IrvingCC Agenda 2010-10-07

AGENDA
MEETING OF THE IRVING CITY COUNCIL
THURSDAY, OCTOBER 7, 2010
COUNCIL CHAMBER - CIVIC CENTER COMPLEX
825 WEST IRVING BOULEVARD
IRVING, TEXAS
~
11:00 A.M. -- CITY COUNCIL WORK SESSION -- WEDNESDAY, OCTOBER 6, 2010 -- FIRST FLOOR CITY COUNCIL
CONFERENCE ROOM -- CIVIC CENTER COMPLEX -- 825 WEST IRVING BOULEVARD -- IRVING, TEXAS
6:15 P.M. ------------------------------------------------------------------Pre-Council Briefing (If Necessary) 1st Floor

City Council Conference Room Or City Council
Chamber Conference Room, Civic Center
Complex
7:00 P.M. ------------------------------------------------------------ Organizational Service Announcements
Invocation
Dr. Naser Zonozy of Bahai Faith of Irving

Pledge Of Allegiance
Proclamations, Announcements, and Special Recognitions
Public Hearing: Items 1 through 32
THIS MEETING CAN BE ADJOURNED AND RECONVENED, IF NECESSARY, WITHIN 24 HOURS ON

THE FOLLOWING DAY IN THE COUNCIL CHAMBER.
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG
AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH
551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE.
This facility is wheelchair accessible and handicap-parking spaces are available. Requests for interpretation services or
assistive hearing devices must be made 48 hours prior to the meeting. Contact the City Secretary’s Office at (972) 721-2493
or (TDD) 1-800-RELAY TX (1-800-735-2989) for assistance.
City Council Agenda 10/7/2010 1

CITY COUNCIL AGENDA
1 City Operations Update
CONSENT AGENDA
2. Approving Minutes of the Wednesday, September 22, 2010 Work Session.
3. Approving Minutes of the Thursday, September 23, 2010 Regular Meeting.
4 Resolution -- Authorizing Destruction of Obsolete Records in Accordance

with the City of Irving’s Records Management Policy
Administrative Comments
1. This item supports Strategic Goal No. 8: Sound Governance.
2. Impact: Departments annually approve destruction of records whose legal
retention has been met. This assures that all records destruction is in compliance
with the Records Management Plan.
3. Destruction is requested for 17 cubic feet of paper records and 2 cubic feet of
microfilm for Fire Department.
Recommendation
The resolution be approved.
5 Resolution -- Authorizing the Mayor to Accept the Humanities Texas Grant

Agreement
1. This item supports Strategic Goal No. 7: Cultural, Recreational, and Educational
Environments.
2. Impact: The Humanities Texas grant program will engage the community by
featuring author Dan Yaccarino during the month of October 2010. This grant will
support/enhance the Big Read programming scheduled during the month of
October.
3. The funding period for this grant is from October 1, 2010, through October 31, 2010.
4. The awarded amount for this grant is $1,500.00 from Humanities Texas.
Recommendation

6 Resolution -- Approving a Policy for the Coverage, Submission, and
Payment of City Council Travel Expenses
2. Impact: The proposed policy provides for the fair and efficient reimbursement of
travel expenses incurred by City Council members traveling outside the city limits of
Irving.
3. This matter was discussed at the September 22, 2010 Work Session and directed
to be brought back for adoption by the City Council.
4. The proposed policy is based on the existing Travel Reimbursement Policy and
practices for the employees of the City of Irving with the following additions:
A. The Charter prohibition on reimbursement to council members for expenses
incurred inside the city has been restated.
B. Council members will notify the City Secretary’s Office in advance of the
business purpose of the travel as well as the departure and return dates.
C. Council members shall have 60 days to submit reimbursement requests.
D. Expenses over $25.00 shall be submitted on a Travel Expense Statement form.
E. Council members will submit requests to the City Secretary’s Office.
F. The Financial Services Department shall process the requests and shall not pay
any requests not in accordance with the policy.
G. Council members may request the entire Council to consider items not approved
by the Financial Services Department.
Recommendation

