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NATIONAL UNIVERSITY
SAFETY DEPARTMENT
Note: The Event Emergency Management Plan template is provided only as a guide and may not identify all
issues associated with the event you are organizing; it should be modified according to the need of your event.
EVENT TITLE:
Name of
Organization/Department:
Please provide contact information for event team leader and event staff who are trained on the emergency
procedures listed below:
Contact Details:
Name of Event Leader: Mobile:
Email:
Social Media Account:
Event Staff /Position Name Mobile:
Event Staff /Position Name Mobile:
Event Staff /Position Name Mobile
Event Staff /Position Name Mobile
Event Staff /Position Name Mobile
Event Staff /Position Name Mobile
Event Staff /Position Name Mobile
Event Staff /Position Name Mobile
Event Staff /Position Name Mobile
Event Staff /Position Name Mobile
Date/s of event/s
Location / Address of event
Site/Venue Capacity
Expected Attendance
Event Time: Set Up: Start: Finish:
Event Time: Start: Finish:
Pack Down: Start: Finish
Event Description
Communication and Consultation Details: Please outline who has been involved or consulted in developing your plan and any
advice or information provided.
Authority/Other Name Contact Advice/Information/Comments
PNP ___________________________________ ___________
Brgy Official ___________________________________ ___________
BFP ___________________________________ ___________
MEDIC ___________________________________ ___________
ENGR. ___________________________________ ___________
OTHERS: ___________________________________ ___________
___________________________________ ___________
___________________________________ ___________
(All event organizers are required to inform the members of the HeSaCom and communicate with the following local authorities to
request assistance from their offices. Please request a minimum of the following local authority and in-house personnel for your event
as a standard procedure; 2 PNP personnel, 2 Brgy Tanods, 2 BFP, at least 4 Medic, and 2 Engineers for the physical facility; 6 Security
personnel or more based from the total population of your target participants. )
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H&S Form-10-2017
NATIONAL UNIVERSITY
SAFETY DEPARTMENT
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NATIONAL UNIVERSITY
SAFETY DEPARTMENT
First Aid/Medical
Emergency Response
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SAFETY DEPARTMENT
Assign Fire evacuation Gate Keepers with coordination to University personnel responsible for keys of each
gates and possible exit ways:
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SAFETY DEPARTMENT
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NATIONAL UNIVERSITY
SAFETY DEPARTMENT
Please indicate on your site Plan emergency evacuation routes and sites.
Evacuation Locations
Designated Evacuation Locations
Area Name 1
Area Name 2
Area Name 3
Area Name 4
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H&S Form-10-2017
NATIONAL UNIVERSITY
SAFETY DEPARTMENT
1. Event staff and volunteers should be able to monitor real time weather situations. Event staff will ensure
weather monitoring prior to and during the event.
Recommended methods:
a. Weather radio:
b. Weather App: There are a lot of free weather apps are already available for monitoring and watching/warning
for notification (i.e. Weather Channel).
c. Weather Internet:
2. During Monitoring, any of the following criteria are noted, systematic shutdown of the event should be
considered.
a. Weather warning issued
b. Activation of the outdoor warning sirens.
c. If dark clouds, lightning, and/or thunder is noticed and it is determined that the event venue is at risk.
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NATIONAL UNIVERSITY
SAFETY DEPARTMENT
Communication Plan
In the case of an emergency, Please outline how you will communicate at the event with your event team,
emergency services, event visitors and other stakeholders. E.g. mobile phones, satellite phones, radios, PA
system. Outline procedures if proposed communication system does not work (i.e. back up communications).
Outline the plan to test communication systems before the event. It is recommended that Masters of
Ceremony (MC) or those individuals who are in control of the PA system be given advised that they are
to provide the emergency spills during events, one of their key responsibility would be to give clear
instructions to participants in case an accident or emergency may occur.
Communication
Plan
MEDIA PROTOCOL
Definition: Media representatives frequently respond to situations that involve schools. Mistake made in dealing
with the media can result in adverse publicity, interference with emergency response, and increased liability.
Please refer to our Communication Policy and Emergency Guidelines Manual for additional Information
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NATIONAL UNIVERSITY
SAFETY DEPARTMENT
Other Emergencies
Include plans for specific emergencies that may arise at your event.
