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C) Project organization chart ................................................................................................. 12
D) Project resource histogram ............................................................................................... 12
i) Primavera resource histogram ...................................................................................... 12
ii) Microsoft Excel resource histogram .............................................................................. 13
iii) Microsoft Excel revised resource histogram ................................................................. 13
7) Cost estimates ....................................................................................................................... 14
A) Determining Project Budget .............................................................................................. 14
i) Original project budget ................................................................................................. 14
ii) Revised project budget.................................................................................................. 14
B) Project cash flow ............................................................................................................... 15
i) Original Cash Flow ......................................................................................................... 15
ii) Revised Cash Flow ......................................................................................................... 15
8) Risk management plan .......................................................................................................... 16
A) Identify risks ...................................................................................................................... 16
B) Perform qualitative risk analysis ....................................................................................... 16
C) Perform quantitative risk analysis ..................................................................................... 17
D) Plan risk responses ............................................................................................................ 17
E) Monitor and control risks .................................................................................................. 17
9) Communications plan ............................................................................................................ 18
A) Project Stakeholders.......................................................................................................... 18
B) Communications groups.................................................................................................... 18
C) Communications Information needs ................................................................................. 18
10) Quality plan ....................................................................................................................... 19
A) Plan Quality ....................................................................................................................... 19
B) Quality Assurance .............................................................................................................. 19
C) Quality Control .................................................................................................................. 19
11) Conclusions and recommendations .................................................................................. 19
12) References ......................................................................................................................... 20
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1) Table of figures
Figure 1(Scope Decomposing) ........................................................................................................ 6
Figure 2(Project WBS) .................................................................................................................... 7
Figure 3(Activity List)..................................................................................................................... 7
Figure 4(Activity Duration) ............................................................................................................. 8
Figure 5(Activity Sequence)............................................................................................................ 9
Figure 6(Bar Chart) ......................................................................................................................... 9
Figure 7(Revised Bar Chart) ......................................................................................................... 10
Figure 8(Type of Resources) ......................................................................................................... 11
Figure 9(Resources Quantities) ..................................................................................................... 11
Figure 10(Organization Chart) ...................................................................................................... 12
Figure 11(Primavera Resource Histogram) ................................................................................... 12
Figure 12(Excel Resource Histogram) .......................................................................................... 13
Figure 13(Excel Revised Resource Histogram) ............................................................................ 13
Figure 14(Project Budget) ............................................................................................................. 14
Figure 15(Revised Project Budget) ............................................................................................... 14
Figure 16(Project Cash Flow) ....................................................................................................... 15
Figure 17(Project Revised Cash Flow).......................................................................................... 15
Figure 18(Qualitative Risk Analysis) ............................................................................................ 16
Figure 19(Quantitative Risk Analysis) .......................................................................................... 17
Figure 20(Communications Information)...................................................................................... 18
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2) Introduction
A) Project background
Our company Flexible Models (FM) awarded a project for the Research and
Development unit of the Property Development Department of the Government
(PDDG). The project is part of Seismic Zone Residential Construction
Improvement Program, and it is to manufacture and deliver boxes, which used on
a foundation of buildings. In order to deliver the final product, the project will pass
through the following stages:
i) Requirements Analysis:
Interview the project stakeholders and Product detail analysis to define the
project scope of work.
ii) Design and concept:
Perform the project design and execution method statement in order to plan the
project.
iii) Plan the project:
Develop the project plan; scope statement, WBS, schedule, resources, cost,
risks, communication, and quality plans as per the following sections.
iv) Materials procurements:
As per the project management plan, and the design, the materials procurement
should start to provide the materials required to manufacture the boxes.
v) Boxes production:
As per the materials delivery schedule and the project plan, the manufacture
should start to deliver the boxes on time.
vi) Boxes assembly:
As per the production schedule, and the project management plan, the boxes
should be delivered and assembled at the client's site as required.
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3) Project scope statement
A) Define project scope
The project scope is to design, manufacture, deliver, and assembly cardboard or
metal sheet boxes, which will be used in the foundation of PDDG program.
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4) Work Breakdown Structure WBS
A) Decomposition
“Decomposition is a technique for subdividing the project deliverables into
smaller, manageable tasks called work packages” (Sanghera 2010, p97). The
project scope of work decomposed into work packages and groups as per the
following figure-1.
B) WBS
After decomposing the project into work packages, the WBS is created by Oracle
Primavera as per the following figure-2.
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Figure 2(Project WBS)
5) Project schedule
A) Define project activities
After the creation of the WBS on Oracle Primavera, the activities were populated
under the related WBS as per the following figure-3
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B) Estimate activities duration
In this process, the duration of each activity will be estimated. Since the “duration
estimate is progressively elaborated” (Project Management Institute., 2013), this
step could be revisited during the schedule activities, resource management, and
risk management to achieve the project deadlines. See figure-4
C) Schedule activities
i) Sequence activities
The activities is sequenced in Oracle Primavera by assigning the predecessor and
successor relationships as per figure-5 below.