7 Resolution -- Authorizing Staff to Negotiate a Contract with Hidell and
Associates Architects for the Design of the South Irving Library
1. This item supports Strategic Goal No. 7: Cultural, Recreational and Educational
Environments.
2. Impact: This contract provides for the planning and design of the South Irving
Library. This firm will provide the plans for a world-class library for south Irving
targeted for completion in late 2012.
3. Staff received 33 proposals from interested architectural firms, evaluated the
proposals and interviewed five firms. Staff ultimately narrowed the short list to two
firms. Both firms were interviewed a second time to determine the best and most
qualified firm. The interview panel included members of the Capital Improvement
Program team, Library staff, and a member of the Library Advisory Board.
4. The Library Advisory Board endorsed the selection of Hidell and Associates
Architects for the planning and design associated with the South Irving Library at
their September 27, 2010 meeting. City Council has been briefed several times
through the Community Services Committee concerning this project.
5. Staff recommends Hidell and Associates Architects for the planning and design
associated with the South Irving Library.
6. Minority- and/or Women-owned Business (M/WBE) participation in this award is
28.3%.
Recommendation
8 Resolution -- Approving a Letter of Authorization Between the City of

Irving and the North Central Texas Council of Governments for the
Regional Storm Water Management Program
1. This item supports Strategic Goal No. 10: Environmentally Sustainable Community.
2. Impact: Participation in this program meets the Texas Commission on
Environmental Quality (TCEQ) Texas Pollutant Discharge Elimination System
(TPDES) permit requirements for municipal storm water discharges.
3. The Interlocal Agreement for Expanded Regional Storm Water Management
Program effective October 1, 2007 through September 30, 2012 allows for the
participation of additional smaller cities and entities. The Interlocal Agreement
requires a Letter of Authorization that provides for Fiscal Year 2011 funding for the
Regional Storm Water Management Program which provides administrative and
implementation assistance.
4. Funding in the amount of $8,010.00 is available in the Municipal Drainage Utility
Fund.
Recommendation

9 Resolution -- Approving a Project Supplemental Agreement to the Master
Agreement Governing Major Capital Transportation Improvement Projects
Between the City of Irving and Dallas County for Specified Projects
Including SH 161 Corridor MCIP Project 40702 from Esters Road to West of
Hardrock Road (Pioneer Section) and from SH 183 to North of Conflans
(Hardrock Section)
1. This item supports Strategic Goal No. 9: Infrastructure.
2. Impact: Participation with Dallas County will mitigate the construction cost of
Hardrock Road – SH 183 to Pioneer Drive and Pioneer Drive – Esters Road to SH
161 by 33%, thus saving the city approximately $1,500,000.00.
3. There is a demonstrated need to improve traffic circulation and property access in
the vicinity of SH 161, SH 183, Esters Road and Conflans Road.
4. The city’s portion of funding was approved in the 1999 and 2006 Bond Programs for
construction of Hardrock Road and Pioneer Drive.
5. Dallas County will reimburse the city 33% of the project costs for the construction of
Hardrock Road and Pioneer Drive in an amount not to exceed $1,551,589.00 at the
completion of the project. The total project estimate is $4.5 million.
6. Capital Improvement Program staff has administered the design of the project and
will advertise, award, inspect and manage the construction of the project.
7. The first phase of the project will be advertised in the first quarter of FY2010-11 and
this agreement with Dallas County must be in place prior to the award of any portion
of the project.
Recommendation

10 Resolution -- Authorizing the Mayor to Approve a Change Order No. 2 for
Water Line Adjustments and Aesthetics in Accordance with an Advance
Funding Agreement with Texas Department of Transportation for the Belt
Line Road Project Between Rock Island Road and Hunter Ferrell Road
1. This item supports Strategic Goal No. 9: Infrastructure Network.
2. Impact: The completed project has greatly enhanced overall mobility as well as
access along the Belt Line Road Corridor.
3. City participation in this project was established by Resolution 01-06-05-015 passed
January 6, 2005.
4. The City of Irving placed a total of $757,588.30 as advanced payment to cover its
share of the estimated cost associated with the project.
5. The final City cost was $1,093,223.41 leaving a deficit of $335,635.11.
6. This project has been completed and accepted by TxDOT.
7. Funding in the amount of $163,055.81 is available in the Street Improvement Bond
Fund and $172,579.30 is available in the Water Improvement Bond Fund Account.
Recommendation
11 Resolution -- Approving a Fee Agreement with Premier Meeting and Event

