Easy CONTENTS

Operation
Preface
How the Manuals Are Divided ..................... 1
What You Can Do with This Machine .......... 3
The Control Panel ....................................... 5

Guide Copying Function

Making a Copy............................................. 7
Operating the Express Copy Basic
Features Screen ................................ 9
What You Can Do with This Machine
(Regular Copy Basic Features
Screen) ............................................ 11
What You Can Do with This Machine
(Special Features Screen) .............. 13
Over view of Copy Features....................... 21

Facsimile Function
Sending a Fax ........................................... 23
What You Can Do with This Machine
(Fax Screen) .................................... 25

Sending Function
CANON INC. Sending a Document (E-mail, I-fax, File
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan Ser ver) ............................................ 27
CANON U.S.A., INC. What You Can Do with This Machine
One Canon Plaza, Lake Success, NY 11042, U.S.A. (Address Book/Send Basic
CANON CANADA INC. Features Screen)............................. 29
6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada What You Can Do with This Machine
(Scan Settings Screen) ................... 31
CANON EUROPA N.V.
Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands What You Can Do with This Machine
(Send Settings Screen)................... 33
CANON FRANCE S.A.S.
Over view of Sending /Fax Features .......... 35
17, quai du Président Paul Doumer 92414 Courbevoie Cedex, France
CANON (U.K.) LTD.
Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom Mail Box Function
CANON DEUTSCHLAND GmbH Storing Originals in an Inbox ................... 39
Europark Fichtenhain A10, 47807 Krefeld, Germany Printing /Sending a Document Stored
in a User Inbox ................................ 41
CANON ITALIA S.p.A.
Via Milano, 8 20097 San Donato Milanese (MI) Italy
What You Can Do with This Machine
(Scan Screen) ................................. 43
CANON LATIN AMERICA, INC.
What You Can Do with This Machine
703 Waterford Way Suite 400 Miami, Florida 33126 U.S.A.
(Change Print Settings Screen) ...... 45
CANON AUSTRALIA PTY. LTD Mail Box Function Over view ..................... 47
1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia
CANON CHINA CO., LTD
Additional Functions
15F Jinbao Building No.89 Jinbao Street, Dongcheng District, Beijing 100005, China
Additional Functions ................................ 53
CANON SINGAPORE PTE. LTD.
1 HarbourFront Avenue #04-01 Keppel Bay Tower, Singapore 098632
Other Useful Features
CANON HONGKONG CO., LTD
19/F., The Metropolis Tower, 10 Metropolis Drive, Hunghom, Kowloon, Hong Kong Operating the Machine from a Computer
(Remote UI) ..................................... 79
Printing from Your Computer
(Printer Driver) ................................ 81
FT5-0359 (000) XXXXXXXXX © CANON INC. 2006 PRINTED IN JAPAN OR CHINA Store this guide next to the machine for future reference. Troubleshooting ............................................. 85
 How the Manuals Are Divided

How the Manuals Are Divided

The manuals for the machine are divided as follows. Please read them accordingly to make full use of the machine. Operating the Machine from a Computer
Manuals included with optional equipment are included in the list below. According to the product you have bought and
the system configuration, you may not have some of these manuals.
*1 Indicates that this guide is a printed manual. Remote UI Guide Read this manual to learn how to access the machine from a computer to operate and
*2 Indicates that this guide is a printed manual and is also included on the accompanying CD-ROM. confirm jobs, and edit the various settings of the machine.
*3 Indicates that this guide is included on the accompanying CD-ROM.

Preface
How to Use the Machine and Function Overview Remote UI Guide Confirming the Status of the Machine
Operating Jobs
Viewing Documents in a User Inbox
Editing the Address Book and the Various Settings of
Machine
Easy Operation Guide Read this manual to learn the basic operations of the machine, grasp a basic
knowledge of what the machine can do, or find out what kind of useful functions it
has. Keep it next to the machine for future reference.
Easy CONTENTS
Using the Machine as a Printer
Operation
Preface
How the Manuals Are Divided ..................... 1

Guide
What You Can Do with This Machine .......... 3
The Control Panel ....................................... 5
The Control Panel Using the Fax Function

Functions
Copying Function

Copying
Making a Copy............................................. 7
Operating the Express Copy Basic
Features Screen ................................ 9
What You Can Do with This Machine
(Regular Copy Basic Features
Screen) ............................................ 11
Making a Copy Other Useful Functions Read this manual to learn Read these manuals to learn
What You Can Do with This Machine
(Special Features Screen) .............. 13

Using the Send Function The Additional Functions Mode PS/PCL/UFR II PS Driver Guide
Over view of Copy Features....................... 21

Facsimile Function how to edit the settings in how to install the printer
Sending a Fax ........................................... 23
What You Can Do with This Machine

Using the Mail Box Function How to Make the Machine More Printer Guide PCL Driver Guide
order to use the machine as drivers for Windows or Mac,
(Fax Screen) .................................... 25

Sending Function
Sending a Document (E-mail, I-fax, File

Convenient UFR II Driver Guide

a printer. how to print, and how to edit
Mac PS Driver Guide
Mac UFR II Driver the printer settings.
Handling and Operating the Machine Connecting the Machine to a Guide
PS/PCL/UFR II Printer Guide
Computer
Installing Software

Functions
Facsimile
Reference Guide Read this manual to learn about the things to take care of when using the machine,
Handling Prints Jobs Using the Installing the Drivers
basic operations, optional equipment, machine maintenance and paper jam removal Touch Panel Display UFR II Driver Guide How to Print
procedures. Setting the Various Items in
UFR II Driver Ver. 1.80

Various Printer Features

Settings Menu
Displaying the Online Help
Before Using the Machine System Manager Settings Setting the Various Items in Utility
Reference Guide Operating the Touch Panel Display Loading Paper Menu
Using Optional Equipment Replacing Toner Cartridges
Network Quick
Additional Functions Removing a Paper Jam Related Guides Start Guide

Copying and Mail Box Guide Read this manual to learn how to copy documents, and the various copying and mail
box features.
Basic Copying Procedure
Mail Box Function
Copying and Mail Box Guide Basic Mail Box Procedures
Useful Copying/Mail Box Features
Memory Mode
Sending and Receiving Documents in an
Inbox
Changing the Settings to Suit Your Needs
Functions
Sending
Sending Faxes from a Computer
Fax Driver Guide Read this manual to learn how to install and use the driver which enables you to fax
documents created on a computer with the machine.

Functions
Mail Box
FAX Driver Guide
Sending and Facsimile Read this manual to learn how to send scanned documents to e-mail, fax, or I-fax Fax Driver Ver. 4.10 Installing the Driver Displaying the Online Help
Guide destinations, or save them on a file server. Sending a Fax Using the Cover Sheet Editor

Send Function Useful Fax Functions

Basic Sending Procedures Confirming Jobs Currently Being Sent or
Basic Scanning Procedure Received
Communications Settings
Other Guides
Sending and Facsimile Guide Useful Scanning Features

Additional
Registering/Editing an Address in the

Functions
Sending and Receiving Documents
Address Book A tutorial that enables you
System Settings MEAP SMS Administrator Guide Tutorial CD
to learn examples of how to
Read this manual to learn how to access the machine use functions, and try out
actual procedures with a
Connecting the Machine to a Network or Computer from a web browser to install and manage MEAP
applications. simulator. The administrator
of the machine can use the
Network Guide Read this manual to learn how to connect the machine to a network. Tutorial CD to explain the

Other Useful
machine’s functions and

Using the Machine in a TCP/IP Network
Using the Machine in a NetWare Network
Network Guide
Using the Machine in a NetBIOS Network
Using the Machine in an AppleTalk Network
Features
Network ScanGear User’s Guide
operating procedures to
Read this manual to learn how to install and use the several users simultaneously
driver which enables you to use the machine as a through e-Learning.
scanner to scan documents to your computer.

1 2
 What You Can Do with This Machine

What You Can Do with This Machine Refer to this manual for examples of the useful
ways in which you can use your machine.
To Enlarge/Reduce an Image to Copy
The imageRUNNER 3045/3035/3030/3025 to a Different Size Paper ...............................................P.11
Fax Function To Staple Sets of Output Together ..........................................P.11
brings to you all the elements you will ever need To Interrupt a Long Copy Job to Make Priority Copies ...........P.12

in a digital multitasking machine. Enables you to fax not only scanned documents, but
also documents temporarily saved in a User Inbox,
or data sent from a computer. You can also send to
multiple destinations, and forward received faxes as
well.
Preface
To Copy onto Irregular Sized Paper ........................................P.12
To Make Two-Sided Copies.....................................................P.12
To Copy Facing Pages in a Book.............................................P.13
To Shift the Original Image ......................................................P.13

Copying Function
The imageRUNNER 3045 / 3035 / 3030 / 3025 incorporates a rich array of input and To Copy Multiple Originals onto One Sheet of Paper .............P.14
To Make a Booklet ...................................................................P.14
output features that can greatly enhance your efficiency. Equipped with features
* The optional Super G3 Fax Board or Super G3 Multi-Line FAX To Copy Different Size Originals Together ..............................P.15
that meet the needs of document work, the imageRUNNER 3045 / 3035 / 3030 / 3025

Functions
Copying
Board must be installed. To Add a Margin.......................................................................P.15
represents the ultimate in digital multitasking machines. To Add a Cover ........................................................................P.16
To Scan Batches of Originals ..................................................P.16
To Recall Commonly Used Settings........................................P.17
Send Outside the Company To Erase the Dark Border when Copying a Book....................P.17
To Add Page Numbers to Copies ............................................P.18
Original
Fax Sending Function To Add a Watermark to Copies................................................P.18
Scan

Functions
Facsimile
Function To Store Scanned Originals with Copy Settings .....................P.19
Telephone Line Enables you to send scanned document data and data To Embed Hidden Text in the Background ..............................P.19
Fax saved in a User Inbox not only by fax, but also by e-mail To Combine Multiple Batches of Originals
Function I-Fax and I-fax. You can also convert originals to PDF, TIFF, with Different Copy Settings ........................................ P.20
1
2
3 Save Data or JPEG file formats and send them as an attached file.
4

Fax Function
Send
Internet If You Mainly Use One-Touch Buttons.................................... P.25
Copy Function
* The optional Universal Send Kit is activated. To Display the Sender History ................................................ P.25
Function

Functions
To Automatically Forward Received Faxes ............................ P.26

Sending
Mail Box
3
4
Function To Send Data From a Computer by Fax ................................. P.26
1
2 E-Mail

To Register Commonly Used Destinations............................. P.29

Copy/Print To Recall the Last Settings..................................................... P.29
Print LAN
MEAP Function To Specify a File Format and Send a Document.................... P.30
Function
To Send Documents Containing Photos Clearly .................... P.31

Sending Function
Remote UI Enables you to add new functions to your machine, and

Functions
To Change the Scanned Document Size ............................... P.31

Mail Box
1
2
Function enhance the features to keep up with changes in the
3 To Automatically Change the Zoom Ratio
4
business environment. Allows your machine to evolve According to a Specified Record Size ......................... P.32
into a more convenient and easy to use multitasking
To Send Fine Text and Images Clearly................................... P.32
machine.
To Send Separately Scanned Documents At Once ............... P.32
To Add the Reply Destination to a Sent Document................ P.33
To Specify the Time to Start Sending..................................... P.34
In-Company File Server E-Mail To Send Notification of Completed Sending .......................... P.34

Additional
Functions
Computer To Confirm a Document Before Sending................................ P.34
To Edit a Destination from a Computer .................................. P.34

Print Function
Copying Function Mail Box Function To Add a Name to a Document and Save It ........................... P.43

Mail Box Function

To Scan a Two-Sided Document ............................................ P.43
Enables you to print on both sides of paper, output sets To Confirm/Erase Documents in a User Inbox
Enables you to save costs with features such as Enables you to save scanned documents, documents of printouts, and various other useful features when from Your Computer ..................................................... P.44

Other Useful
printing a single sided document on both sides of the received by fax, and data sent from a computer, and printing documents from a computer.

paper, or printing two pages of a document on each
sheet of paper. Also with the Collate and Booklet
modes, the Copying function is perfect for creating
materials for meetings.
Features
To Print a Sample Print ........................................................... P.45
then send or print them out whenever necessary.
To Automatically Delete Document Data After Printing ......... P.46
To Print Multiple Documents Together ................................... P.46
To Output Print Documents in Sets ........................................ P.46
To View Documents Stored in a User Inbox........................... P.46

3 4
 The Control Panel

The Control Panel To Switch Functions If the Touch Panel Display is Turned Off
If nothing is displayed on the touch panel display even when the main
Use these keys to swich functions
power switch is ON, press the control panel power switch.

The control panel consists of a touch panel display,

for setting the various functions, and physical

Preface
keys, such as the Start key, Stop key, and the
Control Panel Power Switch. The following is an
explanation of the keys used in this manual. For
more information, see Chapter 1, “Before You Start
Using This Machine,” in the Reference Guide. Press the keys on the upper part of the
touch panel display to switch functions

Functions
Copying
Ex. Send Basic Features Screen

Control Panel Power Switch

Reset Key
Press to turn the control panel ON or OFF.
Press to restore the
standard settings of the

Functions
Facsimile
machine.
Counter Check Key

Press to display the copy and print count totals on the

touch panel display.
Touch Panel Display

Displays the settings screen for each Stop Key

Functions
function.

Sending
Press to stop a job in progress, such as a scan job or
copy job.

