE
#13 San Dimas Debit Memo

San Dimas Debit Memo Used to apply credit memo refunds
Name Description
Manual Yes
Type Active
Sysdate
Yes
60
Yes
Name San Dimas Debit Memo
#14 San Dimas_NSF & Debit Memos

San Dimas_NSF & Debit Memos This source is for San Dimas NSF and Credit Memo Refunds
Name Description
Manual Yes
Type Active
Sysdate
Yes
61
Name San Dimas_NSF & Debit Memos
#15 Trade Management

Trade Management Imported transactions from Trade Management
Name Description
Imported Yes
Type Active
Sysdate
Yes
62
Name Trade Management
#16 Work Order Billing

Work Order Billing Work Order Billing Batch Source
Name Description
Imported Yes
Type Active
Sysdate
Yes
63
Name Work Order Billing
#17 Work Order Billing

Work Order Billing Work Order Billing Batch Source
Name Description
Imported Yes
Type Active
Sysdate
Yes
64
Name Work Order Billing
65
AR: Define Collectors
Receivables>Setup>Collections>Collectors
Description: Use this form to identify your Receivables Collectors. A Default Collector is pre-seeded. The Correspondence Name and Telephone Number
can be setup to print on dunning letters.
Store Collectors Zone
Name Description Correspondence Phone Employee Name Active

Name
DEFAULT COLLECTOR Default collector for No

customer credit profiles
with no collector
Sherry Olsen Sherry Olsen OLSEN, Ms. SHERYL A
Ruth Saunders Ruth Saunders SAUNDERS, RUTH

ANN
Rakesh Kumar Rakesh Kumar KUMAR, RAKESH
66
AR: Define User Approval Adjustment Limits
Receivables>Setup>Transactions>Adjustment Limits
Description: Use this form to define Approval Adjustment Limits for each of your users. Approval limits determine whether a user can approve
adjustments or credit memo requests. Approval limits can be defined by document type, dollar amount, reason code, and currency. AR Online references
the Approval Limits.
User Approval Limit Zone

Username Doc Type Reason Code Currency From Amount To
Amount
RSAUNDER Credit Memo DAMAGED PRODUCT USD -500000 500000

RSAUNDER Credit Memo CREDIT REBILL USD -500000 500000
RSAUNDER Adjustment USD -500000 500000
RKUMAR Credit Memo DAMAGED PRODUCT USD -500000 500000
RKUMAR Credit Memo CREDIT REBILL USD -500000 500000
RKUMAR Adjustment USD -500000 500000
67
AR: Define Accounts Receivable Distribution Sets (N/A)
Receivables>Setup>Receipts>Distribution Sets
Description: Use this form to create receivables distributions sets for your other receipt payments. Distribution Sets are pre-defined groups of General
Ledger accounting codes that determine the credit accounts for positive miscellaneous receipt amounts and the debit accounts for negative receipt amounts.
<Distribution Sets>
Name
Yes
Active
Description
<Distribution Set Lines>

% Account Description
Total %
68
AR: Define Receivables Activity
Receivables>Setup>Receipts>Receivable Activity
Description: This is a required step with defaults provided. The information entered here will link activities in Oracle Receivables to accounting
information to payments, adjustments, other receipts, discounts, finance charges and imported invoices and credit memos. Unique types should be created
for each Natural account, since the receivable type will drive the accounting on the miscellaneous receipt.
Receivables Activity Zone

Name Adjustment
Description Revenue and Tax GLAccounts derived from Invoice
Type Adjustment
GL Account Source Activity GL Account
Tax Code Source None
Recoverable Yes
Activity GL Account 250-0000-132-000-13-000
Distribution Set
Active Yes

Name Adjustment Reversal
Description Adjustment Reversal
Type Adjustment
69
Recoverable
Distribution Set
Active Yes

Name Chargeback
Description Chargeback
Type Adjustment
Recoverable
Distribution Set
Active Yes

Name Chargeback Adjustment
Description Chargeback Adjustment
Type Adjustment
Recoverable
Distribution Set
Active Yes

Name Chargeback Reversal
70
Description Chargeback Reversal
Type Adjustment
Recoverable
Distribution Set 250-0000-900-000-00-000
GL Account
Active Yes

Name Earned Discount
Description Earned Discount
Type Earned Discount
Recoverable
GL Account
Active Yes

Name Line Adjustment
Description Line Adjustment
Type Adjustment
GL Account Source Tax Code on Invoice
Tax Code Source Invoice
Recoverable
71
GL Account
Active Yes

Name Payment Netting
Description Payment Netting
Type Payment Netting
Recoverable
Distribution Set
GL Account
Active Yes

Name Unearned Discount
Description Unearned Discount
Type Unearned Discount
Recoverable
Distribution Set
GL Account
Active Yes
72
AR: Define Banks
Setup > Receipts > Banks
Gateway Process: Business Area: Date:

Control Number: Priority (H, M, L): Process Owner:
Description: Use this form to enter bank branches, bank accounts, and payment documents for your set of books. Bank information is shared between
Oracle Payables and Oracle Receivables. If you use Receivables, use the Banks window to define your internal banks, which you use for receipts, and
external banks, which are your customer's banks with which you do business. If you use Payables, use the Banks window to define your internal bank
accounts from which you disburse payments. For each internal bank account, you can define payment documents for checks, electronic payments (EFT and
EDI), wire transfers, and other payment methods. If you enable the Use Multiple Supplier Banks Payables option, you can also enter supplier bank
information for your suppliers to which you send electronic payments. If you do not enable the Use Supplier Banks Payables option, you can enter bank
information for a single supplier bank in the Supplier window. If you are using Oracle Cash Management, you need to define a Bank Errors Account, a Bank
Charges Account, and a Cash Clearing Account for each account you plan on reconciling by using Cash Management. If you use Payables, you can override
these for each payment document you define.
Attention: The Bank and Bank Branch data can be viewed across all GL sets
of books and all operating units. Therefore, the bank header setups can be
performed while logged in under any Payables responsibility.
Attention: Bank Accounts must be defined for each Operating Unit. Users
must be logged in using the appropriate responsibilities when setting up the
following:
NOTE: J2 GLOBAL will a run a custom program to load the Bank information for US Treasury website to Oracle AP Banks Table. Please refer to J2
GLOBAL Upload Bank Interface program.
Bank
Name
Alternate Name
Number
73
Bank Branch
Name
Alternate Name
Number
Type
Institution EDI ID Number

