A Project Report

On

“COLLEGE STATIONARY MANAGEMENT SYSTEM."

Submitted in Partial Fulfilment of

Bachelor in Business Administration Computer Application

(Semester V)
UNIVERSITY OF PUNE

Submitted

By

Ameya Sangare Roll No: 204

Kunal Sarpotdar Roll No: 206

 ACKNOWLEDGEMENT

I/We are very glad to take this opportunity to acknowledge all those who helped us
in designing, developing and successful execution of our Project on “COLLEGE
STATIONARY MANAGEMENT SYSTEM”.

We/I would like to extend my thanks and gratitude to our Project guide Prof. Jijai
Pawar her/his valuable guidance and timely assistance throughout the
development of this project.

We/I would also like to extend my thanks and gratitude to our Course Incharge
Prof. Vinaya Nimbolkar without whose help and support this project would not
have been possible.
 PAGE INDEX

1 Introduction
1.1 Company Profile
1.2 Introduction to system
1.3 Scope of System
1.4 Proposed System
2 Analysis
2.1 Fact Finding Techniques
2.2 Feasibility Study
2.3 Hardware and Software Requirements

3 System Designing
3.1 E-R Daigram
3.2 Context Level Daigram
3.3 Data Flow Daigram
3.4 File Dessign or Data Dictionary

4 Form Designing(with input values)

5 Advantages and Limitation

6 Bibliography
1.1 INTRODUCTION TO SYSTEM

Every College needs stationery products to carry out the day to day activities
which involves the use of various stationery products such as registers ,files ,pens ,
Printing papers ,erasers, pencils, markers ,and many other things. However, most
of the colleges maintain a register for recording the transaction related to the
stationery product purchased to the college .Very few colleges uses automated
system software to carry out stationery product related activity.

College Stationery Management System provides application software to carry

out activities regarding stationery products for the college which is an automated
system instead of making manual entries into books which consumes a great
amount of time.

This project intends to introduce user friendly application software for various
related activities such as record purchase order from staff members , sstationery
product requisition , generate purchase orders for suppliers and generate bills for
accounts section and many other related processes.

1.2 SCOPE OF THE SYSTEM

 The system provides assurance of proper accuracy and effectiveness

thereby improving the related services.
 This system provides better management by providing desired
flexibility ,fast response ability , to support changes and ability to
maintain quality services.
 This system will have stronger controls like passwords and various
levels of user access options will be added.
 Since this system has very sensitive information within it stored in the
database we have tried to provide the maximum security.
 We are going to develop the proposed system with an objective to
eliminate the running cost by overcoming the continuous stationery
expenses, manualstorage need, and extra staff in the information
resources department of the organization.
 We have tried to develop this system keeping in mind the user of the
system.So there is not much need of a trained professional to use this
system.
  We have made a very user friendly interface so that it can be easy to
access.

1.3 PROBLEMS WITH EXISTING SYSTEM

The existence system has a number of problems in the working procedure for the
organization and faculties. These problems are: -

1.4 PROPOSED SYSTEM

The proposed system provides user friendly interface and also provides powerful
and efficient database management system. The aim of proposed system is to
develop a system of improved facilities. The existing system work is done
manually thus hampering its accuracy and effectiveness. The proposed system can
overcome the limitations of the existing system.

The system provides proper security and reduces the manual work. The existing
system has several disadvantages and many more difficulties to work. The
proposed system tries to eliminate or reduce these difficulties up to some extent.

The proposed system will help the user to reduce the workload and mental conflict.
Through this system it is possible to print various reports for the organization.

The aim of the proposed system is to develop a system of improved facilities.

 Admin can generate requirements of product.
 Admin can allocate product to H.O.D. and H.O.D. can allocate product to
the staff.

2.1 FACT FINDING TECHNIQUES

To study any system the analyst needs to collect facts and all relevant information.
The facts when expressed in quantitative form are termed as data.

The success of any project depends upon the accuracy of available data. Accurate
information can be collected with help of certain methods/ techniques. These
specific methods for finding information of the system are termed as fact finding
techniques.

Interview, Questionnaire, Record Review and Observations are the different fact
finding techniques used by the analyst. The analyst may use more than one
technique for investigation.

2.1.1 Interview : The previous clients and members who are the Key Persons of
Royal Bikers ltd were Interviewed to understand the system more openly.

2.1.2 Record : Observation of records of clients, members, their activities,

events, images, records of accounts etc.

2.1.3 Observation : This technique helped in understanding the actual process of

Member Registration, Event Planning, Attendance, Report Generation, etc

2.2 FEASIBILITY STUDY

The feasibility study is major factor, which contributes to the analysis and
development of the system. The decision of the system analyst whether to design a
particular system or not depends on its feasibility study.

