CAP 2 Capstone Project

Word Advanced Capstone Project

Note: To complete this assignment, you will be required to use the Data Files for Students. See the
inside back cover of this book for instructions on downloading the Data Files for Students, or contact
your instructor for information about accessing the required files.
Problem: Gallery 1906 is a successful art gallery located in Chicago. The gallery owner, Lauren Kim,
wants to take advantage of your computer skills and have you create documents for the gallery that she
can reuse in upcoming months. These documents include a sales proposal for customers who would
like to use the gallery’s space for private events and a letter inviting the gallery’s patrons to a special
reception. Lauren also would like you to create a monthly newsletter to highlight upcoming exhibitions
and other events at Gallery 1906.
Instructions Part 1: You create a sales proposal to provide to customers who are interested in using the
gallery space for a private event. In a new document, change the theme to Civic and then change the
theme colors and theme fonts to Austin. Create the title page similar to the one shown in Figure 1 – 1.

Insert Gallery_logo.jpg
picture file from Data
Files for Students

72‐point Perpetua
Titling MT font; bold;
color: Brown Accent 5,
Darker 50%; shadow:
Inside Center

48‐point Perpetua
border: 6‐pt Black, Text 1, Titling MT font; color:
Lighter 25%; fill: Orange, White, Background 1;
Accent 6, Darker 25% outline: 2.25-pt Green,
Accent 1, Darker 50%;
paragraph indent 0.5"

border: 3‐pt Black Text 1,

Lighter 25%; fill: Light
Green, Background 2,
Darker 25%

SmartArt graphic type –

Picture; layout; Bending
Picture Block; color:
Colorful – Accent Colors;
style: Moderate Effect

28‐point Copperplate
Gothic Light font;
color: Brown, Accent 5,
Darker 25%

Figure 1 – 1

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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
 Capstone Project CAP 3

Capstone Project
Indent the left and right edges of the Guidelines paragraph by 0.5 inches. Insert the SmartArt graphic,
as shown in the figure. Three picture files are available on the Data Files for Students: Wedding.jpg,
Party.jpg, and Corporate.jpg. Resize the pictures as necessary. Insert a next page section break at the
end of the title page.
Insert the draft body of the proposal below the title page. The draft is named CAP Event
Proposal Draft in the Data Files for Students. Insert a header using the Alphabet style on the first page
of the body of the draft. Insert a footer with the page number located in the bottom right and then
change the starting page number to 1.
Format the headings as Heading 1 style. Format the list below the Restrictions heading as a
bulleted list, using the picture bullet style of your choice, and then sort the bulleted list. Format the
word, not, in the Restrictions section and the word, all, in the first paragraph of the Catering section
using the Intense Reference style. Format the questions in the Frequently Asked Questions section
using the Intense Emphasis style. Modify the first page of the body of the proposal so that it looks
like Figure 1 – 2 by creating the multilevel list and the table as shown. Check the spelling. Save the
document with the file name, CAP Gallery 1906 Event Proposal.

Continued >
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
 CAP 4 Capstone Project

Word Advanced Capstone Project continued

header

Heading 1 style

multilevel list

Medium Grid 3–
Accent 5 table
style

footer

Figure 1 – 2

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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
 Capstone Project CAP 5

Capstone Project
Instructions Part 2: Create a letter to be mailed to previous buyers of artwork at Gallery 1906 inviting
them to a special reception for the 4th Annual Juried Show. Use the Equity Merge Letter template to
create the letter. Change the document theme to Austin. Change the margins to Moderate. Change the
Normal style font size to 12 point. Save the letter with the file name, CAP Gallery 1906 Letter. Insert
today’s date. Add the gallery’s name and address. Delete the name content control (and the accompany-
ing blank line) that appears above the gallery’s name. Format the gallery name with an 18-point font
size and a font color of Green, Accent 1, Darker 50% as shown in Figure 1 – 3. Create a Quick Style
called Name using this format.

Name Quick Style:

18‐point font size
and Green, Accent 1,
Darker 50% font color

IF field results for first

record in data source

Figure 1 – 3

Continued >
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
 CAP 6 Capstone Project

Word Advanced Capstone Project continued

Create a new data source in Word containing seven records, using the data shown in Table 1 – 1.
Delete field names not used. Note that some of the buyers are individuals and some represent corpora-
tions or organizations. Save the data source with the file name, CAP Gallery 1906 Mailing List.