Description EDI Location
Inactive On EFT Number
Swift Code
Address
Country
Address
City
Province
State
County
Postal Code
Alternate Address
Contact
Last
First
Middle
Title
Prefix
Phone
Clearing House
Clearing House
Branch
Related Banks
Form
Name
Bank Accounts
Clearing House Bank Branch
Related Banks
74
Bank Name Number Branch Name Number
Bank Accounts
Form
Name
Bank Accounts
Bank Name Branch Name
BANK ACCOUNT
Name Alternate Name
Account Use Account Type
Number Check Digits
Currency Inactive On
Description
tab
GL Accounts
GL Account Description
Cash
Cash Clearing
Bank Charges
Bank Errors
Confirmed Receipts
Future Dated Payment
tab
Account Contact
Last
First
Middle
Title
Prefix
Phone
tab
Account Holder
Account Holder
Alternate Account Holder
EFT Requester ID
tab
Receivables Options
Multiple Currency Receipts
75
Remitted Receipts
Factored Receipts
Short Term Debt
tab
More Receivables Options
Unapplied Receipts
Unidentified Receipts
On Account Receipts
Unearned Discounts
Earned Discounts
tab
Payables Options
Maximum Outlay Multiple Currency Payments Yes
Maximum Payment Allow Zero Payments
Minimum Payment Pooled Account
EFT Number
Realized Gain
Realized Loss
76
AR: Define Receipt Classes and Payment Methods
Receivables>Setup>Receipts>Receipt Class
Define receipt classes to determine the required processing steps for receipts to which you assign payment methods with this class. These steps include
confirmation, remittance, and reconciliation. Receipt classes specify whether receipts are created manually or automatically. This data is shared across
organizations.
Receivables uses payment methods to account for your receipt entries and applications. Payment methods also determine a customer's remittance bank
information. Payment methods will get assigned to receipt sources. Required fields when entering payment methods are: receipt class, remittance bank
information, and accounts associated with the payment receivables type. Additional payment methods should be defined as required, examples include
“Wire”, “Credit Card”, and “Cash”.
Receipt Class Zone -- J2 GLOBAL Automatic Receipt Class

Name J2 GLOBAL Automatic Receipt Class
Creation Method Automatic
Remittance Method No Remittance
Clearance Method Directly
Notes Receivable No
Require Confirmation No
Payment Method Zone

Name Check
Printed Name Check
Automatic Receipts Region:
Number of Receipts Rule One per Customer Due Date

Lead Days 7
Receipt Maturity Date Rule Earliest
77
Automatic Print Program Italian BOE Format
Effective Start Date 01-APR-2006
Effective End Date
Remittance Banks Zone

Bank Name J2 GLOBAL Savings Association
Branch Name Allentown, Pa
Account Name J2 GLOBAL Purchasing Card
Currency USD
Minimum Receipt Amount 1
Risk Elimination Days
Clearing Days
Override Bank
Start Date
End Date
Primary y
Formatting Programs
Remittance Transmission
Remittance Print
Factoring Transmission
Factoring Print
GL Accounts
Cash 250-0000-265-140-00-000
Receipt Confirmation
Remittance
Factoring
78
Short Term Debt
Bank Charges
Unapplied Receipts 105-0000-101-000-00-000

Unidentified Receipts 105-0000-101-000-00-000
On Account Receipts 105-0000-101-000-00-000
Unearned Discounts Unearned Discounts
Earned Discounts Earned Discounts
Receipt Class Zone -- J2 GLOBAL Manual Receipt Class

Name J2 GLOBAL Manual Receipt Class
Creation Method Manual
Notes Receivable No
Payment Method Zone

Name Check Payment
Printed Name Check
Number of Receipts Rule
Lead Days
Receipt Maturity Date Rule
Automatic Print Program
Effective Start Date
Effective End Date
79
Bank Name J2 GLOBAL Savings Association
Branch Name Allentown, Pa
Account Name J2 GLOBAL Purchasing Card
Currency USD
Minimum Receipt Amount 1
Clearing Days
Override Bank
Start Date
End Date
Primary y
Formatting Programs
Remittance Print
Factoring Print
GL Accounts
Cash 250-0000-265-140-00-000
Remittance
Factoring
Short Term Debt
Bank Charges
80
Receipt Class Zone – Credit Card

Name Credit Card
Remittance Method Standard
Clearance Method By Matching
Notes Receivable No
Payment Method Zone

Name Credit Card
Printed Name Credit Card
Number of Receipts Rule One per Invoice

Lead Days 0
Automatic Print Program Print Receipts Program
Effective Start Date 01-JAN-2006
Effective End Date
81
Bank Name 1099 data Conversion
Branch Name Roseland
Account Name 1099 AVERT CONV DATA ONLY
Currency USD
Minimum Receipt Amount .01
Clearing Days
Override Bank
Start Date
End Date
Primary Yes
Formatting Programs
Remittance Print
Factoring Print
GL Accounts
Cash 380-0000-100-000-00-000
Receipt Confirmation 250-0000-424-000-00-000
Remittance 250-3415-728-000-00-000
Factoring
Short Term Debt
Bank Charges 380-0000-100-000-00-000
82
Unidentified Receipts 10A-100M-725-000-00-000
Receipt Class Zone -- DCW Deposit

Name DCW Deposit
Remittance Method Standard
Notes Receivable No
Payment Method Zone

Name DCW Deposit
Printed Name DCW Deposit
Number of Receipts Rule One per Customer

Lead Days 0
Effective Start Date 01-JAN-2006
Effective End Date
83
Currency USD
Minimum Receipt Amount 0.01
Clearing Days
Override Bank
Start Date
End Date 01-JAN-2006

Primary Yes
Formatting Programs
Remittance Print
Factoring Print
GL Accounts
Cash 380-0000-100-000-00-000
Remittance 250-3415-728-000-00-000
Factoring
Short Term Debt
Bank Charges 380-0000-100-000-00-000

84
Unidentified Receipts 10A-100M-725-000-00-000
Receipt Class Zone -- Direct Debit Fund

Name Direct Debit Fund
Notes Receivable No
Payment Method Zone

Name DDF
Printed Name C DDF
Lead Days
Effective End Date
85
Bank Name AMERICAN EXPRESS
Account Name ADEXIS PCARD
Currency USD
Clearing Days
Override Bank
Start Date
End Date
Primary Yes
Formatting Programs
Remittance Print
Factoring Print
GL Accounts
Cash 250-0000-420-2AR-00-000
Remittance
Factoring
Short Term Debt
Bank Charges
86
Receipt Class Zone -- Direct Debit Funds

Name Direct Debit Funds
Notes Receivable No
Payment Method Zone

Name DDF NEW
Printed Name DDF

Lead Days 7
Effective End Date
87
Bank Name AMERICAN EXPRESS
Account Name ADEXIS PCARD
Currency USD
Clearing Days
Override Bank
Start Date
End Date
Primary Yes
Formatting Programs
Remittance Print
Factoring Print
GL Accounts
Cash 250-0000-420-2AR-00-000
Remittance
Factoring
Short Term Debt
Bank Charges
88
Receipt Class Zone -- Direct Debits No Confirmation

