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OPERATIONS MANUAL QM-051

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5.34 RECRUITMENT, SELECTION & PLACEMENT

5.34.1 OBJECTIVES

5.34.1.1 To hire and deploy personnel who meets the qualification standards
of the positions and competent to perform the duties and responsibilities in order to
satisfy the manpower requirements of the requesting unit/supervisor.

5.34.1.2 To adhere to the principles of merit and fitness in the selection and
placement and promotion of desired personnel on account of gender, disability,
religion, and ethnicity.

5.34.2 SCOPE

5.34.2.1 This procedure defines the actions and responsibilities of the Human
Resource Staff in the recruitment/selection/placement of personnel. This covers
activities from receiving manpower request, conduct of selection processes and
entrance examination, interview, records/background investigation up to deployment
of successful applicant.

5.34.3 DEFINITION OF TERMS

5.34.3.1 Merit and Fitness refers to having passed the entrance examination
and meet the qualification requirements of the position/s.

5.34.3.2 Qualification Standards is a statement of the minimum

qualifications for a position which shall include education, experience, training, civil
service eligibility, and physical characteristics and personality traits required in the
performance of the job.

5.34.3.3 Qualified-next-in-rank refers to an employee appointed on a

permanent status to a position next-in-rank to the vacancy as reflected in the System of
Ranking Positions (SRP) approved by the head of agency and who meets the
requirements for appointment to the next higher position.
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OPERATIONS MANUAL QM-051
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Section 5: Operating Procedures date:
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5.34.3.4 Next-in-rank Position refers to a position which by reason of the

hierarchical arrangement of positions in the agency or in the government is determined
to be in the nearest degree of relationship to a higher position as contained in the
agency’s System of Ranking Positions (SRP).

5.34.3.5 Assumption to Duty refers to the actual date where the employee
performs the job.

5.34.4 POLICY STATEMENTS

The following are the policies on Recruitment/Selection/Placement:

5.34.4.1 The NSC qualification standards of positions approved by the Civil

Service Commission shall be followed in evaluating the fitness of a candidate for a
position.

5.34.4.2 All candidates shall go through the selection process/ instrument of

assessment.

5.34.4.3 Shortlisted candidates who are qualified are subject for

deliberation/evaluation of the Personnel Selection Board (PSB).

5.34.4.4 Processes enumerated under the CSC approved Merit Selection Plan
and System (MSP) and System Ranking Position (SRP) of the National Security Council
shall be followed and implemented.
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5.34.5 PROCEDURE DETAILS

RESPONSIBLE ACTIVITY INTERFACE

Start

Receive
applications/recommendation
s

Promotion
Hiring or
Promotion? 2

Hiring

Conduct Initial Screening

N
Initial Screening
Passers? End

Conduct Entrance Examination

N
Initial
Screening End
Passers?

Conduct Interview
(ADG-GASO & Dir-FAS)

1
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RESPONSIBLE ACTIVITY INTERFACE

N
Passed For future
Interview? reference

Refer to Respective A
ADG/Dir Unit for the
conduct of Interview

N
Passed
A
Interview?

Y
Require applicant to
submit pre-employment
requirements

Prepare documentation
for background/records
check

Submit to NICA

N
Cleared? End

2
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RESPONSIBLE ACTIVITY INTERFACE

Prepare assessment
papers for deliberation

Schedule PSB Meeting

Conduct Meeting

Prepare Minutes of the

Meeting

Submit to NSA for

consideration/approval

N
Approved
(Recommended) A

Post result of
Deliberation for 15 days

Y Refer to
Protested PSB to
result? act on
protest

3
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RESPONSIBLE ACTIVITY INTERFACE

Inform applicant to submit

employment requirements

Prepare appointment papers

and relevant documents

Submit to Dir-FAS, ADG-GASO

& NSC-DG for signature

Submit to CSC for validation

Report on Appointment
Issued (RAI) together with
the Appointment papers and
other pertinent documents

Provide a copy to new

employee/s

Prepare Oath of Office,

Certificate of Assumption to
Duty of new employee/s

Introduce new
employee/s to
respective unit
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5.34.6 REFERENCES AND RECORDS

5.34.6.1 Book V of Executive Order 292 and the Amended Omnibus Rules;
CSC approved Merit Selection Plan (MSP) and System of Ranking Positions (SRP)