Capsugel Healthcare Pvt. Ltd.

Monthly Close Schedule

S.No. Work Day SAP Transaction Task Description Activity/Notes Task Owner Remarks
Code

1 WDAC+1 OB52 Open new accounting period - Open accounting period - allow postings in Subodh Jain
allow postings in new account new account period. Account type
period. Account type ADKMS+ ADKMS+

Review timing for any postings where two

periods should be open at the same time.
2 WDAC+1 Coordination from external Coordination from external department Dhan Singh
department for information for information i.e. Electrical accruals,
freight accruals, inventory in process etc.

3 WDAC+1 ZSDRSTAXREG, Review of Sales Posting in SAP Review of Sales Posting in SAP through Deepanshu/ Vikas
FAGLL03 Sales Register and should matched with
relevant GL

4 WDAC+1 ZSDRSTAXREG, Review Sale returns posting in Review of Sales return Posting in SAP Deepanshu/ Vikas
FAGLL03 SAP through Sales Register and should
matched with GL
5 WDAC+1 FBL5N, Analyse & manual/automatic Clearing of matched items. Vikas Kumar
F-32, F.13 clearing of customer open items

6 WDAC+1 OB52 Close prior accounting period Lock the posting periods of the old period Subodh Jain
for account type M. against further postings to materials

7 WDAC+1 FB50/ ZFII_JELOAD Perform Sales return accruals Review of transactions of customer Vikas Kumar
returns. It may be either physical return or
online rejection but physically not
received
8 WDAC+1 FB50/ ZFII_JELOAD Perform AR reserve accruals Quarterly analysis of historical sales return Deepanshu
for last one year to create accrual, if
needed

9 WDAC+1 FB08 Reversal of Revenue recognition Reversal of Revenue recognition done last Dhan Singh
AP

10 WDAC+1 FB50/ ZFII_JELOAD Review of Revenue recognition Review of sales in transit to determine Vikas Kumar
revenue recognition and pass necessary
entries

11 WDAC+1 F.13/ F-44 Automatic clearance of Bank Clearing of matched items. Sudama Sharma
transactions- Incoming/
Outgoing
12 WDAC+1 F.13/ F-44 Perform GR/IR clearing Clearing of matched items. Rajendra Gupta

13 WDAC+1 F.13/ F-44 Automatic clearing for vendors Clearing of matched items. Rajendra Gupta

14 WDAC+1 FB08/ ZFII_JELOAD Generate accrual reversals from Accruals from previous month to be Dhan Singh
prior period reversed.
15 WDAC+1 FB08/ Reversal of old provision for Reversal of old provision for process Dhan Singh
ZFII_JELOAD process material material

16 WDAC+1 MR21 Change in price of material/ Change in price of material/ inventory in Subodh Jain
inventory in SAP, if any SAP, if any

17 WDAC+1 MI10/ MIGO Written off material/ inventory Written off material/ inventory in SAP Subodh Jain
in SAP

18 WDAC+1 FB50/ ZFII_JELOAD Payroll Accrual/ Actual Payroll Accrual/ Actual posting and review Dhan Singh/
Subodh Jain

19 WDAC+1 FAGLB03 Reconciliation of Physical vs. Reconciliation of Physical vs. Digital cash Sudama Sharma
Digital cash in hand in hand

20 WDAC+1 VF01, VF02 Create & issue of I/c Sales Create & mail of I/c Sales support debit Vikas Kumar
support debit Note Note to affiliates

21 WDAC+1 FB50 GL -2222992 & 2222993 should GL -2222992 & 2222993 should be zero. If Uttam Sharma
be zero. If needed pass needed pass necessary entries
necessary entries
22 WDAC+1 FAGLL03/ FAGLB03 Review of posting of written Review of posting of written off/ Sale of Subodh Jain
off/ Sale of Fixed assets, if any Fixed assets, if any

23 WDAC+1 FAGLL03/ FAGLB03 Review of Capitalization of used Review of Capitalization of used machine Subodh Jain
machine transferred from transferred from Affiliates, if any
Affiliates, if any
24 WDAC+1 FAGLL03/ FAGLB03 Review of Capitalization of Review of Capitalization of project Subodh Jain
project completed during AP, if completed during AP, if any
any
25 WDAC+2 FF_5/ Manual Perform Bank Reconciliation Perform Bank Reconciliation and pass Sudama Sharma/
necessary entries i.e. stale cheque, bank Dhan Singh
charges etc. and Review by next level.
26 WDAC+2 MB52, MB5B, Review of Inventory items Review of inventory items, and reconcile Deepanshu/ Vikas
MC.9, FAGLL03 with GL account

27 WDAC+2 MB52, FAGLL03 Perform review of Blocked Review of Blocked Items of inventory and Deepanshu/ Vikas
Items, of inventory reconcile with GL account. Pass necessary
entries if inventory old more than six
months
28 WDAC+2 Excel Template Submission of Total Revenue by Submission of Total Revenue by Product in Deepanshu Excel File
Product BPC

29 WDAC+2 FB50/ ZFII_JELOAD Non PO + Service PO Unentered Accrued/ Post AP liability (bills in hand) Rajendra Gupta/
A/P Accrual Dhan Singh

30 WDAC+2 Excel Prepare NTP Report Reconcile intercompany Sales & COGS and Deepanshu Reconcile through IPM report
prepare NTP report for affiliates

