JANUARY 2018 SEMESTER

(15th Jan 2018 – 17th Aug 2018)

2nd STUDENT INDUSTRIAL INTERNSHIP

PROGRAM (SIIP)

BRIEFING SESSION
6TH DECEMBER 2017, WEDNESDAY

Open
 CONTENTS
1. Course Registration

2. Student Industrial Training (SIT)

3. Student Industrial Project (SIP)

4. Deadlines

5. Highlights

6. Placement Status

7. Contacts

Open
 COURSE REGISTRATION

Open
 COURSE REGISTRATION
JANUARY 2018 semester - To register for Student Industrial Training (SIT) :
ICB/IDB3037 ONLY

Registration for Student Industrial Project (SIP) : (ICB/IDB3047) to be done on the

following semester (MAY 2018 semester)

Should you face difficulties to register, please contact Registration & Examination
Unit for assistance or enquiries.

Open
Open
 COURSE SYLLABUS - SIT
SIT provides opportunity to the students to experience the real working environment of the
industry.
The students will develop skills in work ethics, communication, management and working in a
team.

Subject Name Student Industrial Training (SIT)

Code ICB/IDB3037
Subject Status Major
Level Sarjana Muda / Bachelor
Credit Value 7
Assessment Pass (≥50%) / Fail – Log Book, Student’s Performance &
Competency and Presentation & Short Report

Open
 SIT ASSESSMENT
Log Book
30%
20%
Student’s Performance

50%
Presentation & Short Report

Percentage (%)
Item Host Company
UTP Examiner
Supervisor
Log Book 20 -
Student’s Performance &
35 15
Competency
Presentation & Short Report 15 15
Total 70 30
Open
 SIT LOGBOOK

Host Company’s
Supervisor

Weekly report must be prepared and evaluated by HC SV fortnightly

To ensure HC SV endorse the form on Summary weekly report scores and
logbook weekly evaluation by HC SV
Sample Logbook report
Open
 STUDENTS PERFORMANCE & COMPETENCY

Joint assessment from both UTP & HC SV

Consists of 7 attributes for UTP SV & 10 attributes for HC SV

HC SV to submit evaluation form UTP SV during asses

HC SV to submit evaluation form to UTP SV during assessment

visitsment visit

Open
 SIT REPORT
Evaluation will be based on:
Introduction

Work Culture

Work Experience

Conclusion

Discussion on Sustainability Issues in Host Company

Open
 SIT ORAL PRESENTATION
Joint assessment by UTP & HC SV during assessment visit
The evaluation form should be submitted to UTP SV after the presentation
Please ensure both Host Company SV & UTP SV to endorse the form
Evaluation base on:
a) Visual and Non-Verbal Communication
b) Content
c) Clarity of presentation
d) Questions and Answers

Open
 SIT ORAL PRESENTATION (Overseas)
Should there be overlap of SIP students at the same country, then UTP SV
shall visit SIT students.
Other mode of presentation is subject to your HC and countries
availability:
– Video Conference: Skype, Live Conference
– Video submission: Google drive
– Phone calls (Last option)
– Power Point Presentation Slides to be submitted to UTP SV 1 week
before the presentation date
• Deadline is during week 4 to 6 after Report Duty Date (2 to 22 Feb 2018)
• Confirmation on mode of presentation is COMPULSORY

Open
 SIT ASSESSMENT

Assessment Forms

Open
 STUDENT INDUSTRIAL TRAINING (SIT)
Stage Process Flow Timeline Action Document
Pre Internship

Placement Offer with Preliminary Industrial Project Within 3 months Students Form (SIIP-01)

Start of IDB3037 - Industrial Training

Report Duty
Submission of Report Duty Confirmation Week 1-2 Students Form
Project Topic Form
Submission of Proposed Project Topic Week 3-4 Students (softcopy)
IBB/ ICB 3037 – Industrial Training

Project Title Review Week 6-8 Coordinator Project Title

Submission of Student Industrial Training (SIT) Report to UTP SV & HC SV Week 11 Students SIT Report
(softcopy)
Evaluate SIT Report Week 12-14 HC SV UTP SV

