Agenda

0 Instructor Introduction 3 minutes

0 Agenda review 2 minutes

0 Chapter of the week 50 minutes

0 Q&A of chapter 10 minutes

0 Break 10 minutes

0 Exercises 25 minutes

0 Round table 15 minutes

0 Closure 5 minutes

Elapsed time
5 minutes
What is a project? 2
 Content
0 Is it a Project?

0 What Is Project Management?

0 Skills Every Good Project Manager Needs

0 Understanding Organizational Structures

0 Understanding Project Life Cycles and Project Management

Processes

What is a project? Initiation Planification Execution Monitoring Closing 3

 Is it a project?
0 Projects are temporary endeavor in nature and have
definitive start dates and definitive end dates. The
project is completed when its goals and objectives are
accomplished to the satisfaction of the stakeholders
or when goals and objectives can not be accomplished
and no longer needed and the project is canceled.

What is a project? Initiation Planification Execution Monitoring Closing 4

 We have a project when?
 Developing new products or
services for the organization
 Implementing products or services
that the organization will have to Project is not…
support as part of their on going
operations. • Always strategic or critical
 Implementing projects that impact • Ongoing operations or
the culture, organizational processes
structure, or staffing levels of the
organization. • Always sucessful
 Constructing a building or
infrastructure, or Implementing a
new business process or procedure.

What is a project? Initiation Planification Execution Monitoring Closing 5

 What is the difference between
Project and Operation?
Projects
• Are temporary in nature.
• Have definitive start dates and definitive end dates.
• Are completed when its goals and objectives are accomplished to the satisfaction of the stakeholders.
• Creates a unique product, service, or result that did not exist before.
• Are determined incrementally and are continually refined and worked out in detail as the project progresses
(progressive elaboration)‫‏‬
• Purpose of a project is to meet its goals and to conclude.

Operations
• Are ongoing and repetitive activities.
• Involve work that is continuous without an ending date, and you often repeat the same processes and
produce the same results.
• The purpose of operations is to keep the organization functioning.
• Follows an organization's existing procedures.

What is a project? Initiation Planification Execution Monitoring Closing 6

 What is Project Management?
0 Project Management is the application of knowledge,
skills, tools, and techniques to project activities to
meet the project requirements. Project management
is accomplished through the appropriate application
and integration of the 42 logically grouped project
management processes comprising the 5 Process
Groups.

What is a project? Initiation Planification Execution Monitoring Closing 7

 Project Management Organization
• Project Management Office (PMO) is

PMO
usually a centralized organizational unit
that oversees the management of projects
and programs throughout the
organization
• Are collections of programs and projects

Portfolios
that support a specific business goal or
objective. Projects or programs within a
portfolio are not necessarily related or
dependent on each other.

Programs
• Are groups of related projects that are
managed using the same management
techniques in a coordinated fashion.

Projects
• Projects are temporary endeavor in nature
and have definitive start dates and
definitive end dates.

What is a project? Initiation Planification Execution Monitoring Closing 8

 Skills Every Good Project
Manager Needs
1. Communication
2. Organizational and planning
3. Budgeting
4. Conflict management
5. Negotiating and influencing
6. Leadership
7. Team-building and motivating

What is a project? Initiation Planification Execution Monitoring Closing 9

 Understanding Organizational
Structures

Functional
Organizations:
Are centered on
specialties and grouped
by function

What is a project? Initiation Planification Execution Monitoring Closing 10

 Understanding Organizational
Structures

Projectized
Organizations:
The idea behind a
projectized
organization is to
develop loyalty to the
project. Focus on
projects.

What is a project? Initiation Planification Execution Monitoring Closing 11

 Understanding Organizational Structures
Matrix organizations

Balanced
Weak matrix Strong matrix
matrix
organizational organizational
organizational
In a Matrix Organization, functional managers assign employees to projects, while project managers assign tasks associated with
the project.

What is a project? Initiation Planification Execution Monitoring Closing 12

 Understanding Organizational
Structures

What is a project? 13
 Understanding Project Life Cycles
and Project Management Processes
0 A project life cycle is a collection of generally sequential and sometimes overlapping
project phases whose name and number are determined by the management and
control needs of the organization involved in the project, the nature of the project
itself, and its area of application.

0 Most projects are divided into phases, and all projects, large or small, have a similar
project life cycle structure.

0 The number of phases depends on the project complexity and the industry.

0 Project life cycles are similar for all projects regardless of their size or complexity.

0 There are three types of phase-to-phase relationships:

0 Sequential relationships.- One phase must finish before the next phase can begin.
0 Overlapping relationships.- One phase starts before the prior phase completes.
0 Iterative relationships.- Work for subsequent phases are planned as the work of the
previous phase is performed.

What is a project? 14
 Understanding Project Life Cycles
and Project Management Processes

Project Management Process Groups: Organize and describe the work of the project

What is a project? 15
Questions or comments

Elapsed time
55 minutes

16
Break: 10 minutes

Elapsed time
65 minutes

17
Exercises

Elapsed time
75 minutes

18
Round table

Elapsed time
100 minutes

19
Tips for the exam

Elapsed time
115 minutes

20
0 Differences between Project and Operations

0 Understanding the difference between projects,

programs and portfolios

0 Understand the organizational structures and their

differences

0 MEMORIZE the 5 process groups

21
0 Bibliography:
0 Heldman, Kim. PMP® Project Management Professional Exam
Study Guide. Sybex. Wiley Publishing, Inc. 5th ed. 2009.
0 Project Management Institute, Inc. A guide to the Project
Management Body of Knowledge (PMBOK). 4th ed. 2008.

0 Authors:
0 Iván Guillén Franco, PMP®
0 Luis Catalán, PMP®
0 Roberto Burgos, PMP®

22