FORMATS

Letters to Clients:

1. Letters to fix or record a meeting with the Client:

By H.D.
Ref. No.________ Date:________

To,
The Regional Manager
ABC Insurance Company Ltd.
Mumbai Regional Office No.1
Mumbai - 400 020

Dear Sir,

Re: In the City Civil Court at Bombay

Suit No. ____of 2012

ABC Insurance Co. Ltd. …Plaintiffs

Versus
PQR Pvt. Ltd. & Anr. …Defendants.
____________________________________________

We refer to the meeting the undersigned had in our office with Mrs. XYZ (Assistant Officer)
and Ms. LMN (Law officer) on 22nd October, 2016 in the above matter and attach herewith a draft of
letter to be addressed to PQR Pvt. Ltd. for your perusal and approval.

Yours faithfully,
For W & W ADVOCATES

(Adv. W)

Encl: As above.

2. Letters to record initial instructions given by the Client

3. Letters requesting for further information/ documents/ instructions:

By H.D.

Ref. No. _________ Date:_________

To,
The Regional Manager
ABC Company Ltd.
(Address)________
Mumbai 400 020.

Dear Sir/Madam,

Ref: IN THE HIGH COURT OF JUDICATURE AT BOMBAY

CIVIL APPELLATE JURISDICTION
CIVIL APPLICATION ST. NO. ______OF 2016

PQR … Applicant

Verses

ABC Company Ltd. … Respondent

----------------------------------------------------------------------------

The Advocates and Solicitors appearing for the Applicant have served upon us copy of
Above Civil Application a copy whereof is enclosed for urgent instructions to file reply if any.
Please treat the matter as urgent.

Yours faithfully,
For W & W ADVOCATES

(Adv. W)

Encl: As above.

4. Letters to acknowledge the receipt of documents sent by the Client

5. Letters enclosing ‘Draft for Approval’ (eg: Draft of Plaint, Notice etc.)
6. Letters to fix a meeting with the Client to discuss and finalise the Draft
7. Letter enclosing the ‘Final Draft’:

By H.D.
Ref. No._______ Date:________

To,
The Regional Manager,
The ABC Company Ltd.
(Address)__________
Mumbai - 400 020

Dear Sir,

Re: Proposed lease between ABC and XYZ regarding Flat No. 12, 1st floor, PQR
Building, Mumbai 400 020
________________________________________________________________

We enclose herewith the final copy of the Lease deed for getting it stamped and
registered. A copy of the same is also being forwarded to XYZ (Lessee) for their ready
reference and record.

Yours faithfully,
For W & W ADVOCATES

(Adv. W)

C.C. To
Mrs. LMN,
Chief Manager
XYZ.
Encl: Final draft as above..
8. Letters regarding ‘Court Fees’
9. Letters for fixing up a date to file the Suit
10. Letters informing the Client that the Suit has been filed
11. Letters informing the Client that the Suit is numbered
12. Letters informing the Client that the Summons has been served
13. Letters informing the Client about-
i) Hearing of matters:

BY H.D.

Ref. No._______ Date:__________

To,
The Joint Hon. Secretary,
ABC Association,
(Address)_________
Mumbai – 400 020.

Dear Sir,
Re: In the High Court of Judicature at Bombay
Ordinary Original Civil Jurisdiction
Writ Petition No. ____of 2009

Union of India … Petitioners

Versus
ABC Association … Respondents

______________________________________________
The above matter came up for final hearing before the bench of Hon’ble Justice Mr.
_______and Hon’ble Justice Mr. _______ on 14th October, 2016 when the undersigned
appeared on behalf of ABC ASsociation. Mr. XYZ (C.E.O.) was also present for hearing.
The Counsel for the Petitioner made initial brief submissions and after hearing the same
the Hon’ble Court has adjourned the matter to 15th November, 2016.
This is for your information and record.
Yours faithfully,
For W & W ADVOCATES

(Adv. W)
 By H.D.

Ref. No.______ Date:_________

To,
The Joint Honorary Secretary,
XYZ,
(Address)________
Mumbai

Dear Sir,

Sub: In The Court of Small Causes at Bombay

Municipal Appeal No. ____of 2011

XYZ … Appellants
V/s.
PQR … Respondents

---------------------------------------------------------------------------------------------------

This is to inform you that in the above matter we have completed our arguments before
the new Judge _________on 14th October, 2016 and the matter is adjourned to 25th October,
2016 for argument of Counsel representing Respondents.

This is for your information and record.

Yours faithfully,
For W & W ADVOCATES

(Adv. W)
ii) Adjournments:

By H.D.

Ref. No.:_______ Date:__________

To,
The Joint Honorary Secretary
ABC Association,
(Address)_____________
Mumbai.

Dear Sir,
Ref: In the City Civil Court at Bombay
Suit No. ______of 1998
(H.C Suit No. _____of 1998)
ABC Association …Plaintiffs
V/s
PQR ... Defendants
------------------------------------------------------------------

This is to inform you that the above matter was on board on 29th September, 2016 for
directions in the Court Room No.14 and as the Hon’ble Court was busy in some other matters the
board got discharged and above case stands adjourned to 10th November, 2016 for Directions.

