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This is the document for developing a Point of Sales System for TyrePro. It
consist of the background of the firm and problems having due to present system and
how we are going to overcome those matters through our proposed system. The
company has a problem in terms of manual recording of sales which is prone to
duplication or lack of record entry, paperwork related to calculating sales and managing
inventory that can be lost, manual computation of sales which is prone to miscalculation
resulting to inaccurate sales, recalculation which is equivalent to waste of time,
inaccurate inventory information which can lead to overstocking or understocking,
manual billing which is prone to miscalculation of total bill, wrong input of price, and
an additional paperwork to record. After gathering requirements, we have found that
TyrePro is using a manual file-based system for their processes. They are keeping huge
amount of records, receipt and inventory items. The project aims to build a fully
functional system in order to achieve the efficiency in handling sales record. The overall
mission of system development is to help the employee complete their task quickly.
Chapter I
Project Context
In the world of business, sales and inventory report has one of the biggest roles
in the field of business industry. Recording data from past to present will calculate every
statement and will help in monitoring the status of the business. Manual data recording
of sales and inventory data are now a thing of the past. Indeed, the world is now
inconceivable without computers. Billions of important data can now be stored and
handily retrieved because of the database technologies that exists today. Precious time
should be in properly manage in order to do all the things that the company or business
has. Monitoring and managing the sales and inventory is a hard task for the manager or
the owner.
As the world moves further and faster into a thriving technological age, so must
the way we conduct our business. The Point-Of-Sale (POS) has been created by IT
professionals to make the systems of business easy to manage. It calculates the sales
for the day, month and year. And, inventory systems programs now on the market lets
you track the usage, monitor changes in unit costs, calculate it when you need to reorder,
and analyze inventory levels in item-by-item basis. It can even control inventory right
at the cash register with point-of-sale (POS) systems. Point-Of-Sale System records
each sale when it happens, and the inventory records are updated automatically.
Growing technology has a limitless development, one of the popular IT Developers
companies who transformed Manual Point-Of-Sale recording into a more convenient
and easy way on recording the sales per day is International Business Management
(IBM) it is the best sample why do companies mostly trusted to help manage their
client’s business/ company.
Chapter II
Background of the Study
The study was conceptualized after the developers realized the struggles of
the manual process done by the Cashier and the Manager of the firm. The function of
the system is to lessen the company’s problem which is the Manual recording of sales
that is prone to duplication or lack of record entry. The traditional way of summarizing
the daily and monthly sales takes a lot of time. The current way of gathering data may
be at risk and may not show an accurate result.
The researchers aim to develop a Point of Sale and Inventory System for Tyre-
Pro (Diamond Star Auto Service Center) that will automate the process of the said
branch (sales) and gives the admin or manager a reliable inventory storing of products
and stocks. The system will also be a computerized solution to the different problem
i.e. (unreliable records due to erroneous or unreadable handwriting and loss of records)
encountered because of its paper-based system.
POS. Point of Sale used for making sales, displaying the products quantity and price.
It also acts as a cash register for payment management[1]. This term is used as the
system developed by the researchers.
Chapter IV
Theoretical Reference and Framework
The different systems that have been researched and shared same
concepts and ideas to the developed system are presented in this chapter. The functions
of the system and how it helps to a certain institution are also discussed, along with the
elaboration with its similarities to the developed system.
Local Literature
The study aims to develop a computerized sales and inventory system for
Willyson Merchandising for accurate and faster transactions such as purchasing of
products and inventory.
The only difference is that the proposed system will include the Point of Sale
(POS) system that uses barcode reader that makes marking down prices and recording
the markdown easy. The similarity of this system is that they make it faster for the
employee to transact with their loving customer and have an accurate result.
Pelican Bleu Bar and Restaurant Computer Sales and Inventory System with
Online Reservation
This study aims to develop a flexible and efficient computerized system that can
expand to provide a smooth flow of transaction in case there will be changes to the
overall flow of business
The proponents adopted the local literature because study is almost the same.
The Computerized Sales and Inventory System that the proponents will develop for
efficient way in processing the transaction; such as monitoring of stocks and generating
of report.
This study aims to develop a Computerized Sales and Inventory SSystem that
will help the company minimize time, effort and manage to increase the profit as the
main goal of the proponents of SDCC. This study is somewhat identical to the goal of
making the Point of Sales System of TyrePro.
Foreign Literature
The Point of Sales System for Inn0waiter restaurant manages their inventory,
keeps record of sales, tracks accounts and manages menus and recipes.
The Computerized Sales and Inventory System with the same proponent of
TyrePro’s Point of Sales system helps the company to manage their inventory, keep
record of sales and be more proficient in customer relationship management.
ALECASH provides an automatic way for opening and closing the cash
inventory. It loads the basic, client and account information at the opening. It supports
verification of cash inventory and transactions when closing.
The said inventory system is the same with the Point of Sales System of
TyrePro. It enables tracking and documenting transaction. It can be integrated, further
developed and customized.
The POS system for China Restaurant is designed to be user oriented so that it
can support the business seamlessly. Since restaurants’ standard of operations, business
formats, models and cultural backgrounds vary according to different regions of the
world, it is necessary for the POS system to support service localization. The Point of
Sales System is no longer a simple tool but a new competitive edge for restaurant
operation of the said company.
The Point of Sales System of China Restaurant is also the same with the system
of TyrePro that helps the company to be competitive using the Point of Sales System to
other company that already uses a system to their businesses.
Related Studies
To develop The Point of Sales for Tyre-Pro (Diamond Star Auto Service
Center), the developers had to research comprehensive readings to generate some ideas
and concept about point of sales system that helped them evolved their own concept.
The following are systems which contribute significantly in the development of the
developed system.
The researchers propose system that has the functionality of a POS and the
ability to manage your stocks by an Inventory System.
The researchers propose a system that will create accurate and informative
sales and inventory reports pointing out to the products that needs stock and the
products that needs to lower stocks.
The researchers propose a system that has features and functions based on
their current manual based system.
In this study conducted by Ariel Magat (2006), he stated that the Inventory
System of the vital to any institution, agency, or department. The proper safekeeping,
processing and disposal of records play important roles in the efficient, effective and
smooth operation that eventually would lead to the success attainment of the goal and
objectives of institution, agency and department concerned.
In the study from Averion, Gaela, and Libo (2009) it stated that inventory
system help to minimize the difficulty of the manager in processing inventory because
physical counting products, stocks and computing inventory summary will be the
system job. It will monitor the availability of products, items to prevent under stocking,
over stocking and running out of stocks. The system will also simplify the transaction
between dealer and supplier relationship because of the updated supplier information
and price list of items will correspond to collaboration with other supplier.”
As stated by Mike Toland (2011) “We need a better tracking system than
excel spreadsheets and paper”. Paper is too cumbersome and also too limiting, you’ll
never know how to specify all the information that you need.
The researchers propose a system that can store data securely by the use of
a local database on the locales computer.
The researchers propose a system that can store data securely by the use of
a local database on the locales computer.
The researchers propose a system that generates report that are manageable
trough fast searching of records of the proposed system.
Chapter V
Understanding the Current IT/IS State