Table 1 – 1

First Last Organization

Title Name Name Name Address City State ZIP Code Buyer
Mr. Edward Zorn AmeriBank, Inc. 3401 Green Bay Road Chicago IL 60600 Y
Ms. Isabella Swan Swan Investment 1259 Grand Avenue #201 Chicago IL 60600 N
Partners
Mr. Alfredo Selim 970 S. Highland Avenue Chicago IL 60642 Y
Mrs. Rose Weaver 27 Lake Street Evanston IL 60210 Y
Ms. Jennifer Kowalski New Art Museum 300 Midway Park Oak Park IL 60648 Y
Mr. Jacob Cohen 324 W. Lyndale Street Chicago IL 60635 N
Dr. Rashika Mathews Demeter 850 N. Washington Street Naperville IL 60562 Y
Healthcare

Enter the body of the letter as shown in Figure 1 – 3. Insert an IF field in the last sentence of the
second paragraph, following the phrase, As an art. The IF field tests if the Buyer merge field is Y (Yes);
if it is, then print the text, collector; otherwise print the text, enthusiast. Below the letter body, enter
the complimentary close and signature block in the appropriate content controls as shown in the figure.
Insert a footer, Support the Arts! Center the footer text and apply the Name Quick Style. Merge the
form letters to a new document with the file name, CAP Gallery 1906 Merged Letters.
Address envelopes in ZIP code order using the same data source you created for the letters.
Exclude Jennifer Kolwaski’s record. Save the envelopes with the file name, CAP Gallery 1906
Envelopes.
Because Lauren would like to keep a record of the buyers, merge the data source to a directory,
selecting only those records where the Buyer merge field is Y. Convert the directory to a Word table
sorted by last name. Apply the Light List – Accent 3 table style, with banded rows and a header row.
Change the theme font to Austin. Apply the Confidential 2 watermark. Change the page orientation
to landscape and adjust the width of the columns as needed. Save the directory as a PDF or XPS
document with the file name CAP Gallery 1906 Buyer Directory. Send the PDF or XPS document
via e-mail to your instructor, if permitted. If you have access to a Web server, FTP site, or Windows
SkyDrive, save the directory to the server, FTP site, or online storage location.
Instructions Part 3: Create a newsletter of the upcoming exhibitions and events at the gallery. Change
the margins to .75 inches. Apply the Executive theme colors and the Angles theme fonts. Create
the nameplate using the formats identified in Figure 1 – 4. Create the title using WordArt. Set a
right-aligned custom tab stop at the right margin. Use the Clip Art pane to locate the image shown,
using the search term, palette. Resize the clip art and recolor it to Indigo, Accent color 1 Light. Format
the clip art as Behind Text, rotate it, and then position it as shown.
Create a continuous section break below the nameplate. Format section 2 as two columns.
Enter the text in section 2 using justified paragraph formatting. Change the Normal style font size to
12 point. Insert the picture, Powell.bmp, supplied with your Data Files. Format the picture as indicated
in the figure. Position the picture in the bottom left with square text wrapping. Insert the table shown
in the bottom of the right column and format it as indicated.
Insert a Pinstripes Quote text box for the pull quote, and enter the text shown in the pull quote
in the figure. Change the fill of the text box to Indigo, Accent 1, Darker 25%, and resize and reposition
the text box so that it is similar to the figure. Make any additional formatting as necessary, and save the
newsletter as CAP Gallery 1906 Newsletter.

Copyright 2010 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
 Capstone Project CAP 7

Capstone Project
Word Art: style –
Gradient Fill –
Indigo, Accent 1,
Outline – White,
Glow – Accent 2;
font – 48‐point
Century Gothic;
shape – Stop

3‐pt. Indigo, Accent 1, Bold, Dark Green,

Darker 50% Accent 5, Darker 25%

Drop cap uses Dark

Green, Accent 5,
Darker 50% font color

pull quote

Picture: style –
Center Shadow Light
Rectangle; Shading –
color – Indigo Accent 5
Accent color 1 table style
Light

Figure 1 – 4

PowerPoint Advanced Capstone Project

Creating a Presentation for Investors
Note: To complete this assignment, you will be required to use the Data Files for Students. See the
inside back cover of this book for instructions on downloading the Data Files for Students, or contact
your instructor for information about accessing the required files.
Problem: Gallery 1906 is looking for potential investors. Your boss, Lauren Kim, has asked you to create
a presentation that can be used to show investors the past successes and future plans for the gallery.
You will use a Word outline and slides from an existing PowerPoint presentation as the basis, and then
add graphics, SmartArt, a chart, and a table to present data. Lauren will collaborate with you to make
edits and notes on the presentation. You will add hyperlinks and animations to the presentation and
insert action buttons. Lastly, you will prepare the presentation for delivery and add protection settings.

