Property Manager

Application Configuration
Contents
1 General.................................................................................................................................................... 3
1.1 Regions...........................................................................................................................................................................................3
1.2 Milestone Templates.......................................................................................................................................................................3
1.3 Countries........................................................................................................................................................................................3
1.4 Reporting Currencies......................................................................................................................................................................3
1.5 Payables Invoice Grouping Rules..................................................................................................................................................3
1.6 Payables Payment Terms...............................................................................................................................................................4
1.7 Receivables Invoice Grouping Rules.............................................................................................................................................5
1.8 Receivables Payment Terms..........................................................................................................................................................6
1.9 Receivables Payment Methods......................................................................................................................................................7
1.10 Receivables Accounting Rules..................................................................................................................................................9
1.11 Lookups...................................................................................................................................................................................10
1.12 Profile Options.........................................................................................................................................................................11
2 Operating Unit........................................................................................................................................ 11
2.1 Properties......................................................................................................................................................................................11
2.2 Buildings.......................................................................................................................................................................................12
2.3 Land..............................................................................................................................................................................................14
2.4 System Options............................................................................................................................................................................16
2.5 Expense Account Mapping...........................................................................................................................................................17
2.6 Employee Space Assignment.......................................................................................................................................................18
2.7 Customer Space Assignment.......................................................................................................................................................18
2.8 Variable Rate Templates...............................................................................................................................................................18
2.9 Contacts........................................................................................................................................................................................19
2.10 Payment Term Templates........................................................................................................................................................20
2.11 Billing Term Templates............................................................................................................................................................21
2.12 Payables Distribution Sets......................................................................................................................................................22
2.13 Payables Tax Codes...............................................................................................................................................................23
2.14 Payables Tax Groups..............................................................................................................................................................24
2.15 Receivables Transaction Types..............................................................................................................................................25
2.16 Receivables Batch Sources....................................................................................................................................................26
2.17 Receivables Tax Codes...........................................................................................................................................................27
2.18 Receivables Salespeople........................................................................................................................................................27
3 Filter Summary....................................................................................................................................... 28
4 User Filter Summary.............................................................................................................................. 28
5 Warnings Found..................................................................................................................................... 28
6 Errors Found.......................................................................................................................................... 28

402884354.doc Page 1
1 General

1.1 Regions

Menu Path: Property Definition > Regions

Name Description Location Type Region Flexfield

1.2 Milestone Templates

Menu Path: Setup > Milestone Templates

Field Name Value

Name
Description

Type Responsible User Lead Days Frequency Flexfield

1.3 Countries

Menu Path: Setup > International > Countries

Country/Territory ISO Code Description VAT Member State Address Style

Code

1.4 Reporting Currencies

Menu Path: Setup > International > Enable Reporting Currencies

Currency Code Conversion Rate Type

1.5 Payables Invoice Grouping Rules

402884354.doc Page 2
Menu Path: Setup > Payables Transactions > Invoice Grouping Rules

Field Name Value

Name
Description
Flexfield

Optional Characteristics Flexfield

1.6 Payables Payment Terms

Menu Path: Setup > Payables Transactions > Payment Terms

Field Name Value

Term Name
Description
Cut-off Day
Rank
From
To
Flexfield

Field Name Value

Sequence Num
DUE
% Due
Amount
Calendar
Fixed Date
Days
Day Of Month
Months Ahead
FIRST DISCOUNT
First: % Discount
First: Discount Amount
First: Discount Criteria
First: Days
First: Day Of Month
First: Months Ahead
SECOND DISCOUNT
Second: % Discount
Second: Discount Amount
Second: Discount Criteria
Second: Days
Second: Day Of Month
Second: Months Ahead
THIRD DISCOUNT
Third: % Discount
Third: Discount Amount
402884354.doc Page 3
Third: Discount Criteria
Third: Days
Third: Day Of Month
Third: Months Ahead
[]
Flexfield

1.7 Receivables Invoice Grouping Rules

Menu Path: Setup > Receivables Transactions > Invoice Grouping Rules

Field Name Value

Name
Description
Line Ordering Rule
Start Date
End Date
Transaction Class
Flexfield

Optional Grouping Characteristics Flexfield

402884354.doc Page 4
1.8 Receivables Payment Terms

Menu Path: Setup > Receivables Transactions > Payment Terms

Field Name Value

Term Name
Description
Allow Discount on Partial Payments
Prepayment
Credit Check
Billing Cycle
Base Amount
Discount Basis
From
To
Print Lead Days
First Instalment
Flexfield