1. Operational Feasibility:-
o The introduction to this system is not going to hamper any user of the
system.
o This system is very flexible and user friendly
o This system provides GUI application.

2. Technical Feasibility:-
o This feasibility deals with technicality of the system. Instead of storing
data of members and clients in manual way this system is fully
automated.
o No efficient manpower is required to handle the system.

3. Economical Feasibility:-
o This area is concerned with cost incurred for the development and
implementation of the system .The maintenance of the system on the
other hand and the benefits derived from it .The cost benefits analysis is
effectiveness of the system.
o The benefits and savings obtained using the system is far more compared
to the invested cost as it reduces operational costs through lower bills.

4. Behavioural Feasibility:-

This includes the following questions:

o Is there sufficient support for the users?
o Will the proposed system cause harm?

The project would be beneficial because it satisfies the objectives when developed
and installed. All behavioural aspects are considered carefully and conclude that
the project is behaviourally feasible.
2.3 HARDWARE AND SOFTWARE REQUIREMENTS

 Hardware Specification

Processor : Intel Dual based System

Processor Speed : 1GHz to 2GHz
RAM : 512MB to 1GB
Hard Disk : 4GB to 30GB
Keyboard : 104 keys

 Software Specification.

Language : Microsoft Visual Basic 6.0

Database : Microsoft Access 2003/7/10
Operating System : Windows NT / XP / Vista / 7/8/8.1

 Network Specification.

This software work stand alone system as well as network based

system.

ENTITY RELATIONSHIP DIAGRAM

CONTEXT LEVEL DIAGRAM
DATA FLOW DIAGRAM
 DATA DICTIONARY
 Table Name:tblstream
Column Data type Constraint
Sid Integer Primary key
Sname text Not null

 Table Name:tbldept
Column Data type Constraint
Did AutoNumber Primary key
Dname Text Not null
Sid Integer Foreign key

 Table Name:tbllogin
Column Data type Constraint
Username Text Primary key
Password Text Not null
Role Text Not null
Security_question Text Not null
Security_answer Text Not null

 Table Name:tblusertype
Column Data type Constraint
Uid Autonumber Primary key
Utype text Not null

 Table Name:tblwholeseller
Column Data type Constraint
Wid Integer Primary key
Wname Text Not null
Wcontact AutoNumber Not null
Wemail Text Not null
Waddr Text Not null
 Table Name:tblproduct
Column Data type Constraint
Pid Autonumber Primary key
Pname Text Not null
Brand Text Not null
Quantity Integer Not null

 Table Name:tblallocatement
Column Data type Constraint
alloc_id Autonumber Primary key
Pid Autonumber Foreign key
Quantity Integer Not null
From Text Not null
To Text Not null

 Table Name:tblrequirement
Column Data type Constraint
r_id Autonumber Primary key
gen_by Text Not Null
Pid Number Foreign key
Quantity Number Not null

 Table Name:stockmaintenance
Column Data type Constraint
st_no Number Primary key
Date Date Not null
Price Number Not null
Quantity Number Not null
cust_id Number Not null
p_id Number Foreign key
 Table Name:tblinvoice
Column Data type Constraint
i_id Autonumber Primary key
i_gen_date Date Not null
i_gen_by Text Not null
i_wname Text Not null
i_amount Number Not null

 Table Name:InvoiceProduct
Column Data type Constraint
i_p_id Autonumber Primary key
Pid Number Foreign key
Quantity Number Not null
Price Number Not null

INPUT SCREENS
OUTPUT SCREENS
ADVANTAGES AND LIMITATIONS

 Advantages:
The system is very simple in design and to implement. The system requires very
low system resources and will work in almost all configurations.
It has got following advantages:
 User friendly application.
 Secured database.
 Fast processing.
 Data can be updated easily.
 Database records can be maintained in computers.
 Any records can be retrieved when required.
 System reduces manual workload.
 Redundancy of data is avoided.
 Records can be searched and sorted easily.
 Less error prone and accuracy is maintained.
 Provides data reports.

 Limitations:

Every system has some limitations or drawbacks. Some of the limitations of

COLLEGE STATIONARY MANAGEMENT SYSTEM are:
- It is a Stand Alone System.
- It can only be used offline.
-As it is machine dependent, machine failure may result in data loss.
- Some manual data entry required.
 BIBLIOGRAPHY

 BOOKS REFERRED :
 Learn VB in 72 Hours
 Complete Reference VB
 VB Tutorials

 WEBSITES REFERRED :
 www.bigresource.com
 www.vb.nettutorials.com
 CERTIFICATE

This is to certify that Ameya Sangare University Seat No. _______ of MAEER’s
MITSOM College has successfully completed the Project Term work in partial
fulfillment of Bachelor of Computer Application (BCA), Semester VI as
prescribed by the University of Pune.

Date: / /

Project Guide Course-In-Charge

Internal Examiner External Examiner