Continued >
Copyright 2010 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
 CAP 8 Capstone Project

PowerPoint Advanced Capstone Project continued

Instructions Part 1: Open the outline file Gallery 1906 Outline.rtf in PowerPoint. Apply the Civic
theme and change the color and font themes to Austin. Refer to Figure 1 – 5 to make changes to the
slides. Change the slide title formatting. On Slide 1, insert the Gallery 1906 logo and remove its
background. Add and format text and symbols to Slide 1.
Convert the bulleted text on Slides 4 and 5 to SmartArt objects. Insert a slide footer to all but the
first slide. Add a table to Slide 6. Enter text and images, and change the formatting. On Slide 3, create
and format a chart. Create and format a SmartArt graphic on Slide 2.
Insert a new slide after Slide 1. On the new Slide 2, add hyperlinks to slides in your presentation
using a bulleted list with custom bullets, and 1.5 line spacing. Add and format the gallery_building.jpg
file to the new Slide 2.
Add the Previous action button to Slide 3. Change the hyperlink on the action button to return to the
last slide viewed. Copy and paste the action button to the other slides. On Slide 8, display the guides and use
them to position a newly inserted image. Add effects, motion paths, and animations as shown in Table 1 – 2.

Slide 1

insert Gallery_logo.jpg,
remove background,
resize, and reposition

37 pt font

19 pt font

symbol

(a) Slide 1

format slide titles with bold,

Green, Accent 1, 42 pt font

apply Civic theme,

and Austin fonts
custom bullets and colors

hyperlinks to
apply 1.5 line all slides in gallery_building.jpg
spacing presentation with Double Frame,
Black picture style
and Pastels Smooth
artistic effect

new Slide 2
add footer
to all but
first slide

(b) Slide 2
Figure 1 – 5
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
 Capstone Project CAP 9

Capstone Project
original Slide 2,
now Slide 3

Hierarchy SmartArt
with Intense Effect
applied

action button
added to Slides 3–8;
change hyperlink to
Last Slide Viewed

(c) Slide 3

chart title
deleted

Pie in 3D chart type,

original Slide 3,
with Layout 1 and
now Slide 4
Style 2 applied, Y-axis
rotation 70 degrees

(d) Slide 4

original Slide 4,
now Slide 5

apply bold
to headings

Horizontal Bullet
apply Polished style List SmartArt object

(e) Slide 5
Figure 1 – 5 (Continued)

Continued >
Copyright 2010 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
 CAP 10 Capstone Project

PowerPoint Advanced Capstone Project continued

original Slide 5,
now Slide 6

apply Colored
Fill – Accent 3

Vertical Block
List SmartArt widen blocks
object

font size changed

to 24 pt; add line
breaks as necessary

original Slide 6,
now Slide 7

(f) Slide 6

bold, centered,
and 36 pt

format images
with Chalk Sketch
artistic effect
table with
Themed Style 2,
Accent 1 applied

(g) Slide 7

original Slide 7,
now Slide 8

use guides to position

format image image as shown
with Thick Matte,
Black style

(h) Slide 8
Figure 1 – 5 (Continued)
Copyright 2010 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
 Capstone Project CAP 11

Capstone Project
Table 1-2 Slide and Object Effects

Slide Number Effect

All Apply Split transition, 1.00 duration to all slides
3 Apply Wheel entrance effect to SmartArt graphic
4 Apply Fly In entrance effect to chart
7 Apply Shapes motion path to table
8 Apply Shape entrance effect to image