IDB3037 Assessment visit Students HC Assessment

Week 12-14
Oral Presentation, Student’s Performance and Competency Assessment SV UTP SV forms

Submission of Summary of the Logbook Weekly Report to Students Weekly

Week 14 CSIMAL, UTP
CSIMAL and UTP SV (week 1 to14) logbook score
SV form –softcopy

Assessment & Marks Submission UTP SV

Post Internship

Week 14
Verification of IDB3037 assessment onwards CSIMAL Coordinator
(within 4
Fail UEC endorsement & week)
Senate approval UEC & Senate
Pass
Open Result REU
 STUDENT INDUSTRIAL PROJECT (SIP)

Open
 COURSE SYLLABUS - SIP
• SIP provides opportunity to the students to integrate complex
engineering/technology theories with the real working environment.

Subject Name Student Industrial Project (SIP)

Code
ICB/IDB3047
Subject Status Major
Level Sarjana Muda / Bachelor
Credit Value 7
Assessment
Graded Assessment - Technical Report, Log Book and
Presentation

Open
 SIP ASSESSMENT
Log Book
20%
30%
Technical Report

50% Oral Presentation

Percentage (%)
Item
Host Company
UTP Examiner
Supervisor
Technical Project Report - 50
Log Book 20 -
Presentation 10 20
Total 30 70
Open
 SIP LOGBOOK

Host Company’s
Supervisor

Weekly report must be prepared and evaluated by HC SV fortnightly

To ensure HC SV endorse the form on Summary weekly report scores and
logbook weekly evaluation by HC SV
Open
 SIP REPORT
Abstract

Introduction

Objective

Literature Review

Methodology

Results and Discussion

Conclusion and Recommendations

Open
 SIP ORAL PRESENTATION
Joint assessment by UTP & HC SV during assessment visit
The evaluation form should be submitted to UTP SV after the presentation
Please ensure both Host Company SV & UTP SV to endorse the form
Evaluation base on:
a) Visual and Non-Verbal Communication
b) Content
c) Clarity of presentation
d) Questions and Answers

Open
 SIP ASSESSMENT

Assessment Forms

Open
 STUDENT INDUSTRIAL PROJECT (SIP)
Stage Process Flow Timeline Action Document

Start of IDB 3047- Industrial Project

Week 13 SIP Report

Students
Submission of Student Industrial Project (SIP) Report to UTP SV (softcopy)
IBB/ICB 3047 - Industrial Project

Evaluate SIP Report Week 13- 14 UTP SV

Students
IDB 3047 Assessment visit
Week 12 -14 HC SV Assessment
Oral Presentation
UTP SV forms
Submission of Summary of the Logbook Weekly Report to Week 14
Students Weekly logbook
CSIMAL and UTP SV (week 1 to 14)
CSIMAL score form –
Assessment & Marks Submission softcopy)
UTP SV