Start Key

Press to start an operation.

Functions
Mail Box
Clear Key
Press to clear entered values and characters.
To Confirm or Edit the Job Status Help Key Additional Functions Key

Press [System Monitor] Press to display explanations of functions and Press to specify additional functions.
Numeric Keys
to display the screen how to specify settings.

Additional
Functions
on the left, enabling Press to enter numeric values.
you to confirm the job
status and cancel print
jobs. You can also Log In/Out Key
see the status of the
machine, such as the Press when setting or enabling Department ID
amount of remaining Management.
paper.

Other Useful
Features
Display Contrast Dial
Use to adjust the brightness of the touch panel
System Monitor Screen display.

5 6
Copying Function Making a Copy

Making a Copy
The following is an explanation of the basic procedure for copying a document. For more detailed procedures, see the
references to other guides.

Preparations Place Your Originals Specify the Number of Copies Start Copying

Preface
Placed in the feeder

Functions
Copying
Regular Copy Basic Features screen Placed on the platen glass

Press [Copy] to switch to the Copy function. Place your originals. Enter the desired number of copies (1 to 999)

Functions
Facsimile
Press (Start).
with the numeric keys.

If the following screen is displayed, enter the
[Department ID] and [Password] press
(Log In/Out) on the touch panel.
If you have placed your originals on the platen glass,
close the feeder/platen cover after placing your
originals.
If necessary, set copy modes on the Regular Copy
Basic Features screen.
If you make a mistake when entering values, press
(Clear) enter the correct values.
The number of copies you specify is displayed on
When copying is complete, remove your originals.
If the following screen is displayed, follow the
instructions on the screen and press (Start) once
for each original. When scanning of the originals is
complete, press [Done].

Functions
Sending
the right side of the Regular Copy Basic Features
screen.

For more information on the copy modes you can

set on the Regular Copy Basic Features screen,
see p. 21 and p. 22.

Functions
Mail Box
To set the various copy modes, press [Special
Features].

If Department ID Management is set, press

For more information on the copy modes you can (Log In/Out).
set on the Special Features screen, see p. 21 and
p. 22.

Additional
Functions
You can also place paper in the stack bypass to To cancel, interrupt, or continue copying
If Department ID Management or the SDL or SSO
copy. (For more information, see “Making Prints
login service is set, it is necessary to enter an ID and
Using the Stack Bypass,” in the Reference Guide.) To cancel copying To make another copy while
password. (If an optional card reader is attached,
Press (Stop). printing
insert a control card.)
Press [Done].

Other Useful
To interrupt copying. Place the next original.

Features
Press [Interrupt]. Press (Start).
For more information, see Chapter 2, “Basic
See “Interrupt Mode,” in the Copying and Mail Box Guide.
Operations,” in the Reference Guide.

7 8
Copying Function The Control Panel

Operating the Express Copy Basic Features Switching between the Copy and Express Copy Basic Features Screen
Screen You can press [Copy]
This machine includes an Express Copy function. The Express Copy function is useful for advanced users, as it allows
or [Express Copy],
you to set the various copying modes with fewer steps than the Regular Copy function. It also enables you to quickly
located on the top of
set the Special Features of the machine.
the Basic Features

Preface
screen, to switch
Copy Ratio
Express Copy Basic Features Screen between the Regular
Copy Basic Features
You can set the machine to adjust the copy ratio
screen and the
automatically, or you can specify the copy ratio
Express Copy Basic
manually.
Features Screen.

Functions
Copying
Copy Exposure/Auto Density Paper Selection
You can set the machine to select the paper size.
You can make the copy exposure lighter or darker. 2-Sided Copying
You can also adjust the exposure automatically.
This mode enables you to make two-sided copies from one-sided or two-sided originals, or make one-
sided copies from two-sided originals.
Collating Copies

Functions
Facsimile
The Finishing modes can be selected to collate copies in various ways, either by pages or copy sets.
Standard Key Settings
Original Type Selection
You can register copy modes that you have specified as Standard Keys. This key is a shortcut key to
Standard Key Settings.
You can select the original type that is the best match
for the quality of your originals.
Interrupt Mode
This mode enables you to interrupt a reserved or current job to make priority copies.
Sample Set

Functions
Sending
You can set the Special Features of the machine. This mode enables you to check the copy result before making multiple copies.

Functions
Mail Box
Scan Originals Book/Page Edit/Shift Process/Layout Image Adjustment Others

You can make various settings for the You can make booklets, add page numbers, You can process original images and This mode enables you to adjust the You can set other Special Features of the

Additional
Functions
scanning originals. and set finishing modes for scanned images. change the layout of the originals. sharpness and exposure. machine.
• 2-Page Separation • Front Cover/Back Cover • Image Combination • Sharpness • Job Block Combination
• Job Build • Paper Insertion • Form Composition • Store in User Inbox
• Different Size Originals • Booklet • Secure Watermark • Job Done Notice
• Page Numbering • Image Repeat • Select Device to Output
• Copy Set Numbering • Frame Erase

Other Useful
• Watermark • Transparency Interleaving

Features
• Print Date • Nega/Posi
• Shift • Mirror Image
• Margin

9 10
Copying Function What You Can Do with This Machine (Copy Basic Features Screen)

What You Can Do with This Machine

(Regular Copy Basic Features Screen) To Interrupt a Long Copy Job to Make Priority
Copies
Copying and Mail Box Guide
Chapter 1
The following is an explanation of the features often
used when copying a document. For more detailed
procedures, see the references to other guides.
To use more convenient functions (Special Features), This mode enables you to interrupt the current job or reserved job to make priority copies.

Preface
press [Special Features] to access the Special Features Of course, after you finish making your priority copy, the paused print job automatically
screen. resumes. This mode is useful if you need to make an urgent copy during a long copy job.

Copying and Mail Box Guide

To Copy onto Irregular Sized Paper
Chapter 1

Functions
Copying
To copy onto non-standard size paper, simply set the size Stack Bypass Tray
Regular Copy Basic Features screen and type (such as Plain, Heavy) of the paper, and load it
* The numbers in the illustrations refer to operation steps.
into the stack bypass.

To Enlarge/Reduce an Image to Copy to a Copying and Mail Box Guide

Different Size Paper Chapter 3

Functions
Facsimile
Useful when enlarging or reducing an original of one Direction to
standard paper size to another, such as enlarging Original Copy load the paper
an LTR sized original to 11" x 17" size, or reducing
11" x 17" to LTR size. Simply select the desired
paper size from the displayed keys to automatically 2
1
set the optimal zoom ratio.
4

Functions
Sending
3
5

1 2

Copying and Mail Box Guide

To Make Two-Sided Copies

Functions
Chapter 3

Mail Box
Copying and Mail Box Guide
To Staple Sets of Output Together
Chapter 3 When copying many single sided originals, printing on both the front and
If you press [Option] on the screen
back sides of paper can help you save half of the paper costs.
on the left, you can select to make
Select the Staple mode to collate copies as in Original the front and back sides of the
Copy 1 Copy 2 Copy 3
the diagram on the right. Collated copies are 3 copies copies have the same top-bottom
stapled in the position you set. This is useful for set Original Copy orientation. This makes it easier

Additional
Functions
distributing materials copied for a meeting, etc. to see when stapling copies like a
1
2 1 1 1 calendar.
3
4

After you set the stapling position, it

3 is important to place your originals 1
1 with the correct orientation. 2
For information on the relation

Other Useful
Features
between original orientation, paper
2 4
orientation, and stapling position,
see Chapter 9, “Appendix,” in the
3
5 Reference Guide.

* The Staple mode can only be set if an optional finisher is attached.

For information on Special Features, see p. 13 to p. 20.

11 12
Copying Function What You Can Do with This Machine (Special Features Screen)

What You Can Do with This Machine

(Special Features Screen) To Copy Multiple Originals onto One Sheet of
Paper
Copying and Mail Box Guide
Chapter 4
The following is an explanation of the
features often used when copying a
This mode enables you to reduce Copy
document. For more detailed procedures,
multiple originals or two-sided
see the references to other guides.

Preface
originals to fit onto one sheet of
The Special Features screen is divided into Original
paper. This is useful for arranging
two screens. Press [ ]/[ ] on the lower left of the screen
a variety of originals on one sheet
to switch the screens.
of paper for easy viewing and for 1 2
or 3 4
saving paper and space when
2 On 1
storing printouts.
(two pages on one sheet of paper)

Functions
1

Copying
Copy
2 1

* The numbers in the illustrations refer to operation steps.

Special Features screen (1/2)
1 2

Copying and Mail Box Guide

To Copy Facing Pages in a Book
Chapter 4 3 4

4 On 1

Functions
Facsimile
It is not necessary to reset originals when copying facing pages from a book or (four pages on one sheet of paper)
bound original, if you use this mode to copy the facing pages onto two separate
sheets of papers.
1 3 5

Original Copy
2 4

Functions
1 1

Sending
6

Copying and Mail Box Guide

To Make a Booklet
Chapter 4

Functions
Mail Box
This mode enables you to copy multiple originals in such
a way that the copies are made into a booklet. This is
Copying and Mail Box Guide useful for arranging materials for distribution in an easily
To Shift the Original Image viewable format.
Chapter 4 Original Copy

If you set a zoom ratio smaller than the original, or select a paper size larger
than the original, you can set the position to print the output image. This is

Additional
Functions
useful when you want to leave a space blank for writing down notes.

2
7
1 5 8 1
2 1
6
3
3 8

4
5
7
Copy with the Original Image Copy with the Original Image 4 8
6 3 6

Original Shifted to the Center Shifted to a Corner Saddle Finisher-AE2 is attached.

1

1 3

Other Useful
2

Features
5

3 2 6

13 14
Copying Function What You Can Do with This Machine (Special Features Screen)

What You Can Do with This Machine (Special Features Screen)

Copying and Mail Box Guide
To Add a Cover
Chapter 4

This enables you to load paper different to the copies in the stack bypass, to be used as a cover. You can also
add a back cover, sheet insertions, and chapter pages.

Preface
Original Copy
Printed Front Cover

Functions
Copying
Special Features screen (1/2)
1
* The numbers in the illustrations refer to operation steps.

2
Copying and Mail Box Guide
To Copy Different Size Originals Together
Chapter 4

Functions
This mode enables you to copy a mix of different size originals in the feeder

Facsimile
together.
3 6

5 7
11" x 17" Original
4

Functions
LTR Original

Sending
Copying and Mail Box Guide
Direction to load
To Scan Batches of Originals
1 the paper
Chapter 4
2 This enables you to scan originals when there Original
are too many to be placed at once, by dividing Copy

Functions
them into multiple batches. Copies can be

Mail Box
made after all of the originals have been
Copying and Mail Box Guide scanned. This is also useful when using both
To Add a Margin the feeder and platen glass to scan originals.
Chapter 4
This enables you to add a margin to the output. The location of the margin can
be selected from the left, right, top, and bottom of the document. You can also

Additional
Functions
specify the width of the margin.

Original Left Margin Right Margin Top Margin Bottom Margin

1

Other Useful
Features
3
After placing the next
original, press (Start).

15 16
Copying Function What You Can Do with This Machine (Special Features Screen)

What You Can Do with This Machine (Special Features Screen)

Copying and Mail Box Guide
To Add Page Numbers to Copies
Chapter 4

This enables you to add page numbers to copies.

Preface
Special Features screen (1/2) Special Features screen (2/2)

Functions
1

Copying
* The numbers in the illustrations refer to operation steps.

Copying and Mail Box Guide

To Recall Commonly Used Settings
Chapter 4

Functions
Facsimile
Commonly used combinations of modes can 5
be stored in Mode Memory to be recalled To recall stored settings, display the 2
with the touch of a button. You can also use screen you used to store them, select
Mode Memory in combination with Standard 3 7
the key in which the settings are
Key 1 and 2 for extra convenience. stored press [OK].
4
6 8

Functions
Sending
2
1
1 Copying and Mail Box Guide
3 To Add a Watermark to Copies
2
Chapter 4
This enables you to add a watermark to copies.

Functions
Mail Box
Copying and Mail Box Guide
To Erase the Dark Border when Copying a Book CONFIDENTIAL

Chapter 4
This enables you to erase the dark border, as well as center and contour lines that appear if you are copying
1
facing pages in a book or bound original onto a single sheet of paper.

Additional
Functions
Copy
With
Frame
Erase
Original

Copy 4
1 4

Other Useful
2
6

Features
2

Without
Frame Erase 3
3 5 5 7

17 18
Copying Function What You Can Do with This Machine (Special Features Screen)

What You Can Do with This Machine (Special Features Screen)

To Combine Multiple Batches of Originals with Copying and Mail Box Guide
Different Copy Settings Chapter 4

Preface
This mode enables you to scan multiple batches of originals with different copy
settings and print them as one document.