Instructions Part 2: Compress all images. Reuse slides from the 2013 Revenue Plan presentation and
insert them at the end of the slide show. Make formatting changes as necessary to match Figure 1 – 6.
slide 9, inserted from
2013 Revenue Plan.pptx

format slide titles and

apply other formatting
as necessary

apply Gradient Loop –

Accent 1 colors and
black, bold font

action button
convert text to Table added to new slides
List SmartArt object

(a) Slide 9

22 pt bold font

convert text to
Vertical Accent List
SmartArt object

slide 10, inserted

from 2013
Revenue Plan.pptx

(b) Slide 10
Figure 1 – 6
Instructions Part 3: Make edits and add comments as shown in Figure 1 – 7. Combine Lauren’s edits by
merging the Gallery 1906_LK presentation, using the password, Gallery, if necessary. Accept all edits
make the changes suggested by Lauren, then save the file as Gallery 1906 Presentation_Final.pptx.
Set the following slide timings: Slides 1 and 2: 3 seconds; Slides 3–9: 8 seconds; Slide 10: 10 seconds.
Test the slide timings, and then disable them.
Continued >
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
 CAP 12 Capstone Project

PowerPoint Advanced Capstone Project continued

insert comment
to Lauren

(a) Slide 2

update
Joseph’s
title

Lauren edited
your comment

(b) Slide 3

(c) Slide 2

Lauren added
a bullet

(d) Slide 6
Figure 1 – 7

Copyright 2010 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
 Capstone Project CAP 13

Capstone Project
Instructions Part 4: Use the Document Inspector to remove the remaining comments. Add the
password Gallery to the presentation. Run the presentation, and add annotations as shown in
Figure 1 – 8. Save the annotations, and then save the file. Save the presentation as a PowerPoint show.
Make sure the presentation (not the show) is open, then package the presentation for storage on a
compact disc. Save the presentation as a PowerPoint 2003 file.

pen annotations

(a) Slide 1

highlighter
annotations

(b) Slide 2

highlighter
annotations

(c) Slide 3
Figure 1 – 8

Copyright 2010 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
 CAP 14 Capstone Project

Excel Advanced Capstone Project

Creating Worksheets for Analysis

Note: To complete this assignment, you will be required to use the Data Files for Students. See the
inside back cover of this book for instructions on downloading the Data Files for Students, or contact
your instructor for information about accessing the required files.
Problem: Gallery 1906 is going through transitions, including the possible purchase of the building the
gallery now rents. Lauren Kim, your boss, asked you to create workbooks that she can use to analyze
the finances and make decisions. She requested that you create the following workbooks: analyze a
building loan; consolidate information about the income from artists the gallery currently represents;
the gallery’s monthly expenditures. She also requested that you create a template that can be used to
analyze sales and then use the template to create a new workbook.
Instructions Part 1: Create a new workbook called Mortgage with the Austin theme, and change the
font size to 10 pt. Change the Sheet1 name to Mortgage. To create the Loan Payment Calculator, enter
the text labels, and add data to the ranges C2:C5, E2: E3. Add custom borders to the range B2:E6.
Assign names to each cell within the ranges B4:B6 and E2:E6 based on their row titles. Use the names
to enter the loan amount in cell C6. Calculate the Loan Amount in cell C6 and then use the PMT func-
tion in cell E4 to calculate the monthly payment. Use cell names to enter the interest and cost formulas.
Create a new data table in the range B9:E23 by entering the column headings in the range B7:E8.
Enter data in the range B10:B11 and then use the Fill handle to complete the data for cells B12:B23.
Use a What-If Analysis to create the data table. Format the data table. Add a pointer to the data table
that indicates the cell which contains the current rate.
Create an amortization schedule by entering the column heads in cells G1:K2. Enter integers 1–15
in row G using the Fill handle. Enter the data and formulas shown in Figure 1 – 9 into the amortization
schedule, and then copy them down the columns through row 17. Create the subtotals, down payment,
and total costs in the range I18:K20.

all borders are format sheet with Austin =‐PMT(Rate/12,12* =IF(G3<$E$3,PV($E

green, double‐line fonts and colors Years,Loan_Amount) =I2 $2/12,12*($E$3‐G3),‐$E$4),0)

=H3‐I3

=IF(H3>0,12*
$E$4-J3,0)

=Price‐Down_
Payment

pointer

Figure 1 – 9

Copyright 2010 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
 Capstone Project CAP 15