Name Direct Debits No Confirmation
Notes Receivable No
Payment Method Zone

Name Direct Debits No Confirmation
Printed Name Direct Debits No Confirmation

Lead Days 120
Effective End Date
89
Currency USD
Clearing Days
Override Bank
Start Date
End Date
Primary Yes
Formatting Programs
Remittance Print
Factoring Print
GL Accounts
Cash 380-0000-100-000-00-000
Remittance 380-0000-100-000-00-000
Factoring
Short Term Debt
Bank Charges
90
Receipt Class Zone -- San Dimas

Name San Dimas
Notes Receivable No
Payment Method Zone

Name DDF - Direct Debit
Printed Name DDF - Direct Debit
Lead Days
Effective End Date
91
Bank Name San Dimas
Branch Name San Dimas
Account Name 92-9899933
Currency USD
Clearing Days
Override Bank
Start Date
End Date
Primary Yes
Formatting Programs
Remittance Print
Factoring Print
GL Accounts
Cash 250-0000-460-000-00-000
Remittance
Factoring
Short Term Debt
Bank Charges 250-0000-460-000-00-000

92
Receipt Class Zone -- San Dimas Receipts

Name San Dimas Receipts
Notes Receivable No
Payment Method Zone

Name Direct Debit Funds
Printed Name Direct Debit Funds

Lead Days 0
Effective End Date
93
Bank Name San Dimas
Branch Name San Dimas
Account Name 92-9899933
Currency USD
Clearing Days
Override Bank
Start Date
End Date
Primary Yes
Formatting Programs
Remittance Print
Factoring Print
GL Accounts
Cash 250-0000-460-000-00-000
Remittance 250-0000-115-000-00-000
Factoring
Short Term Debt
Bank Charges 250-0000-460-000-00-000

94
95
AR: Define Receipt Sources
Receivables>Setup>Receipts>Receipt Sources
Description: Receipt Sources provide default values for receipt classes, payment methods, and remittance bank accounts for receipts in batch.
Receipt Sources
ESOM Deposit Check information entered in ESOM based on deposit
Name Description
information
Manual Check Payment
Receipt Source Type Payment Method
J2 GLOBAL Manual Receipt Class

Receipt Class
Bank Account
Automatic 1
Batch Numbering Last Number
01-JAN-2006
Effective Dates (From) Effective Dates (To)
San Dimas San Dimas

Name Description
Manual DDF - Direct Debit

Receipt Source Type Payment Method
San Dimas
Receipt Class
92-9899933
Bank Account
Automatic 1
Batch Numbering Last Number
01-JAN-2006
Effective Dates (From) Effective Dates (To)
96
97
AR: Define Aging Buckets
Receivables>Setup>Collections>Aging Buckets
Description: This is a required step and Oracle provides defaults. These buckets are utilized on the Account Review form, statements and the Credit
Snapshot and Aging reports.
Aging Bucket Zone

Use this zone to define the characteristics of your aging bucket such as name, description, type, and status.
Name 4 Bucket Aging
Description Four-bucket aging report
Type 4-Bucket Aging
Status Active
Aging Bucket Lines Zone

Use this zone to define each aging bucket line.
Seq Type Days From Days To First Column Heading Second Column
Heading
0 Current -9999 0 Current
1 Past Due 1 30 1-30 Days
2 Past Due 31 60 31 - 60 Days
3 Past Due 61 9999999 61 + Days
Aging Bucket Zone

98
Name J2 GLOBAL AGING
Description Seven-bucket aging report
Type 7-Bucket Aging
Status Active

Heading
1 Past Due 31 60 31-60 Days Past Due
5 Past Due 151 180 151+ 180 Days Past Due
6 Past Due 181 9999999 Over 180 Days Past Due
Aging Bucket Zone

Name Collections
Description Seven-bucket aging report
Type 7-Bucket Aging
Status Active

Heading
99
Heading
6 Past Due 361 9999999 361+ Days Past Due
Aging Bucket Zone

Name Credit SnapShot
Description Credit SnapShot Report Aging-7 buckets
Type Credit SnapShot
Status Active

Heading
100
Aging Bucket Zone
Name Standard
Description Four-bucket aging report
Type 4-Bucket Aging
Status Active

Heading

Aging Bucket Zone

Name Statement
Description Statement five-bucket aging
Type Statement Aging
Status Active

Heading
101
Heading
4 Past Due 91 9999999 Over 90 Days
102
AR: Define Statement Cycles
Receivables>Setup>Print>Statement Cycles
Description: This function defines customer statement cycles. You use statement cycles to determine when you send statements to a customer. You enter
statement cycles when you define profile classes in the Define Customer Profile Classes form, or modify individual customer and site profile classes in the
Maintain Customer Profiles form.
Statement Cycles Zone

Use this zone to define general information about your customer statement cycle.
Name MONTHLY
Description Runs on the Monthly
Interval Monthly
Active Yes
Statement Cycle Dates Zone

Use this zone to enter and review the dates you want Oracle Receivables to print your statements.
Statement Date (Note: Used to determine pass due Skip Date Printed
items and calculate charges)
13-Sep-2007
103
104
AR: Define Standard Messages (N/A)
Receivables>Setup>Print>Standard Messages
Description: Use this form to define Standard Messages that you want Oracle Receivables to print on the bottom of your customers’ statements.
<Standard Messages>
Name Type Start Date End Date Message
105
AR: Define Dunning Letters
Receivables>Setup>Print>Dunning Letters
Description: Receivables provides a dunning letter set entitled 'STANDARD.' This set includes three dunning letters, entitled STANDARD1 - 3, which are
of increasing severity. You can use this dunning letter set, or define your own using different dunning letters and dunning letter parameters.
.
Dunning Letters
J2 GLOBAL 30 DAY DUNNING
Name

Description
Yes
Active
Review Date
Number Message Text
10 A recent of our records, inclusive of recent payments received through, reveals the below listed invoice(s) to be past due 30 days:
20 If the open invoice(s) do not match your records, please contact me immediately at the number below to resolve the discrepancy. If Payment has
been made which clears the past due amount shown above, please disregard this notice. Otherwise, your immediate payment of the total past
due amount should be sent to the address listed below.
30 To eliminate any future inconveniences, J2 GLOBAL offers direct debit opportunities, allowing invoices to be paid directly from your bank
account. Please contact us immediately if you have any questions regarding direct debit of fees or concern about the past due balance.
40 Please return the portion below with your payment in the enclosed return envelop. Include your client number on the check made to J2 GLOBAL,
Inc. Send all service or general information correspondence to the address listed above or call your client service representative.
50 Thank you for your prompt attention to this matter.
Dunning Letters
106
Name