Example) · Combined document: Staple Mode (Double)

· Batches: Shift, 1 2-Sided, 2-Page Separation, Image
Special Features screen (1/2) Special Features screen (2/2) Combination (4 on 1) modes

Functions
1

Copying
· Cover/Sheet Insertion: Cover
* The numbers in the illustrations refer to operation steps.
Original Batch Copy

2
Copy and Mail Box Guide
To Store Scanned Originals with Copy Settings
Chapter 4 Specify the settings for the combined document.
First Batch:

Functions
Facsimile
This mode enables you to store scanned originals in The Shift Mode Is Selected
a User Inbox from the Regular Copy Basic Features
You can add a document
screen. The copy settings are stored with the name to the stored document. 3 First Batch
document. Second Batch
Third Batch
Fourth Batch
1
You can also make copies of Second Batch: 1

Functions
the scanned originals while The 1 2-Sided Mode Is Selected

Sending
storing them in the User 1 2

2 Inbox. Specify the copy settings for 1 1

each batch of originals. 3 4

Copying and Mail Box Guide Third Batch:

To Embed Hidden Text in the Background The 2-Page Separation Mode Is Selected

Functions
Chapter 4

Mail Box
This mode enables you to embed hidden text, such as Copy A 1 2

(Secure Watermark Copy B

“CONFIDENTIAL,” in the background of copies/prints. 1

Original is Selected) (Copy of Copy A) 2

The embedded text appears when the copies are

3 4

copied. Scan your originals using the 4

Fourth Batch:
feeder or platen glass.
The Image Combination Mode (4 on 1) Is Selected

Additional
Functions
* The embedded hidden text may not appear as specified even
if the copy with the Secure Watermark mode applied is copied, You can erase batches of originals
depending on the copy machine. 7 that are no longer necessary.

* The Secure Watermark mode is available only if the optional

Secure Watermark Function is activated.
6 You can also make a sample print
4 5
1 3 of a selected batch of originals or
the combined document.

Other Useful
8

2 4
To scan the next batch of originals, press [Next
Block] and repeat the procedure from 3 . When
you have finished scanning all of your originals,
press [Conf./Combine All Blocks].
Features
To use the Cover/Sheet Insertion mode for the
combined document, press [Cover/Sheet Insertion].
Select the batches of originals in the order in which you
want to combine them press [Start Print].

19 20
Copying Function Overview of Copy Features

Overview of Copy Features

Use the Regular Copy Basic Features screen and the Special Features screen to set the various copy modes. There
are two Special Features screens, “1/2” and “2/2”.

Copying and Mail Box Guide

Regular Copy Basic Features Screen 4 2-Sided (see p. 12) 8 Adjust Contrast
Chapters 1 and 3 Press to make two-sided copies. Press to manually control the copy exposure. Press [A] to select or

Preface
cancel the automatic exposure control.
5 Interrupt (see p. 12)
1 Direct
6 Press to interrupt a copy job to make priority copies.
Press to return the copy ratio to 100%. 9 Original Type Selection
Press to change the original type when the originals include photos,
6 Select Device Output
etc.
1 2 Copy Ratio (see p. 11) Displayed when a remote copy printer is connected to a network.
7

Functions
Press to reduce or enlarge the copy size. Press to select the printing destination for remote and cascade

Copying
2
copying. 10 Special Features
3 8
Press to select a Special Features mode.
9 3 Finishing (see p. 11)
4 7 Paper Select (see p. 12)
10 Press to select or cancel the Collate, Group, or Staple mode.
Press to select the paper size/type and the paper source.
5

Functions
Facsimile
Copying and Mail Box Guide Different Size Originals (see p. 15) Image Combination (see p. 14)
5 9

Special Features screen (1/2) Press to make copies feeding different size originals together in Press to automatically reduce two, four, or eight originals to fit
Chapter 4 one group, by placing them in the feeder. onto a one-sided or two-sided copy sheet.

1 2-Page Separation (see p. 13)

Press to copy facing pages of an opened book onto separate copy 6 Job Build 10 Margin (see p. 15)
1 8
sheets. Press to divide the originals into several parts, scan them, and Press to create margins along the sides of a copy sheet.
then print them all together.

Functions
2 9

Sending
2 Cover/Sheet Insertion (see p. 16)
3 10 11 Job Done Notice
Press to add covers, sheet insertions, or chapter pages between
4 11 specified pages.
7 Special Features Screen Switch Press to have the machine notify the user through e-mail when
Press to switch between Special Features 1/2 and Special the copy job is done.
5 12 3 Booklet (see p. 14) Features 2/2.
6 Press to make copies of several originals to form a booklet. 12 Frame Erase (see p. 17)
7 8 Shift Press to eliminate dark border areas and lines that appear around
4 Transparency Interleaving

Functions
Mail Box
Press to shift the position of the original image on the copy sheet. original images or shadows from binding holes.
Press to insert a sheet between each transparency when copying
transparencies.

Copying and Mail Box Guide 5 Mode Memory (see p. 17) 9 Watermark/Print Date
Special Features screen (2/2) Press to store or recall copy modes. Press to include the watermark and date on copies.
Chapters 4 and 5

Additional
Functions
1 Nega/Posi 6 Recall
10 Pg/Copy Set Numbering (see p. 18)
1 Press to make copies with the black/white of the entire image Press to include page and copy set numbering on copies.
Press to recall previously set copy modes.
inverted.
7
2
8 2 Image Repeat 11 Store In User Inbox (see p. 19)
3 7 Sharpness
9 Press to copy an original with the image repeated in the vertical or Press to store originals scanned from the Regular Copy Basic
4 10 Press to sharpen or soften the image of the original in the copy. Features screen as a document in a User Inbox.
horizontal direction.

Other Useful
5
11 3 Form Composition

Features
6 12 Press to superimpose an image stored in memory onto the original 8 Mirror Image 12 Job Block Combination (see p. 20)
image for copying. Press to copy an original with the image reversed, as in a Press to store originals scanned from the Regular Copy Basic
4 Secure Watermark (see p. 19) reflection in a mirror. Features screen as a document in a User Inbox.
Press to embed hidden text in the background.

21 22
Facsimile Function Sending a Fax

Sending a Fax
The following is an explanation of the basic procedure for sending a fax. For more information on the settings, see the
references in each step.

Preparations Place Your Originals Enter the Fax Number Start Sending the Fax
Placed in the feeder

Preface
Functions
Copying
Press [Send] to switch to the fax mode. Placed in the platen glass
In the above screen, start entering the fax number Place your originals. Enter the fax number. Press (Start).
with the numeric keys to automatically display the

screen for entering the fax destination.
If Department ID Management or the SDL or SSO
login service is set, it is necessary to enter an ID and
password. (If an optional card reader is attached,
insert a control card.)
For bound or irregular sized originals, place them on
the platen glass.
To send a fax to multiple destinations, press
the [Next] key after entering the first and each
subsequent destination, or specify the destinations
using the address book.
Functions
Facsimile
When faxing is complete, remove your originals.
You can set to display a preview of the fax before
sending. You can also confirm the number of pages
which will be sent on the preview screen.

Functions
For more information, see Chapter 2, “Basic

Sending
Operations,” in the Reference Guide.

Specifying the Fax Number Using a One-touch Button You can also specify destinations using one-touch
buttons or favorites buttons you have registered in
You can also specify the fax destination using a one- advance.

Functions
touch button if you have registered a fax destination in

Mail Box
a one-touch button in advance.
For more information on registering fax
For more information on registering destinations destinations, see p. 37 and p. 38.
in one-touch buttons, see p. 37 and p. 38.

To send a clear fax, set a high resolution. You can

set the resolution from the Scan Settings drop-down
Registering a Destination

Additional
Functions
list.

In order to be able to select a destination using the
address book, one-touch buttons, or favorites buttons,
it is necessary to register the destination in advance.
Register destinations using the Additional Functions
screen.
The Register button on the Send Basic Features screen
and the Address Book screen is a shortcut to the Additional
Functions screen for storing destinations.
1
2

Other Useful
Features
For more information on registering destinations
in the address book, one-touch buttons, or
favorites buttons, see p. 37 and p. 38. For information on useful fax features, see p. 25,
p. 26, and p. 29 to p. 34.
[Reg.] on the Send Basic [Register] on the Address
Features screen Book screen

23 24
Facsimile Function What You Can Do with This Machine (Fax Screen)

What You Can Do with This Machine

(Fax Screen) To Automatically Forward Received Faxes
Sending and Facsimile Guide
Chapter 11
The following is an explanation of the features often used
when faxing a document. For more detailed procedures, By simply turning on forwarding conditions set in advance to
see the references to other guides. ‘On’, received faxes can be automatically forwarded to the
There is also an explanation of the various features you specified fax number.

Preface
can use when faxing on p. 29 to p. 34.

Functions
Copying
* The numbers in the illustrations refer to operation steps. Send Basic Features screen To Register Forwarding Conditions

Sending and Facsimile Guide

If You Mainly Use One-Touch Buttons
Chapter 9 3
1

Functions
Facsimile
2
To Display One-Touch Buttons on the Initial Screen
4
1 2 Press [Forwarding Press [Register]. Set the forwarding
Settings] from System conditions press [OK].
Settings on the Additional
Functions screen. Make sure to register the

Functions
fax number for forwarding

Sending
3
faxes to in the address
book.
You can select the initial Select [One-touch Buttons]
display of the Send Basic press [OK].
Features screen in TX Settings
under <Common Settings>
in Communications Settings To Send Data From a Computer by Fax

Functions
Mail Box
on the Additional Functions
screen.
1

3
Sending and Facsimile Guide
To Display the Sender History
Chapter 9

Additional
Functions
3
2
1
2

Select the print function from the Press [Add Person] or [Add Group]
4 application on your computer press enter the destination.

Select [TX Terminal ID] in TX Settings under
<Common Settings> in Communications Settings
on the Additional Functions screen.
Press [On]. Set the TX Terminal ID settings as
necessary.
Other Useful
Features
[OK].
* It is necessary to install the fax driver to send faxes from your computer. The address book stored in the machine can also
The display may differ according to the OS (operating system) you are be exported using the Remote UI, and imported to
using and the fax driver. For more information, see the Fax Driver Guide. the fax driver.

25 26
Sending Function Sending a Document (E-mail, I-fax, File Server)

Sending a Document (E-mail, I-fax, File Server)

The following is an explanation of the basic procedure for sending a document. For more detailed procedures, see the
references to other guides.

Preparations Place Your Originals Specify the Destination Start Sending

Preface
Placed in the feeder

Functions
Copying
2

Press [Send] to switch to the Send function. Press [Address Book] select a destination Press (Start).
Placed on the platen glass press [OK].

Functions
Facsimile
The function key for the sending and fax functions Place your originals. When sending is complete, remove your originals.
differs according to the installed options. It may be If the following screen is displayed, follow the
displayed as [Send] or [Fax]. For more information, instructions on the screen press (Start) once
see Chapter 1, “Introduction to Sending and Fax When placing originals on the platen glass, make for each original. When scanning of the originals is
Functions,” in the Sending and Facsimile Guide. sure to close the feeder/platen cover after placing complete, press [Done].
If the Department ID Management screen is your originals.
displayed, enter the [Department ID] and [Password].
After entering them, press (Log In/Out) on the

Functions
Sending
touch panel.
If Department ID Management or the SDL or SSO
login service is set, it is necessary to enter an ID and
password. (If an optional card reader is attached, You can also specify the destination using a
insert a control card.) one-touch button or favorites button if you have
registered a destination in a one-touch button or
favorites button in advance.

Functions
Mail Box
For more information, see Chapter 2, “Basic To send to a destination not registered in the
Operations,” in the Reference Guide. address book, etc., press [New Address] and enter
the destination. If Department ID Management is set, press
(Log In/Out).

For information on specifying destinations, see

p. 35 and p. 36.
Registering Destinations

In order to be able to select a destination using the
address book, one-touch buttons, or favorites buttons,
it is necessary to register the destination in advance.
Register destinations using the Additional Functions
screen.
The Register button on the Send Basic Features screen
and the Address Book screen is a shortcut to the Additional
Functions screen for storing destinations.
Additional
Functions
To change the resolution of the document to be sent,
use the Scan Settings drop-down list ( 1 ). To change
the file format of the document to be sent, press [File
Format] ( 2 ).
You can also set the scanning mode and Special
Features on the Scan Settings screen.

Other Useful
For more information on registering destinations

Features
in the address book, one-touch buttons, or For more information on the features you can set
favorites buttons, see p. 37 and p. 38. from the Scan Settings screen, see p. 35 and
[Reg.] on the Send Basic [Register] on the Address p. 36.
Features screen Book screen

27 28
Sending Function What You Can Do with This Machine (Address Book/Send Basic Features Screen)

What You Can Do with This Machine

(Address Book/Send Basic Features Screen) To Specify a File Format and Send a Document
Sending and Facsimile Guide
Chapter 5
You can use the Send function to send handwritten
documents to a destination. Documents can be sent by
You can select TIFF or PDF as the file format for the document you want to send. If you select PDF as the file
e-mail, I-fax, and fax, in a variety of file formats.
format, you can also specify the [OCR (Text Searchable)], [Encrypt], and/or [Add Digital Signatures] modes.
The following is an introduction of the basic procedure

Preface
for sending documents. For more information, see the
references to the corresponding guides. * You cannot select the file format when sending to a fax, I-fax, or User Inbox.

Functions
Copying
2

* The numbers in the illustrations refer to operation steps.

Send Basic Features screen
To Set PDF Options
Sending and Facsimile Guide
To Register Commonly Used Destinations
Chapter 2 Enables you to make the text of a scanned
document searchable before sending.

Functions
Facsimile
* The OCR (Text Searchable) mode is available only if the
Selecting from the Address Book Selecting from a One-touch button Selecting from a Favorites button optional Universal Send Searchable PDF Kit is activated.

Functions
Sending
When sending an important document containing
confidential information, you can set a password to
prevent users from printing it out or opening it. The
2
Encrypted PDF function enables you to create an
encrypted PDF and send it. The encryption can be
removed by using the set password.