Management
1. This item supports Strategic Goals No. 3: Economic Development and No. 9:
Infrastructure Network.
2. Impact: This fee agreement will allow for meeting planning, audio visual, and onsite
conference management services in connection with the 4th Annual Transportation
and Infrastructure Convention scheduled for March 9-11, 2011 and the 14th Annual
Transportation and Infrastructure Summit scheduled for August 9-12, 2011.
3. The agreement consists of a not to exceed amount of $79,815.00 including

reimbursable expenses in an amount not to exceed $500.00.
4. Funding in the amount of $79,815.00 is available in the Special Event Production

Fund.
Recommendation

12 Resolution -- Authorizing the Irving Convention and Visitors Bureau to
Purchase Advertising Space in the Media
1. This item supports Strategic Goal No. 3: Economic Development.
2. Impact: Through its focused advertising program, the Irving Convention and
Visitors Bureau promotes the City of Irving to potential visitors which will generate
additional visitor spending in Irving.
3. The advertising schedule, which includes both online and traditional media, has
been significantly reduced to $300,000.00 for the calendar year 2011. This is a
reduction of 33%, or $150,000.00 from the 2009-10 calendar year. The final
schedule will be determined based on proposals submitted, and the evaluation of
these to select those that best address the primary objectives of the 2010-11 ICVB
Marketing Plan.
4. Advertising conversion studies conducted for the ICVB identified a $31:$1 return on
spending in Irving businesses for every dollar spent on Irving travel advertising.
5. Messaging will focus on both Irving as a destination and the Irving Convention
Center. Destination messaging will be focused primarily on the meetings trades and
specialty publications within that segment; consumer messaging will be
concentrated primarily through the Dallas/Fort Worth Area Tourism Council co-
operative program.
6. Funding in the net amount of $300,000.00 for the period of October 1, 2010,
through September 30, 2011, is included in the 2010-11 ICVB General Fund
budget.
Recommendation

Bids and Purchasing Items
Items 13 – 27
13 Resolution -- Renewing the Annual Contract with ATB Services for Alarm
Management Services
1. This item supports Strategic Goal No. 4: Safe and Secure City.
2. This item has been recommended by Police.
3. Impact: This Burglar Alarm Management contract provides efficient management
of the burglar alarm permitting and billing process while allowing police personnel to
focus on other law enforcement related matters.
4. This renewal establishes the continuation of an annual contract to provide burglar
alarm management services to be administered by the Police Department. The
original contract was awarded on the basis of competitive proposals.
5. Funding in the net estimated annual amount of $129,250.00 is 23.5% of the
estimated annual revenue amount of $550,000.00 for this two-year contract and will
be deducted from revenue deposited in the General Fund.
Recommendation
14 Resolution -- Renewing the Annual Contract with GT Distributors, Inc., for

Police Body Armor
3. Impact: Body armor protects the City’s police officers effectively and safely as they
perform their duties.
4. This award establishes the continuation of an annual contract to provide police body
armor to be purchased as needed. The original contract was awarded on the basis
of competitive bids.
5. Pricing remains the same for this renewal in spite of price increases from the
manufacturer.
6. Funding in the net estimated annual amount of $63,800.00 for this one-year
contract will be available in the General Fund.
Recommendation

15 Resolution -- Renewing the Annual Contract with Sunbeam Foods, Inc.,
and Southern Foods Group dba Schepps Dairy for Prisoner Food
3. Impact: This service provides prisoners with nutritious meals.
4. This renewal establishes the continuation of annual contracts to provide prisoner
food. The original contract was awarded on the basis of competitive bids.
5. Minority- and/or Women-owned Business Enterprises (M/WBE) participation on this
award is 89%.
6. The annual estimated amount will be $105,333.00 for this one-year contract, and
funding will be from the General Fund.
Annual
Vendor Item(s) Estimated Exp.
Sunbeam Foods, Inc. A $ 93,933.00
Southern Foods Group dba Schepps Dairy B $ 11,400.00
Total Est. Amount $105,333.00
Recommendation
16 Resolution -- Approving the Purchase from Volvo Construction Equipment

& Services, Inc., for a Portable Standby/Emergency Generator through the
Houston-Galveston Area Council of Governments (H-GAC) Interlocal
Cooperative Purchasing Program
2. This item has been recommended by Police – Emergency Management.
3. Impact: This unit would be available to provide emergency/standby power to any
City facility as needed or to provide electrical service in the field in support of
disaster operations.
4. The recommended unit is an Ingersoll Rand Model G570 trailer mounted portable
generator.
5. Funding in the net amount of $107,335.00 is available in the 2008 Urban Area
Security Initiative (UASI) Grant Fund.
Recommendation

