TABLE OF CONTENTS

CHAPTER 1 : THE MANUAL OF OPERATION 1

1.1 Title
1.2 Purpose
1.3 Interpretation
1.4 Amendment
1.5 Fiscal Year
1.6 Effectively

CHAPTER 2 PRINCIPLES AND OBJECTIVES OF THE SOCIETY 2

2.1 Guiding Principles and Objectives

2.2 Duties and Responsibilities of the Society
CHAPTER 3 THE ORGANIZATIONAL STRUCTURE 3 33333
3.1 Organizational Chart

3.2 Board of Directors

3.2.1 Function
3.2.2 Composition
3.2.3 Election among Directors
3.2.4 Vacancy in the Board
3.2.5 Composition of the Executive Committee
3.2.6 Tenure of Office
3.3 National Officers, Functions and Tenure of Office
3.3.1 President
3.3.2 Executive Vice-President
3.3.3 Vice-President for Internal Affairs
3.3.4 Vice-President for Regions
3.3.5 Vice-President for Technical Affairs
3.3.6 Vice-President for External Affairs
3.3.7 Secretary
3.3.8 Treasurer
3.3.9 Auditor
3.3.10 Press Relation Officer
3.3.11 Tenure of Office

3.4 Executive Committee

3.4.1 Functions
3.4.2 Composition
 3.5 Board of Trustees of Life Membership Trust Fund

3.5.1 Function
3.5.2 Composition
3.5.3 Tenure of Office

3.6 Working Committees

3.6.9 Standing Committees and Functions

3.6.9.1 Planning, Organization and Development
3.6.9.2 External Affairs
3.6.9.3 Membership and Chapter Formation
3.6.9.4 Awards and Recognition
3.6.9.5 Publication
3.6.9.6 Meetings and Conference
3.6.9.7 Constitution and By-laws
3.6.9.8 Professional Practice
3.6.9.9 Research and Development
3.6.9.10 Industry
3.6.9.11 Codes and Standards
3.6.9.12 Seminar and Continuing Education
3.6.9.13 Finance
3.6.10 Special Committees

3.7 Ancillary Provision 8

3.7.1 Removal from Office

3.7.2 Vacancy
3.7.3 Term of Service with Standing Committees

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CHAPTER 4 CHAPTERS

4.1 Functions
4.2 Formation
4.3 Chartering
4.4 Board of Directors
4.4.1 Function
4.4.2 Composition
4.4.3 Tenure of Office
4.5 Chapter Officers, Functions, and Tenure of Office 9
4.5.1 President
4.5.2 Vice-President
4.5.3 Secretary
4.5.4 Treasurer
4.5.5 Auditor
4.5.6 Press Relations Officer
4.5.7 Tenure of Office
4.6 Executive Committee
4.6.1 Functions
4.6.2
Composition.
Working Committees
4.7.1 Standing Committees and Functions.
.
4.7.5.1 Planning, Organization and Development
4.7 4.7.5.2 External Affairs
4.7.5.3 Membership
4.7.5.4 Awards and Recognition
4.7.5.5 Publication
4.7.5.6 Constitution and By-Laws
4.7.5.7 Professional Practices
4.7.5.8 Research and Development
4.7.5.9 Industry
4.7.5.10 Codes and Standards
4.7.5.11 Seminar and Continuing Education
4.7.5.12 Finance
4.7.5.13 Student Units
4.7.2 Special Committees

Induction of Officers, Directors and Members

4.8.1 Induction of Members
4.8.2 Induction of Officers and Directors
4.8 Chapter Activities
4.9.1 Service to Members
4.9.2 Service to Profession
4.9 4.9.3 Service to Community
 4.10 Membership Fees and Income Sharing Rules
4.10.1 Membership Fees
4.10.2 Life Membership Fee
4.10.3 Earnings from Investment of LMTF
4.10.4 Co-hosted Activities
4.11 Ancillary Provisions
4.11.1 Removal from Office
4.11.2 Vacancy
4.11.3 Chapter Operations 13
4.11.4 Chapter Dissolution 14

CHAPTER 5: STUDENT UNITS 14

5.1 Primary Function

5.2 Formation
5.3 Chartering
5.4 Board of Directors

5.4.1 Function
5.4.2 Composition
5.4.3 Tenure of Office
5.5 Officers, Functions, and Tenure of Office
5.5.1 President
5.5.2 Vice-President for Internal Affairs
5.5.3 Vice-President for External Affairs
5.5.4 Secretary
5.5.5 Treasurer
5.5.6 Auditor
5.5.7 Press Relation Officer
5.5.8 Tenure of Office

5.6 Working Committees

5.7 Induction of Officers and Members
5.8 Activities
5.9 Ancillary Provisions
5.9.1 Removal from Office
5.9.2 Vacancy
5.9.3 Unit Operation