* The Encrypted PDF mode is available only if the optional

Functions
Mail Box
Universal Send PDF Security Feature Set is activated.

Enables you to add a digital signature to PDF data,

which enables you to send documents clearly by
preventing security problems such as impersonation

Additional
Functions
and unauthorized alteration of documents.
Sending and Facsimile Guide You can add the following two types of digital
To Recall the Last Settings signatures:
Chapter 5 • Device Signature
• User Signature
You can recall the last three addresses, scan
settings, and send settings which have been set, * Depending on the type of signature, digital signatures are

Other Useful
and then send your documents. available only when the following optional equipment is

Features
activated:
• Device signature: Universal Send PDF Security
1
Feature Set
2
• User signature: Digital User Signature PDF Kit

29 30
Sending Function What You Can Do with This Machine (Scan Settings Screen)

What You Can Do with This Machine

(Scan Settings Screen) To Automatically Change the Zoom Ratio
According to a Specified Record Size
Sending and Facsimile Guide
Chapter 3
You can set the Scan Settings to change the
appearance of the document to send. This enables you to automatically change the vertical/horizontal zoom ratio based on the
The following is an explanation of the useful size of the original and the selected record size. The zoom ratio is set between 50 and
functions you can utilize when scanning a 200%. You can only set the machine to automatically change the zoom ratio when you have

Preface
document to send. set the resolution to 300 x 300 dpi or 600 x 600
dpi.
2

Functions
Copying
Scan Settings screen
* The numbers in the illustrations refer to operation steps.
Sending and Facsimile Guide
To Send Fine Text and Images Clearly
Sending and Facsimile Guide Chapter 3
To Send Documents Containing Photos Clearly
Chapter 3
You can send fine text in You can also select

Functions
Facsimile
documents more clearly the resolution from
Text/Photo Mode Photo Mode Text Mode by changing from a 200 the Scanning Mode
x 200 dpi resolution to a drop-down list. This
high resolution of 300 x is convenient for
300 dpi or 400 x 400 dpi. storing commonly used
Note however, that the resolutions.
file size increases as you
increase the resolution.

Functions
Sending
If originals are not scanned correctly, try selecting the original type from the Image Quality drop-down list.
Photos can be scanned clearly. If a shimmering, wavy pattern (the Moiré effect) appears on your originals, use
the [Sharpness] setting in the Special Features screen to decrease it.
To Register a Scanning Mode
Select where to register the mode press

Functions
Mail Box
1 [Store].

2
1
2
3

Additional
Functions
Sending and Facsimile Guide
Sending and Facsimile Guide To Send Separately Scanned Documents At Once
To Change the Scanned Document Size Chapter 4
Chapter 3

If text on the edge of documents is cut off, try

1 setting the scanned image size to a size one

Other Useful
Press (Start) to display
larger.

Features
the screen for scanning your
originals. Press (Start) to scan
another original. When scanning
2 of the originals is complete, press
[Done].

31 32
Sending Function What You Can Do with This Machine (Send Settings Screen)

What You Can Do with This Machine

(Send Settings Screen) To Specify the Time to Start Sending
Sending and Facsimile Guide
Chapter 5
On the Send Settings screen, you can
specify when to send a document and
the settings to use when sending, and To specify the time to start sending a document,
set to send notification when sending is to send a document the first thing the next

Preface
complete. 1 morning, for example, use Delayed Send. The
The following is an explanation of the useful functions document is sent at the specified time simply
you can utilize when sending a document. by entering that time.
2

Functions
Copying
Send Settings screen Sending and Facsimile Guide
To Send Notification of Completed Sending
Chapter 5

Use the Job Done Notice feature to notify

yourself if you want to confirm that a job is

Functions
* The numbers in the illustrations refer to operation steps. 1

Facsimile
complete. When sending is complete, you will be
notified via e-mail.
Sending and Facsimile Guide
To Add the Reply Destination to a Sent Document
Chapter 5 2

Press [Reply-to], and select the name to set

as the reply destination. It is necessary to set
2

Functions
Sending
the reply-to address in advance in Address
Book Settings from the Additional Functions
1 Sending and Facsimile Guide
screen.
To Confirm a Document Before Sending
3 Chapter 5

Set Preview to ‘On’ to display a preview of the document to be sent. The preview is displayed after pressing
[Done]. This enables you to delete any unnecessary blank pages before sending.
Depending on whether the sending method to be used is e-mail, fax, or

Functions
Mail Box
I-fax, you can also add a sending name or the subject to the name of the
attached file. You can confirm whether a certain send setting can be set
with the icons to the left of each sending method. You can also confirm
the number of pages
of the document to
send here.

Additional
Functions
When sending an e-mail, you can also set its When [PDF (OCR)] is set as the file format, set
priority. [DocName OCR] to ‘On’ to automatically extract
the first text block in the document for use as its
filename.

To Edit a Destination from a Computer

Other Useful
Features
You can edit addresses registered in the address book from a Web browser using the Remote UI of the
machine. This is convenient because you can copy and paste e-mail addresses from your computer.

33 34
Sending/Facsimile Function Overview of Sending/Fax Features

Overview of Sending/Fax Features

Pressing [Send] displays the Send Basic Features screen. Sending is the process of using the machine to scan a
document and send it to a destination via e-mail, fax, or I-fax, or save it on a file server. You can also send a document to
different destinations at the same time, for example via e-mail and I-fax, even though they are different sending methods.
For more information on the features described here, see the Sending and Facsimile Guide.

Sending and Facsimile Guide

Preface
Setting a Destination 5 New Address 11 Different Size Originals
Chapters 2, 3, and 5 Press to specify the destination (such as a fax, e-mail, I-fax, file Press to scan different size originals together.
server, user inbox, or yourself) to send a document to when the
1 Destination List addresses are not stored in the Address Book.
Displays a list of destinations. A maximum of 256 destinations can
be specified at the same time. (Out of the 256 destinations, 64 new
12 File Format (see p. 30)
Press to select the file format of the document to send when
1 addresses, including those obtained via a server, can be specified.) 6 Favorites Buttons/One-touch Buttons (see p. 29)

Functions
sending to a destination such as an e-mail or file server

Copying
7 Press to switch to favorites buttons or one-touch buttons. Favorites destination. When PDF is selected, you can also specify the OCR
2 buttons or one-touch buttons must be registered in advance. (Text Searchable), Encrypt, and/or Add Digital Signatures modes.
8 2 Address Book (see p. 29)
3
9 Press to select a destination from the address book.
4
5 7 Recall (see p. 29) 13 Send Settings (see p. 33 and p. 34)
3 Network Address Book
6 Press to search for a destination from an LDAP server. Press to recall up to the last three addresses, scan settings, and Press to select features on the Send Settings screen.
Send settings that have been set and then send the documents.

Functions
Facsimile
4 Details
Press to check or change the destination information selected from 14 Register (see p. 29)
the destination list. You can also check or change addresses that 8 Cc Bcc Press to register a destination in a favorites button, one-touch
were entered using the New Address tab. Press to set multiple e-mail address destinations for the Cc and button, or the address book. This button is a shortcut to the
Bcc addresses. Additional Functions screen for storing destinations.

Functions
10

Sending
15 Option (see p. 31 and p. 32)
15 9 Erase
Press to select a feature from the Scan Settings screen.
11 Press to erase the destination displayed in the destination list.
16
12
16 Scan Settings drop-down list
13 10 2-Sided Original Press to select a stored scan mode and resolution. The scanning
Press to scan both sides of an original. modes are set by default, but you can edit these settings.
14

Functions
Mail Box
Sending and Facsimile Guide Direct Resolution drop-down list (see p. 32)
Setting the Scan Settings
1 5

Chapters 3 and 4 Press to return the copy ratio to 100%. Press to specify the resolution for the document to be sent.

6 Document Size Select (see p. 31)

Additional
Functions
2 Copy Ratio (see p. 32) Press to select the size of the document to scan.
5
Press to reduce or enlarge the scan size.
1 7 Adjust Contrast
6 Press to manually control the copy exposure. Press [A] to select or
cancel the automatic exposure control.
2 3 Scanning Mode drop-down list (see p. 32)
7
Press to select the scanning mode. The scanning modes are set 8 Original Type drop-down list (see p. 31)
3 8
by default, but you can edit these settings.
9 Press to manually select the original type according to the type of

Other Useful
4

Features
image that you are scanning.

4 Store/Erase (see p. 32) 9 Special Features

Press to store or erase a scan mode. Press to select a Special Features mode.

35 36
Sending/Facsimile Function Overview of Sending/Fax Features

Overview of Sending/Fax Features

1 Send Settings (see p. 33) 5 Job Done Notice (see p. 34)
Specifying Send Settings Sending and Facsimile Guide Chapter 5 Enable you to set a subject, reply destination, and sender name Press to send notification of job completion to the specified e-mail
for the document to send. address.

3 2 E-mail Priority (see p. 33) 6 Preview (see p. 34)

Preface
1 Press to change the priority of an e-mail message. Press to verify images before sending.
4
5
3 DocName OCR (see p. 33) 7 Stamp
6 Press to use text extracted from the file as the name for the Press to stamp originals which have been scanned. This enables
7 document to send, when you have selected [PDF(OCR)] as the you to distinguish originals which have been scanned.
file format.
8

Functions
8 Direct

Copying
2 4 Delayed Send (see p. 34) Press to send the document with the Direct Sending mode, instead
Press to send the document at a specified time. of using the memory of the fax.

Sending and Facsimile Guide Chapters

Registering Destinations and Buttons
2 and 10

Functions
Facsimile
10

Functions
Sending
4

2
3

1 Where to Register the Destination (see p. 29) 6 Erase

Select where to register the destination. These buttons are links to Press to erase a registered one-touch button.
the corresponding registration screen in the Additional Functions

Functions
Mail Box
screen. 7 Register/Edit
Press to register a favorites button. Select a favorites button
1 2 Register New Address before pressing this to edit it instead.
5 6 Press to register a destination in the address book.
8 Erase
3 Erase Press to erase a registered favorites button.
Press to erase a destination from the address book.

Additional
Functions
Registration can also be performed from the Additional 9 Display Comment
Functions screen. 4 Edit Press ‘On’ to display the registered comments.
Press to edit a destination from the address book.
Register Address: (see p. 72)
Register in Address Book Settings, from the Additional Functions
10 New Destination Type
screen. 5 Register/Edit Press to select the type of the new destination (sending method).
Press to register a one-touch button. Select a one-touch button The items you can enter depend on the type of destination you
Register One-touch Button: (see p. 72) before pressing this to edit it instead. select. In the above screen, a fax destination is set.

Other Useful
Register in Address Book Settings, from the Additional Functions 7 9

Features
screen.
8
Register Favorites Button: (see p. 72)
Register in Communications Settings, from the Additional
Functions screen.

37 38
Mail Box Functions Storing Originals in an Inbox

Storing Originals in an Inbox

There are several ways to store image data in an inbox. You can scan originals placed in the feeder or on the platen
glass, or alternatively, you can send an image from your computer to one of the inboxes. In this section, the flow of the
two basic storing operations is shown. For more information, see the corresponding section.

Select an Inbox Specify Scan Settings Start Scanning

Storing Scanned Image Data

Preface
1
2

Functions
Copying
Stored documents
are displayed with .
(See p. 44)

Press [Mail Box] select a user inbox. Place your original press [Scan]. Press (Start).

If you select a User Inbox set with a password, enter
Scanned documents are stored in an inbox as
the password press [OK].
"Documents without Print Settings".
For instructions on setting a password, see
Chapter 8, "Customizing Settings, in the Copying
* You can also store data in an inbox using the copying
and Mail Box Guide.
function.
You can specify various scan settings from the Scan
screen.
For more information on scan settings, see p. 49
and p. 50.
Functions
Facsimile
When scanning is complete, remove your originals.
The stored data will be automatically deleted after 3
days (default setting). This setting can be deactivated,
or changed to any time period. (see p. 72)

Functions
Sending
Mail Box
Storing Data Sent from a Computer Select the Printer Driver Select an Inbox Start Storing

Stored documents 1
2

Functions
are displayed with

Mail Box
. (See p. 44) 1 2

Additional
Functions
NETWORK
Select the machine's printer driver from an 3 Press [OK].
application click [Properties].
You can check the documents stored in inboxes

Other Useful
using the Remote UI.

Features
Documents sent from computers are stored in
an inbox as "Documents with Print Settings". For instructions on using the printer driver, see 4 For instructions on checking stored documents in
the PS/PCL/UFR II/Mac PS/Mac UFR II Driver
inboxes using the Remote UI, see p. 44.
Guides. Select [Store] select the inbox click
[OK].

39 40
Mail Box Function Printing/Sending a Document Stored in a User Inbox

Printing/Sending a Document Stored in a User

Inbox
The following is an explanation of the basic procedure for printing and sending documents stored in a User Inbox. For
more detailed procedures, see the references to other guides.

Specify the User Inbox Specify the Documents to Print Start Printing
Documents Stored in User Inboxes

Preface
1
Documents stored in User Inboxes can be sent as
well as printed. Documents scanned and stored 1
from the Scan screen of the Mail Box function, 2
documents stored in User Inboxes from the Copy
Basic Features screen or the Send Basic Features
screen, and documents stored in User Inboxes from

Functions
computers can be sent. You can also send fax and

Copying
2
I-fax documents which are stored in the Memory

To Print
RX Inbox. You cannot send documents stored in
Confidential Fax Inboxes. Print screen

Press [Mail Box] select the desired Select the documents in the order you want to
User Inbox number. print them press [Print].

