T-Scores Training Manual v1.

2
Copyright © 2010 PC Alert Education
Written and updated by Rick Jara.
 Table of Contents

Outline............................................................................................................. 3
Training Prerequisites....................................................................................... 3
Document Version History ............................................................................... 3
Excel Preliminary Setup .................................................................................... 4
Figure A – Excel macros disabled security warning message................................. 4

Figure B – The Options dialog box showing the Security options. ........................ 4

Step 1 – Entering School Information ............................................................... 5

Step 2 – Entering Student List & Student Code................................................. 5
Step 3 – Entering Student’s Term Score ............................................................ 6
Step 4 – Calculating T-scores............................................................................ 6
Appendix A ...................................................................................................... 7
Figure 1 - School Information Screen................................................................... 7

Figure 2 – Students Entry Screen ......................................................................... 7

Appendix B ...................................................................................................... 8
Information 1 – Term scores exceptions. ............................................................. 8

Appendix C ...................................................................................................... 9
Formula 1 – Standard deviation formula ............................................................. 9

Formula 2 – Formula for calculating Z score. ...................................................... 9

Formula 3 – Formula for calculating T score........................................................ 9

Formula 4 – Weighted scores calculations ........................................................... 9

Appendix D.................................................................................................... 10
Printout Sample 1 – T-Scores Sheet. .................................................................. 10

Printout Sample 2 –Term scores entry sheet showing Exceptions Key................. 10

Appendix E .................................................................................................... 11
Using T-Scores Version 1.1 in Excel 2007 .......................................................... 11

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 Outline

This training course together with the MS Excel Spreadsheet tool provided will better
enable you to satisfy the requirement of the Plateau State Education Depart to calculate
the “t-score” for each student in all the subjects you may teach.

Training Prerequisites

This manual is to be used with the T-Scores Tool version 1.1 only.

You are required to have a basic understanding of how to use the computer’s keyboard,
mouse, and floppy drive or USB Flash drive.

You also need to be able to use MS Windows, and a basic understanding of MS Excel
Spreadsheet (versions 97-2003, 2007).

If you don’t have the above prerequisites seek advice from your computer teacher of
future computer courses that may be available to help you.

Document Version History

v1.2 - Updated to include Excel 2007 Macro enabling section (See Appendix

v1.1 - Separated weighted score columns to use only one

- Modified and added T-Scores Tool v1.1 screenshots
- Added table of contents
- Added document history
- Added Excel preliminary setup to handle macro disabled message issue.
- Fixed spelling and grammatical errors

v1.0 - Initial release.

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 Excel Preliminary Setup
For macro security warning for Excel 2007 see Appendix E.

If you get the message below (see Figure A) about macros being disabled, you need to change the Excel’s
security setting to allow 1macros to run properly.

Figure A – Excel macros disabled security warning message.

Follow the following steps:

Close T-Scores and from the Tools menu select Options, then the Security tab (see Figure A).

Figure B – The Options dialog box showing the Security options.

Under the section Macro security clicks the button. Then click the Security Level Tab,
and then select Low as the security level (see Figure C).
Then click the OK twice. Open T-Scores again, and your ready to work.

Figure C – Security dialog box showing the Security Level settings

1
A macro is a series of commands and instructions that you group together as a single command to accomplish
a task automatically.
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 Step 1 – Entering School Information
The School Information only need to be entered once, unless you need to modify it in the
future.

a) Open T-Scores.xls if you haven’t already done so, and save it straightaway with
another name so as to not overwrite the original. Save your file with a name that
represents the class you are calculating the t-scores for.

For example something like TScore-CCG-JSS1-2007&8.xls

(Ask your IT teacher for the location of the file if needed, or for help on saving the new file)

b) Click the tab.

(See Appendix A, Fig 1 – School Information Screen, Area A)

c) Type the School Name (i.e. Girls Secondary School)

d) Type the School Code (i.e. 6789)

e) Type the Class (i.e. SS1, SS2 etc),

f) The Year(s) for which the T-Scores will be calculated for. (i.e. 2008/2009)

g) Finally enter the Area Directorate Office (i.e. Mangu)

h) Once you have typed all the school information you should re-save your work.