CHAPTER 6 : MEMBERSHIP 16

6.1 Grades of Membership.

6.1.1 Honorary Member
6.1.2 Fellow
6.1.3 Life Member
6.1.4 Regular Member
6.1.5 Associate Member
6.1.6 Student Member
6.1.7 Institutional Member
6.2 Schedule of Fees 17
6.3 Rights and Privileges 17
6.4 Duties and Responsibilities 17
6.5 Affiliation 17
6.6 Admission to Membership 17
6.6.1 Regular, Life, Associate and Institutional Membership
6.6.2 Student Membership
6.7 Resignation from Membership 18
 6.8 Suspension of Membership 19
6.9 Expulsion of Members 19
6.10 Membership Certificate/Identification Card 19
6.11 Voting Membership 19
6.12 Emblem of Membership 19
6.13 Prohibition 19

19
CHAPTER 7: ELECTION .

7.1 Board of Directors 19

7.1.1 National
7.1.2 Chapter
7.1.3 Student Unit
7.2 Officers 20
7.2.1 National
7.2.2 Chapters
7.2.3 Student Units
7.3 Qualification of Candidates 20
7.3.1 National Directors
7.3.2 Chapter Directors
7.3.3 Student Unit Directors
7.3.4 Prohibitions
7.4 Eligibility of Voters 21
7.4.1 Election of Members of National Board of Directors
7.4.2 Election of Members of Chapter Board of Directors
7.4.3 Election of Members of Student Unit Board of Directors
7.5 Committee on Nomination 21
7.5.1 National
7.5.1.1 Functions
7.5.1.2 Composition
7.5.2 Chapters
7.5.2.1 Functions
7.5.2.2 Composition
National
7.6
7.6.1.1 Functions
7.6.1.2 Composition
Chapters 22
7.6.2.1 Functions
7.6.2.2 Composition

7.7 Election Procedures 23

7.7.1 National Election
7.7.2 Chapter Election
7.7.3 Student Unit Election
Commission/Committee on Election
CHAPTER 8 FINANCE AND LOGISTICS 22

8.1 Sources of Funds and Logistics 25

8.2 Fees 26
8.3 Budget Preparation 26
8.4 Collection 26
8.5 Safekeeping of Funds 26
8.6 Disbursements of Funds 26
8.7 Bookkeeping 26
8.8 Accounting and Reporting 26
8.9 Auditing 26

8.9.1 Internal
8.9.2 External
8.10 Bad Debts
CHAPTER 9 : MEETINGS AND CONVENTIONS 27

9.1 General Guidelines 27

9.1.1 Proceedings
9.1.2 Quorum
9.1.3 Rule of Majority
9.1.4 Manner of Discussions
9.1.5 Effectivity of Resolutions
9.1.6 Supreme Authority
9.1.7 Role of Parliamentarian
9.1.8 Chart of Parliamentary Motions
9.1.9 Role of the Chairman
9.1.10 Actions/Decisions of Chairman
9.1.11 Agenda
9.1.12 Minutes of Meeting
9.2 Board of Directors Meetings 28
9.2.1 Frequency
9.2.1.1 National Level
9.2.1.2 Chapter Level
9.2.1.3 Student Unit Level

9.2.2 Notice of Meeting

9.2.3 Quorum Requirement
9.3 Executive Committee Meetings 29
9.3.1 Frequency
9.3.2 Notice of Meeting
9.3.3 Quorum Requirement
9.3.4 Ratification of Actions
9.4 Semi-Annual Convention 29
9.4.1 Frequency
9.4.2 Notice of Meeting
9.4.3 Quorum Requirement
9.4.4 Ratification of Actions
9.5 National Convention 29
9.5.1 Frequency
9.5.2 Notice of Meeting
9.5.3 Quorum Requirement
9.5.4 Agenda and Program
9.6 General Membership Meetings 30
9.6.1 National Level
9.6.2 Chapter Level
9.7 9.6.3 Student Unit Level
9.8 Special General Membership Meetings 30
Assembly of Chapter Presidents, Officers, and Directors 31