Description
Yes
Active
Review Date
Number Message Text
10 A previous notice send to you advised that your account was 30 days past due. As of DATE of your account is now over 30 days past due.
20 We have not been notified of any discrepancies with thse invoices. If the open invoice(s) do not match your records, please contact me
immediately at the number below to resolve the discrepancy. If payment has been made which clears the past due amount shown, please
disregard this notice. Otherwise, your immediate payment if the total past due amount shown be sent to the address list below.
30 To eliminate any future inconveniences, J2 GLOBAL offers direct debit opportunities, allowing invoices to be paid directly from your bank
account. Please contact us immediately if you have any questions regarding direct debit of fees or concern about the past due balance.
Dunning Letters
Name

Description
Yes
Active
Review Date
Number Message Text
10 On two previous occasions, we notified you that your account was over 30 days past due. Your account (s) status has exceeded upon terms and
has now been identified as delinquent.
20 If payment is not received within five (5) business days from the receipt of this invoice, we will be compelled to hold your processing until this
107
Number Message Text
matter is brought to a satisfactory conclusion.

30 Please contact me immediately at the number below to go over the payment status.
108
AR: Define Dunning Letter Sets
Receivables>Setup>Print>Dunning Letter Sets
Description: Receivables provides a dunning letter set entitled 'STANDARD.' This set includes three dunning letters, entitled STANDARD1 - 3, which are
of increasing severity. You can use this dunning letter set, or define your own using different dunning letters and dunning letter parameters.
Dunning Letter Set Zone
Use this zone to name and describe your dunning letter sets.
Standard (default)
Name
Yes
Active
Standard Letter Set
Description
No
Resend Last Letter
Yes
Use Grace Days
Yes
Dun Disputed Items
Yes
Finance Charges
Yes
Include Unapplied Receipts
No
Finance Charges On Disputed
Items
No
Send Letters In Sequence
Yes
Days Overdue
No
Staged Dunning
109
Letter Sequence Zone Days Over Due (blue drop down menu)
Use this zone to choose the letters for your dunning letter set and to specify the order in which they will be selected.
Letter Name Days Past Due From Days Past Due To Include Current Invoice Copies
Standard 1 0 15 Yes Yes

Dunning Letter Set Zone

Use this zone to name and describe your dunning letter sets.
J2 GLOBAL DUNNING - A
Name
Yes
Active
J2 GLOBAL Dunning Letter Set - A
Description
No
Resend Last Letter
Use Grace Days
Dun Disputed Items
Finance Charges
Yes
Include Unapplied Receipts
No
Finance Charges On Disputed
Items
No
Send Letters In Sequence
Yes
Days Overdue
No
Staged Dunning
Letter Sequence Zone Days Over Due (blue drop down menu)
Use this zone to choose the letters for your dunning letter set and to specify the order in which they will be selected.
110
Letter Name Days Past Due From Days Past Due To Include Current Invoice Copies
J2 GLOBAL 30 DAY 30 60
DUNNING
DUNNING
DUNNING
111
AR: Define Salespersons (N/A)
Receivables>Setup>Transactions> Salespersons
Description: Receivables lets you define multiple salespersons to which you assign sales credit when entering invoices. If AutoAccounting depends on
salesperson, Receivables uses the general ledger accounts that you enter here in combination with your AutoAccounting rules to determine the default
revenue, freight, and receivable accounts for your invoice. J2 GLOBAL will be defining salespersons in the HR tables. Salespersons will not be used to drive
AutoAccounting.
<Salespersons>
Name Number
Start Date End Date
Active
Sales Credit Type
Revenue Account
Freight Account
Receivable Account
Assignments:
Territory Flexfield Start Date End Date
112
AR: Define System Profile Options
System Administration>Profile>System
Description: The options chosen here customize the way Oracle Receivables works. Profile options can be set at different levels. The levels are: Site,
Application, Responsibility and User.
Profile Options Zone

Option Site Application Responsibility User
Tax: Allow Ad Hoc Tax Changes Yes
Tax: Allow Manual Tax Lines Yes
Tax: Allow Override of Customer Exemptions Yes
Tax: Allow Override of Tax Code Yes
Tax: Allow Override of Tax Recovery
Tax: Calculate Tax on Credit Memos Yes
Tax: Inventory Item for Freight (Affects AR but owned by

another module)
Tax: Invoice Freight as Revenue No
Tax: Use Tax PL/SQL Vendor Vertex
Tax: Use Tax Vendor Yes
Tax Vertex: Service Indicator Non-Service
Tax Vertex: Tax Selection Jurisdiction and Tax
Tax Vertex: Tax Type Sales Tax
Tax Vertex: Use Nexpro No
113
Tax Vertex: Case Sensitve
Tax Vertex: Secondary Taxes
AR: Allow Overapplication in Lockbox Yes
AR: Allow Update of Existing Sales Credits Yes
AR: Alternate Name Search
AR: Allow Overapplication in Lockbox No
AR: Application GL Date Default Later of Receipt GL Date and

Invoice GL Date
AR: Automatic Contact Numbering Yes
AR: Automatic Receipt Creation Authority Yes
AR: Automatic Remittance Creation Authority
AR: Cash – Allow Actions Yes
AR: Cash – Default Amount Applied Unapplied Amount of Payment
AR: Change Customer on Transaction No
AR: Change Customer Name NO
AR: Close Periods – Run Collection Effectiveness Yes

Report
AR: Commit Between Validations in Lockbox
AR: Create Bank Charges
AR: Cross Currency Rate Type Spot
AR: Customer Merge Commit Size 1
AR: Customers - Enter Alternative Fields No
AR: Debug Level for PostBatch 3
AR: Default Exchange Rate Type Corporate
AR: Document Number Generation Level When the transaction is

committed
AR: Dunning Letter Remit To Address Label Size Default
114
AR: Enable Credit Card Preprocessor No
AR: Enable Cross Currency Yes
AR: Enable SQL Trace
AR: Enable Debug Message Output No
AR: GL Transfer Balance Test Yes
AR: Include Receipts at Risk in Customer Balance Yes
AR: Invoices With Unconfirmed Receipts None
AR: Item Flexfield Mode Concatenated Segment Entry
AR: Mask Bank Account Numbers No Masking
AR: Override Adjustment Activity Account
AR: Receipt Batch Source
AR: Show Billing Number
AR: Sort Customer Reports by Alternative Fields Yes
AR: Transaction Batch Source
AR: Transaction Flexfield QuickPick Attribute interface_header_attribute1
AR: Update Due Date Yes
AR: Use Invoice Accounting for Credit Memos Yes
AR: Zengin Character Set
HZ: Generate Contact Number
HZ: Generate Party Number Yes (Both