If there is a password set for the selected User You can also set print modes on the Print screen or

Functions
Facsimile
Inbox, enter the password press [OK]. the Change Pr. Settings screen as necessary.

Print For more information on User Inbox
passwords, see Chapter 8, "Customizing
Settings," in the Copying and Mail Box Guide.
Send
Press [Initial Settings] on the Change Pr. Settings
screen to cancel all the print modes you have set.
For more information on the features you can set
from the Print screen and Change Pr. Settings Change Pr. Settings screen
screen, see p. 51 and p. 52.
Press [Start Print].

Functions
Sending
Specify the User Inbox Specify Documents to Send Start Sending

Functions
Mail Box
1 1
2

2
To Send

Additional
Functions
Press [Mail Box] select the desired Select the User Inbox in which the documents Specify the destinations press [Start
User Inbox number. you want to send are located select the Send].
documents in the order you want to send them
If there is a password set for the selected User You can select the file format for the document to
press [Send].
Inbox, enter the password press [OK]. send by pressing [File Format].

Other Useful
For more information on User Inbox For more information on the Send function

Features
passwords, see Chapter 8, "Customizing settings, see the Sending and Facsimile Guide.
Settings," in the Copying and Mail Box Guide.
For more information about sending stored
You cannot send documents stored in documents using the Remote UI, see p. 79.
Confidential Fax Inboxes.

41 42
Mail Box Function What You Can Do with This Machine (Scan Screen)

What You Can Do with This Machine

(Scan Screen) To Confirm/Erase Documents in a User Inbox from Your Computer
The Mail Box function enables you to scan
a large volume of documents and save and
You can operate the Remote UI
manage them as data in the machine. The
of the machine using the Web
following is an explanation of the basic
browser on your computer. This

Preface
procedure for scanning documents into
enables you to check or erase
User Inboxes. For more information, see the references
data stored in User Inboxes.
to the corresponding guides.
For more information, see the
To use more convenient modes, press [Special Features]
Remote UI Guide.
to access the Special Features screen.

Functions
Copying
Scan screen
* The numbers in the illustrations refer to operation steps.

User Inbox selection screen

Copying and Mail Box Guide when using the Remote UI
To Add a Name to a Document and Save It Preview of data stored in a User Inbox
Chapter 2

When you want to arrange documents so that
1 you know what each is, it is useful to give the
documents names. This also makes it easy to tell
which document you are printing. You can also
change the name of a document easily at a later
date.
2
Functions
Facsimile
About Document Icons
The icon displayed on the left of each document indicate the way in
which the document was stored. Checking these icons enables you to
determine how a document was stored.

Copying and Mail Box Guide
To Scan a Two-Sided Document
Chapter 2
Functions
Sending
Documents without Print Settings
A document which was scanned from the Mail Box function’s Scan screen or the Send Basic Features screen, and stored
in a User Inbox. If you store print settings on the Change Pr. Settings screen, this icon changes to the Documents with Print
Settings icon.

Functions
Mail Box
1
Documents with Print Settings
A document which was stored in a User Inbox using the copying function, or from a computer. If you change the print settings
2 of the “Documents without Print Settings” on the Change Pr. Settings screen, this icon changes to the Documents with Print
Settings icon.

Select the type of original.
Additional
Functions
Place two-sided documents
in the feeder when scanning
them. Fax RX Document
A fax document which has been forwarded or received in the Memory RX Inbox or Confidential Fax Inbox of the machine.
Saved as a “Fax RX Document.”

Other Useful
I-Fax RX Document

Features
An I-fax document which has been forwarded or received in the Memory RX Inbox or Confidential Fax Inbox of the machine.
Saved as an “I-Fax RX Document.”

43 44
Mail Box Function What You Can Do with This Machine (Change Print Settings Screen)

What You Can Do with This Machine

(Change Print Settings Screen) To Automatically Delete Document Data After
Printing
Copying and Mail Box Guide
Chapter 2
Documents stored in User Inboxes can
be printed out whenever necessary. The
following is an explanation of the useful
features you can use when printing out [Erase Doc. After Print.] enables you to make sure that important document data does

Preface
documents. For more information, see the not remain in the machine, by automatically deleting it after it is printed.
references to the corresponding guides.
To use more convenient functions, press [Special
Features] to access the Special Features screen.

Copying and Mail Box Guide

To Print Multiple Documents Together
Chapter 3

Functions
Copying
Change Pr. Settings screen This enables you to print multiple
* The numbers in the illustrations refer to operation steps. Select [Merge
Documents]. documents as one document
Copying and Mail Box Guide 2
even if they have been created
To Print a Sample Print 1 with different applications. You
Chapter 2 can also set the document layout
Press [2-Sided when printing on both sides of

Functions
Facsimile
3
Printing]. the paper.
When setting [Sample Print] to print a sample before printing multiple
documents, make sure to set [Merge Documents].
2
1
Copying and Mail Box Guide
To Output Print Documents in Sets
3 Chapter 3

Functions
Sending
When distributing materials to multiple people for presentations, etc., you can set the
machine to automatically output multiple page documents in sets. You can also use the
Staple mode to staple these sets together automatically.

Press [Start Print] to print one set. To change the settings after checking the
sample print, press [Change Settings]. * The Staple mode can
To staple the sets, press 3

Functions
[Staple], and select be set only if an optional

Mail Box
4
To print another sample, press [Sample Print]. the type of stapling to finisher is attached.
1
This enables you to confirm the changes you perform.
have made to the settings. 4
2
5

To print the remaining sets, press

[Start Print].

Additional
Functions
5 Copying and Mail Box Guide
After editing the settings,
To View Documents Stored in a User Inbox
press [Done]. Chapter 2

This enables you to view documents stored in

7 a User Inbox. When a document consists of
6

Other Useful
multiple pages, you can view it page by page. To

Features
2 1 3 view small text, use to magnify the image.
You can also use the Remote UI of the machine
to view documents stored in User Inboxes.

45 46
Mail Box Functions Mail Box Function Overview

Mail Box Function Overview

There are three types of boxes when using the Mail Box function, User Inboxes, Confidential Fax Inboxes, and the Memory RX Inbox Screen/Memory RX Inbox Copying and Mail Box Guide
Memory RX Inbox. For more information on the features explained here, see the Copying and Mail Box Guide and the
Sending and Facsimile Guide.
Document Selection Screen Chapter 6
Documents received when Memory Lock is set are stored in the Memory RX Inbox. Documents which could
Copying and Mail Box Guide not be sent because of an error are also stored here.
Inbox Selection Screen
Chapter 2

Preface
1 User Inbox
Enables you to store scanned documents, and then print or send
them.
1 5
2 Memory RX Inbox 1 6

Functions
Enables you to store received fax and I-fax documents, and print 2

Copying
or send them when necessary. 2
3
3
3 Confidential Fax Inbox
4
Documents which match the specified forwarding conditions are
forwarded to a Confidential Fax Inbox. Stored documents can 1 Clear Selection 3 Print
then be printed when necessary. Press to cancel your selection and select another document. Press to print the received documents. Printed documents are
Changes to [Select All (Max 32 doc.)] if you have not selected automatically erased.

Functions
Facsimile
any documents.
Send
User Inbox Document Selection
4
Copying and Mail Box Guide 2 I-Fax Memory Lock/Fax Memory Lock Press to send a received document.
Screen Chapter 2 Press to store received fax and I-fax documents in the
Memory RX Inbox. You can also set separate settings (Memory 5 Details
1 Lock) for fax and I-fax documents. Press to check information about the document.
Clear Selection
Press to cancel your selection and select another document.
6 Erase
Changes to [Select All (Max 100 doc.)] if you have not selected

Functions
Press to erase an unwanted document.

Sending
any documents.
6
7
2 Print
Press to print the selected document. Use the Change Pr. 1 8 Confidential Fax Inbox/Confidential Fax Inbox Copying and Mail Box Guide
Settings screen to print onto both sides of the paper, print a 2 9 Document Selection Screen Chapter 6
booklet, change the layout, or change finishing options.
3
When you have specified a Confidential Fax Inbox in the forwarding conditions, received faxes which match

Functions
Mail Box
the conditions will be forwarded and stored in that Confidential Fax Inbox.
3 Move/Duplicate
Press to copy or move the selected document to another User 4 5
Inbox.
6
Details
Press to check information about the document.
4 Scan
Press to scan a document and store it. You can also use
the features on the Scan screen to scan more easily and
7 Erase

Additional
Functions
conveniently. Press to erase an unwanted document.
2
3
5 Send (see p. 41 and p. 42) 8 Print List
Press to send a scanned document. Press to print a list of documents stored in a User Inbox. 1

9 Edit Menu

Other Useful
1 Print 3 Erase

Features
Press to edit (View Page, Merge and Save, Document Press to print a forwarded document stored in a Confidential Fax Press to erase a document stored in a Confidential Fax Inbox.
Insertion, or Page Erase) the selected document. Inbox.
2 Details
Press to check information about a document stored in a
Confidential Fax Inbox.

47 48
Mail Box Function Mail Box Function Overview

Mail Box Function Overview

Storing Documents in a User Inbox Send Screen

Copying and Mail Box Guide
Chapter 6
Use the Scan screen and Special Features screen to set
Scan Settings for the Mail Box function. There are several types of stored documents: documents
which are scanned from the platen glass or feeder,

Preface
documents which are stored from the Send screen, and
documents which are sent from computers. Documents
stored in a User Inbox with a resolution other than 600 x
600 dpi cannot be sent if there is a fax address included
in the destination.
You can select TIFF or PDF as the file format for the
document you want to send. If you select PDF as the file

Functions
format, you can also specify the OCR (Text Searchable),

Copying
Encrypt, and/or Add Digital Signatures modes.

Document Select screen

Copying and Mail Box Guide

Scan Screen
Chapters 2 and 3

Functions
Facsimile
4 2-Sided Original (see p. 43) 7 Original Type drop-down list
Press to scan two-sided originals. Press to manually select the original type according to the type of
1 Document Size Select image that you are scanning.
Press to select the size of the original document to scan.
1 5 Document Name (see p. 43)
2 Press to add a name to a document to store. Enter the document 8 Special Features
3 2 Copy Ratio name using the touch panel display. Press to select a Special Features mode.

Functions
Sending
Press to reduce or enlarge the copy size.
4 6
7
8 6 Adjust Contrast 9 Initial Settings
3 Direct
5 Press to manually control the scan exposure. Press [A] to select or Press to cancel all settings at once. The machine restores the
Press to return the copy ratio to 100%. cancel the automatic exposure control. Standard Local Print Settings.
9

Copying and Mail Box Guide
Special Features Screen
Chapters 4 and 5
Functions
Mail Box
4 Job Build
7 Image Combination
Press to scan originals when there are too many to be placed at Press to automatically reduce two, four, or eight originals to fit onto
once, by dividing them into multiple batches. The originals are a one-sided or two-sided sheet.
stored as one document, after all the batches have been scanned.

Additional
Functions
1 2-Page Separation
1 6 Press to scan facing pages of an opened book onto separate 8 Sharpness
sheets.
5 Mode Memory Press to scan original images with a sharper or softer contrast.
2 7
Press to store or recall scan modes.
8 2 Booklet Scanning
3 Press to scan originals in such a way that, when printing the
4 9 scanned data, the output paper can be made into a booklet. 6 Frame Erase 9 Nega/Posi

Other Useful
Features
5 Press to eliminate dark border areas and lines that appear around Press to record the original image by inverting the black and white
3 Different Size Originals original images or shadows from binding holes. areas.
Press to scan different size originals.

49 50
Mail Box Function Mail Box Function Overview

Mail Box Function Overview

Printing Documents Stored in a User Inbox Copying and Mail Box Guide
Print Screen
Chapter 2
Use the Print screen, Change Print Settings screen, and
Special Features screen when printing documents stored

Preface
in a User Inbox. On the Print screen, you can set to make a sample
print, print sets, or automatically erase a document
after it is printed. Press [Change Pr. Settings] to
display the Change Print Settings screen. Use the
Change Print Settings screen when you want to
change the layout of prints.

Functions
Copying
Document Selection screen

Functions
Facsimile
Copying and Mail Box Guide 2-Sided Printing (see p. 46) 8 Merge Documents (see p. 46)
Change Print Settings Screen
4

Chapters 2 and 3 Press to print on both sides of the paper. Press to print multiple documents as one document. You can also
use this mode with the 2-Sided Printing and Cover/Sheet Insertion
modes.
1 Sample Print (see p. 45) 5 Store Pr. Settings
Press to print a sample set before printing multiple sets of Press to register print settings for a document.
6 documents.
9
1

Functions
Initial Settings

Sending
6 Original Settings Press to cancel all settings. The machine returns to the Standard
7 Printing mode.
2
2 Paper Select Press to return to the Print screen. All settings are also canceled.
8
Press to select the paper size.
3 10 Special Features
9
7 Erase Doc. After Print (see p. 46)
4 Press to automatically erase the document after printing. Press to select a Special Features mode.
3 Finishing (see p. 46)
5 10 Press to select the Collate, Group, or Staple mode.

Functions
Mail Box
Copying and Mail Box Guide 3 Form Composition 6 Margin
Special Features screen
Chapters 4 and 5 Press to superimpose an image stored in memory onto the original Press to create margins along the sides of a print.
image for printing.