This is for your information and record.

Yours faithfully,
For W & W ADVOCATES

(Adv. W)

iii) Court on leave

14. Letter informing the Client recording and filing of Evidence
15. Letter informing the Client about the Court Orders and Judgements
16. Billing letters:
i) On Account fees
ii) Reminders
iii) Final Bill

DEBIT NOTE

XYZ, Advocate
ADDRESS
CONTACT DETAILS

Ref No.:48/15-16 10th March, 2016

To,
The Regional Manager,
The ABS COMPANY Ltd.
ADDRESS

Dear Sir,
Re.: In the Court of Small Causes at Mumbai
Misc. Appeal No. Xxx of 2014
D. S. Maru … Appellant
Versus
ABS Co. & Ors. … Respondents
------------------------------------------------------------------------------

This is to inform you that we have debited to your account as follows:

 Particulars Amount Amount

Study of papers, Court attendances 19.12.2014, 13.01.2015,

06.02.2015, 03.03.2015, 09.04.2015, 28.04.2015, 29.06.2015,
Rs.33,000.00
13.07.2015, 30.07.2015, 07.09.2015, 30.09.2015.
Reply to delay condonation application.
Rs. 5,000.00

Out of pocket expenses on typing, conveyance etc.

Rs.700.00 Rs.38,700.00
-
PAN: ------////--- Service Tax Regn No.-----/-/-

(Rupees Thirty Eight Thousand Seven Hundred only.)

Service tax should be paid by you as per notification No.30 of

2012 of Central board of excise and customs.

Yours faithfully,

Adv. XYZ
Letters to other Advocates:

1. Letters to inform about the filing of Vakalatnama

2. Letters regarding ‘inspection of documents’:

By H.D.

Ref No.:15/12 05/01/2015

To,
XYZ, Advocate and Solicitor,
ADDRESS:
Fort Mumbai 400 001.

Dear Sir,

Sub: - IN THE COURT OF SMALL CAUSES AT BOMBAY

T. E. & R. SUIT NO.111 /130 OF 2014
ABC and Ors ... Plaintiffs
Versus
LMN Insurance Company Limited … Defendant
--------------------------------------------------------------------------------------

This to inform you that pursuant to your letter dated 16th December, 2014
received on 18th December, 2014 our Advocate Mr. W attended your office
on 24th December, 2014 at 5.00 p.m. and took inspection of documents
mentioned hereunder. Your advocate Ms. Z gave us the inspection. The
particulars of documents of which inspection was given is as follows:

1) Photo copy of Description of the suit premises.

2) Photocopy of Rough Sketch of suit Premises.
3) Office copy of Plaintiffs advocate’s notice dated 10-03-2014 along
with original registered post receipts and original registered post
acknowledgement dues.
4) Office copy of Plaintiffs advocate’s notice dated 03-07-2014 along with
original registered post receipts and original registered post
acknowledgement dues.
5) Computer generated copy of Defendant’s Annual Reports for the year
2010-11.
6) Photocopy of Facts relating to paid –up or called –up capital of defendant.
7) Photocopy of Plaint in T.E. & R Suit No. 33/39 of 2003.
8) Photocopy of Plaintiffs Application dated 05.10.2004 in T.E. & R Suit
No. 33/39 of 2003.
9) Typed copy of Order dated 05.10.2004 in T.E. & R Suit No. 33/39 of
2003.
10) Office copy of notice dated 24.11.2011 from Judicare law Associate’s
to the defendant.
11) Original Copy of Defendant’s reply letter dated 02.12.2011.
12) Office copy of Judicare law Associate’s notice dated 15.12.2011 to the
defendant.
13) Photocopy of Defendant’s letter dated 26.02.2004 to the Plaintiffs.
14) Photocopy of Statement of arrears of rent for period from 01.07.2004 till
31.03.2014.
15) Photocopy of Resolution dated 21.02.2014 passed by the Plaintiffs.
You have also confirmed that your client is only relying on the
documents of which inspection was given by you as mentioned above and
not relying on any other document/s.
 Yours faithfully,
For W & W

(Adv. W)
Advocate for Defendant Nos.1 & 2

C.C.: To client

3. Letters recording inspection of documents

4. Letters to give notice of application to be moved in Court for interim

relief:
 By H.D.

Ref. No.____ Date: _______

To,
Mr. ABC,
Advocates for the Defendants
Address_____________,
Mumbai – 400 002

Sir,

Ref. : In the Court of Small Causes at Bombay

Suit No. _____of 2013

XYZ … Plaintiff
Versus
PQR … Defendant
-------------------------------------------------------------------

We are concerned for Plaintiffs abovenamed and enclose herewith the true copy of
Application dated _________of Mr. LMN on behalf of the Plaintiffs as and by way of service
thereof on your client. The said application will be filed in court on next date i.e.______, 2016
when we shall be applying for the reliefs prayed for in the said application when you may
remain present if you so desire.

Yours faithfully,
For W & W Advocates

(Adv. W )
Encl: as above.
5. Letters regarding Arbitration meetings or meeting with Court
Commissioner etc.
6. Letters giving ‘Notice to Produce’ the Original Documents