Field Name Value

Sequence
Relative Amount
Days
Date
Day of Month
Months Ahead
Flexfield

Percent Days Date Day of Month Month Ahead Flexfield

402884354.doc Page 5
1.9 Receivables Payment Methods

Menu Path: Setup > Receivables Transactions > Payment Method

Field Name Value

Receipt Class Name
Creation Method
Remittance Method
Clearance Method
Notes Receivable
Require Confirmation
Bill of Exchange
Flexfield
Global Flexfield

Field Name Value

Payment Method Name
Printed Name
Date From
Date To
MANUAL
Debit Memos Inherit Receipt
Numbers
AUTOMATIC RECEIPTS
Debit Memos Inherit Receipt
Numbers
Receipts Inherit Transaction
Numbers
Number of Receipts Rule
Receipt Maturity Date Rule
Automatic Print Program
Payment Type
Lead Days
Merchant Ref

402884354.doc Page 6
Funds Transfer Processing:
Payment Method
BILLS RECEIVABLE
Inherit Transaction Number
Grouping Rule
Derive Maturity Date
Lead Days
Transaction Type
Bills Receivable: Payment Method
Minimum Amount
Maximum Amount
BILLS RECEIVABLE REMITTANCE
Debit Memos Inherit Receipt
Numbers
Receipts Inherit Transaction
Numbers
Number Of Receipts Rules
[]
Flexfield

Error Code Description Category Action Days Subsequent Action Notes

402884354.doc Page 7
1.10 Receivables Accounting Rules

Menu Path: Setup > Receivables Transactions > Accounting Rules

Field Name Value

Rule Name
Description
Type
Active
Period
Number of Periods
Deferred Revenue
Flexfield

Period Percent Date Flexfield

402884354.doc Page 8
1.11 Lookups

Menu Path: Setup > Options > Lookups

Field Name Value

Type
Meaning/User Name
Application
Description
Access Level
Security Group
View Application

Code Meaning Description Tag From To Enabled Flexfield

402884354.doc Page 9
1.12 Profile Options

Menu Path: Profiles > System

Profile Option Level Level Value Second Level Value Value

2 Operating Unit

2.1 Properties

Menu Path: Property Definition > Property

Property

Field Name Value

Property Name
Property Code
Region
Office Park
Zone
District
Portfolio
Tenure
Class
Status
Condition
Country
Description
Active Property
Flexfield

Buildings

Name Location Code Address Flexfield

Land

Name Location Code Address Flexfield

402884354.doc Page 10
2.2 Buildings

Menu Path: Property Definition > Building

Building

Field Name Value

Name
Alias
Location Code
Property
Tenure
Class
From
To
Flexfield
Country
Address 1
Address 2
Address 3
Address 4
City
County
State
Province
Postal Code
Area
UOM
Gross
Occupancy
Status
Employee Assignable
Cost Centre Assignable
Customer Assignable
Disposition
Accounting Treatment

Features

Type Description Condition Quantity UOM Flexfield

Contacts

Type Company Name Company Site Flexfield

Floor

402884354.doc Page 11
Field Name Value
Details
Name
Alias
Location Code
From
To
Usage
Space Type
Function Type
Standard Type
Flexfield
Occupancy
Occupancy Status
Employee Assignable
Cost Centre Assignable
Customer Assignable
Disposition
Accounting Treatment

Offices

Field Name Value

Details
Name
Suite
Alias
Location Code
From
To
Usage
Space Type
Function Type
Standard Type
Bookable Flag
Flexfield
Area
Rentable
Usable
Common Flag
Common
Assignable
Occupancy
Occupancy Status
Employee Assignable
Cost Centre Assignable
Customer Assignable
Disposition
Accounting Treatment
Maximum
Optimum

402884354.doc Page 12
2.3 Land

Menu Path: Property Definition > Land

Land

Field Name Value

Name
Alias
Location Code
Property
Tenure
Class
From
To
Flexfield
Country
Address 1
Address 2
Address 3
Address 4
City
County
State
Province
Postal Code
Area
UOM
Gross
Occupancy
Status
Employee Assignable
Cost Centre Assignable
Customer Assignable
Disposition
Accounting Treatment

Features

Type Description Condition Quantity UOM Flexfield

Contacts

Type Company Name Company Site Flexfield

Parcel

402884354.doc Page 13
Field Name Value
Details
Name
Alias
Location Code
From
To
Usage
Space Type
Function Type
Standard Type
Flexfield
Occupancy
Occupancy Status
Employee Assignable
Cost Centre Assignable
Customer Assignable
Disposition
Accounting Treatment