Additional
Functions
1 Cover/Job Separator
Press to add covers, sheet insertions, or chapter pages between 7 Watermark/Print Date
1 4 Secure Watermark
specified pages. Displayed as [Cover/Sheet Insertion] when only Press to include the watermark and date on prints.
6 one document is selected. Press to embed hidden text in the background of prints.
2
3
7
4 2 Booklet Pg/Copy Set Numbering
8 5 Mode Memory 8

Other Useful
5 Press to make copies of several originals to form a booklet.

Features
Press to store or recall copy modes. Press to include page and copy set numbering on prints.

51 52
 Additional Functions

Additional Functions

Press (Additional Functions) on the touch panel to display the Additional Functions screen. The Additional Functions
screen enables you to customize the various settings of the machine. You can also make the necessary settings for

Preface
using the Fax function, such as the telephone line type and fax number.
Control Panel

2 Timer Settings See p. 58 1 Common Settings See p. 55 6 Copy Settings See p. 65 7 Communications Settings See p. 67

Functions
Copying
Press to make various timer related settings for the machine, Press to specify the settings that are common to the Copy, Mail Press to edit settings for the Copy function. Press to register or edit the default Communications Settings

Functions
Facsimile
such as the time it takes for the machine to enter into the Sleep Box, Send, and Fax functions. according to your needs.
mode.

3 Adjustment/Cleaning See p. 59 8 Mail Box Settings See p. 72

Functions
Sending
Functions
Mail Box
Press to make fine adjustments to the zoom, adjust the Press to edit settings for the Mail Box function.
contrast, or perform cleaning for the machine.

See PS/PCL/UFR II
4 Report Settings See p. 60 5 System Settings See p. 61 9 Address Book Settings See p. 72 Printer Settings Printer Guide

Additional
Functions
Other Useful
Features
Press to set the print conditions for printing a Send TX Report Press to set System Settings, Department ID Management Press to register or edit settings for the Address Book or one- For more information, see the PS/PCL/UFR II Printer Guide.
and Activity Report, or you can print the contents of the settings, Network Settings, and other system settings. touch buttons.
Address Book or Additional Functions.

53 54
 Additional Functions

Additional Functions

Tray Designation
1 Common Settings Reference Guide Chapter 4 Enables you to designate the machine’s output trays to be used for specific functions.

Preface
Enables you to specify the settings that are common to the Copy, Mail Box, Send, and Fax functions.
Printing Priority
Function Display Settings (see p. 73) Enables you to set the machine’s printing priority for each function.
Enables you to specify the screen that is displayed when you turn ON the main power. It is
convenient to set the screen that you most frequently use as the initial function.

Functions
Copying
Register Form for Form Composition (see p. 75)
(3/6)
Auto Clear Setting Enables you to register an image form for the Form Composition mode.
Enables you to set whether the screen specified as the Initial Function is displayed after Auto
Clear initiates.

Register Characters for Page No./Watermark (see p. 74)

Audible Tones
Enables you to register text for the Page/Copy Set Numbering or Print Watermark/Date
Enables you to set whether to sound audible tones.
mode. This is useful when you often print the same text or watermark when using the Page/

Functions
Facsimile
Copy Set Numbering or Print Watermark/Data mode of the Copy and Mail Box functions.
Display Remaining Paper Message
Enables you to set to display the message indicating that the remaining paper loaded in a
(1/6)
paper drawer is low.

Inch Entry
Enables you to ensure that the key for entering values in inches is displayed on the various

Functions
numeric entry screens. Stack Bypass Standard Settings

Sending
Enables you to set the paper size and type that the stack bypass uses beforehand. This
setting is useful if you always load the same paper size and type into the stack bypass.

Drawer Eligibility For APS/ADS

Enables you to set which paper sources can be used for Automatic Paper Selection and
Auto Drawer Switching. This setting can be made independently for all the different functions
of the machine, and is especially useful when you want to use different paper sources for Paper Feed Method Switch

Functions
Enables you to set whether the print speed is the priority for your job, or whether to print on a

Mail Box
different purposes.
specific side of the paper.

Envelope Cassette (4/6)

Enables you to use Paper Drawer 1 as an envelope cassette.
Standard Local Print Settings
(2/6) Enables you to set the standard print settings for the machine.
Register Paper Type

Additional
Functions
Enables you to specify the paper type loaded in each paper source.

Paper Select Screen Priority Language Switch (see p. 75)

Enables you to select the language displayed on the touch panel display.
Enables you to set whether to display the simple setting screen or the detailed setting screen
for the paper type selection screen.

Other Useful
Features
Energy Consumption in Sleep Mode Reversed Display (Color)
Enables you to set the amount of energy that the machine consumes when it is in the Sleep Enables you to reverse the contrast on the touch panel display for better viewing. The
mode. Reversed Display mode reverses the light and dark areas on the touch panel display.

55 56
 Additional Functions

Additional Functions

Offset Jobs

2 Timer Settings
Enables you to automatically sort the print output by job when multiple print jobs are
Reference Guide Chapter 4

Preface
specified. This feature makes sure that output pages are always sorted even if you forget to
specify a finishing mode.

Job Separator between Jobs Enables you to make various timer related settings for the machine, such as the time it takes for the machine to
Enables you to insert blank pages before the first page of each print job, from a selected enter into the Sleep mode.
paper drawer. This is useful when you want to separate one print job form another when
printing multiple jobs. Time Fine Adjustment

Functions
Enables you to make adjustments to the current time.

Copying
(5/6)
Job Separator between Copies
Enables you to insert blank pages from a selected paper drawer, after a specified number of
copy sets are printed, when you are using the Collate, Offset Collate, or Staple Collate mode. Auto Sleep Time
This is useful when you want to separate every certain number of print jobs when printing Enables you to set the machine to automatically switch the control panel power switch OFF
multiple jobs. when it has been idle for a certain period of time after the last print job or a key operation is
performed.

Functions
Facsimile
Job Duration Display (see p. 73)
Enables you to display the remaining time that it takes to complete an operation in units of
one minute on the touch panel display. Auto Clear Time
Enables you to set the machine to automatically return to the Basic Features screen of the
selected function when it has been idle for a certain period of time after the last print job or a
Different Paper Sizes for the Output Tray (1/1)
key operation is performed.
Enables you to set whether to output different sized paper to an output tray.

Functions
Sending
*1 Displayed only if an optional finisher is attached. Daily Timer Settings
Enables you to set the time that the machine automatically enters the Sleep mode each day
of the week.

Cleaning Display for the Original Scanning Area

Enables you to set the machine to display a message prompting you to clean the original

Functions
Mail Box
scanning area for the feeder, when dirt has been detected.

Limited Functions Mode

Enables you to temporally limit the use of the finishing mode, if a problem frequently occurs
when using the finisher mode.

Additional
Functions
(6/6) Shutdown Mode
Enables you to set the machine to cancel jobs in progress and restrict further access to the
hard disk when you turn the machine OFF with the main power switch.

Initialize Common Settings

Enables you to restore all of the Common Settings to their defaults (initial settings).

Other Useful
Features
*1 Displayed only if an optional finisher is attached.
*2 Displayed only if the optional Feeder (DADF-N1) (standard-equipped for imageRUNNER
3045/3035) is attached.

57 58
 Additional Functions

Additional Functions

Sending and Facsimile Guide

3 Adjustment/Cleaning Reference Guide Chapter 4 4 Report Settings

Preface
Chapter 12
Enables you to make fine adjustments to the zoom, adjust the contrast, or perform cleaning for the machine. Press to set the print conditions for printing a Send TX Report and Activity Report, or to print the Address Book List
or User’s Data List (settings that have been specified from the Additional Functions screen).
Zoom Fine Adjustment
Settings: Send
Enables you to perform a fine adjustment to compensate for the slight difference in size that
Enables you to set the print conditions for printing a Send TX Report and Activity
may occur between the size of the original image, and the size of the copied/printed image Report.

Functions
when you print a copy or a document from an inbox.

Copying
TX Report
Saddle Stitch Staple Repositioning Enables you to check whether documents were sent correctly to the destination. A Send
TX Report can automatically be printed after the documents are sent. You can also set the
Enables you to reposition the stapler of the saddle stitcher unit after clearing a staple jam, or
machine to print a Send TX Report only when a transmission error occurs.
after replacing the staple cartridge.

Activity Report

Functions
Facsimile
Saddle Stitch Position Adjustment Enables you to show the results of send and receive jobs. You can set for the Activity Report
Enables you to make adjustments to the saddle stitch position if you notice that the folds of to be printed at a specified time or be automatically printed when the number of send and
receive transmissions reaches 100. You can also set that the send and receive logs are
the paper are not exactly in the middle of the booklet.
printed separately.
(1/2)
(1/1)
Exposure Recalibration
Settings: Fax
Enables you to recalibrate the exposure adjustment scale if differences between the image
Enables you to set the print conditions for printing a Fax TX Report and Fax Activity
in the original and the print occur. Report.

Functions
Sending
Character/Background Contrast Adjustment Fax TX Report
Enables you to check whether faxes were sent correctly to the destination. A Fax TX Report
Enables you to adjust the relative contrast (brightness) of the hidden text in the background
can automatically be printed after the faxes are sent. You can also set the machine to print a
when using the Secure Watermark mode. Fax TX Report only when a transmission error occurs.

Fax Activity Report

Functions
Mail Box
*3 Can be set only if the optional Saddle Finisher-AE2 is attached. Enables you to show the results of sent and received faxes. You can set for the Fax Activity
*4 Displayed only if the optional Secure Watermark Function is activated. Report to be printed at a specified time or be automatically printed when the number of
sent and received faxes reaches 40. You can also set to print the send and receive logs
separately.

Feeder Cleaning
Fax RX Report
Enables you to clean the rollers of the feeder by repeatedly feeding blank sheets of paper Enables you to check whether the documents were sent correctly from the sender’s
through it. machine and were received successfully by this machine. A Fax RX Report can be printed

Additional
Functions
automatically after documents are received. You can also set the machine to print a Fax RX
Report only when a reception error occurs.

Confidential Fax Inbox RX Report

Enables you to check the reception of documents in Confidential Fax Inboxes.

*2 Displayed only if the optional Feeder (DADF-N1) (standard-equipped for imageRUNNER

Other Useful
(2/2) 3045/3035) is attached.

Features
*5 Displayed only if the optional Universal Send Kit is activated, or the optional Super G3 FAX
Board or Super G3 Multi-Line FAX Board is installed.
*6 Displayed only if the optional Super G3 FAX Board or Super G3 Multi-Line FAX Board is
installed.

59 60
 Additional Functions

Additional Functions

Print List: Send Remote UI

Enables you to print the contents of the Address Book or a User’s Data List (contents of See the Reference Guide Chapter 6
Enables you to set whether to use the Remote UI of the machine. The Remote UI enables

Preface
the settings specified from the Additional Functions screen).
you to operate the machine and perform settings from your computer.

Print List: Fax

Enables you to print a User’s Data List (contents of the settings specified from the
Additional Functions screen). Restrict the Send Function
See the Sending and Facsimile Guide Chapter 11
Enables you to set the Address Book with a password and set access numbers to restrict its
Print List: Network use.

Functions
Copying
Enables you to print a User’s Data List (contents of the settings specified from the
Additional Functions screen).
Device Information Settings
See the Reference Guide Chapter 6
Print List: Printer Enables you to set a unit name and location for the machine.
Enables you to print the status of the machine and a list of available fonts.

*5 Displayed only if the optional Universal Send Kit is activated, or the optional Super G3 FAX
Network Settings

Functions
Board or Super G3 Multi-Line FAX Board is installed.

Facsimile
*6 Displayed only if the optional Super G3 FAX Board or Super G3 Multi-Line FAX Board is See the Network Guide
installed. Enables you to make the necessary settings to connect the machine to a network.

Forwarding Settings
See the Sending and Facsimile Guide Chapter 11
See the Reference Guide, Sending and Facsimile Enables you to set the machine to store received I-fax documents in confidential Fax
5 System Settings Inboxes, or forward them to other machines or the file servers (relay function). If a received
Guide, Network Guide, Remote UI Guide

Functions
Sending
document matches the forwarding conditions, it is forwarded to the specified destination.

Press to set System Manager Settings, Department ID Management settings, Network Settings, and other system
settings.
Clear Message Board
System Manager Settings See the Reference Guide Chapter 6
See the Reference Guide Chapter 6
Enables you to clear a message board.
Enables you to set the System Manager settings.

Functions
Mail Box
Dept. ID Management Auto Online/Offline
See the Reference Guide Chapter 6 See the Reference Guide Chapter 6
Enables you to manage the machine by limiting its use to only those who enter the correct Enables you to switch the network online and offline in order to use the Network Scan
Department ID and password. This is called Department ID Management. Department function.
IDs and passwords for up to 1,000 departments can be registered. Use Department ID
Management to keep track of the copy, scan, and print totals for each department.

Additional
Functions
Communications Settings
See the Sending and Facsimile Guide Chapter 11
Enables you to make settings for the Send function, such as e-mail settings, and settings for
(1/4) the Memory RX Inbox. *5 Displayed only if the optional Universal Send Kit is activated, or the optional Super G3 FAX
Board or Super G3 Multi-Line FAX Board is installed.