17 Resolution -- Renewing the Annual Contract with GST Public Safety
Supply, LLC, for Fire Department Uniform Trousers
2. This item has been recommended by Fire.
3. Impact: The quality and functionality of these trousers enables firefighters to
perform to the best of their ability while presenting a professional and uniform image
to citizens.
4. This renewal establishes the continuation of an annual contract to provide uniform
trousers. The original contract was awarded on the basis of competitive bids.
Recommendation
18 Resolution -- Renewing the Annual Contract with North America Fire

Equipment Company, Inc.,/NAFECO and Casco Industries Inc., to Provide
Fire Department Bunker Clothing
2. This item has been recommended by Fire.
3. Impact: Bunker clothing enables the City’s firefighters to safely and effectively
perform their fire fighting duties.
4. This award establishes annual contracts for the continuation of providing bunker
clothing. The original contract was awarded on the basis of competitive bids.
Estimated
Vendor Item(s) Annual Exp.
North America Fire Equipment Company, Inc.,/NAFECO 1, 2, 3A, 4, and 5 $80,059.70
Casco Industries Inc. 7 $ 5,300.00
Total Estimated Amount $85,359.70
Recommendation

19 Resolution -- Approving and Accepting the Bid of JDK Associates, Inc., for
the Campión Trail Extension - Valley Ranch Trail Project
1. This item supports Strategic Goal No. 7: Cultural, Recreational, and Educational
Environments.
2. This item has been recommended by the Capital Improvement Program Team.
3. Impact: This project extends Campión Trails 1.1 miles north from Sam Houston
Trail Park Phase I to provide a total of 6.5 miles of primary trail. It ties to the
northern boundary of the park over the Irving Flood Control District III levee and
onto Valley Ranch Association property to tie into the canal system walkway. This
project is partly funded by a Dallas County Open Space Trail Grant and will create
the northern terminus for Campión Trails.
4. This item includes Add Alternates A-1, A-3, A-4, and A-9 for a 3,070 LF 12’ wide
primary trail loop to the northern section of the park in the amount of $192,580.10.
5. This item includes Add Alternates A-5 (sidewalk for $6,697.60) and A-6 (shoreline
retaining wall for $41,558.72). It will tie the trail into the Valley Ranch canal system
walkway for the total amount of $48,257.67. Valley Ranch Association and Dallas
County Utility and Reclamation District have agreed to share the cost of the
retaining wall with the City of Irving for a reimbursement of $27,705.81.
6. This item includes Add Alternate A-7 in lieu of Base Bid Items 7-11, which will
provide the new Campión Trail standard masonry veneer to the low flow pedestrian
crossings for an added $61,246.00 over the Base Bid.
7. This item includes Add Alternate A-8 to add a metal Campión truss design and
masonry columns to each bridge for $33,052.00.
award is 5.5%.
9. Funding in the net amount of $1,604,742.02 is available in the Non-Bond CIP Fund.
Recommendation

20 Resolution -- Approving and Accepting the Bid of F & F Concrete, LLC, for
an Annual Contract to Provide Concrete Repair of Sidewalks, Utility Cuts,
Streets, and Alleys
1. This item supports Strategic Goals No. 4: Safe and Secure City and No. 9:
2. This item has been recommended by Intergovernmental Services & Public Works –
Street Operations.
3. Impact: This contract is to supplement City staff in the repair and maintenance of
sidewalks, utility cuts, streets, and alleys, required to maintain structural integrity
and to enhance safety for citizens and motorists.
4. This award establishes a continuation of an annual contract to supplement the
Street Operations staff in concrete repair and maintenance.
award is 100%.
contract is available in the General Fund.
Recommendation
21 Resolution -- Approving and Accepting the Bid of Techline, Inc., for an

Annual Contract to Supply Freeway Lighting Parts
1. This item supports Strategic Goal No. 9: Infrastructure Network.
2. This item has been recommended by Intergovernmental Services & Public Works -
Transportation.
3. Impact: This contract will provide the necessary resources to expedite replacement
of faulty equipment for freeway illumination to enhance visibility for the safe transit
of motorists through the City.
4. This award establishes an annual contract for the continuation of providing freeway
lighting parts that are utilized in the normal trouble-shooting and restoration
activities handled by the City’s Traffic Signal Division.
5. Vendor is in the process of being certified as a Minority- and/or Women-owned
Business Enterprise (M/WBE) and therefore M/WBE participation on this award is
100% when certification is complete.
contract is available in the General Fund.
Recommendation