Sections

Field Name Value

Details
Name
Suite
Alias
Location Code
From
To
Usage
Space Type
Function Type
Standard Type
Bookable Flag
Flexfield
Area
Rentable
Usable
Common Flag
Common
Assignable
Occupancy
Occupancy Status
Employee Assignable
Cost Centre Assignable
Customer Assignable
Disposition
Accounting Treatment
Maximum
Optimum

402884354.doc Page 14
2.4 System Options

Menu Path: Setup > Options > System Options

Field Name Value

General Information
Accounting Option
Currency Conversion Type
Use Sysdate To Record Space
Assignment
Multiple Tenancy Lease
Automatic Space Distribution
Consolidate Recovery Terms
Default Landlord/Tenant View
Default Location Area For Leases
Extend Index Rent Terms Upon
Lease Extension
GL Transfer Mode
Submit Journal Import
Location Code Separator
Invoice Grouping Name
Legacy Cutoff Date
Calculate Annualized Basis For
Index Rent
Allow Tenancy Overlap With Lease
Recalculate Index Rent On Account
Charge
Smallest Term Amount
Include Terms As Rent Increase
Basis By Default
Automatic Number Generation
Company
Lease
Rent Increase
Variable Rent
Recovery Agreement
Recovery Expense
Recovery Area Class
Recovery Expense Class

402884354.doc Page 15
2.5 Expense Account Mapping

Menu Path: Setup > Expense Accounts Mapping

Field Name Value

Mapping Name
Flexfield

Property Name Location Type Location Code GL Account From GL Account To Expense Type Effective From Effective To Recoverable Flexfield

402884354.doc Page 16
2.6 Employee Space Assignment

Menu Path: Assignments > Assign Space

Field Name Value

Location Code
Employee
Location Type
From
To
Project
Task
Cost Centre
% Area
Area
UOM
Utilized
Comments
Flexfield

2.7 Customer Space Assignment

Menu Path: Assignments > Assign Space

Field Name Value

Location Code
Location Type
Customer Name
From
To
Project
Task
% Area
Area
UOM
Lease
Recovery Space Standard
Recovery Type
Financial Obligation End Date
Utilized
Comments
Flexfield

2.8 Variable Rate Templates

Menu Path: Leases and Documents > Variable Rate > Enter Variable Rate Template

402884354.doc Page 17
Field Name Value
Template Name
Category
Volume Type
AGREEMENT DETAILS
Invoice On
Negative Rent
Calculation Method
Partial Year Method
Comments
Flexfield
DATES
Use GL Calendar
GL Calendar
Period Type
Annual Period Start Day
Calculation Frequency
Reporting
Reporting: Frequency
Reporting: Due Day
Reporting: No. Of Days After
Invoicing
Invoicing: Frequency
Invoicing: Due Day
Invoicing: No. Of Days After

Num Sales Channel Item Category Flexfield

2.9 Contacts

Menu Path: Agents > Contacts

Field Name Value

Company Name
Number
Parent Company
Active
Flexfield

Field Name Value

Role
Site Name
Active
Country
Address 1
Address 2
Address 3
Address 4

402884354.doc Page 18
City
County
State
Province
Postal Code
Flexfield

Field Name Value

Last Name
First Name
Job Title
Email
Primary
Flexfield

Number Extension Type Primary Flexfield

2.10 Payment Term Templates

Menu Path: Setup > Term Templates > Define Payment Term Templates

Field Name Value

Name
Description
Location
Property
Purpose
Type
Schedule Day
Currency
Normalise
Active
Flexfield
Pay
Supplier Name
Supplier Number
Supplier Site
Payment Term
Distribution Set
Tax Code / Input Tax Classification
Tax Inclusive
Project Name
Task
Expenditure Type
Expenditure Item Date
Expenditure Organization

Num Class GL Account % Flexfield

402884354.doc Page 19
2.11 Billing Term Templates

Menu Path: Setup > Term Templates > Define Billing Term Templates

Field Name Value

Name
Description
Location
Property
Purpose
Type
Schedule Day
Currency
Normalize
Active
Flexfield
Bill
Customer Name
Customer Number
Bill To
Ship To
Payment Term
Payment Method
PO Number
Tax Included
Tax Code / Output Tax Classification
Transaction Type
Invoicing Rule
Accounting Rule
Salesperson