AR/OM)
HZ: Generate Party Site Number No (Both

AR/OM)
Default Country United States
Journals: Display Inverse Rate (Applies to AR but setup in by

another module)
OE: Item Flexfield System Items
115
OM: Item Flexfield System Items
OE: Item Validation Organization
QP: Item Validation Organization
OSM: Use Customer Key No
Sequential Numbering Not Used
MO: Operating Unit J2 GLOBAL_ES
MO: Top Reporting Level Operating Unit
INV: Dynamic Precision Option -9,999,990.00
Currency: Thousands Separator Yes
Flexfields: Auto Skip Yes
Indicate Attachments Yes
AR: Define System Personal Options
System Administration>Profile>Personal
Description: Use this form to set a value for each Profile option to specify how Oracle Receivables controls access to and processes data. The system
administrator sets and updates profile values.
116
Profile Name Value Details
AR: Allow Over application In Lockbox No This profile option controls how AutoLockbox handles receipts when the payment
amount is greater than the balance due for a transaction. When a payment exceeds the
balance due, AutoLockbox closes the transaction and leaves a negative balance due for the
item if both of the following are true:
AR: Allow Overapplication in Lockbox is set to Yes
the open debit item’s transaction type has Allow Overapplication
set to Yes
If either of these are not true, AutoLockbox applies only enough to close the transaction
and leaves the remaining receipt amount unapplied
AR: Allow summary table refresh No Set this profile option to Yes if you want to allow the data contained within the
transaction summary and open balance tables to be initialized or reset.
After the tables are populated, changes that occur to transaction balances are updated in
the summary tables via business events.
Use this profile option for added security to ensure that the summary tables are
refreshed only when necessary.
AR: Allow Update of Existing Sales Credits Yes This profile option determines whether a user can update existing sales credits or if
additional sales credit records need to be created to maintain an audit trail.
AR: Always Default Transaction Balance for Applications Yes This profile option determines the default amount applied value that displays in the
Applications window, whether you enter applications directly or by using the Search
and Apply feature. The default value includes discount amounts, where applicable.
If you set the profile option to Yes, then the default amount applied is the remaining
transaction amount.
If you set the profile option to No, or if a null value exists, then the defaulting rule is:
1. If the unapplied receipt amount is greater than or equal to the transaction, then the
default amount applied is the remaining transaction amount.
2. If the unapplied receipt amount is less than the remaining transaction amount, then
the default amount applied is the unapplied receipt amount.
3. If the unapplied receipt amount is negative, then the default amount applied is the
remaining transaction amount.
This profile option can be set by the system administrator at the site, application,
responsibility, and user levels. The user can also update this profile option.
AR: Application GL Date Later of Receipt GL This profile option determines how Receivables determines the default GL Date when
Date and Invoice GL you apply receipts. Choose one of the following values:
Date • Later of Receipt GL date and Invoice GL date: Choose this value to use either the
receipt GL date or the invoice GL date, whichever is later, as the default GL date for
your receipt applications. This is the default value.
• Later of Receipt GL date, Invoice GL date, and Current date: Choose this value to use
the receipt GL date, the invoice GL date, or the current date, whichever is later, as
the default GL date for your receipt applications.
This profile option can be set by the system administrator at the site, application, and
responsibility levels but cannot be updated by the user.
117
AR: Auto Invoice Gather Statistics Yes This profile option determines if the AutoInvoice Master program analyzes and gathers
information about the interface tables each time AutoInvoice is run. Analyzing tables
ties up system resources.
If the value for this profile option is set to Yes, or is null, AutoInvoice analyzes the
interface tables and gathers statistics.
If the value is set to No, AutoInvoice does not analyze the interface tables.
This profile option can be set by the system administrator at the site, application,
responsibility, and user levels. The user can also update this profile option.
AR: Bank Directory Source Local, Web service etc. not required
AR: Bank Directory URL Not required
AR: Bills Receivable Batch Source Not required
AR: BPA Details Access Enabled Not required
AR: BPA Print Output Directory Not required
AR: Cash – Allow Actions Yes This profile option determines whether you can create adjustments and chargebacks when
applying receipts in the Applications window. Your system administrator selects either
Yes or No to indicate whether Receivables lets you create item level actions in the
Applications window while you apply receipts. Valid item level actions include
adjustments to your debit items or the creation of chargebacks for specific debit items.
Oracle Receivables Profile Options B – 17. If your system administrator sets this profile
option to Yes, when you choose either Chargebacks or Adjustments in the Applications
window Receivables displays the Chargebacks or Adjustments window and lets you
create chargebacks and adjustments. If your system administrator sets this profile option
to No, Receivables disables the Chargebacks and Adjustments buttons in the Applications
window.
AR: Change Customer on Transaction No This profile option determines whether you can update customer names in the
Transaction windows. If this option is Yes, you can update the bill–to and ship–to names
of customers on your transactions. Note: You cannot update the customer bill–to or ship–
to information if the transaction is a chargeback, has activity against it, or has been posted,
even if this profile option is set to Yes
AR: Commit Between Validations in Lockbox No This profile option determines whether the AutoLockbox program will commit (save)
after validating each record in a Lockbox transmission. If you set this profile option to
No, AutoLockbox will only commit after validating all of the records in the transmission.
This profile option can be set by the system administrator at the site, application, and
responsibility levels.
AR: Create Bank Charges No This profile option determines whether users can create bank charges when entering
receipts in Receivables. Other operations that this profile can affect include the following:
QuickCash
PostBatch
AR: Credit Hierarchy Type Not required as we are not setting up credit management option, at least right now. In
case, if credit management is implemented at a later date, we can always change the value.
AR: Customer Merge Commit Size 1 This profile option determines how many site uses are included in a merge set when you
run the Customer Merge program from the Standard Request Submission windows.
AR: Customer Text Last Successful Run NOT UPDATEABLE by users.
118
AR: Customers – Enter Alternate Fields Yes This profile option controls whether users can enter information in the Alternate Name
field in the Customers and Customer Addresses windows. This field lets you enter a
phonetic representation of a customer name. Alternate names are used primarily in
Japan to enter and sort customer information using Kana characters.
AR: Debug Level for Lockbox / PostBatch 3 At present 3 while in development. After going live, reduce it This profile option
determines whether AutoLockbox and PostBatch
(Post QuickCash) are run in debug mode.
AR: Default Exchange Rate Type I do not think we need this for ES. Rate type would be for multicurrency reporting.
Corporate Exchange Rate - An exchange rate you define to standardize rates for your
company. This rate is usually a standard market rate determined by senior financial
management for use throughout the organization.
• Spot Exchange Rate - An exchange rate you enter to perform a conversion based
on the rate on a specific date.
• User Specified Rate - An exchange rate you specify when entering a foreign currency
transaction.
AR: Deposit Offset Account Source Auto accounting or This option indicates which accounting source to use for a deposit’s offset
Transaction type? account. Receivables can use either AutoAccounting or the deposit’s transaction type as
the accounting source for the offset account.
AR: Disable Receivable Activity Balancing Segment Substitution No. G/L Question This profile option lets you disable balancing segment substitution for receivable
activities. This profile option does not affect the gain, loss, and rounding accounts that you
define at the system options level. The default value is No. If you set this profile option to
Yes, then you must define a suspense account in the event that your activities and original
transactions do not post to the same balancing segment value. This profile option affects
these activities:
Adjustments
Discounts (earned and unearned)
Finance charges
Activity applications, such as receipt write–off activity, short term debt, and claims
investigation
AR: Enable Debug Message Output ???