31 WDAC+2 FB50/ ZFII_JELOAD Create & Post accrual entries enter accruals for transactions not yet Sudama Ji/ Dhan Including ECB Interest & TDS
recognized in sub-ledgers or GL Singh entry, RD expenses
Capsugel Healthcare Pvt. Ltd.
Monthly Close Schedule

S.No. Work Day SAP Transaction Task Description Activity/Notes Task Owner Remarks
Code

32 WDAC+2 FB50/ ZFII_JELOAD GL -2222990 and 991 should be GL -2222990 and 991 should be zero. If Dhan Singh
zero. If needed pass necessary need pass necessary entries.
entries

33 WDAC+2 FB50/ ZFII_JELOAD Re-class of GL -2200150 to GL- Re-class of GL -2200150 to GL-1210600 & Rajendra Gupta/
1210600 & GL-1172100 towards GL-1172100 towards Advance to Dhan Singh
Advance to employee and Loan employee and Loan to employees
to employees respectively respectively
34 WDAC+2 FB50/ ZFII_JELOAD Review of Provisions against Review of GL 2200140, 2200100 and Rajendra Gupta/
advances to suppliers and prepare Provisions against advances to Dhan Singh
creation/post of JV in SAP suppliers/ employee and creation/post of
JV in SAP

35 WDAC+2 FB50/ ZFII_JELOAD Calculate and post bad debt Calculate and post bad debt provision Vikas Kumar GL account to be changed from
provision 6950000 to 6930000 from AP12-
2014 onwards
36 WDAC+2 OB52 Close Account Type D - Posting period for AR locked from Subodh Jain
customer accounts subsequent postings

37 WDAC+2 OB52 Close account period for Posting period for vendor accounts/AP is Subodh Jain
account Type K - vendor locked from subsequent postings.
accounts Awareness of posting period when
38 WDAC+2 FB50/ ZFII_JELOAD Create and post of HQ Create and post of HQ adjustment entries, Dhan Singh
adjustment entries, if any if any

39 WDAC+3 FB50/ ZFII_JELOAD Creation of new provision for Creation of new provision for process Vikas Kumar
process material material

40 WDAC+3 FB50/ ZFII_JELOAD GR/IR- Intercompany Accrued Intercompany liability for Dhan Singh
AP/Accrual material received in plant / in transit and
pass JV in SAP
41 WDAC+3 FB50/ ZFII_JELOAD Fringe benefits accrual Dependant on the payroll accrual Dhan Singh

42 WDAC+3 KO88 Internal order settlement - KO88 is used to correct errors. This t-code Deepanshu
collective (Moving the expenses is not intended to settle individual order.
to CIP)
43 WDAC+3 AFAB Depreciation posting run Depreciation posting run Dhan Singh

44 WDAC+3 FAGLL03, FBL1N, Inter-company reconciliation Reconcile inter-company account Dhan Singh Reconcile inter-company
FBL5N analysis and review balances between affiliated companies. account balances between
affiliated companies.

45 WDAC+3 FB50 / ZFII_Jeload Analyse and enter accruals for Analyse and enter accruals for benefits, IT, Dhan Singh/
benefits, IT, Procurement, HR, Procurement, HR, Finance, and Legal. Subodh Jain
Finance, and Legal.
46 WDAC+3 FAGL_FC_VAL Foreign currency revaluation for Open items (AR/AP) are revalued using Dhan Singh
open items (i.e. AP, AR, select Month End rate. Currency revaluation
GL balances) occurs after reconciliation of BS & PL.
Currency rates need to be entered before
translation.

47 WDAC+3 OB52 Close Asset accounting period - Posting period for Assets locked from Subodh Jain
account type A subsequent postings

48 WDAC+3 KOB1 Final Review Internal Order Final Review Internal Order Reports Subodh Jain
Reports
49 WDAC+3 FB50/ ZFII_JELOAD Allocation of Expenses Allocation of Expenses- DD, DS & Admin Dhan Singh

50 WDAC+3 FAGLL03, FBL1N, Review of expenses Payable Review of expenses Payable Dhan Singh
FBL5N, FAGLB03
51 WDAC+3 FB50/ ZFII_JELOAD Revaluation of FG & WIP Revaluation of FG & WIP Deepanshu

52 WDAC+3 F.01/ Analyse preliminary financial Perform financial statement analysis. Dhan Singh/
S_PL0_8600028/ statements Month over Month, Year over Year. Subodh Jain/
PL0_8600030/ Deepanshu
FAGLL03
53 WDAC+3 F.01/ Analyse COGS & P&L by profit Review of COGS & P&L by profit centre Dhan Singh/
S_PL0_8600028/ centre Subodh Jain/
PL0_8600030/ Deepanshu
FAGLL03
54 WDAC+3 FB50/ ZFII_JELOAD Deferred Tax Liabilities Review and post of JV of Deferred Tax Dhan Singh/
Liabilities on Quarterly Basis Subodh Jain

55 WDAC+3 FAGLL03/ FAGLB03 Review of all expenses Review of all expenses provisions made Subodh Jain
provisions made and along with and along with basis of provisions
basis of provisions

56 WDAC+3 FAGLL03/ FAGLB03 Review of reconciliation of ECB Review of reconciliation of ECB Interest Subodh Jain
Interest Liabilities/ withholding Liabilities/ withholding tax with Affiliates
tax with Affiliates

57 WDAC+3 BPC Submission of BPC Trial Balance Perform Submission of BPC Trial balance Dhan Singh/ Through BPC link
Subodh Jain

Note : GL 6701310 (freight outward) should only have function area 85030. further, GL 5301520 to be used for inward freight.