Note: activity number A1040 “Details with operation designs” has a start-to-start
+ 2 days lag relationship with activity number A1030 “High level design” as per
statement “The task 'Details with operation designs' starts with a 50% overlap with
'High level design'”
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Figure 5(Activity Sequence)
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iii) Project Revised Bar Chart:
Because of the risk response in section 8-D, the project duration was changed to
mitigate the risks. Accordingly, the bar chart was revised as per figure-7
Task Resource
Boxes Project Decomposing
Duration Type
1 Requirements Analysis
1.1 Interview client stakeholders 4 days Design
Design &
1.2 Product detail analysis 6 days
Assembly
1.3 Refinement of the final draft 2 days Design
2 Design and Concept
2.1 High level design 4 days Design
2.2 Details with operation designs 6 days Design
3 Production
3.1 Set up 4 days Assembly
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Task Resource
Boxes Project Decomposing
Duration Type
3.2 Cutting and parts development 3 days Cutting
3.3 Sub-assembly 1 6 days Assembly
3.4 Sub-assembly 2 6 days Assembly
3.5 Sub-assembly 3 4 days Assembly
3.6 Assembly integration 3 days Assembly
4 Material
4.1 Cardboard sheet sheets
4.1 Metal sheets sheets
4.1 Cubes pieces
5 Delivery
5.1 Pre-delivery 2 days
5.2 Shipment/Delivery—delivery takes 2 weeks by sea.
Design &
5.3 Implementation 7 days
Assembly
Figure 8(Type of Resources)
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C) Project organization chart
Figure-10 represent the project organization chart as mentioned in the case study
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ii) Microsoft Excel resource histogram
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7) Cost estimates
A) Determining Project Budget
i) Original project budget
The author estimated the cost of each activity, and accordingly the project budget
using Microsoft Excel. The project budget is 36,960 $ as per figure-14
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B) Project cash flow
i) Original Cash Flow
The author populated the Oracle primavera with the budget cost of each activity
to calculate the weekly cash flow, and then create the cash flow using Microsoft
Excel for better presentation as per figure-16
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8) Risk management plan
A) Identify risks
In order to establish the risk management plan, the project team should identify
the risks as the first stage (Wysocki 2012, p77). Accordingly, project team and the
project manager identified the following risks:
Risk Id R1: The Cutting and parts development task id A1060 required a
very skilled resource to meet the quality requirements.
Risk ID R2: Project materials could be damaged during shipment.
Risk ID R3: change in client requirements after the cutting stage.
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C) Perform quantitative risk analysis
Reference to (Berman 2007) p167 risk assessment, risks above 0.6 high and from
0.4 to 0.6 medium, and below 0.4 low, the qualitative risk analysis ignored the low
risks. The impact of the high and medium risks are calculated as per figure-19
below
From the quantitative risk analysis, the project budget increased by 855$, and the
task duration for tasks (Set up, and Cutting and parts development) increased by
2, and 3 days respectively. These changes reflected on the project management
plan.
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9) Communications plan
A) Project Stakeholders
In addition to the project team identified on the organization chart in section 6-C,
other external stakeholders is identified. Joseph Bukhmann, the chief editor of
Construction Consortium Journal.
B) Communications groups
The project consist of three main groups:
FM Company group
Client Group
External stakeholders group.
Sequence of Information
Stakeholder
S.N Stakeholder Name Type of information Communicat Delivery
Group
ion Method
FM Company
1 product design alternate day Email
Roy Benjamin group
FM Company detailed drawings Email & Hard
2 Weekly
Michael Gartner group assembly drawings Copy
FM Company Email & Hard
3 design drawings Weekly
Philip Cloony group Copy
vendor management,
market analysis,
FM Company
4 contracting, and Weekly Email
group
procuring required
resources
Jim Stanford
Web-based
information on the
project tracking
FM Company progress
5 Daily system
group project management
Reports, and
processes
John Morris Memo's
one-on-one
FM Company
6 budget Weekly meetings, and
group
Caroline Smith telephone calls
External
Progress, photos, and Email & Hard
7 stakeholders Monthly
project status Copy
Joseph Bukhmann group
progress of the Weekly
Email
8 Client Group technical design report
Phone Call
Paul Lee Progress presentation biweekly call
Figure 20(Communications Information)
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10) Quality plan
A) Plan Quality
The boxes manufacture project has a very tight scope constrains with very limited
tolerances. Therefore, the boxes quality should meet the quality constrains and
tolerances mentioned in section 3-B-i. In addition, a mockup of the boxes to be
manufactured in early stage of the project to perform a quality test, experiment the
manufacture quality procedures and to avoid risks of bad quality in the production
stage.
B) Quality Assurance
During the manufacture process, and before proceeding with the second stage of
the manufacture, the first stage should be checked via inspection request and
verified by the QA engineer. This procedure will reduce the probabilities of quality
defects and if any defects discovered during the manufacture will be fixed in early
stage, rather than waiting the assembly stage to find out that there is a problem in
the boxes.
C) Quality Control
During the manufacture process, the QA engineer should physically check the
quality of the product and sign inspection request for each stage of the
manufacture.
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12) References
BERMAN, J., 2007. Maximizing project value [electronic book] : defining, managing, and
measuring for optimal return / Jeff Berman. New York : Amacom, American Management
Association, c2007.
KERZNER, H., 2009. Project management [electronic book] : a systems approach to planning,
scheduling, and controlling / Harold Kerzner. Hoboken, NJ : John Wiley & Sons, 2009; 10th ed.
SANGHERA, P., 2010. PMP in depth, second edition : project management professional study
guide for the PMP exam / Paul Sanghera. Australia ; Course Technology/Cengage Learning,
2010; 2nd ed.
WYSOCKI, R.K., 2012. Effective project management. 6th edn. Indianapolis, IN: Wiley.
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