Other Useful
Features
61 62
 Additional Functions

Additional Functions

Date & Time Settings Initialize All Data/Settings

See the Reference Guide Chapter 6 See the Reference Guide Chapter 6

Preface
Enables you to set the current date and time. The current date and time settings are used as Enables you to erase all data on the hard disk and initialize the settings of the machine.
standard timer settings for functions that require them.

Display ID/User Name

See the Reference Guide Chapter 6
Register LDAP Server
Enables you to display the Department ID or user name which is currently being used to log
See the Sending and Facsimile Guide Chapter 11
in to the machine in the Job/Print Status Display Area.
Enables you to register an LDAP (Lightweight Directory Access Protocol) server, which
allows searching for e-mail addresses and fax numbers.

Functions
Copying
(2/4) (3/4) USB Settings
See the Reference Guide Chapter 6
License Registration Enables you to specify the USB settings.
See the Reference Guide Chapter 6
Enables you to perform license registration in order to enable optional functions.
Encrypted Print Settings
See the Reference Guide Chapter 6
Copy Set Numbering Option Settings

Functions
Enables you to specify settings relating to encrypted secure printing.

Facsimile
See the Reference Guide Chapter 6
Enables you to make various settings for the Copy Set Numbering mode of the Copy function
and Mail Box function.
Use Asterisks to Enter Access No./Passwords
See the Reference Guide Chapter 6
System Monitor Screen Restriction Enables you to set whether to display asterisks for confidential information on screens in
See the Reference Guide Chapter 6 which it is necessary to enter such information, such as a screen for registering a password.
Enables you to restrict operations from the System Monitor screen.

Functions
Sending
Forced Secure Watermark Mode
MEAP Settings See the Reference Guide Chapter 6
See the Reference Guide Chapter 6 Enables you to set the machine to always print the specified hidden watermark on prints and
Enables you to make settings for the MEAP function. copies.

Device Information Delivery Settings

Functions
Mail Box
*4 Displayed only if the optional Secure Watermark is activated.
See the Reference Guide Chapter 6 *7 Can be set only if the optional Encrypted Secure Print Software is activated.
Enables you to make settings for device information delivery and reception.

Setting for All User Inboxes

*5 Displayed only if the optional Universal Send Kit is activated, or the optional Super G3 FAX
See the Reference Guide Chapter 6
Board or Super G3 Multi-Line FAX Board is installed.
Enable you to specify settings for the time until documents in all of the user inboxes are

Additional
Functions
erased automatically, as well as whether to print upon storing from the printer driver.

Paper Type Management Settings

See the Reference Guide Chapter 6
Enables you to register up to 200 paper types with new names other than the default paper
types registered in the machine.

Other Useful
(4/4)

Features
63 64
 Additional Functions

Additional Functions

Auto Orientation
Copying and Mail Box Guide
6 Copy Settings Enables you to set the machine to use information, such as the size of the original and
Chapter 7

Preface
the zoom ratio, to determine the most suitable orientation for the specified paper size and
automatically rotate the image, if necessary.
Press to edit settings for the Copy function.
Paper Select Key Size for Express Copy Screen
Enables you to set the order and number of paper sources to display for the paper select Photo Mode
keys on the Express Copy Basic Features screen. Enables you to select [Printed Image] or [Photo] from the Original Type drop-down list on the
Copy Basic Features screen.

Functions
Copying
(2/3)

Standard Key 1/Standard Key 2 Settings for the Regular Screen (see p. 76) Standard Settings (see p. 76)
Enables you to store up to two Standard keys that contain frequently used copy settings on Enables you to change the Standard Settings to suit your needs, or restore them to their
the Regular Copy Basic Features screen. default settings. The Standard Settings refers to a combination of copy modes that the
machine automatically returns after the power is turned ON, or when (Reset) is pressed.

Functions
Facsimile
Register Remote Device
(1/3) Standard Key Settings for Express Copy Screen Enables you to confirm, add, or delete details on printer names and IP address for remote
Enables you to store up to 10 Standard Keys that contain frequently used copy settings on copy printers. You can set up to seven remote copy printers on this machine.
the Express Copy Basic Features screen.

Remote Device Transmission Timeout

Functions
Sending
Enables you to select a timeout setting to cancel remote copy jobs if there is no response
from the remote copy printer within the selected time. Select a timeout setting from 5 to 30
Auto Collate seconds in one second increments.
Enables you to set the machine to automatically set the Collate (Offset Collate) mode
when originals are placed in the feeder. This is useful when making multiple sets of copies,
because you do not need to remember to select the Finisher mode.

Initialize Copy Settings

Functions
Mail Box
Enables you to restore all of the Copy Settings to their defaults.

*2 Displayed only if the optional Feeder (DADF-N1) (standard-equipped for imageRUNNER

3045/3035) is attached.

Additional
Functions
(3/3)

Other Useful
Features
65 66
 Additional Functions

Additional Functions

TX Settings
Handle Documents with Forwarding Errors
Sending and Facsimile Guide See the Sending and Facsimile Guide Chapter 9
7 Communications Settings
Chapters 1 & 9

Preface
Enables you to set how the machine handles documents that fail to be forwarded.

Press to register or edit the default Communications Settings according to your needs. Photo Mode
See the Sending and Facsimile Guide Chapter 9
Common Settings: TX Settings Enables you to select [Printed Image] or [Photo] from the Original Type drop-down list.
Sender’s Names (TTI) (see p. 77)
See the Sending and Facsimile Guide Chapter 1
(2/4) Retry Times
Enables you to register any name as the sender’s name, such as the section or department’s

Functions
See the Sending and Facsimile Guide Chapter 9

Copying
name, or an individual’s name. If each user registers their personal name as a sender name, Enables you to set the machine to automatically resend data when the data cannot be sent.
they can select their sender name to replace the unit name which is printed at the top of the This occurs because the receiver is busy sending or receiving, or when an error occurs. This
documents that they send. For fax, the registered sender’s name is displayed on the touch setting determines the number of retry attempts.
panel display of the receiving party’s machine and/or printed at the top of the documents that
you send as the sender’s information.
Edit Standard Send Settings
See the Sending and Facsimile Guide Chapter 9

Enables you to change the standard settings for the Send function, including the scan mode.

Functions
Facsimile
Unit Name
See the Sending and Facsimile Guide Chapter 1
Register Favorites Button
Enables you to register your name or your company’s name as the unit’s name (a department
See the Sending and Facsimile Guide Chapter 9
name is optional). When you send a document via e-mail, fax, or I-fax, the unit name that
Enables you to set any possible combination of send settings and register them in a favorites
TX Settings you registered is displayed or printed as the sender’s name at the recipient’s machine.
button in memory. There are 18 favorites buttons and they can be assigned names and
comments for increased convenience. This feature is useful for registering frequently used
send settings.
Erase Failed TX

Functions
Sending
See the Sending and Facsimile Guide Chapter 9
*8 Displayed only if the optional Universal Send Kit is activated.
Enables you to set the machine to automatically erase a document from memory if
transmission fails.

TX Settings
(1/4) Display Confirmation for Favorites Button
See the Sending and Facsimile Guide Chapter 9
*5 Displayed only if the optional Universal Send Kit is activated, or the optional Super G3 FAX
Enables you to set whether to display a confirmation screen for recalling favorites buttons.

Functions
Board or Super G3 Multi-Line FAX Board is installed.

Mail Box
*6 Displayed only if the optional Super G3 FAX Board or Super G3 Multi-Line FAX Board is
installed.
PDF(OCR) Settings
See the Sending and Facsimile Guide Chapter 9
Enables you to set the machine to detect original orientation. You can also specify the
number of characters for the machine to detect and extract from the first line of the document
(3/4) to be used as the filename.

Check Device Signature Certificate

Additional
Functions
See the Sending and Facsimile Guide Chapter 9
Enables you to verify the certificate and key pair required for adding a device signature to
PDF files.

Check User Signature Certificate

See the Sending and Facsimile Guide Chapter 9
Enables you to verify the certificate and key pair required for adding a user signature to PDF

Other Useful
files.

Features
*9 Displayed only if the optional Universal Send Searchable PDF Kit is activated.
*10 Displayed only if the optional Universal Send PDF Security Feature Set is activated.
*11 Displayed only if the optional Digital User Signature PDF Kit is activated, and you are logged in
to the machine using the SDL or SSO login service.

67 68
 Additional Functions

Additional Functions

TX Settings
Default Screen for Send (see p. 78) Fax Settings: User Settings
See the Sending and Facsimile Guide Chapter 9
Unit Telephone #

Preface
Enables you to set whether the [Favorites], [One-touch], or [New Address] tabs will be
See the Sending and Facsimile Guide Chapter 1
displayed on the initial Send Basic Features screen when the power is turned ON, or the
Enables you to store the machine’s fax number. The number may also be displayed on the
Auto Clear mode is activated.
touch panel display of the receiving party’s machine, depending on their type of machine.

TX Terminal ID
See the Sending and Facsimile Guide Chapter 9 Tel Line Type
See the Sending and Facsimile Guide Chapter 1
(4/4) Enables you to specify whether the Terminal ID information is printed at the top of documents
Enables you to set the telephone line type.

Functions
that you send through fax/I-fax.

Copying
Use Chunked Encoding with WebDAV Sending Volume Control
User Settings
See the Sending and Facsimile Guide Chapter 9 Sending and Facsimile Guide Chapter 9

Enables you to set whether to send data in chunks of a known length when sending a file of Enables you to set the volume for the alarm and monitor tones that the machine emits during
unknown size with WebDAV. If this mode is used, transmission time is reduced, as it is not a fax transmission.
necessary to calculated the file size before sending it.

*6 Displayed only if the optional Super G3 FAX Board or Super G3 Multi-Line FAX Board is

Functions
Facsimile
Initialize TX Settings installed.
See the Sending and Facsimile Guide Chapter 9
Enables you to restore all of the Send Settings to their defaults (initial settings).
(1/1)

*8 Displayed only if the optional Universal Send Kit is activated.

Fax Settings: TX Settings

Functions
Sending
Common Settings: RX Settings ECM TX
See the Sending and Facsimile Guide Chapter 9
2-Sided Print (see p. 77) Enables you to reduce the effect of system and line errors on documents that occur during
See the Sending and Facsimile Guide Chapter 9
sending or receiving with another fax unit that supports ECM.
Enables you to print received documents on both sides of the paper you select. This enables
you to save paper.
Pause Time
See the Sending and Facsimile Guide Chapter 9
Select Drawer

Functions
Enables you to set the pause time when sending a fax.

Mail Box
See the Sending and Facsimile Guide Chapter 9
Enables you to set how the machine prints documents when there is no paper matching the
size of the received document. Auto Redial
TX Settings
See the Sending and Facsimile Guide Chapter 9
RX Settings Enables you to set the machine to automatically dial the recipient’s fax number again if
Receive Reduction the recipient cannot be dialed due to a busy line, or if a sending error occurs.
See the Sending and Facsimile Guide Chapter 9
Enables you to set the machine to automatically reduce received documents so that the

Additional
Check Dial Tone Before Sending

Functions
whole document is printed within the printable area of the paper.
See the Sending an Facsimile Guide Chapter 9
Enables you to set whether to check for a dial tone before sending a fax.
Received Page Footer
See the Sending and Facsimile Guide Chapter 9
(1/1) *6 Displayed only if the optional Super G3 FAX Board or Super G3 Multi-Line FAX Board is
Enables you to set whether the machine prints the date received, day received, time
installed.
(1/1) received, transaction number, and page number at the bottom of the received document.

Other Useful
Features
2 On 1 Log
See the Sending and Facsimile Guide Chapter 9
Enables you to print two received documents of the same paper size onto a single sheet of
paper.

69 70
 Additional Functions

Additional Functions

Fax Settings: RX Settings

Copying and Mail Box Guide
8 Mail Box Settings

Preface
ECM RX
See the Sending and Facsimile Guide Chapter 9
Chapter 8
Enables you to receive incoming documents using the Error Correction Mode (ECM).

Press to edit settings for the Mail Box function.

*6 Displayed only if the optional Super G3 FAX Board or Super G3 Multi-Line FAX Board is User Inboxes Settings (see p. 78)
installed. Enables you to set and store a name and password for a User Inbox, as well as specify

Functions
Copying
the time that has to elapse before the documents in that inbox are automatically erased.

RX Settings
Photo Mode
Enables you to select [Printed Image] or [Photo] from the Original Type drop-down list on
the Scan screen.

Standard Scan Settings

Functions
Enables you to change the standard settings for the scan mode of the Mail Box function.

Facsimile
Confidential Fax Inboxes Settings
Enables you to set and store a name and password for any Confidential Fax Inbox.
(1/1)
(1/1)
*5 Displayed only if the optional Universal Send Kit is activated, or the optional Super G3 FAX
Board or Super G3 Multi-Line FAX Board is installed.
Fax Settings: Dual Line Options

Functions
Sending
Unit Telephone #
See the Sending and Facsimile Guide Chapter 9
Enables you to register a different fax number for the additional line, and to print the Sending and Facsimile Guide
number on the document that you fax to the receiving party. 9 Address Book Settings
Chapter 10

Unit Name Press to register or edit settings for the Address Book or one-touch buttons.

Functions
Mail Box
See the Sending and Facsimile Guide Chapter 9
Enables you register your name or company’s name as the unit’s name for an additional
line. Register Address
RX Settings Enables you to register new destinations in the Address Book. If you register a destination
in the Address Book, you can save yourself the effort of entering the destination every
Tel Line Type time it is used. That destination can also be selected from the Address Book for use in
See the Sending and Facsimile Guide Chapter 9 any other customized setting. You can also edit or erase the destinations in the Address
Enables you to set the type of additional telephone line that is connected to the machine. Book.

