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AMENOMENT OT. 28.07, 2018 AutHoRity FoR RETRACTION OF RFP ANNEXURE 24 86. Return of Commercial Offers. tuations would arise when the validity of the commercial offers submitted by vendors expire before acceptance of Staff Evaluation report. In such cases, vendors would be given an option to either extend the validity of the commercial offer for a specified period (the period to be decided in consultation with SHQ) or to submit fresh ‘commercial proposals except for cases referred in Paras $1 and $7 of this Chapter, For cases where vendors want to submit fresh commercial proposal, their old proposals would be returned unopened to them by the AMs. However, for the cases where the RFP is retracted aller submission of the bids or a vendor is rejected at TEC/Trial/Staff Evaluation stage or a vendor unilaterally withdraws from the acquisition process, their commercial offers would be returned unopened to them by the TMs/SHQs. 86A. Authority for Retrac of REP” Cases that are retracted or foreclosed due to change in operational philosophy, change in prioritisation for procurement and budgetary constraints will be approved by AoN according authority. Retractions and foreclosures for reasons other than above including those at GS Evaluation stage (Refer Para 70 above) may be approved by DG(Acq) & VCOAS/VCNS/DCAS/ DGICG for MoD & Delegated powers cases respectively. The case for retraction need not be fielded in SCAP eyele, but directly in the committee whieh accorded AoN initial Approval of Competent Financial Authority (CFA) 87. ‘The CNC should document the selection of vendor using a formal written recommendation report addressed to the relevant approval authority. The report must be complete in all respects and should be checked by the members of the CNC. It should comprehensively elaborate the method of evaluation and the rationale for the selection made. Vetting of the drafi contract may commence donee the LI vendor is declared. The CNC will finalise the vontraet belore seeking CFA approval taking into consideration any other issues that may arise during the course of CNC. The CNC report should also contain the draft Contract Document, duly vetted by all the stakeholders.” 88, All CNC members should sign the recommendation report, in the interest of probity and accountability, as evidence that they concur with the process adopted and the ultimate selection made, Any dissenting view, including the reasons for the same, should also be documented. 89. The report of the CNC should include:- (a) Abrief background to the requirement (6) Composition of the CNC. (c) An explanation of the commercial evaluation process, selection criteria and commercial evaluation matrices, if used. (@) Brief description of different phases of the commercial negotiation process, (e) Draft Contract Document, duly vetted by all the stakcholders. (2) — Asummary of the recommendations. Amendment issued vide Enclosure Ato MoD 19) No. 1(13)/D(Acq)/16-VoL IIT dated 23.07.2018 Amendment issued vide Enclosure B to MoD) ID No. 1(13VD(Aeqy 16-N0L I dated 23.07.2018 27

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