AR: Factor/Endorse Bills Receivable without Recourse Not required
AR: GL Transfer Balance Test Yes This profile option controls whether the General Ledger Interface program will reject
debit and credit balances that are not equal before posting to the general ledger. Available
values are:
YES - Receivables will reject unbalanced debits and credits before posting to the general
ledger. These rejected unbalanced debits and credits will be listed in the Unposted Items
Report which runs automatically during the posting program.
NO - Receivables will not reject unbalanced debits and credits before posting to general
ledger.
AR: Include Receipts at Risk in Customer Balance Yes This profile option controls whether Receivables displays items at risk and includes them
when calculating customer account balances in the Account Details, Account Overview,
and Customer Account windows. Set this option to No if you do not want to view items at
risk in these windows or include them when calculating the balance due.
119
AR: Invoices with Unconfirmed Receipts None Other values: Adjust, Credit, Adjust and credit This profile option lets you choose
whether to adjust or credit invoices selected for automatic receipt. You can adjust
transactions that have been approved, but not confirmed.
AR: Item Flexfield Mode Concatenated segment This profile option lets you choose the format to use for entering flexfield information for
Line Items for commitments in the Transactions and Item Tax Rate Exceptions windows.
Available values are:
Always Pop a Flexfield Value: The item flexfield always pops up as you navigate
through the field.
Concatenated Segment Entry: The item flexfield never pops up as you navigate through
the field. Instead, you can type the item flexfield information directly into the field.
No Window for a single segment Flexfield: The item flexfield will only pop if it has more
than one segment enabled.
AR: Mask Bank Account Numbers No Masking Use this profile option to control the display of bank account numbers in Receivables
windows. If you accept credit cards as payment for open debit items, Receivables displays
the credit card number in the Bank Account field of the Customers, Transactions, and
Receipts windows. You can limit access to this information by displaying only a portion of
the number.
No Masking: Do not mask any portion of the number.
Mask – First Four: Show only the first four digits of the number.
Digits Visible: Display the remaining digits as asterisks (*).
Mask – Last Four Show only the last four digits of the number.
Digits Visible Display the preceding digits as asterisks (*).
AR: Maximum Lines Per Auto Invoice ???? Imran This profile option lets you set a maximum number of lines per AutoInvoice worker.
AR: Override Adjustment Activity Account No This profile option lets you choose whether you can override the default adjustment
account when entering or updating manual adjustments and when updating automatic
adjustments. These changes must be made before posting to the general ledger. This
profile option pertains only to adjustments whose receivable activity’s GL account source
is Activity.
AR: Receipt Batch Source Manual This is the default receipt source for the Batch field in the Receipts and Receipt Batches
windows. Only Receipt sources with a Receipt Source Type of ’Manual’ will be displayed
in the list of values.
AR: Require Adjustment Reason Yes Use this profile option to control whether a reason is required when entering manual
adjustments. If you set this option to Yes, then Receivables requires a reason whenever
a manual adjustment is made. The default value is No.
The value you specify for this profile option at the user level takes precedence
over the value that is set for this profile option by the system administrator at the
site, application, responsibility, or user level.
AR: Sort Customer Reports by Alternate Fields: Yes This profile option controls whether Receivables will sort information using the value of
the Alternate Name field in the Customers window when you run certain reports. To use
this option, the AR: Customers – Enter Alternate Fields profile option must also be set to
Yes. Reports that can use this option include: the Customer Profiles Report, Receipt
History Report, Applied Receipts Register, Unapplied Receipts Register, Automatic
Receipts Awaiting Confirmation, Print Statements, Transaction Register, and the Customer
Listing Detail and Summary reports
120
AR: Transaction Batch Source Manual Other - J2 This profile option determines the default invoice source that will appear in the Batch
GLOBALES field of the Transaction and Credit Memo windows. Receivables only displays batch
sources with a Transaction Source Type of ’Manual’ in the list of values for this option.
AR: Update Due Date: No This profile option determines whether you can update the due date (payment schedule)
of a transaction in the Installments and Account Details windows.
Available values are:
Yes: Receivables lets you update the due date of a debititem to any date that is greater
than the transactiondate of this item. If you change the due date of your debit item,
Receivables does not update the terms of this item.
No: Receivables prevents you from updating the duedates of debit items.
AR: Use Invoice Accounting For Credit Memos Yes This profile option determines whether to assign your credit memo to the same accounts
that are assigned to the invoice you are crediting.
AR: Use Oracle Approvals Management in Credit Memo This profile option determines which credit memo workflow to use: either the original
Workflow: workflow without Oracle Approvals Management (AME), or the AME workflow.
AR: Use Statement Site & Dunning Site Profiles Yes Use this profile option to select whether to pick profile amounts for statements and
dunning from the customer level or the site level.
The default value is No. If you set this profile option to Yes, then:
• When you generate statements, Receivables uses the profile amounts defined at
the statement site, if one exists.
the statement site, if one exists.
• When you run the Dunning Letter Generate program, Receivables uses the profile
amounts defined at the dunning site, if one exists.
HZ: Audit Customer Account Merge: Yes This profile option causes the creation of a log file when customer accounts are
merged. If this option is set to Yes, an audit log file is generated.
HZ: Bypass Find/Enter Window: No This profile option lets you specify if users can bypass the Search Criteria or Find/Enter
window and directly enter the Customers-Standard and Customers-Quick windows. If
you set this profile option to No, then the user must navigate through the Search
Criteria or Find/Enter window each time they want to enter new customers in the
Customers-Standard and Customers-Quick windows.
HZ: Change Party Name Yes Choose whether to let users update customer names in the Customer windows.
The value for this option can be set by the system administrator at the
site, application, responsibility, and user levels, but cannot be updated by the user.
HZ: Display D&B Button in Customer Form No This profile option enables the D&B Information button in the Customers–Standard and
Customers–Quick windows of Oracle Receivables. Use this profile option only if you
enable Dun and Bradstreet integration with Receivables.
HZ: Location Updatable If it is set to Yes, the location field becomes updatable in the merge process. If it is set to
No, a system generated unique location number will be used.
HZ: Number of Workers Used by Customer Interface We will determine this value during the testing of customer conversion
HZ: Show Only Active Addresses: Yes Enter Yes or No to determine if customer queries should display only active addresses or
all addresses. This profile option also determines the default for the Show Only Active
Addresses check box in the Customers – Standard window.
Oracle Exchange Database Link Not required
121
Default Country (This profile option affects Receivables but is US
owned by another application)
Enable Transaction Code (Optional) Not required as it is applicable only for public sector implementations
Journals: Display Inverse Rate (This profile option affects NO
Receivables)
Sequential Numbering: Partially used. Sequential Numbering assigns numbers to documents that you create in Oracle financial
products. For example, when you are in a window that creates invoices, each invoice
document can be numbered sequentially. Sequential numbering provides a method of
checking whether documents have been posted or lost.
Not all windows within an application can be selected to support sequential numbering.
Sequential Numbering has the following profile option settings:
Always Used: You may not enter a document if no sequence exists for it.
Not Used: You may always enter a document.
Partially Used: You will be warned, but not prevented from entering a document, when
no sequence exists.
122
AR: Define Tax Codes and Rates
Receivables>Setup>Tax>Codes
Description: Use this form to enter and maintain tax codes and their associated tax rates. You can have only one tax code of type Location for any given
date range. This code cannot have a rate associated with it. Any number of tax codes of type VAT or Sales Tax may be defined using this form.
Rate
Effective Dates:
Tax (Code) From To Tax Type Tax Rate % Sign
J2 GLOBAL_TAX 01-JAN-2006 Sales Tax 7 CR
Control
Effective Dates: Allow Ad hoc Inclusive Allow Inclusive
Tax (Code) From To Exempt Tax Override
J2 GLOBAL_TAX 01-JAN-2006
Accounting
Effective Dates:
Tax (Code) From To Tax
J2 GLOBAL_TAX 01-JAN-2006 250-0000-381-210-00-000
123
124
AR: Define Tax Groups (N/A)
Receivables>Setup>Tax>Groups
Description: Use this form to enter and maintain Tax Groups.
<Tax Codes & Rates>

