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Northwestern Lehigh School District

6493 Rte. 309, New Tripoli PA 18066


SCHOOL BOARD MEETING
District Administrative Conference Room
Tuesday, February 16, 2010, 7:30 p.m.

MINUTES

The February 10, 2010 meeting was cancelled due to severe weather.

A. Agenda
Call to Order The meeting was called to order at 7:32PM by President Snyder.

Opening Exercises Opening exercises and roll call as listed below followed.

Roll Call
Roll Call Pr Camille Bartlett Pr Todd Hernandez Pr Sally Schoffstall
Pr/Ab Ab *Willard Dellicker Pr Donald Link Pr Gregory Snyder
*arrived late Pr Paul Fisher, Jr. Pr Darryl Schafer Pr William Towne
Also present: L. Sorensen, A. Hack, J. Bachman, Fisher family, R. Keegan, C. Groller, I. Harding,
J. Klocek, B. Plohocki, T. Lucas, G. Sanders, B. Cressman. W. Gorman, A. Hoderewski,
L. Frisbie, J. Berlet, K. Fisher, M. Scott, L. Morris, J. Quinn (Press), B. Uplinger, C. Linde,
L. Matika, S. Meixsell, D. Sbrocchi, Esq., N. Zellner

Approval of Agenda S. Meixsell noted additions to the agenda. The agenda was approved as
presented.
Moved: P. Fisher Seconded: W. Towne Vote: 8 Aye, 0 Nay

President welcomed guests and provided for comments—There were no comments.

Approval of Minutes, as attached, for January 13 and January 20, 2010


The minutes were approved as presented.
Moved: P. Fisher Seconded: D. Schafer Vote: 8 Aye, 0 Nay

Personnel action, as listed:


1. Request for Family Medical Leave for Pamela Peters effective January 20, 2010 (PM). Return to work date
to be determined.
2. Approval for the request for Disability/Childrearing Leave for Jaime Hafner, effective approximately April
30, 2010. Return to work date will be the first day of the 2010-11 school year.
3. Appointment of Jennifer Sheeto, 312 E. Grant St., McAdoo, PA 18237, to the position of long-term
substitute School Psychologist district wide, effective January 29, 2010, at MS +24 Step 1 ($42,650)
prorated for the remainder of the 2009-10 school year. Compensation may be adjusted at the conclusion of
negotiations.
4. Request for approval for unpaid days for the following:
a. Sharon Speer, Food Service General Production Worker, 5 unpaid days: February 22 through
February 26, 2010
b. Lamar Madtes, Transportation, 3 unpaid days: March 3 through March 5, 2010
5. Approval of Administrative Internship for Alan Hack with Laurie Hoppes, Middle School Principal, beginning
February 1, 2010 to the end of the 2009-2010 school year.
6. Recommendation to add the following individual to the substitute Food Service list effective February 11,
2010 at a rate of $9.46/hour: Stephanie Kutteroff: 7713 Cross Creek Circle South, Breinigsville, PA 18031
7. Recommendation to add the following individual to the Transportation Class F Substitute Van Driver List
effective February 8, 2010 at a rate of $14.79/hr: Edward Snyder, 6781 Madison St., New Tripoli, PA 18066
8. Recommendation to remove the following individuals from the Substitute Teacher list effective February 4,
2010:
a. Joy Hauck: No response to communications
b. Michael Combs: No response to communications

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9. Recommendation to approve the following extracurricular position(s) for the 2009-10 school year pending
receipt of all necessary paperwork. Compensation may be adjusted at the conclusion of negotiations:
Extracurricular Application Name Stipend
Assistant Wrestling Coach Lucas Rex Volunteer
Moved: P. Fisher Seconded: D. Link Vote: 8 Aye, 0 Nay

Approval to hire Dr. Brad Cressman as a full-time transition Superintendent from March 29-
April 30, 2010 at a contracted rate of $13, 008.00 per diem rate of $542.00
Moved: P. Fisher Seconded: D. Schafer Vote: 8 Aye, 0 Nay

Presentation of CLIU 21 Budget for 2010-2011


Robert Keegan, Cathy Groller, Ivy Harding, and Tim Lucas presented information from the PA School
Code describing the role and purpose of Intermediate Units. They gave a history of the budget,
revenues from CLIU #21 districts, and the four areas supported in the IU budget.

*W. Dellicker entered the meeting at 8:17PM.

Approval of Carbon Lehigh Intermediate Unit #21 Budget and Resolution for the Operations
and Programs Services Budget for the fiscal year July 1, 2010 to June 30, 2011 with a
District contribution of $37,488. This represents an increase of $1,057 or 2.9% over the
2009/2010 amount.
Moved: C. Bartlett Seconded: D. Schafer Vote: 7 Aye, 2 Nay (Fisher, Link)

Presentation of audit report for fiscal year ending June 30, 2009—William H. Gorman, Jr.
CPA CGFM
Mr. Gorman reviewed the District Audit Report. No deficiences were noted in accordance with generally
accepted accounting practices. Mr. Gorman explained the new category for fund balance that will be
effective for the 2010-2011 fiscal year.

