SUMMER PROJECT (SP)

What is STP?
 It actually gives exposure to the students to the real work situation and organizational issues
whereby students can relate these with the theoretical knowledge that has been imparted through
the classroom teaching.
 Remember that it is not a research work as such. However it is an important academic exercise. It
is intended to orient students to the practical aspects of managing human resources within
organizations.
 It is based on real work situation.
 If you understand ‘What of HRM’ from your books/class lectures, ‘How of HRM’ can be
understood from your summer project.

SOME BASIC THINGS :( What you have to do?)

1st Aspect: Understand the organization, what it stands for? What is/are its
business(es)/product(s)/service(s)? - You should try to meticulously observe the documents and writings,
banners, hoarding, posters, inscriptions, notice board, etc. Take a note of the organizational structure,
arrangement of work, production processes etc.
2nd Aspect: Understand the human resource and human resource management. How is work organized?
What role the does human resource play vis-à-vis the organization of work? What are the basic HRM
functions of the organization? Look at the HR department, the HR team, HR Manager’s room, How the
HR manager coordinates with his boss/peers/subordinates? Understand the inter personal relationship in
the organization. If there is/are any union(s), try to know about the union’s position. Identify the position
and contribution of HR/HRM/HR manager
3rd Aspect: Try to collect data relevant to your project’s topic. This is academically most important since
you need to submit a project report on the topic itself.

Three things you should always keep in mind

 Discipline
 Timing/ punctuality
 Positive Attitude
 Behave politely
 Follow the instructions of the organization carefully
You have to create a positive impression to the organization/ HR manager. You never now this may be
taken positively. You may get a chance to serve the organization in future !!!
A quality project work can help you to get a job in some other organization!!!
Remember that the organization develops impression about our course/department/faculty/university
through you only.
DONT’S
o Don’t think that HR manager/other executive has lot of time to spend on you; He doesn’t get any
benefit from your STP. So as it your interest, you have to collect data from your own by investing
time and understanding.
o Don’t think it is a casual exercise; it will help you at the time of grand viva/ job interview (you
have to show it).
o Don’t be late. When the manager will give you time try to be there on time. It will create a bad
impression if you miss the time.
o Don’t ask controversial questions about the organization, don’t ask for data which the organization
may not be interested to share with you.
GUIDELINES FOR PREPARING YOUR PROJECT REPORT
Proper and orderly presentation of the report improves the quality of project. The report mainly involves
the followings:
PART A
1. COVER PAGE (See the annexure)
2. INSIDE COVER PAGE 1 (Same as 1 above : Repeat the cover page)
3. INSIDE PAGE 2 (Original certificate from the company)
4. INSIDE PAGE 3 (Original certificate from the department)
5. INSIDE PAGE 4 (Acknowledgement: Don’t forget to put your signature)
6. INSIDE PAGE 5 (Executive Summary)

PART B
Chapter I: INTRODUCTION(Introductory part)

It should be something which introduces the reader with the project work. Introduction should be
attractive; it sets the ball rolling for the entire project. Introduce the topic and the organization in this
chapter, don’t go into details. A well written introduction generates interest to read the entire project and
gives idea about the things to follow.
It should be about 2-3 pages.
Chapter II: COMPANY PROFILE

You may consider the following:

-History of the company, vision, mission etc
-Organization structure
-Ownership
-Head office (registered office), other offices, plants etc.
-Major business(es)/product(s)of the company
-Financial performance
-Key milestones of the company (Achievements)
-Future plans.
It should be about 4-5 pages
Chapter III: OVERVIEW OF HR & HRM IN THE COMPANY
You may consider the following:
-HR department, how it organized (flow chart or org.chart)
-What type of employees (HR) the company needs/ recruits?
-Leadership (top management’s activity)
-Important HRM functions of the company
-Identify the HRM functions in such a way that you can later on justify the topic of your summer project
It should be about 4-5 pages

Chapter IV: SURVEY OF LITERATURE

This chapter should cover the review of literature on the area. Survey of literature means what
journals/books/articles say about this topic: What are issues related to the topic?). Don’t copy from the
journals/books/articles. This is Plagiarism. Just summarize the ideas available from the
journals/books/articles in an organized manner. Provide proper in-text citation. If the topic is about
TRAINING, concentrate on literature related to TRAINING ONLY. Don’t write junk contents.
It should be about 8-10 pages
Chapter V: OBJECTIVES OF THE STUDY AND METHODOLOGY
Objective
-It should come from the survey literature & theoretical aspect of HRM
-It involves what you want to study through this project.
-State the objectives clearly without confusion/repetition.
Methodology
It is most vital aspect. It is based on your research objective. Objective should be operationalised through
proper methodology. This part will show that how you do it.
- Collection of data
 Primary Data: data are collected directly from the field.

(I) QUESTIONNAIRE-It has two parts. The 1st part should carry the information
about background variables like:

-GENDER M F

-EDUCATION QUALIFICATION
Graduate Post Graduate Professional

(It will be based on the information that what types of employee the company recruited.
You can categorize in your own way but the no should be maximum three. You can change the
category as per situation)

-EXPERIENCE (in years): 0 to 2 3 to 5 more than 5

(It may be MANAGER, NON-MANAGER)

(II) INTERVIEW

 Secondary Data- Which is not collected directly from the field.

o Examples: booklet, annual report, company publications, other HR manuals.

- Sampling – Sample size (number of people with whom you doing the work)

2nd part will include items which intent to collect data. Try to avoid direct question, it better to
make a statement.

 ANALYSIS
Pie chart, Bar diagram and other graphical analysis.
(You should collect the numerical data for statistical analysis. Nature of data tells will tell you the
possibility of statistical analysis)
 SUMMER PROJECT ON

INSERT THE PROJECT TITLE HERE

AT
INSERT THE COMPANY NAME HERE

SUBMITTED BY
XY
EXAM. ROLL NO

SUBMITTED TO
THE DEPARTMENT OF BUSINESS ADMINISTRATION (HUMAN RESOURCE)
THE UNIVERSITY OF BURDWAN
IN PARTIAL FULFILMENT OF THE REQUIREMENT OF THE DEGREE OF MASTER OF BUSINESS
ADMINISTRATION (HUMAN RESOURCE)