Minutes of the 3rd Meeting of the

Grad Show’08 Committee

On 16 April 2008 at 1530 hrs in HIVE

Present: Stefany Chairman

Vivienne Secretary
Si Hui Secretary
Charmaine Treasurer
Jazreel Treasurer
NicholasAPB Events

Jonathan, Lester, Desmond, Andrea and Audrey were absent due to World Skills

Agenda:  Roles and responsibilities of everyone in the committee

 Values of Grad Show’08 Committee
 Positioning of Grad Show
 Concept name of Grad show’08

S/N Item Action By

1 Purchasers
1.1 Find quotes
1.2 < $200: Have receipts and invoices
1.3 $200 < ___ < $2K: Get three quotations
1.3 > $2K: School will settle by getting suppliers to bid
1.3 Work closely with Marketing and Logistics

2 Events
2.1 In-charge of Opening Night video
2.2 Think of venue –> how inspirational and interactive is that location
2.3 Work with creative and have to incorporate venue with concept

3 Marketing
3.1 Sponsorship plan
3.2 Do presentations to sponsors
3.3 Internal -> external communication
3.4 Make sure outside people knows about this event
3.5 Start early

4 Editorial
4.1 Work closely with Creative Director for the concept
4.2 Chase people for portfolio early
4.3 Have to keep having changes for typo error, design etc.
4.4 Be prepared to help out with DID and DGDD for final printing and
layout
4.5 Democracy not very effective

5 Creative Director
5.1 Visual communications
5.2 Inform others the concept rather than asking
5.3 Distribute the workload
5.4 Concept settles fast
5.5 Have design briefs

6 Treasurers
6.1 Start weekly funds of $5 per week
6.2 Prepare crisis fund
6.3 Set up a bank joint-account

7 Secretaries
7.1 Do Work-In-Progress - program and deadline logouts for
months/weeks/days
7.2 Update and pass on information to the rest of DCMD
7.3 Deadlines reminders
7.4 Check important dates – awards days, festive seasons etc.

8 Logistics
8.1 Inventory management
8.2 Take care of stuffs
8.3 Know who’s buying and who’s in-charge
8.4 Know what needs to be done, where the stuffs are located
8.5 Do stock check – be neat and tidy
8.6 Storage space – Know the height limit and no fire hazard
8.7 Know how to transport stuffs safely
8.8 Controls the movement of goods

9 Values of Grad Show’08 Committee

8.1 Commitment
8.2 Respect (each other) -> follow the hierarchy
8.3 Transparency

10 Positioning of Grad Show

10.1 Last year Grad Show branding more overwhelming than the works
10.2 This year Grad Show should be the branding supports the works

11 Concept name of Grad show’08

11.1 Director of SP decided to retain Birth as the name for SD grad shows
11.2 Every year interpret Birth differently
Same name -> different interpretation/concept

12 Others
12.1 Recommended people for purchasers: Imelda, Vincent, Daryl
12.2 Recommended people for logistics: Audrey, Zi Hui

The meeting ended at 1640hrs.

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