Group Codes
Group Name
Group Description
Effective (From)
Effective (To)
<Tax Codes>
Rate
Tax (Code) From To Name Tax Rate % Sign Inclusive Compounding Precedence
Tax
CR / DR
125
Condition
Tax (Code) From To Classification Ship to Location
126
AR: Define Customer Profile Classes
Receivables>Customers>Profile Classes
Description: Use Customer Profiles to group customers with similar credit worthiness, business volume, and payment cycles. For each profile class you
can define information such as credit limits, payment terms, statement cycles, invoicing, and discount information. You can also define amount limits for
your finance charges, dunning, and statements for each currency in which you do business.
Note: For Customer conversion, Default profile class will be used.
Customer Profile Class Zone

Use this zone to name and describe your profile class.
Name Default
Description Default used by Customer Interface Program
Active Yes
Profile Class Zone

Credit Region
Collector Default Collector
Credit Check No
Tolerance 0%
Terms Region
Payment Terms IMMEDIATE
Override Terms Yes
Allowed Discount Yes
Discount Grace Days
Receipt Grace Days
127
Receipts Region
Match Receipts By Transaction Number
Auto Cash Rule Set Invoice Match
Reminder Rule Set Invoice Match
Auto Receipts Include Yes
Disputed Items
Statements Region
Send Statements Yes
Send Credit Balance No
Cycle MONTHLY
Finance Charges Region

Charge Interest No
Compound Interest
Days In Period
Dunning Region
Send Letters
Dunning Letter Set
Invoicing Region
Tax Printing
Grouping Rule Total Tax Only
128
AR: Define Customers
Receivables>Customers>Standard
Description: Use this form to define Standard profile classes.
Note: J2 GLOBAL will convert their customers during the conversion phase, prior to Go-Live. After Go Live customer database will be populated by
conversion and by manual entry
129
AR: Define Remit-To Addresses
Receivables>Setup>Print>Remit-To Addresses
Description: Use this form to maintain your customer’s Remit-To Addresses, which you want Oracle Receivables to print on your statements and dunning
letters.
Remit-To Addresses
United States
Country
1 J2 GLOBAL Blvd.
Address
Alternate Name
Roseland
City
NJ
State
07068
Postal Code
Province
Essex
County
Receipts From:
Postal Codes:
Country State From To
United States
Note: The remit to Phone number is stored in the DFF, please enable a DFF on remit_to_address form and add the remit to phone number.
130
131
AR: Define Lockboxes
Receivables>Setup>Receipts>LockBoxes>LockBoxes
Description: Define Lockboxes to use the Receivables Auto Lockbox program. Auto Lockbox automatically creates receipts in Receivables using electronic
information that your bank provides. Receivables will let you specify the payment method for each Lockbox you define. Payment methods provide the
default accounting information for receipts you create through Auto Lockbox.
.
<LockBoxes>
Number Active
Batch Source
Bank Account Auto Associate
Bank Name
Bank
Address Contact
Telephone Bank Origination Number
Accounting Flexfield
132
Receipts
Batch Size
GL Date Source
Exchange Rate Type
Receipt Method
Require Billing Location
Receipt Matching
Match Receipts By
Match on Corresponding Date
Transactions
Auto Associate
Invalid Transaction Number Handling
Post Partial Amount as Unapplied
Reject Entire Receipt
133
AR: Define Transmission Formats
Receivables>Setup>Receipts>LockBox>Transmission Formats
Description: Use this form to define Transmission Formats used by Oracle Receivables Automatic LockBox Transmission.
<Transmission Formats>
Name
Description
Active
Transmission Records:
Record Type Description
134
Transmission Fields
Position
Start End Field Justify Fill Symbol Date Time Format Amount Overflow Indicator
Type
135
AR: Define Standard Memo Lines
Receivables>Setup>Transactions>Memo Lines
Description: Use this form to define standard line items for debit memos, on-account credits, debit memo reversals, chargebacks, and invoices.
<Standard Memo Lines>

Name
Description
Type
Tax Code
Unit Standard Price
Unit of Measure
Revenue Account
Account Description
Invoicing Rule
Accounting Rule
Active Dates: (From)
Active Dates: (To)
Name
Description
Type
136
Tax Code
Unit Standard Price
Unit of Measure
Revenue Account
Account Description
Invoicing Rule
Accounting Rule
Active Dates: (From)
Active Dates: (To)
137
AR: Define Tax Locations and Rates (N/A)
Receivables>Setup>Tax>Locations
Description: Use this form to enter and update your Locations and their associated Tax Rates.
NOTE: Taxing configuration will be done in TAXWARE third party software, please refer to TAXWARE implementation design document.
138
AR: Define Tax Authorities (N/A)
Receivables>Setup>Tax>Authorities
Description: Use this form to enter and maintain your Authorities.
139
AR: Define Item Tax Rate Exceptions (N/A)
Receivables>Setup>Tax>Exceptions
Description: Use this form to define Item Tax Rate Exceptions.
140
AR: Define Tax Exemptions (N/A)
Receivables>Setup>Tax>Exemptions
Description: Use this form when you want to fully or partially exempt a customer or item from a specific tax code.
141
AR: Review Sales Tax Rates (N/A)
Receivables>Setup>Tax>Sales Tax Rates