Step 2 – Entering Student List & Student Code

Similarly to the School Information you are required to only enter the Student list and code only
once for each student, unless some modification to the list is required.

a) To begin with, click the tab

(See Appendix A, Figure 2 – Students Entry Screen, Area B)

b) Make sure you start typing the student list at position one (1) – either use your mouse
scroll wheel or the vertical scrollbar to move up to position one.
(See Appendix A, Figure 2 – Students Entry Screen, Area C)

Make sure you hit the R key after you type each student code and student name.

c) Once you have typed all the student codes and names you should re-save your work.

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Step 3 – Entering Student’s Term Score
Now that the School information and Students codes and names have been typed in, we can begin
typing individual student term scores.

a) To begin this step, click the cell under the title Subject 1 and type in the first
subject name. For example Mathematics.
(See Appendix A, Figure 2 – Students Entry Screen, Area D)

b) Next, click the cell under T1 to type in the first student’s term 1 score. Do the following
for cells under T2 and T3 for that student.

Note: The average under the cell AVE is calculated automatically as soon as you type in
a value and press the R key.

For an explanation on abnormal circumstances regarding individual term scores and average
calculations see appendix B – Term Scores Exceptions

c) Continue typing in the scores for each student under the subject.

d) For other subjects do the same as in step 3 point a), except this time renaming the cell
under Subject 2 or Subject 3 and so on.

e) Once you have typed all the student term scores you should re-save your work.

Step 4 – Calculating T-scores

The whole point of this tool is to calculate the t-score for every student and for every subject. In
this step we will see how easy it is to do just that.

a) Click the tab, and there they are, the t-scores for Subject 1.
(See Appendix A, Figure 2 – Students Entry Screen, Area E)

If you’re not able to see the t-scores you may need to zoom out to 85%.

See a typical sample of the T-Scores printout in Appendix D.

See a typical sample of the Students term scores form in Appendix E.

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 Appendix A

Figure 1 - School Information Screen

Figure 2 – Students Entry Screen

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 Appendix B

Term Scores Exceptions

There are a couple of scenarios which will impact the spreadsheets calculations of
the t-scores.

They are:

1. If the student is listed but they did not attend any of the subject lessons
therefore not having any score for all three terms.

If this is the case you will need to type “NS” (without the quotes – meaning No
Scores) in the cell below T1 only. The other cells under T2 and T3 must be
left empty.

By typing “NS” the computer will not take into account this student’s score
when calculating the final t-scores. If it did, it would wrongly calculate the
standard deviation for the class.

2. If the student did not have a score for two or less terms in that subject.

If this is the case you need to enter “U” (without quotes – meaning Unavailable)
for every term they don’t have a score – note that if they don’t have a score for
all three terms then scenario 1 above applies. For example if there is no score for
term 2, but the student has a score for term 1 and 3, then you would type, next
to his name, the score in the cells under T1 and T3 , and type “U” under the
cell T2 .

Under normal circumstances the average for each student is calculated with
the formula:
t1 t 2 t 3
Average =
3
Any terms with “U” in it will not be taken into account when calculating
the average score for that particular student.

Using the example of scenario 2 the calculation is done like this:

t1 t 3
Average =
2
If the term with no score was taken into account the average would be
wrongly calculated.

Information 1 – Term scores exceptions.

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 Appendix C
Formulas used to calculate T-Scores

2
( )
sd
n
Formula 1 – Standard deviation formula

score
sd
Formula 2 – Formula for calculating Z score.

score 10 score 50
Formula 3 – Formula for calculating T score

score 10 50
( )2
n
For the math purest out there…

JSS I multiply Tscore by 0.05

JSS II & III multiply Tscore by 0.125

Formula 4 – Weighted scores calculations

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 Appendix D

Printout Sample 1 – T-Scores Sheet.

Printout Sample 2 –Term scores entry sheet showing Exceptions Key.

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 Appendix E

Using T-Scores Version 1.1 in Excel 2007

When using the T-Scores tool in Excel 2007 you will need to enable Macros by following these steps.

1. Click the Options button (see Figure A )

2. Click on the Enable this content option (see Figure B below)
3. Click OK button (see Figure B below)

Figure A

Figure B

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