22 Resolution -- Approving and Accepting the Bid of Mart, Inc., for the
Elevated Water Tank Site Security Fencing Project
1. This item supports Strategic Goals No. 4: Safe and Secure City and No. 9:
2. This item has been recommended by Water Utilities.
3. Impact: The new fencing is based on recommendations from SafirRosetti to meet
requirements from the Texas Commission on Environmental Quality (TCEQ) and
will improve our perimeter security at six of the Water Utilities elevated tank sites.
4. After completion of this project, all eight elevated tank sites will have upgraded
fencing for added security. Fences adjacent to residential property and public
streets will be constructed of 8-foot decorative wrought iron. Less visible fencing
will be constructed of 8-foot black, vinyl coated mesh.
5. This project also includes the installation of underground conduits that will be used
in future security projects as well as concrete drive approaches for the sites that do
not currently have them.
award is 35%.
7. This bid represents a project savings of about 20% below the design estimate.
8. Funding in the net amount of $616,700.00 is available in the Water Improvement
Bond Fund.
Recommendation
23 Resolution -- Canceling the Contract with Office Depot for Office Supplies
Purchasing.
3. Impact: The City will save money by awarding separate contracts for office
supplies and for printer supplies rather than have these items combined into one
contract.
4. The City is exercising the contractual 30-day option to cancel this contract effective
October 7, 2010, without cause since this contract runs through December 31,
2010, and we can realize immediate savings by awarding separate contracts.
Recommendation
The resolution to cancel this contract be approved.

24 Resolution -- Approving and Accepting the Bid of Staples Contract &
Commercial, Inc., for an Annual Contract to Provide Office Supplies
Purchasing.
3. Impact: City employees will be able to purchase office supplies in the most cost-
effective and simple manner, positively influencing productivity.
4. This award establishes an annual contract for the continuation of providing office
supplies both online and in vendor’s stores at the City’s contracted price using the
City issued purchasing card.
5. This award does not include copier and bond paper, HON furniture, or printer
supplies as each of these categories has its own separate annual contract in order
to achieve the best pricing for these items.
6. Funding in the net estimated annual amount of $175,000.00 or a total of
$350,000.00 for this two-year contract will be available in various funds.
Recommendation
25 Resolution -- Approving and Accepting the Bid of Staples Contract &

Commercial, Inc., a Delaware Corporation, Operating as Staples
Technology Solutions for an Annual Contract to Provide Printer Supplies
2. This item has been recommended by Intergovernmental Services & Public Works -
Purchasing.
3. Impact: City employees will be able to purchase printer supplies in a cost-effective
manner, positively influencing productivity.
4. This award establishes an annual contract separate from the office supply contract
to provide toner and ink cartridges, ribbons, and drums. Breaking out these items
from the annual office supply contract provides better overall pricing.
$250,000.00 for this two-year contract will be available in various accounts.
Recommendation

26 Resolution -- Approving and Accepting the Bids of Edward Don & Co., East
Bay Restaurant Supply, Inc., Sam Tell and Son Inc., Smith Restaurant
Supply, Sysco Foodservices of Dallas, and Pasco Brokerage, Inc., for
Smallwares for Irving Convention Center

2. This item has been recommended by Irving Convention & Visitors Bureau and
SMG, the Irving Convention Center Facility Operator.
3. Impact: Furnishings are required for the new Convention Center that will impact
the city residents by promoting the City, which will generate additional visitor
spending in Irving.
4. This award is one in a series of several solicitations for Furniture, Fixtures, and
Equipment (FF&E) for the new Convention Center.
5. Some items included in this award are: banquet tabletop items, such as plates,
flatware, and serving items; kitchen items, such as glassware and pan racks,
cooking pans, and banquet carts; and barware items, such as muddlers, strainers,
and condiment and napkin caddies. These items are part of the overall project
budget; overall FF&E expenditures remain under budget.
award is .4%.
7. Funding in the net amount of $537,782.90 is available in the Convention Center
Bond Fund.
Vendors Total Award Amount
Edward Don & Co. $413,624.42
East Bay Restaurant Supply Inc. $ 59,862.11
Sam Tell and Son Inc. $ 30,745.76
Smith Restaurant Supply $ 23,836.57
Sysco Foodservices of Dallas $ 7,503.54
Pasco Brokerage, Inc. $ 2,210.50
Total Award Amount $537,782.90
Recommendation