Capstone Project
Set up the worksheet to print in black and white and change the orientation to Landscape. Set the
print area to the range B1:E6. Assign names to the Loan_Payment, Interest_Schedule, and Amortiza-
tion_Schedule worksheet areas and print each section. Protect the worksheet so that only cells C3:C5
and E2:E3 are unprotected. Check the formulas for errors.
Instructions Part 2: To create the September Sales workbook, import data from the September Sales
table from the Gallery 1906 Sales Access database. Apply the Austin colors and fonts. Insert a new
column H, and convert the data in column G to two columns. Apply the Table Quick Style as shown
in Figure 1 – 10, apply the Currency format to columns E and F, and then adjust column widths as
necessary. Add a new column G with the column header of % of List Price and enter and copy down
a formula.
Delete column C. Create a VLOOKUP table in columns L and M. Use the table to determine
the type of sale in column J. Add a conditional formatting rule with an icon set to the % of List Price
column. Sort the table by Last Name. Query the table for Artist_ID using AutoFilter, and then remove
the filter.
Create an extract range and extract the Artist_ID P161. Create a criteria range in cells A1:J3 and
use functions as shown in Figure 1 – 10. Display automatic subtotals and use the outline feature, and
then remove the subtotals and convert the range back to a table.

Table Style
Medium 2

criteria
area
=E7/D7

VLOOKUP table

=SUMIF(J7:J25,
”Discount”, E7:E25)

=SUMIF(J7:J25,
”List”,E7:E25)

=SUMIF(J7:J25,
”Wholesale”,E7:E25)

=COUNTIF(J7:J25,
“Discount”)
extract area

Figure 1 – 10

Instructions Part 3: Create a new Expenses workbook with the Austin colors and fonts applied. Create
a new worksheet (Sheet 4). Copy and paste the data from the Gallery Expenses Word document to the
new sheet, copy the data on the new sheet, then use Paste Special to transpose the rows and columns.
Copy the transposed data and paste it into Sheet 1, starting in cell A3. Delete Sheet 4 and rename
Sheet 1 as Expenses – Management.
Enter the sample data, functions, formatting, and custom format codes shown in Figure 1 – 11.
Add the headings shown in Figure 1 – 11 to rows 1–3, and add the total to row 9. Copy the data from
the Expenses – Management worksheet to Sheet 2 and Sheet 3. Name the new worksheets Expenses –
Publicity and Expenses – Maintenance. Drill the data shown in the ranges C5:C8 and E5:E8 in Figure
1 – 11(b) through all three Expenses worksheets.

Continued >
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
 CAP 16 Capstone Project

Excel Advanced Capstone Project continued

=ROUND(D5+D5*E5,4)

(a)

=ROUND(B5+B5*C5, 4)

=ROUND((C5+E5)/2,4)
apply custom
formatting to table data
in columns C, E, and G:
0.00%;[Green](0.00%)

(b)
Management
worksheet

drill table data in

columns C and E
across 3 worksheets

(c)
Publicity
worksheet

(d)
Maintenance
worksheet

(e)
Total Expenses
worksheet

Figure 1 – 11

Copyright 2010 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
 Capstone Project CAP 17

Capstone Project
Add a new sheet called Total Expenses, and copy the data from one of the Expenses worksheets
starting in cell A1. Use 3-D references in cell B5 to calculate the sum of the payroll expenses from the
other three worksheets, and then copy the formula to the range B6:B9.
Add a header to the worksheets and change the margins to 1" top and bottom and .5" left and
right. Save the workbook using the PDF file format. Create a workspace file using the worksheet
layout shown in Figure 1 – 12.
Instructions Part 4: Create a template called Sales Analysis as shown in Figure 1 – 13 with the Austin
colors and fonts applied and then save and close the template. Open the template and save it as a new
workbook named Sales Analysis. Import data from the 2012–2013 Sales Data text file to replace the
sample data (don’t forget to delete the values from columns C through F, first). Find the string, Powell,
and replace it with Powell-Arkin, and then compare your worksheet to Figure 1 – 14.
Make any necessary formatting changes. Insert a clustered cone chart on a new worksheet,
remove the legend, and add a WordArt title as shown in Figure 1 – 15. On Sheet 2, insert and format a
SmartArt graphic with images as shown in Figure 1 – 16. On Sheet 3, insert a screenshot from the www.
chicagogallerynews.com Web site on Sheet 3 as shown in Figure 1 – 17. Rename sheet tabs as shown in
Figure 1 – 17.