CHAPTER 10 : CONVENTION OPERATING PROCEDURES 31

10.1 Convention Objectives 31

10.2 Organization Set-up 32
10.3 Convention Executive Committee 32
10.3.1 Functions
10.3.2 Composition
10.3.3 Duties and Responsibilities
 10.3.3.1 Convention Chairman
10.3.3.2 Convention Co-Chairman
10.3.3.3 Budget Officer
10.3.3.4 Deputy Chairmen (General)
10.3.3.5 Deputy Chairman, Finance
10.3.3.6 Deputy Chairman, Administration
10.3.3.7 Deputy Chairman, Programs
10.3.3.8 Finance Cluster Sub-committees
10.3.3.8.1 Ads Solicitation
10.3.3.8.2 Exhibits ..
10.3.3.8.3 Prizes/Donations
10.3.3.8.4 Sponsorship
10.3.3.8.5 Ways and Means
10.3.3.8.6 Raffle
10.3.3.9 Administration Cluster Sub-committees
10.3.3.9.1 Physical Arrangement
10.3.3.9.2 Secretariat
10.3.3.9.3 Proceedings/Resolutions
10.3.3.9.4 Attendance
10.3.3.9.5 Food and Beverages
10.3.3.9.6 Facilities
10.3.3.9.7 Transportation
10.3.3.10 Program Cluster Sub-committee
10.3.3.10.1 Publication/Souvenir Program
10.3.3.10.2 Press Releases
10.3.3.10.3 Workshops
10.3.3.10.4 Entertainment
10.3.3.10.5 Sports
10.3.3.10.6 Technical Papers
10.3.3.10.7 Cultural Presentation
10.3.3.10.8 Guest Speakers
10.3.3.10.9 Programs

10.4 Rules and Procedures for Plenary Sessions 41

10.5 Guidelines for Chairing Workshop Discussions Groups 42
10.5.1 General Information
10.5.1.1 Distribution of Materials
10.5.1.2 Workshop Chairman
10.5.1.3 Workshop Secretaries
10.5.2 Procedure for Conducting the Workshops and Discussion Group
10.5.2.1 Call to Order
10.5.2.2 Introduction to Delegates
10.5.2.3 Briefing by Chairman
10.5.2.4 Workshop Procedure
10.5.2.5 Speaking and Voting Rights
10.5.2.6 Adoption of Agenda
10.5.2.7 Handling of Business
10.5.2.8 Involvement of Delegates
10.5.3 Reports
10.6 Protocol on Seating Arrangement 44
10.7 Miscellaneous Guidelines 44
10.7.1 Technical Papers
10.7.2 Exhibits
10.7.3 Product Presentations
10.7.4 Sports
10.7.5 Canvass of Votes for Board of Directors
CHAPTER 11 : PROGRAMME FORMATS, CHARGE FOR OFFICERS AND OATHS 46

11.1 Formats of Programme 46

11.1.1 Induction of Officers and Members
11.1.2 Oath-taking of New Mechanical Engineers
11.1.3 Semi-Annual National Convention
11.1.4 Chartering of Chapter
11.2 Charge for Officers/Directors 47
11.3 Oath Forms 48
11.3.1 Oath of Office
11.3.2 Oath of Members
CHAPTER 12 : AWARDS AND RECOGNITION . 48

12.1 Classification of Awards 48

12.1.1 Honorary Membership Award
12.1.2 Fellow Award
12.1.3 PSME Outstanding Mechanical Engineers Award
12.1.4 PSME Accomplishment and Service Awards
12.1.5 Presidential Awards
12.2 Criteria and Guidelines for the Selection Of Nominees .
12.2.1 Basic Qualifications for Personal Awards
12.2.2 Documents to be Submitted for all Classes and Categories
12.2.3 Other Documents Necessary for some Categories
12.2.3.1 Most Outstanding Chapter President
12.2.3.2 Most Outstanding Committee Chairman
12.2.3.3 Most Outstanding Chapter
12.2.3.4 Most Outstanding Project
12.2.3.5 Best Chapter in Membership Growth 49

CHAPTER 13 : PSME OFFICE AND SECRETARIAT. 51

13.1 Secretariat Organizational Chart 51
13.2 Supervision and Control 52
13.3 Qualifications 52
13.3.1 Executive Director
13.3.2 Continuing Education Secretary
13.3.3 Publication Secretary
13.3.4 Membership Secretary
13.3.5 Bookkeeper
13.3.6 Librarian
13.3.7 Cashier
13.3.8 Clerk/Typist
13.3.9 Utility Clerk/Messenger/Collector
13.4 Duties and Responsibilities
13.4.1 Executive Director
13.5 Salary Administration
13.6 Hiring and Termination
13.7 Office Hours

CHAPTER 14 : CHAPTER OFFICE AND SECRETARIAT. 55

14.1 Office 55
14.2 Secretariat 55
 14.2.1 Composition
14.2.2 Supervision and Control
14.2.3 Salary Administration
14.2.4 Hiring and Termination

CHAPTER 15 : MISCELLANEOUS PROVISIONS 55

15.1 Transition of Administration 55

15.2 Program of Government 55
15.3 Newsletter 55
15.4 Press Releases 55
15.5 Corporate Emblem and Banner 56

APPENDICES

A. List of Chapters 57
B. Parliamentary Procedures 58
C. Convention Checklist 62