Presentation by Dr. Barbara Plohocki of EnviraHealth on Indoor Air Quality


Dr. Plohocki explained the testing that was done in the complaint areas and non-complaint areas of the
buildings to get a good profile for each building. Dr. Plohocki explained different types of testing that
could be done at Weisenberg during times when the odor is present. S. Meixsell will make
arrangements for Dr. Plohocki to meet with Weisenberg Staff to review the latest testing results.

Elementary and Main Campus construction project report


Joe Klocek reviewed the progress on the construction projects. Occupancy inspections are scheduled
for next Thursday and Friday for the high school elevator and four classrooms in that area after
inspection. Almost all punch list items have been completed. Phase 4 area demo is ready for asbestos
abatement. The District Administrative Office areas are on schedule. The major transitions of electrical
power to those areas were completed.

B. Curriculum/Building Issues
Approval of agreement with New Story, Allentown PA, to provide special education and
related services for student # 15202 at a rate of $175/day with Behavioral Support
Consultation 20 hrs/month @ $80/hr. and 1:1 support at $25/hr.
Moved: W. Dellicker Seconded: P. Fisher Vote: 9 Aye, 0 Nay

Update on Standards Aligned System HOLD FOR FUTURE MEETING

Presentation of enhanced District communication tools in conjunction with a High School


Graduation Project
Kailee and Paul Fisher presented information regarding electronic forms, and software that could be
used as a tool to improve communications within the District. She is working with Luann Matika on
some of the forms used by District employees.

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C. Policies
First reading of Policies 210.1, 216.1, 218.1, 218.2, 219, 221, and 810
These policies are posted on the District website for public review and comment.

Approval of Policies 211, 213, 215, 218, 220 and 233


211 Student Accident Insurance, 213 Assessment of Student Progress, 215 Promotion and Retention,
218 Student Discipline, 220 Student Expression/Distribution and Posting of Materials, and 233
Suspension and Expulsion were appropriately reviewed by Administration, the Board Policy Committee,
and the District Solicitor and were available for public comment for the required 30 days.
Moved: P. Fisher Seconded: T. Hernandez Vote: 9 Aye, 0 Nay
D. Facilities
Request for Board approval to allow the Buildings & Grounds Committee of the Board to
review the boiler exhaust remedy options and authorize the District to proceed with
implementing a resolve
The Buildings & Grounds Committee will be meeting tomorrow to review and discuss recommendations
from HB Engineers regarding a solution to the exhaust odor problem at Weisenberg Elementary. The
Committee will make a final decision to proceed with the remediation.
Moved: W. Towne Seconded: P. Fisher Vote: 9 Aye, 0 Nay

E. District Finances
Approval of the LCCC General Operating and Capital Budget resolution for the 2010-2011
school year with a total District contribution of $279,192—an increase of $9,530 or 3.50%
over prior year’s allocation
Moved: W. Dellicker Seconded: D. Link Vote: 8 Aye, 1 Nay (Fisher)

Approval of 2010-2011 Preliminary General Fund Budget and authorization to file for
referendum exceptions with PDE
The preliminary budget has been available on the District website for public review and comment. The
Administration will continue to prepare the final budget that will include more up-to-date information
regarding anticipated revenues and expenditures. The Board must adopt the final budget in June.
Moved: P. Fisher Seconded: T. Hernandez Vote: 9 Aye, 0 Nay

Update on 2010-2011 State subsidies


C. Linde reviewed a summary sheet of estimated State subsidies for the 2010/2011 school year which
include Basic Education, Special Education, PA Accountability Grant and Charter School reimbursement.

Approval for William J. Flynn Corporation, Broker, to solicit quotes for property, liability and
workers compensation insurance for 2010-2011 school year
Moved: P. Fisher Seconded: T. Hernandez Vote: 9 Aye, 0 Nay

Approval of contracts for Community Education classes for Spring 2010 as listed:
Name of Class Being Taught Contract Dates
Instructor Amount
Heather Browning Zumba $220.00 Feb. 16-Mar. 23, 2010
$275.00 April 6-June 1, 2010

Approval of agreement with Lehigh University for use of Stabler Center for Commencement
ceremonies on June 12, 2010 with an initial deposit of $6,200

Approval of the following contracts/agreements:


• Rave Motion Pictures for 7th grade fieldtrip to Allentown Rave Theater on April 23, 2010 to view
the movie “Oceans” not to exceed $1732.50 from Student Activity Funds
• DaVinci Science Center for WEIS 2nd grade fieldtrip on April 30, 2010 in the amount of $691.65
from Student Activity Funds
• Sadecky’s Puppets, Tarentum PA, for two performances for WEIS grades K-5 on May 12, 2010 in
the amount of $1125 from Student Activity Funds

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2/16/10 Board Meeting Minutes
A motion was made by P. Fisher to approve the three above items as one motion.
Moved: P. Fisher Seconded: T. Hernandez Vote: 9 Aye, 0 Nay