Event Specific Plans
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NATIONAL UNIVERSITY
SAFETY DEPARTMENT
MEDICAL EMERGENCIES
1. Remain Calm!
2. Alert an on-site member of the _________________________ or Emergency Support Team (PNP, BFP,
Medical Services).
3. Public Safety responders or the Emergency Support Team (EST) members will respond to a situation in which
any staff member, student, or visitor of the University requires emergency medical assistance.
4. Unless it is unsafe to do so remain on the scene until help arrives.
5. Do not move the injured person unless there is danger or further harm.
6. Keep the injured person warm.
VIOLENCE
1. If anyone starts a violent act, display a weapon or is threatening harm, contact the nearest ________________
Officer and/or call the _____________________ Dispatch at _______________________ to report it. Give
details about the person, last known location and the direction that they were traveling in.
2. If the situation warrants, begin the evacuation of the event.
1. If a visitor reports a child is missing, a member of the event staff should assist the parent/guardian/family
member to report the missing person/child to __________________________, and describe the child’s physical
features and clothing.
2. Security dispatch organizers would broadcast the description / circumstances over the radio to Officers in the
field. The message should also be spread via word of mouth to the event staff.
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SAFETY DEPARTMENT
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NATIONAL UNIVERSITY
SAFETY DEPARTMENT
Metro Manila Development Authority (MMDA) 136, 882-0925 (flood control) Water/Toilets
Trunkline: (02) 882-4150-77
loc 337 (rescue), 255
(Metrobase)
Metrobase: 882-0860
MERALCO 16211
Hospitals
UST Hospital (02) 731-3001
Mary Chiles Hospital (02) 735-5352
Perpetual Succor Hospital (02) 731-1631
Gas/Sewerage emergencies
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SAFETY DEPARTMENT
An Office of Student Affairs (OSA ) representative or a college representative (faculty) who sponsored the event must be present on
the duration of the events.
All the conditions tackled about the said event should be followed. A condition/s not met, the event maybe cancelled.
All offices concerned (Health Services, Physical Facilities, Discipline office, Motorpool, (etc) in this event must be informed at least a 1
month before the schedule.
For 7 days or more activities such as the University week. Preparations should be at least 6 months prior to the said activity.
An outside emergency team with ambulance must be hired by the sponsoring office/ college or the sponsor of the event aside from
the National University Health Services who will also be present.
The requirements, eg. licenses, health certificates, etc of the outside organizer must be checked by the safety officer.
The outside organizer should have their own crowd control personnel aside from the National University crowd control.
Any incident that will happen that is beyond the capacity of the university clinic, the sponsoring office/college will be responsible.
Ask contractors and subcontractors to provide copies of their own health and safety policies, and details of any hazards and risks
associated with their work, before the build-up commences. Documents and calculations will also need to be obtained in relation to
the stages, seating or other temporary demountable structures. These plans, documents, and calculations will be needed when
discussing your event with health and safety inspectors, local authority licensing officers and officers of the emergency services.
Plan the arrival of the contractors and ensure that their activities on site are coordinated with others. Also plan the provisions of first
aid and welfare facilities for the people who will be working on site, and ensure that they are suitable, in sufficient numbers and
available from the time that work begins.
It is a good practice to draw up a set of site safety rules and communicate these rules to the contractors before or as soon as they
arrive on site. They can be posted in the form of signs in site offices and other areas. Contractors will then be aware of safe working
practices required of them at the particular site or venue.
Prepare an event risk assessment plan and evaluate necessary control measures.
Must present a letter containing the item to be sold/or sampled and the schedule to the Health Services and the safety officer.
All food handlers must have a health certificate and should be used as an ID when serving food. Xerox copy of the health certificate
should be forwarded to the safety officer.
Mineral or purified water in clean containers must be used in all beverages.
Food servers must wear saliva protector, hairnets and if possible aprons.
Their area must always be clean at all times.
If in case there is a food poisoning, and upon investigation the cause is their product, they will be responsible for the hospitalization
and medical care of the patient.
Food handlers should always wear proper Personal Protective Equipment. (hair net/ spit guards)
Food handlers should be provided and follow the Health and Safety Policies of the University. (Slip and trip policy, ladder works, etc.)
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SAFETY DEPARTMENT
Prepared by:
Noted by:
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