REPUBLIC OF THE PHILIPPINES 3 DEPARTMENT OF EDUCATION # Region 02 (Cagayan Valley) @57” SCHOOLS DIVISION OFFICE OF CAGAYAN Regional Government Center, Cavig, Tuguegarao City, 3500 October 22, 2018 DIVISION MEMORANDUM No. Iff_.s.__¥0 PROCEDURES FOR THE PROCESSING AND APPROVAL OF PURCHASE REQUEST AND PURCHASE ORDER To: Public Secondary School Heads Public Elementary School Heads 1. Incomplinnce with items 4.2 and 4.3 of DepBd Order No. 67s. 2016 dated Octobet 28, site we: Revised Signing Authorities For Financial Matters, approval of Purchase Request (PR) and Purchase Order (PO) to procure goods and services shall Be based on the following authorized signatories: 1.1 .Purchase Request Requesting Recommending ‘Appro Officer cael | ‘a, Schools ‘School Head tant Schools | Schools Division without Division Superintendent financial. staff Superintendent (non- implementing | unit) | sk to the extent of llotment released _ = _s | schools with | AO, or in his/her = School Head one | financial staff | absence, the designated OIC | {implementing | Officer designated | unit) by the School Head | Up to the extent of | ee rrs—Cs le ___|| FM-ORD-005 Mew Rev. 00ne Re REPUBLIC OF THE PrilipprNes DEPARTMENT OF EDUCATION # Region o2 (Cagayan Valley) SCHOOLS DIVISION OFFICE OF CAGAYAN Regional Government Center, Carig, Tuguegarao City, 3500 1.2.Purchase Order | Office Certification ‘Approving Officer Availability of Funds: | a. Schools Accountant Schools Division | without Superintendent | financial staff | (non- implementing b. Schools with | Accountant/Bookkeeper | School Head or the financial staff | designated OIC (with (implementing | initial of the school’s unit) Accountant/Bookkeeper) All PRs shall be submitted to the Division Supply Section for review before the approval of the SDS. The Supply Officer shall affix his initials on the document to signify that the items are all in the Annual Procurement Plan of the school. Submission of PRs for approval shall be every first week of the month, ‘A PR shall only be approved if accompanied by an approved Authority to Conduct’ Activity Request. All Purchase Orders shall be attached to Liquidation Reports together with the Disbursement Voucher and supporting documents. Approval of such will be upon liquidation. Templates of PR and PO are attached to this memorandum for the uniformity of forms to be used and for ISO purposes. ‘This memorandum shall take effect on November 1, 2018. Immediate dissemination of and strict compliance with this memorandum is desired. HELEASED, lee DI P. BOMINGO j RELEASEDDY._ pista SeGop% Division Superintendent 4) | 4 Officer-in-Charge | Office of the Schools Division Superintendent FM-ORD-005 Rev. 00Region 02 (Cagayan Valley) ’ SCHOOLS DIVISION OFFICE OF CAGAYAN Regional Government Center, Carig, Tuguegarao City, 3500 Encl: PR and PO Forms. Reference: To be indicated in the Perpetual Index Under the following subjects: AUTHORITY FUNDS OFFICIALS PROCUREMENT PROJECTS, PURCHASE SERVICES FM-ORD-005 Rev. 00