Description: Use this form to Review Sales Tax Rates that Oracle Receivables has compiled for you.
142
AR: Define Descriptive Flexfields
Receivables Manager: Setup > Financials > Flexfields > Descriptive > Segments
Descriptive Flexfield Segments

Control Number: Priority (H, M, L): Process Owner:
Description: Descriptive Flexfields for J2 GLOBAL use are included on Line Transaction, Payment Schedule, Invoice Line and Line Ordering rule Note: All
Customer DFF segments will be not required
Attention: Note – Be sure to “unfreeze” the specified flexfield prior to
making these changes. When the setup is complete, freeze the flexfield again
and save. This will initiate a concurrent request to compile the flexfield.
Payment Schedule Information DFF

Application Title Freeze Flexfield Definition Segment Separator
Oracle Receivables Payment Schedule Information Yes Period (.)

Context Field
Prompt Value Set Default Value Reference Field Required Displayed
Context Value No Yes

Context Field Values
Code Name Description Enabled
San Dimas Processing Reprocess Yes
Segments
Form
Name
Segment Summary
143
Number Name Widow prompt Column Value set Displayed Enabled
10 Reprocess Flag Reprocess Flag Attribute1 Yes_No Yes Yes

20 Reprocess Date Reprocess Date Attribute2 Reprocess Date Yes Yes
30 Purge comment Purge comment Attribute3 Yes Yes
40
Transaction Information DFF (RA_CUSTOMER_TRX_ALL, passed from OE Headers)

Oracle Receivables Transaction Information Yes Period (.)

Context Field
Context Value No Yes

Global Data Elements Global Data Elements Global Data Element Context Yes
Segments
Form
Name
Segment Summary (Transaction Information DFF)
10 ATTRIBUTE1 Yes Yes

70 ATTRIBUTE7 No Yes
144
Invoice Transaction Flexfield
Oracle Receivables Invoice Transaction Flexfield Yes Period (.)

Context Field
Context Value Yes

Segments
Form
Name
Segment Summary (Industry Invoices)
10 INTERFACE_HEADER_ATTRIBUTE1 Yes Yes

Form
Value Set Name
Value Sets
Value Set Name Description Security Enable
Available Long List
Format Validation
Format Type Maximum Size Precision Numbers Only (0-9) Uppercase Only (A-Z) Right-Justify and Zero- Min Value Max Value
Fill Numbers (0001)
Value Validation
145
Validation Type
Form
Open Name
Segments
Name Description Column Number Enabled Displayed
Validation
Value Set Description Default Type Default Value Required Security Enabled Range
Sizes
Display Size Description Size Concatenated
Description Size
Prompts
List of Values Window
Line Transaction Flexfield

Application Title Freeze Flexfield Segment Separator
Oracle Receivables Line Transaction Flexfield Yes Period (.)

Context Field
Context Value Yes
146
Billing Order Line Billing Order Line Yes
Segments
147
Form
Name
Segment Summary
10 Product Entity Code Product Entity Code ATTRIBUTE1 Yes Yes

148
Open and Closed Issues for this Deliverable
Open Issues
ID Issue Resolution Responsibility Target Date Impact Date
Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date
149
150

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BR.100 ACCOUNTS RECEIVABLES

Date Author Version Change Reference

10-Oct-06 Sherry Olsen Initial Document

Copy No. Name Location

Setup Control Sheet - Oracle Receivables............................................................................1

AR: Define AutoCash Rule Sets...........................................................................................7

AR: Define Receivables QuickCodes...................................................................................9

AR: Define AutoInvoice Line Ordering Rules: ................................................................1

AR: Define System Options...................................................................................................2

AR: Define Accounts Receivable Payment Terms...........................................................12

AR: Assign Reporting Set of Books....................................................................................16

AR: Define Invoicing and Accounting Rules...................................................................17

AR: Open/Close Accounting Periods...............................................................................23

AR: Define Automatic Accounting....................................................................................26

AR: Define Transaction Types............................................................................................29

AR: Define Invoice Sources .........................................................................................47

AR: Define Collectors...........................................................................................................67

AR: Define User Approval Adjustment Limits...............................................................68

AR: Define Accounts Receivable Distribution Sets.........................................................69

AR: Define Receivables Activity........................................................................................70

AR: Define Banks..................................................................................................................71

AR: Define Receipt Classes and Payment Methods........................................................75

AR: Define Receipt Sources.................................................................................................78

AR: Define Aging Buckets...................................................................................................79

AR: Define Statement Cycles..............................................................................................81

AR: Define Dunning Letters................................................................................................84

AR: Define Dunning Letter Sets.........................................................................................85

AR: Define Salespersons......................................................................................................87

AR: Define System Profile Options....................................................................................88

AR: Define System Personal Options................................................................................89

AR: Define Tax Codes and Rates.......................................................................................96

AR: Define Tax Groups........................................................................................................99

AR: Define Customer Profile Classes..............................................................................101

AR: Define Customers.......................................................................................................103

AR: Define Remit-To Addresses......................................................................................111

AR: Define Lockboxes........................................................................................................113

AR: Define Transmission Formats...................................................................................115

AR: Define Standard Memo Lines...................................................................................117

AR: Define Tax Locations and Rates...............................................................................119

AR: Define Tax Authorities...............................................................................................121

AR: Define Item Tax Rate Exceptions.............................................................................122

AR: Define Tax Exemptions..............................................................................................124

AR: Review Sales Tax Rates..............................................................................................127

AR: Define Descriptive Flexfields....................................................................................128

Open and Closed Issues for this Deliverable..................................................................134

 Ability to create transactions and receive against transactions

Setup  Options  Financials

Setup Accounts Receivable

AR: Define AutoCash Rule Sets

AR: Define Receivables Quick

AR: Define Demand Class

AR: Define Invoice Line

AR: Define System Options

AR: Define Payment Terms

AR: Define Invoicing and

AR: Open/Close Accounting

AR: Define Automatic

Setup Cash Basis Accounting AR: Define an Unallocated

Setup Cash Basis Accounting AR: Define System Options for

Setup Cash Basis Accounting AR: Define Transaction Types for

AR: Define Transaction Types

AR: Define Invoice Sources

AR: Define Collectors