Expenses
workbook Mortgage
workbook

September
Sales workbook

Figure 1 – 12

Sales Analysis
template

=IF(D5>0,F5/D5,0)

=IF(C5>0, E5/C5, 0)
Figure 1 – 13

Continued >

Copyright 2010 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
 CAP 18 Capstone Project

Excel Advanced Capstone Project continued

completed Sales
Analysis worksheet

Figure 1 – 14

apply Style 5 to
clustered cone chart

apply Fill – Green, Accent 1,

Metal Bevel, Reflection

Figure 1 – 15

Vertical Picture List

SmartArt object

Orange, 3 pt, Solid

Line border

use artists’ photos

from data files

Figure 1 – 16

Copyright 2010 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
 Capstone Project CAP 19

Capstone Project
screenshot of www
.chicagoartgallerynews.com
Web site; yours will differ

Figure 1 – 17

Access Advanced Capstone Project

Note: To complete this assignment, you will be required to use the Data Files for Students. See the
inside back cover of this book for instructions on downloading the Data Files for Students, or contact
your instructor for information about accessing the required files.
Problem: Gallery 1906 is a successful
art gallery located in Chicago. You are
working for the owner, Lauren Kim, as
an intern. The gallery is doing so well
that it needs to move to a larger space.
As part of the transition to a larger space,
Lauren also wants to take advantage of
your computer skills to computerize her
records. Because paintings are all origi-
nals, not prints, and appear more often
in exhibitions, you are going to begin by
focusing on the paintings.
Instructions Part 1: Open the
Gallery1906 database supplied with your
Data Files. Modify the existing Paintings
report to create the report shown in
Figure 1 – 18. Add the Media field to the
report and then group records by media
type. Sort the report by Painting ID. In-
clude totals for List Price and Sold Price
fields. If the sold price is greater than
$0.00 on any record, the value should
appear in a green bold font.

Figure 1 – 18 Continued >

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 CAP 20 Capstone Project

Access Advanced Capstone Project continued

Create a Paintings by Artist report for the gallery, shown in Figure 1 – 19. The records should be
grouped by Artist ID, and include the Artist ID and Last Name fields from the Artists table. Include the
Painting ID, Title, List Price, and Sold Price from the Paintings table. Sort the paintings in alphabetical
order by Title. Provide subtotals and a grand total for the List Price and Sold Price fields. Change the
page layout to landscape and apply the Paper theme to this object only. If necessary, use Layout view to
adjust the column placement and width in order to display the data.
Create a Paintings Entry form, as shown in Figure 1 – 20, that includes the Painting Number,
Title, List Price, Sold Price, Media, and Artist ID. Create mailing labels using the Artists table. Use the
Avery C2242 label size, sort the labels by postal code, and save the labels as Labels Artists.

Figure 1 – 19

Figure 1 – 20

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 Capstone Project CAP 21

Capstone Project
Instructions Part 2: Add the following fields to the Paintings table: Sold check box (Yes/No) and Sold
Date. Create an update query that finds all records where the Sold Price is greater than 0, and change
the Sold Yes/No field to Yes and the Sold Date field to 10/3/2013. Save the Query as Update Query.
(Hint: Use 1 in the Update to field to add a check mark to the check box.)
Add the Phone Number, Photo, Biography, and Contract fields to the Artists table and add the
data as shown in Table 1 – 3. Add the Phone Number field following the Postal Code field. Add the
caption Phone, and use an input mask. Use the OLE Object data type for the Photo field. Use the
Memo data type for the Biography field. Be sure the datasheet displays the entire biography. Use the
Attachment data type for the Contract field.

Table 1 – 3

Artist ID Phone Number Artist Photo Biography Contract

C103 (312) 555-0122 Photo1.bmp Studied at Glasgow School of Art, Scotland. none
H145 (312) 555-0103 Photo2.bmp Certificate from the School of the Art none
Institute of Chicago.
P161 (312) 555-0187 Photo3.bmp Works as adjunct Art faculty for local college. PetrovContract.doc
P227 (312) 555-0156 Photo4.bmp 2011 Best in Show at the Illinois Annual none
Open Juried Exhibition.
V209 (312) 555-0145 Photo5.bmp Painting in collection of the Museum none
of Contemporary Art.

Create a form for the Artists table, as shown in Figure 1 – 21. Include all fields from the Artists
table except for Address, City, State, and Postal Code. Include the Painting ID, Title, List Price, Sold
Price, and Sold Date from the Paintings table in the Paintings by Artist subform. You should not be
able to tab to the Photo or the Contract. Change the Theme to Civic, and the Color and Font to
Austin for this object only. For the label color, choose Green, Accent 1, Darker 50%. For the form title,
change the font size to 22 and the font weight to semi-bold. Save the form as Artist Master Form.