Verification of IBB/ICB3047 assessment Week 14

onwards
CSIMAL
(within 4
Coordinator
UEC endorsement & week)
REU
Senate approval UEC
Fail Senate
Pass
Result
Open
DEADLINES
 IMPORTANT DATES (IDB3037 - SIT)
FOR INTERNS @ LOCAL COMPANIES AND OVERSEAS
No Task Responsibilities Deadline
1. Start of SIT : IDB 3037 Student 15 Jan 2018
Submission of Report Duty Confirmation to CSIMAL (Template will be made available in e- Student 15 – 26 Jan 2018
2.
learning in the 1st week of internship training) CSIMAL (Week 1-2)
Student 29 Jan – 09 Feb 2018
3. Submission of Proposed Project Topic
CSIMAL (Week 3-4)
12 – 23 Feb 2018
4. Project Topic Review Internship Coordinator
(Week 5-6)
UTP SV
Submission of SIT Report to HC SV & UTP SV (softcopy version). 26 – 30 March 2018
5. Student
-HC SV to submit all IBB/ICB3037 assessment forms for to UTP SV during the assessment visit (Week 11)
HC SV
SIT Assessment visit (no visit for overseas student)
i) Student’s Performance & Competency
ii)Oral Presentation
UTP SV
iii)HC SV to submit SIT Report’s assessment form to UTP SV 02 – 20 Apr 2018
6. Student
iv)Intern to submit A COPY of the Summary of the Logbook weekly report scores to UTP SV (Week 12 to 14)
HC SV
(as of the visit date)
Submission of Summary of week Logbook scores for oversea students to be submitted in
softcopy format to CSIMAL
Student
Submission of Summary of the Logbook weekly report scores to UTP SV (from week 1-14 :
7. HC SV 21 – 23 Apr 2018
softcopy) - Ensure it is duly filled, signed and stamped by Host Company
UTP SV
Continuation of internship during this period shall be subjected to the discretion of the Host Student
8. 23 Apr – 11 May 2018
Company. Intern is to adhere to company decision. UTP SV
HC SV
9. Mark submission & result consolidation process Student 23 – 27 Apr 2018
UTP SV
Open
 IMPORTANT DATES (IDB3047 - SIP)
FOR INTERNS @ LOCAL COMPANIES AND OVERSEAS

No. Task Responsibilities Deadline

1. Start of SIP : ICB3047 Student 14 May 2018
Submission of Student Industrial Project (SIP) 6 – 10 Aug 2018
2. Student
Report to UTP SV (softcopy version) (Week 13)
Assessment visit
Student
i)Oral Presentation
HC SV 30 July – 17 Aug 2018
3. ii)Intern to submit A COPY of the Summary of
UTP SV (Week 12 to 14)
the Logbook weekly report scores to UTP SV (as
CSIMAL
of the visit date)
Submission of Summary of the Logbook weekly
report scores to UTP SV (from week 1-14 : Student
4. softcopy) HC SV 18 – 20 Aug 2018
- Ensure it is duly filled, signed and stamped by UTP SV
Host Company
UTP SV
Mark submission & result consolidation
5. CSIMAL 20 – 24 Aug 2018
process
REU/UEC
Upon returning to UTP
Submission of Logbook, SIT & SIP Report to Student
6. (Week 1-2 of new
CSIMAL (in CD ONLY – no hardbound copy) CSIMAL
semester)

Open
 HIGHLIGHTS

Open
 HIGHLIGHTS
1. SAFETY TRAINING
BASIC OFFSHORE SAFETY INDUCTION & EMERGENCY TRAINING (BOSIET)
NATIONAL INSTITUTE OF OCCUPATIONAL SAFETY AND HEALTH (NIOSH)
Student must get approval from CSIMAL prior attending the training by
submitting Requisition for BOSIET/NIOSH Training Form 2 WEEKS prior to the
training to CSIMAL.

2. TRANSFER OF INTERNSHIP PLACEMENT

Students are NOT ALLOWED to transfer or change to another Host Company
(HC)
Students can only change HC if there is a strong recommendation by UTP SV
& HC is willing to release and has been APPROVED BY CSIMAL (subject to
receiving of offer letter by new HC)

Open
 HIGHLIGHTS
3. APPEAL: Conditional Approval

Students with Conditional Approval (required to pass all course and/or

acquire CGPA 2.00) are NOT ALLOWED to undergo SIT until September 2017
results RELEASED. Should you do not meet the required stipulation, you are
to return to UTP and continue study.

Open
 TOP INTERSHIP MISTAKES

Open
 REMINDER

Open
 PLACEMENT STATUS

Open
 PLACEMENT CONFIRMATION

Placement confirmation by
12 JANUARY 2018

Open
 ACTION TO BE TAKEN IF…
Accepting more than 1 internship offer

OR

Failure to decline internship offer officially

OR

Last minute rejection of internship offer.