Approval of High School Library Shelving bid as per attached


The bid was awarded to Office Service Company in the amount of $40,268.43.
Moved: W. Dellicker Seconded: P. Fisher Vote: 9 Aye, 0 Nay

Receive the following Reports for January:


a. Budget Report as presented
b. Revenues Report as presented
c. Treasurer’s Report
Fund 10 General Fund with a beginning balance of $20,627,775.66, receipts of $936,405.40, and
disbursements of $2,177,805.47, leaving a balance of $19,386,375.59.
Fund 22 Capital Reserve Fund with a beginning balance of $1,461,247.64, receipts of $1,905.22,
disbursements of $0, leaving a balance of $1,463,152.86.
Fund 32 2008 General Obligations Note with a beginning balance of $8,524,940.14, receipts of
$11,153.19, disbursements of $790,798.14, leaving a balance of $7,745,295.19.
Fund 33 2008 General Obligations Bond with a beginning balance of $588,615.69, receipts of
$766.58, disbursements of $2,448.11, leaving a balance of $586,934.16.
Fund 50 Food Service Fund with a beginning balance of $24,901.19, receipts of $62,447.01,
disbursements of $46,723.81, leaving a balance of $40,624.39.
d. EIT Report as presented
e. Activity Fund Report as presented
f. Comparison of Prior Year to Current Year Budget to Actual Expenditures by Object Report as presented
Moved: P. Fisher Seconded: T. Hernandez Vote: 9 Aye, 0 Nay

Approval of the following Bills as listed for payment:


a. Fund 10 General Fund totaling $884,381.30
b. Fund 22 Capital Reserve Fund totaling $780,604.55
c. Fund 31 Construction & Renovation Fund 2009 Note—none
d. Fund 33 2008A General Obligations Bond (GOB) totaling $4,417.47
e. Fund 50 Food Service Fund totaling $36,929.38
f. Fund 51 Tiger Concessions—none
Moved: P. Fisher Seconded: W. Towne Vote: 9 Aye, 0 Nay
F. Other Reports
Federal Programs Report—A consolidated Programs review is scheduled for March 11, 2010.

Foundation Report—The next meeting is scheduled for March 1. The Foundation is currently focusing
on the upcoming 10K race as a fundraising event.

Transportation Report—Currently working on finalizing the Driver Handbook.

Food Service Report—B. Uplinger shared some preliminary results from the recent wellness/nutrition
survey.

Safety & Security Report—A Joint IU20 and IU21 Emergency Management Council Meeting will be
held on February 24, 2010.

Strategic Plan Report—no report

Enrollment Report—2376 students are attending District buildings, including 7 Digital Academy, 57
students are attending Cyber/Charter schools, 43 students are homeschooled, 200 students are
transported to non-public schools. S. Meixsell noted historical data over the last 12 years shows a
slow, steady growth as predicted in past demographic studies.

NWL Digital Academy Report—no report

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Committee Reports as follows:
a. Intermediate Unit—D. Schafer shared an IU audit report with Board members. A new IU Director
has been approved to begin April 17, 2010.
b. Lehigh Valley Workforce Investment Board—nothing to report
c. Legislation—no report
d. Recreation Commission—Officers were elected at the Re-organization meeting in January. Night
In the Country is scheduled for August 21, 2010.
e. Lehigh Career & Technical Institute—Administration is currently working through the budget
process for the coming year.

Old Business—none

New Business—none

President offered courtesy of the floor for public comment—there were no comments.

Communications/Notes for the Board from Paul Fisher, Secretary—The District received
notification that the term for the District’s Trustee for LCCC will expire June 30, 2010. A trustee must
be appointed by June 1 for the new term running from July 1, 2010 through June 30, 2016.

Report from Superintendent Meixsell


a. Administrative/Building Sharing—S. Meixsell noted appreciation for Alan Hack putting in
internship hours at Weisenberg. She received a response letter this week from Sen. Patrick
Browne. Building Administrators shared current events.
b. Board Member Sharing—P. Fisher commented on attending a “Cake Off” sponsored by the High
School Interact Club. After the event, cakes were donated to the Rescue Mission and the
Salvation Army. D. Schafer commented on Day 100 activities at the elementary school.
W. Towne attended a recent PSBA session.
c. Committee Meetings— Finance, 2/16/10@5pm, Brd Rm
Finance, 2/24/10 @5pm, Brd Rm
Policy, 3/1/10@7am, Brd Rm
Buildings & Grounds, 3/3/10@4pm, Brd Rm
Public Relations, 5/13/10@5pm, Brd Rm
Personnel, 3/9/10@6pm, Brd Rm
Scholarship 3/9/10 @5:30pm
Extra Curricular & Athletics 3/16/10@5:30pm

G. Adjournment
Upon motion by D. Link, the meeting was adjourned at 10:46PM.
Moved: D. Link Seconded: W. Towne Vote: 9 Aye, 0 Nay

Respectfully submitted,

Paul C. Fisher, Jr., Secretary


By N. Zellner, Recording Secretary

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