Figure 1 – 21

Continued >
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 CAP 22 Capstone Project

Access Advanced Capstone Project continued

Create a query for the Paintings table that finds all records where the Sold field contains a check
mark. (Hint: The value of the sold field is true.) Save the query as Paintings Sold Query.
Instructions Part 3: Lauren has given you a list of additional paintings that have sold in the last few
months. Import the SoldPaintings.csv, found in your Data Files, into the Paintings table.
Create two tables in which to store the data concerning exhibitions held at the gallery. The
Exhibitions table contains data about recent and upcoming exhibitions. The Paintings Exhibited table
contains data about which paintings appeared (or will appear) in any given exhibitions. The structure of
the Exhibitions table is shown in Table 1 – 4, and the structure of the Paintings Exhibited table is shown
in Table 1 – 5. Add captions where necessary to make field names easy to read.

Table 1 – 4

Field Name Data Type Field Size Description

Exhibition_ID Text 3 Primary Key
Exhibition_Name Text 50
Date_Opened Date
Date_Closed Date
Description Memo

Table 1 – 5

Field Name Data Type Field Size Description

Exhibition_ID Text 3 Part of Primary Key
Painting_ID Text 5 Part of Primary Key

The data for the Exhibitions table is in the ExhbitionSchedule.txt file, and the data for the Paint-
ings Exhibited table is in the PaintingsExhibit.xlxs file. Add the data to the two tables and then update
the Relationships for the Gallery1906 database.
Create a query that joins the Artists and the Paintings tables. Include the Artist ID, First Name,
Last Name, and Artist Percent fields from the Artists table. Include all the fields except Artist ID from
the Paintings table. Add a calculated field, Amount Owed Artist, that multiplies the Artist Percent by
the Sold Price. In the Property Sheet, add a caption and change the format to Currency for the calcu-
lated field. Save the query as Artists and Paintings.
Create a query that joins the Paintings Exhibited and Exhibitions tables. Include the Painting ID
and Exhibition ID fields from the Paintings Exhibited table. Include all the fields except Exhibition ID
from the Exhibition table. Save the query as Paintings and Exhibitions.

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 Capstone Project CAP 23

Capstone Project
Create the report, Artist Master Report, shown in Figure 1 – 22. The report is based on the two
queries created in the previous step. Apply the Civic theme, and change the color and font to Austin for
this report and subreport only. The title background uses Light Green, Background 2, the Date control
uses the Long Date format, and the border style is dots.

Figure 1 – 22

Create the report, Discount Report, shown in Figure 1 – 23. Include the Artist ID and Last Name
from the Artists table, and the Painting ID, List Price, and Sold Price from the Paintings table. Create a
calculated control, Discount, that displays the discounted List Price (not the discount) for all paintings.
Paintings where the Sold Price equals zero will have a 10% discount. Paintings that have a Sold Price
of greater than zero will display the Sold Price.

Continued >
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 CAP 24 Capstone Project

Access Advanced Capstone Project continued

Figure 1 – 23

Instructions Part 4: Create SQL queries to answer the following questions, using the Painting ID,
Title, Media, List Price, and Sold Price: (a) Which paintings’ titles begin with the letter, M? (b) Which
paintings have a media type other than OIL? (c) Which paintings have a list price greater than $1000
or have the media type MIX? (d) Which paintings have a sold price between $2000 and $3000? (e) For
each painting, what is the difference between the list price and the sold price? (Do not include paintings
that have not sold.) Display the total in the result as Difference.
Create a SQL query that joins the Artists and Paintings tables, including Artist ID, First Name,
Last Name, Painting ID, Title, Media, and Sold Price: (f ) Group the records in ascending order by
artist ID, and descending order by sold price. (g) Restrict the records retrieved in Part (f ) to only those
paintings with a sold price greater than zero.
Create a SQL query that joins the Artists and Paintings tables to answer the following question:
(h) In which media type(s) does each painter work?
Create SQL queries to calculate the following statistics: (i) How many paintings has Gallery 1906
represented, and what is the total of their sale price? Assign Painting Count and Sum Sold as the names
for the calculations. (j) What is the total list price and sale price for all paintings grouped by artist?
Assign Sum List and Sum Sold as the names for the calculations. (k) Restrict those records retrieved in
Part (j) to those in which the sum sold is greater than $5000.
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