27 Resolution -- Renewing the Annual Contract with Maloney Strategic
Communications, Inc., for Advertising Agency Representation
2. This item has been recommended by Irving Convention & Visitors Bureau.
3. Impact: As a part of its ongoing process and efficiency reviews, the Bureau
determined at the time of this original award that they are able to achieve an annual
savings of approximately $400,000.00 ($300,000.00 in salaries/benefits; $75,000.00
in additional office rent; and $25,000.000 in additional equipment) by utilizing an
advertising agency for select large scale projects. In addition to direct project cost
savings achieved by the Agency’s negotiating power because of its vendor
relationships, the Bureau is also able to access considerably more “human
resources” to accomplish a wide range of projects.
4. This renewal establishes the continuation of a contract to provide advertising
agency representation. The original contract was awarded on the basis of
competitive proposals.
5. Due to the current downturn in the hotel occupancy tax collections, funding for the
advertising agency contract for this budget year is $50,000.00 less than for the prior
budget year. Over the past two years, funding has been decreased by one-third, or
$150,000.00.
$600,000.00 for this two-year renewal contract will be available in the ICVB General
Fund, subject to 2011-2012 appropriations.
Recommendation
End of Bids

28 Ordinance -- First Reading -- Granting a Franchise to B & B Waste Transit,
Inc., for Solid Waste Collection Services Pursuant to Chapter 33 of the
Code of Civil and Criminal Ordinances of the City of Irving, Texas
1. This item supports Strategic Goal No. 10: Environmentally Sustainable Community.
2. Impact: This franchise will authorize B & B Waste Transit, Inc., to provide waste
hauling services to various businesses throughout the City of Irving.
3. B & B Waste Transit, Inc., has been in the commercial solid waste collection service
for over 7 years. They currently have 150 front load containers and 7 roll-off
containers in Irving. The insurance requirements set forth in the ordinance have
been met.
4. This franchise agreement establishes operational guidelines for dumpster
cleanliness, litter control, limits service times near residential areas, requests
coordination of collection times in school zones and, in general, sets in place some
common industry practices.
5. The franchise fee to be assessed is 5% of gross revenues for business generated
in servicing dumpsters, roll-off containers, compactor containers, or collecting and
hauling in open top trucks on waste collected within the City of Irving.
Recommendation
The ordinance be adopted.
29 Ordinance -- Appointing Judges to the Irving Municipal Court

2. Impact: This ordinance appoints experienced and qualified attorneys who are City
residents to preside over the Irving Municipal Court.
3. With the retirement of Presiding Municipal Court Judge Timothy A. Whisler, it is
necessary to appoint a new Presiding Municipal Court Judge. This ordinance
appoints Rodney D. Adams, the current Municipal Court Judge, as the new
Presiding Municipal Court Judge.
4. The ordinance will also appoint a new Municipal Court Judge as well as update the
terms of all judges including the current alternates.
5. Judge Whisler has requested to be appointed as an alternate Judge to continue to
assist the court with their case load, as needed.
Recommendation
The ordinance be adopted.