Additional
Functions
TX Line Selection Register Address Book Name
See the Sending and Facsimile Guide Chapter 9 Enables you to name the address book.
(1/1) Enables you to register the method for selecting the line to use for sending.

One-touch Buttons

Other Useful
You can store up to 200 destinations in the one-touch buttons.

Features
*12 Displayed only if the optional Super G3 Multi-Line FAX Board is installed.
(1/1)

*5 Displayed only if the optional Universal Send Kit is activated, or the optional Super G3 FAX
Board or Super G3 Multi-Line FAX Board is installed.

71 72
 Additional Functions

Additional Functions

* The numbers in the illustrations refer to operation steps.

To Set the Send/Fax Screen as the Initial To Register User-Defined Text for Page
Reference Guide Chapter 4 Reference Guide Chapter 4
Function Numbers and Watermarks

Preface
You can select registered characters when
Register Characters for Page
Function Display Settings No./Watermark using the Page/Copy Set Numbering or
1
Watermark/Print Date modes.
You can register specific
1
text to be placed on your

Functions
Copying
documents using the
Pg/Copy Set Numbering
Watermark/Print Date,
or [Watermark] for the
2 Secure Watermark
mode. This is useful for 2
printing the same text on
various documents.

Functions
Facsimile
3
4

Enables you to specify

the screen that is
Common Settings

Common Settings
displayed when you
For more information on the Page/Copy Set Numbering and
turn ON the main

Functions
Secure Watermark modes, see p. 18.

Sending
power or when Auto
Clear initiates. You 5
can also specify the
order of function keys
displayed at the top
of the touch panel display as well as the order
of the function key groups displayed when you
press [ ] on the Basic Features screen.

Functions
Mail Box
To Display the Remaining Time for a Print Reference Guide Chapter 4

Additional
Functions
Job Duration Display
1
Enables you to display the
remaining time that it takes
to complete an operation in 2
units of one minute on the

Other Useful
touch panel display. This is

Features
useful if you want to check the remaining time when
printing large documents. The remaining time will
not be displayed when you have set certain features,
however.

73 74
 Additional Functions

Additional Functions

* The numbers in the illustrations refer to operation steps.

To Register an Image Form for Form To Make a Shortcut for Frequently Used Copying and Mail Box Guide
Reference Guide Chapter 4
Composition Settings Chapter 8

Preface
Register Form for Form 2 Standard Key 1 Settings 1
Composition

1 3 Enables you to store a

Standard key that contains

Functions
Copying
frequently used copy 2
You can store image forms and superimpose them on the output using the settings on the Copy Basic
Form Composition mode in the Copy and Mail Box functions. The image Features screen. You can store up to two Standard
forms can be registered in Additional Functions. keys. Set the second Standard key using [Standard
Key 2].

Copy Settings
For instructions on using the Form Composition mode, see Chapter 4, “Special Copying and

Functions
Facsimile
Mail Box Features,” in the Copying and Mail Box Guide.

To Change the Initial Settings for the Copy Copying and Mail Box Guide
You can select the registered forms in Form Composition. Function Chapter 8
Common Settings

Standard Settings
Original Copy

Functions
Sending
Enables you to change the
Standard Settings to suit
your needs, or restore them
to their default settings.
The Standard Settings refers to a combination of
copy modes that the machine automatically returns
after the power is turned ON, or when (Reset) is

Functions
Mail Box
Composed Image
pressed.

To Change the Display Language Reference Guide Chapter 4

Additional
Functions
Language Switch
1
Enables you to select the
language displayed on the
touch panel display. 2

Other Useful
Features
75 76

Additional Functions
* The numbers in the illustrations refer to operation steps.
To Display a Specific Paper Source on the
Express Copy Screen
Paper Select Key Size for Express
Copy Screen
Copy Settings
You can set the order and
number of paper sources
and paper drawers to
display for the paper select
keys on the Express Copy Basic Features screen.
To Print Received Documents on Both Sides
of the Paper
2-Sided Print
You can print received
documents on both sides of
the paper you select. This
enables you to save paper.
Communications Settings
To Add the Sender’s Name, Section, or
Department to Sent Documents
Sender’s Names (TTI)
For fax, you can register
the sender’s name, section, 2
or department in Sender’s
Names (TTI). This name is
displayed on the recipient’s machine, and printed on
sent documents.
77
Additional Functions
Copying and Mail Box Guide Sending and Facsimile Guide
To Send with Only Favorites Buttons
Chapter 8 Chapter 9
Preface
Communications Settings
1
2 Default Screen for Send
2
Enables you to set the Send
Basic Features screen to
Functions
3
Copying
3 display enlarged Favorites
buttons. This is useful if
you mainly use Favorites buttons when sending
documents. Press the button on the upper right of the
screen to return to the regular Send Basic Features
screen.
Functions
Facsimile
Sending and Facsimile Guide Copying and Mail Box Guide
To Set a Password for a User Inbox
Chapter 9 Chapter 8
Without 2-Sided Printing
User Inboxes Settings
1
Functions
Sending
1 2
Enables you to set and store 3
2 a name and password for
a User Inbox, so that other 4
people will not be able to
view its contents. You can set <Time Until Document
Auto Erase> to prevent documents from automatically
Functions
being deleted. In this case, erase documents from
Mail Box Settings
Mail Box
the User Inbox manually. When you have stored a
With 2-Sided Printing
document in a User Inbox from the Send screen, you
can also send a URL to a registered e-mail address
which the Remote UI can use to check information.
Sending and Facsimile Guide
A key icon is displayed on User Inboxes set with
Chapter 1 passwords. When these User Inboxes are selected,
Additional
Functions
a message prompting you to enter a password is
displayed.
1
Other Useful
* As there is no way to confirm a password, make sure not to
Features
forget it.
78
Other Useful Features Operating the Machine from a Computer (Remote UI)

Operating the Machine from a Computer

(Remote UI)
For more information, see the Remote UI Guide. * The numbers in the illustrations refer to operation steps.

To Operate the Machine from Your Computer To Edit the Address Book from a Computer

The Remote UI enables you to control, confirm, and register the machine’s functions. You can register addresses
and set forwarding settings all from your PC’s Web browser. For more information, see the Remote UI Guide.
Preface
The Remote UI enables you to edit the Address Book of the machine using the Web browser on your
computer. Select the Address Book in the Remote UI, and enter a new destination. You can edit not only
e-mail addresses, but also fax and I-fax destinations. Destinations registered using the Remote UI are stored
in the Address Book of the machine. For more information, see the Remote UI Guide.

Functions
Copying
1 2

Functions
Facsimile
Enter the IP address of the machine into the Web You can perform various functions from the Remote
browser on your computer to access the Remote UI. UI, such as printing documents stored in User Press [ ] to display the screen for registering Enter the destination in <E-Mail Address> enter
Inboxes, and editing the Address Book. destinations. other necessary information for the address
press [OK].

Functions
* The IP address in the above screenshot is fictitious. Ask your

Sending
system administrator for the IP address of your machine.

To Check the Remaining Amount of Paper and Toner from Your

Register Address Forwarding Settings Preferences Computer
The Remote UI enables you to check the machine’s current status, such as the amount of paper remaining in

Functions
the various paper sources, and the amount of remaining toner. This is useful as a guide for knowing when to

Mail Box
load paper and toner.

Additional
Functions
Network

Other Useful
Features
Select [Device] in the Check the remaining amount of paper and toner.
Remote UI.

79 80
Other Useful Features
Printing from Your Computer (Printer Driver)
For more information, see the printer and driver guides.
* The following screenshots are when the UFR II printer driver is installed, and may differ from the ones you see, according to the driver or
operating system you are using.
Page Settings
Profile
Enables you to set the
printer driver simply by
selecting an item from the
list. Printer drivers settings
for different purposes are
registered.
Enables you to check a list of
all the current sheet settings.
81
Add Profile
Enables you to save the
current settings as a profile.
Edit Profile
Enables you to edit the
contents of registered
profiles.
Page Options
Enables you to add
page frames, the date,
a user name, and page
numbers. You can also
select whether to use
Enables you to add transparent
the Overlay mode to
text and print the original.
print.
View Settings
Enables you to edit the
position and direction of
a watermark, or create an
original watermark.
Output Method
Enables you to select the
output method for a print
job.
Page Size
Enables you to select the
size of a document you have
created in an application.
Manual Scaling
Enables you to print each page
of the document on one sheet of
paper, using manual zooming.
Watermark
Edit Watermark
Finishing
Output Size
Enables you to select the
size of the paper to print on.
Page Layout
Enables you to print multiple
pages onto one sheet of
paper, or one page onto
multiple sheets of paper.
Printing from Your Computer (Printer Driver)
Preface
Detailed Settings for
Print Style Booklet
Enables you to select from 1-sided Enables you to specify booklet
Printing, 2-sided Printing, or Booklet printing options.
Printing.
Functions
Copying
Gutter
Enables you to specify the
Functions
Facsimile
Print with Mixed Paper Sizes/
Orientations gutter width.
Enables you to print a document with
a combination of paper sizes and
orientations.
Hole Punch
Enables you to punch holes in the Finishing
margin of the printed document when
Functions
the appropriate equipment is attached to Enables you to specify the
Sending
the printer. method of output for the output
tray. The available options
differ depending on the printer
model you are using, but you
Binding Location can select from Off, Collate,
Group, Staple & Collate, and
Enables you to select Long Edge (Left) Staple & Group.
or Short Edge (Top) for prints, when
1-sided Printing or 2-sided Printing is
selected for the Print Style.
Functions
Mail Box
Staple Position
Enables you to specify the position to staple the
print output.
Finishing Details
Enables you to specify detailed finishing
settings.
Additional
Functions
Display in Printer as
Enables you to set the text which is displayed
on the touch panel display of the machine when
printing. Rotate Print Data 180 Degrees
Enables you to rotate the image 180 degrees
Print with Upper Left of Sheet as Starting when printing. When printing on tab paper, this
Point setting makes it possible to print with the correct
orientation without making settings on the
Enables you to print an original document printer.
Other Useful
without any margins.
Features
Use Skip Blank Pages Mode
Enables you to set whether to suppress
outputting of blank pages.
82
Other Useful Features Printing from Your Computer (Printer Driver)

Printing from Your Computer (Printer Driver)

For more information, see the printer and driver guides.
* The following screenshots are when the UFR II printer driver is installed, and may differ from the ones you see, according to the driver or
operating system you are using.

Paper Source Quality

Preface
Select by Objective

Enables you to select [Paper Enables you to print a document with the ideal print settings
Source] or [Paper Type] for according to its content. When you select an item, a comment
the selection method. is displayed below the list. To specify more detailed settings,
click [Details], which is on the right.

Functions
Copying
Details
Same Paper for All Pages

Enables you to specify the graphics mode, rendering rate, host

Enables you to set all pages to use the same paper type. You
side rasterization, and the toner save mode.
can still select the paper sources.

Functions
Facsimile
Different for First, Others, and Last

Enables you to set a different paper type for the first page, last page,
and other pages. This is useful when you want to add a cover, etc.

Functions
Sending
Transparency Interleaving Different for First, Second, Others, and Last

Functions
Mail Box
Grayscale Settings Matching
When you are printing transparencies, enables you to Enables you to set a different paper type for the first page, second
insert another type of paper between each transparency. page, last page, and other pages. Enables you to adjust the brightness and Enables you to set or edit the matching mode and matching
contrast. method.

Additional
Functions
Inserting Sheet
Different for Cover and Others
Enables you to insert a sheet or chapter page.
Enables you to set a different paper type for the cover when making
a booklet.

Other Useful
Features
83 84
Troubleshooting
For toner replacement and paper loading procedures, or when problems have occurred when using the machine, and
you want to know how to solve them, see the following references to the other guides.

Symptom Guide Chapter Title

Paper

When paper has run out Reference 7 Paper Drawers

When there is a paper jam Reference 8 Clearing Paper Jams

When there are frequent paper jams Reference 8 Reducing the Frequency of Paper Jams

Toner

When toner has run out Reference 7 Replacing the Toner Cartridge

Staples

When there is a staple jam Reference 8 Clearing Staple Jams

Finisher-S1/Puncher Unit-R1 (Optional)

When staples have run out Reference 7 Finisher-AE1/Saddle Finisher-AE2/
Puncher Unit-M1 (Optional)

Scanning trouble

When originals scanned with the platen glass/feeder

Reference 7 Routine Cleaning
become dirty

Reference 8 If Memory Becomes Full during Scanning

When memory becomes full during scanning
Sending and Facsimile 13 When Problems Occur

Printing trouble

When the exposure of a copy or print is different to

Reference 4 Adjusting the Machine
the original

When a print is dirty Reference 7 Routine Cleaning

Communications trouble

When you cannot send Sending and Facsimile 13 When Problems Occur

When you cannot receive Sending and Facsimile 13 When Problems Occur

When communications are slow Sending and Facsimile 13 When Problems Occur

Other trouble

When the power does not turn ON Reference 8 When the Power Does Not Turn ON

When the message “contact your service

Reference 8 Service Call Message
representative with the error code below” is displayed.

When an error message not covered by the above is displayed, see Chapter 8 of the Reference Guide, and Chapter 13 of the Sending and Facsimile Guide,
“List of Error Messages.”

85