Open
 Matters Raised
From: XXXXXXXXXXXXXXXXXXX
Sent: Monday, 7 August, 2017 2:31 PM
To: M Izmafaimal B A Manaf (CSIMAL/UTP)
Subject: Internship - Decline Offer Situation

Hi Mr. Izma,

Nice speaking with you today, and thank you so much for understanding us.

The problem we have encountered so far is that, 3 of your students has declined our offer within the same
day, after they emailed me to confirm that they will accept the offer (as attached).

After knowing this, we have to re-start from step 1 and try to find other students for replacement, while at
this point, it is quite hard to find equivalent candidate already.

Thus could you please help with this situation, maybe try to minimize this situation onwards?

And the same time, may I have the list for the candidates who are still available now? Thanks you so much in
advance!
Open
 Matters Raised
From: XXXXXXXXXXXXXXX
Sent: Thursday, August 17, 2017 2:49 PM
To: W Nabilah Bt Kamarozaman (CSIMAL/UTP) <nabilah.kamarozaman@utp.edu.my>
Cc: XXXXXXXXXXXXXXXXXX
Subject: RE: Request 3 more student to join our internship program (Lastest CGPA 3.0 or above . 2.9%or +
can consider )
Importance: High

Hi Ms. Nabilah,

On a side note, there has been a number of rejection from UTP students for internship with us for the
September 2017 intake.
The offer letter has already been issued out to the students as they have verbally accepted the Internship
offer.
Maybe we could discuss this and iron out any issues that maybe highlighted by the students or their course
Lecturers and Supervisors.

Thanks

Open
CSIMAL’S CONTACT
 CONTACT

En Manesh Kumar A/L Niithinathan

Pn Roslina Nordin Ali
(PE, PGs, ICT, BIS)
Manager
Executive
Tel: 05 368 8387
Tel: 05 368 8395
Email: roslina_nordinali@utp.edu.my
Email: maneshkumar.n@utp.edu.my

Puan Wan Nabilah Kamarozaman

En Mohd Izmafaimal Abdul Manaf
(ME, EE, ICT, BIS, APHY)
(ME, EE, CVE, CHE, AP, AC)
Tel 05 368 8385
Executive
Puan Noorazera Mohd Rozali
Tel: 05 368 8389
(CVE, CHE, PE, PGs, ACHE)
Email: izmafaimal.manaf@utp.edu.my
Tel 05 368 8381
 Ir Dr Mohd Faris B Abdullah (EE) - 05 368 7874
mfaris_abdullah@utp.edu.my

PROGRAMME COORDINATORS’
AP Dr Tun Zainal Azni Zulkifli (EE) - 05 368 7834
zainal.zulkifli@utp.edu.my
Dr Hisham Mohamad (CVE) – 05 368 7355
hisham.mohamad@utp.edu.my
Dr Nurul Ekmi Rabat (CHE) - 05 368 7612
nurulekmi.rabat@utp.edu.my
Dr Mohamed Nordin Zakaria (CIS) – 05 368 7494
nordinzakaria@utp.edu.my
CONTACT

Pn Shakirah Mohd Taib (CIS) - 05 368 7497

shakita@utp.edu.my
AP Wan Ismail B Wan Yusoff (PGs) - 05 368 7079
wanismail_wanyusoff@utp.edu.my
En Luluan Almanna Lubis (PGs) - 05 368 7311
luluan.lubis@utp.edu.my
Pn Mazlin Idress (PE) - 05 368 7067
mazlinidress@utp.edu.my
En Dinesh A/L Kanesan (PE) - 05 368 7295
dinesh.kanesan@utp.edu.my
AP Dr Shahrul B Kamarudin (ME) - 05 368 7169
shahrul.k@utp.edu.my
Dr Khe Cheng Seong (AP) - 05 368 7650
chengseong.khe@utp.edu.my
Dr Khairulazhar B Jumbri (AC) - 05 368 7843
Khairulazhar.jumbri@utp.edu.my
 Thank You

GOOD LUCK FOR

THE FINAL EXAM &
Open
ALL THE BEST FOR
INTERNSHIP TRAINING