ZONING CASES AND COMPANION ITEMS
30 Ordinance -- Zoning Case #ZC10-0030 - Granting S-P-2 (Generalized Site
Plan) for R-7.5 (Single Family) District Uses - Approximately 1.644 Acres
Located at 1412 East Union Bower Road - JDJR Engineers and
Consultants, Inc., Applicant - Carole Bogart, Owner (Postponed from
September 23, 2010 City Council Meeting)
1. This item supports Strategic Goal No. 1: Land Use.
2. Planning and Zoning Commission Hearing Date and Recommendation:
August 2, 2010 - Favorable 5-2 with the stipulation that the site plan be corrected
per the staff recommendation (Commissioners Allen and Fischer, nay;
Commissioners Palmer and LaRose, absent).
3. The applicant is requesting to rezone the property to redevelop the site with six (6)
new single family homes.
4. The Comprehensive Plan recommends Low Density Residential uses for this
property. This request is in conformance it the Comprehensive Plan.
5. The property is currently developed with a single family home. The applicant is
seeking to redevelop the property with six (6) new single family homes.
6. This property is currently zoned R-7.5 which would typically allow 7500 sq. ft. lots.
Prior to last year, this property could have been platted as proposed by the
applicant without the need for a public hearing. However, in September 2009 the
City Council approved the “neighborhood protection ordinance,” an amendment to
the Subdivision Ordinance that requires rezoning whenever a plat or replat for
single family uses proposes to create lots that are less than 80% of the area of the
adjacent developed lots or tracts. This provides an opportunity for neighborhood
input and City Council discretion when these infill development opportunities occur.
7. The applicant is proposing lot sizes ranging from 9,084 square feet to 12,059
square feet, with an average lot size of 10,154 sq. ft. The surrounding lots and
tracts range from 9,900 to 38,715 square feet. Since the average proposed lot size
is less than 80% of the average lot size of the existing adjacent lots as defined by
the ordinance, rezoning is required prior to platting the property.
8. The notes on the site plan require the following standards:
• The minimum house size shall be 2,200 square feet, which is consistent with the
average home size of the surrounding lots;
• Exterior facades, excluding windows and doors, shall be a minimum of 80%
masonry;
• A minimum two (2) car garage with a minimum of 400 square feet will be
required for each residence. A minimum of 2 additional off-street parking spaces
shall be provided behind the front property line;
• A minimum of 50% of the required front and side yard areas adjacent to any
street shall be covered with grass, ground cover or other natural vegetation;
• Maximum lot coverage by buildings, driveways and parking shall be 60%;
• Minimum roof pitch shall be 5:12; and

• A minimum of one (1) four inch caliper tree shall be provided in the front yard of
each lot. Should there be an existing tree (4” caliper or larger) that remains in
the front yard, no new tree will be required.
9. Platting is required prior to development.

10. Since the proposed lot sizes are consistent with the sizes of the surrounding platted
lots, and the proposed minimum house size is consistent with the average size of
homes in the surrounding area, staff can support this request.
11. The stipulation of the Commission has been met.
12. Public notices were sent to thirty-nine (39) property owners, with 25 letters and a
petition with 19 signatures in support, and 112 letters and 9 emails in opposition
received. The opposition represents 57.12% of the property within 200 feet. A ¾
vote of the City Council is required for this case to be approved.
Recommendation
The ordinance be adopted per the recommendation of the Planning and Zoning
Commission.
APPOINTMENTS AND REPORTS

31 Mayor’s Report
32 Adjournment
Citizens’ Forum
Citizens are invited to speak for three (3) minutes on matters relating to City
government and on items not listed on the regular agenda.

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AGENDA

MEETING OF THE IRVING CITY COUNCIL

THURSDAY, OCTOBER 7, 2010

COUNCIL CHAMBER - CIVIC CENTER COMPLEX

825 WEST IRVING BOULEVARD

6:15 P.M. ------------------------------------------------------------------Pre-Council Briefing (If Necessary) 1st Floor

Dr. Naser Zonozy of Bahai Faith of Irving

Proclamations, Announcements, and Special Recognitions

Public Hearing: Items 1 through 32

THIS MEETING CAN BE ADJOURNED AND RECONVENED, IF NECESSARY, WITHIN 24 HOURS ON

City Council Agenda 10/7/2010 1

3. Approving Minutes of the Thursday, September 23, 2010 Regular Meeting.

4 Resolution -- Authorizing Destruction of Obsolete Records in Accordance

5 Resolution -- Authorizing the Mayor to Accept the Humanities Texas Grant

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8 Resolution -- Approving a Letter of Authorization Between the City of

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11 Resolution -- Approving a Fee Agreement with Premier Meeting and Event

3. The agreement consists of a not to exceed amount of $79,815.00 including

4. Funding in the amount of $79,815.00 is available in the Special Event Production

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14 Resolution -- Renewing the Annual Contract with GT Distributors, Inc., for

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16 Resolution -- Approving the Purchase from Volvo Construction Equipment

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18 Resolution -- Renewing the Annual Contract with North America Fire

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21 Resolution -- Approving and Accepting the Bid of Techline, Inc., for an

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25 Resolution -- Approving and Accepting the Bid of Staples Contract &

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1. This item supports Strategic Goal No. 3: Economic Development.

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29 Ordinance -- Appointing Judges to the Irving Municipal Court

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9. Platting is required prior to development.

APPOINTMENTS AND REPORTS

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