.

…Highland Springs Garden Club

Board Meeting
DATE: Monday, 11 April 2018

ATTENDEES: Vern Broz, President

Delores Garbarini, Secretary
Ken Kleinert, Greenhouse Manager
Dick Manassa, West Garden Manager
GUEST: Andrea McCarther

AGENDA:
 Brief Board on Gardens……………..Andrea
o Status of water to Gardens
o Isolating Water to Gardens
o Contingency for water outages
o Other related items
 Committee to develop contingency for water outages
 Treasurers Report…………………..Don
o Status of bed assignments
o Bill Wallis new resident bed assignment
o Membership Roster
o Other
 Greenhouse …………..……………..Ken
o Status of items submitted to Luis
o Shelf assignments
o Other
 Gardens…………………………….…..Dick Manassa
o Mulch/Compost
o Missing hose for last Spigot in west half of garden
o Other
 East Garden………………………..Dick Steudtner
o Status additional Spigots
o Other
 Vice President…………………….Bill
o Speaker for fall meeting

 Results of Web Site review..…..Delores

 Arbor day
o Wally Reed will man table
 New Business
 Outstanding items from last meeting(s)
 Adjourn

Highland Springs Garden Club Moard Mtg 11April2018 – Page #1

MINUTES:
 The President called the meeting to order at 10:00 am.
 General grounds report by Andrea McCarther
o Previous issues have been fixed:
 Water has been restored to the gardens
 A missing hose was replaced.
 Straw was delivered per someone’s request.
o The following are approved but need to be scheduled with Brightview:
 HS trying to create isolation areas for water (regional areas) but there are a
limited number of isolation valves which can be installed so the gardens will not
have their own isolation valve.
 Work will be done to reduce the water pressure in the garden area hoses.
o New issues:
 The gardens need temporary water during extended outages. Brightview will
provide large containers of water (e.g., barrels) if there is an extended water
outage. HS will purchase the containers and Brightview will be instructed to
keep them filled.
 The grassy/weed borders in the garden area need to be maintained.
 The garden trash cans do not appear to have liners.
 Treasurer’s report by Vern Broz
o The club balance is about $550 with a few outstanding bills to pay such as the plant the
Garden Club donates for the HS Arbor Day event.
 Greenhouse report by Ken Kleinert
o Parts have been ordered for the coolers; e.g., valves, bearings. Pads have not yet been
ordered.
o Ken researched pads and made recommendations which include screens.
o Chris Churchwell will perform a functional test with Ken when all repairs have been
made.
 Other
o Delores reported on the results of the Garden Club web site questionnaire. See
Attachments. Results were generally positive so the website will be maintained. At a
future date, the Club can pursue becoming a part of the larger, overall HS website.
o Delores distributed a draft trifold on the Garden Club which could be used at events to
promote the Club. The Board should review and provide input. The trifold and new
member packet will be promoted at the HS Arbor Day event.
o Vern reported that Wally Reed will staff the Garden Club table at the Arbor Day event.
 The President adjourned the meeting at 10:55 am.

NEW ACTION ITEMS:

 Andrea McCarther: Isolation valves to be installed in the irrigation system thereby reducing the
number of water outages at the gardens.
 Andrea McCarther: Reduce the water pressure in the garden area hoses.
 Members: Do not turn water valves on or off. If there is an issue, report it to the Front Desk so
that Brightview can assume responsibility for fixing the problem.

Highland Springs Garden Club Moard Mtg 11April2018 – Page #2

  Andrea McCarther: Work with HS to obtain appropriate water containers for each garden area
and develop a process with Brightview to fill the containers/keep them filled during any
extended outage.
 Andrea McCarther: Have Brightview schedule mowing of the grassy/weed borders in the garden
bed areas.
 Andrea McCarther: Arrange for trash can liners in the large garden trash cans.
 Vern Broz: Invite Andrea McCarther and Chris Churchwell to the July Board meeting.
 Delores Garbarini: Write-up detailed instructions on how the website is maintained.
 Board: Provide input on the draft trifold.
 Bill Beatty: Look into getting a speaker and/or video for the first fall General Meeting.

PREVIOUS ACTION ITEMS-OPEN:

 Board: In early 2019, determine if the Garden Club website should be maintained with the
Garden Club or Highland Springs paying the website fees?

PREVIOUS ACTION ITEMS-CLOSED:

 Bill Beatty: Coordinate the Garden Club’s involvement in the Highland Springs Arbor Day Event
on April 25th .
 Vern Broz: Discuss with Andrea:
o The six new hoses stored in the East Garden shed; need light-weight ZeroG hoses.
o The new spigot in the West Garden that was not installed in the correct position.
 Dick Manassa: Notify Mica Sleeper that we cannot utilize her composter.
 Board Members: Review Website Questionnaire and send input to Delores Garbarini before
Wednesday, March 7th.
 Don Petersen: Distribute electronically the latest membership list.
 Vern Broz/Bill Beatty: Staff the Garden Club table at the Community Connection Expo on
March 23rd.

NEXT BOARD MEETING: Tentatively set for Wednesday, 09 May 2018, 10:00am, Hillcrest Card Room

NEXT GARDEN CLUB GENERAL MEETING: Thursday, 11 October 2018, 10:00am, Hillcrest
Music/Classroom

ATTACHMENTS:
Questionnaire
Highland S prings Garde n Club Website Questionnaire - RESULTS

The Garden Club Board is evaluating the usefulness of the Garden Club Website vs its cost and maintenance. We would
appreciate your taking a few minutes to answer the following questions. Please return the completed questionnaire to
either Vern Broz (CT127) or Delores Garbarini (PG411). Thank you.

25 questionnaires completed/returned
(circle the appropriate answer)
I log-onto the 1
Garden Club Website at least on a monthly basis. Yes - 2
. No - 18
I have not used2 the Garden Club Website in the past but plan to do so now that I Yes - 13
know more about. it. No - 10
The Garden Club3 Website is a valuable resource for Club Members and should be Yes - 17
maintained with. the Club absorbing the $9/month fee. No - 7
I am interested4 in participating in an electronic information exchange such as Yes - 5
posting as a blogger,
. listing water outages, etc. No - 15

Highland Springs Garden Club Moard Mtg 11April2018 – Page #3

 I am interested5 in promoting the website, maintaining the website or some other Yes - 4
function concerning
. the website. No - 17
I do not use a computer
6 on a regular basis.
.
Note: Yes/No responses do not always tally to the total number of questionnaires returned as some individuals did not
answer all questions.

ADDENDUM: (Note – The Addendum is not part of the Board meeting minutes but is included for reference
purposes only.)

Highland Springs Garden Club Moard Mtg 11April2018 – Page #4