Num Class GL Account % Flexfield

402884354.doc Page 20
2.12 Payables Distribution Sets

Menu Path: Setup > Payables Transactions > Distribution Sets

Field Name Value

Name
Type
Description
Inactive On
Flexfield

Num % Project Account Description Income Tax Tax Code Project Task Award Expenditure Organization Flexfield
Related Type Type

402884354.doc Page 21
2.13 Payables Tax Codes

Menu Path: Setup > Payables Transactions > Tax Codes

Field Name Value

Tax Code
GL Account
VAT Transaction Type
RATES
Enabled
RECOVERY RULES
OTHER
Description
[]
Flexfield
WITHHOLDING TAX DETAILS
Rate Structure
Tax Authority
Number
Site
Amount Basis
Period Basis
Calendar
Currency
Period Limit
Create Tax Group
Don't Create Zero Amount
Accounting or Invoices

Type Date From Date To Amount Amount To Rate Comments

From

402884354.doc Page 22
2.14 Payables Tax Groups

Menu Path: Setup > Payables Transactions > Tax Groups

Field Name Value

Group Code
Enabled
Effective From
Effective To
Description
Enable For Self Service Users
Flexfield

Display Tax Code Tax Rate Sign Recovery Rule Recovery Offset Tax Code Start Date End Date Enabled
Order % Name Rate %

402884354.doc Page 23
2.15 Receivables Transaction Types

Menu Path: Setup > Receivables Transactions > Transaction Types

Field Name Value

Name
Description
Legal Entity
Class
Open Receivable
Post to GL
Terms
Printing Option
Transaction Status
Allow Adjustment Posting
Allow Freight
Tax Calculation / Default Tax
Classification
Creation Sign
Natural Application Only
Application Rule Set
Allow Over Application
Exclude From Late Charges
Calculation
Invoice Type
Credit Memo Type
Start Date
End Date
Accounts
Receivable Account
Freight Account
Revenue Account
Clearing Account
Unbilled Receivable Account
Unearned Revenue Account
Tax Account
Bills Receivable
Bills Receivable
Unpaid Bills Receivable
Remitted Bills Receivable
Factored Bills Receivable
Format Program Name
Signed
Issued By Drawee
Deposit
Allocation Basis
Receivable Account
Offset Account
[]
Flexfield

402884354.doc Page 24
2.16 Receivables Batch Sources

Menu Path: Setup > Receivables Transactions > Batch Sources

Field Name Value

Name
Type
Legal Entity
BATCH SOURCE
Description
Active
Date From
Date To
Automatic Batch Numbering
Batch Last Number
Automatic Transaction Number
Transaction Last Number
Copy Document Number to
Transaction Number
Allow Duplicate Transaction
Numbers
Copy Transaction Information
Flexfield To Credit Memo
Generate Line Level Balances
Receipt Handling For Credits
Reference Field Default Value
Standard Transaction Type
Credit Memo Batch Source
AUTOINVOICE OPTIONS
Invalid Line
GL Date in a Closed Period
Grouping Rule
Payment Details Defaulting
Hierarchy
Create Clearing
Allow Sales Credit
CUSTOMER INFORMATION
Sold To Customer
Bill To Customer
Bill To Address
Bill To Contact
Ship To Customer
Ship To Address
Ship To Contact
Payment Method Rule
Customer Bank Account
ACCOUNTING INFORMATION
Invoicing Rule
Accounting Rule
Accounting Flexfield
Derive Date
Payment Terms
Revenue Account Allocation
OTHER INFORMATION

402884354.doc Page 25
Transaction Type
Memo Reason
Agreement
Memo Line Rule
Sales Territory
Inventory Item
Unit Of Measure
FOB Point
Freight Carrier
Related Document
SALES CREDIT VALIDATION
Salesperson
Sales Credit Type
Sales Credit
[]
Flexfield

2.17 Receivables Tax Codes

Menu Path: Setup > Receivables Transactions > Tax Codes

No Tax Codes

2.18 Receivables Salespeople

Menu Path: Setup > Receivables Transactions > Salesperson

Field Name Value

Resource
Number
Category
Salesperson Number
Name
Organisation
Source Name
Start Date
End Date
User Name
RECEIVABLES
Date Active
Date Inactive
Email
Geo Override
Inside City Limits
Use/Active For Receivables
Sales Credit Type
402884354.doc Page 26
Freight Account
Revenue Account
Receivables Account
[]
Flexfield

Territory Flexfield Start Date End Date Flexfield

3 Filter Summary

No Filters Applied

4 User Filter Summary

No Filters Applied

5 Warnings Found

No Warnings Encountered

6 Errors Found

No Errors Encountered

402884354.doc Page 27