S4HANA Operational Purchasing 20170901

S/4HANA Sourcing and Procurement 1709
Operational Purchasing
September, 2017
Objectives Slide
At the end of this lesson, you will be able to:

• Get to know the innovations SAP S/4HANA Sourcing and Procurement 1709 for
© 2017 SAP SE or an SAP affiliate company. All rights reserved. Early Knowledge Transfer Customer 2
Agenda
End-to-End Solutions and related Solution Capabilities

• SAP S/4HANA – Operational Purchasing
Innovations with S/4HANA 1709
End-to-End Solutions and
related Capabilities
SAP S/4HANA Sourcing and Procurement
Operational Self-Service Requirement Purchase Order Service Purchasing Purchase Order

Purchasing Requisitioning Processing Processing and Entry Collaboration
With S/4HANA the operational purchaser is supported holistically across all buying activities
like processing Purchase Requisitions to find an appropriate source of supply, creating and
processing Purchase Orders. Employees are supported to order materials / services and/or
create free text requirements with a consumer-grade user experience. The complete
requesting process is supported in Fiori UI, from creating the purchase requisition and
confirmation of goods and services. In addition to this a list of own purchase requisition
provides an overview to always check the latest status. In addition to this for Purchase Order
Collaboration a native integration into Ariba Network is provided with S/4HANA.
Operational Purchasing – Self-Service Requisitioning
Key Message
• The S/4HANA requesting process allows employees to order materials / services or create free text requirements with a consumer-grade
user experience
Unique Value of S/4HANA
• Highly integrated
requesting process into the
S/4HANA processes and
existing master data
• One user experience for
the whole process
including requesting,
reviewing, receiving and
returning
• Draft Purchase Requisition
is created automatically
when session is lost and
retrieved automatically
upon return
Operational Purchasing – Self-Service Requisitioning
Classic S/4
App ‘My purchase requisition’

Selection
lists immediately own
screen to Review
requisitions.
provide list of
Further filtering and grouping
search requisitions
can be applied dynamically.
criteria
Also confirmation and return
delivery can be initiated
directly in the app.
Create Create purchase

purchase requisition via
requisition integrated catalog
or punch-out
catalogs
With Traditional System: With SAP S/4HANA:

With SAP S/4HANA
• Functional-based, complex user interface • Ease of usage, harmonized UI’s and user
Operational Excellence interaction paradigm
• Several screens and transactions
• Combination of search criteria and list view in
• Static transactional based user interaction
single app
• Dynamic list filtering and grouping
Operational Purchasing – Requirements Processing
Key Message
• Purchase requisitions, where no source of supply has been assigned automatically by the system, the purchaser needs to do thi s
manually. By displaying automatically all available sources of supply for an open purchase requisition, S/4HANA increases sig nificantly the
efficiency and speed of the source of supply assignment process
• Systems propose
automatically set of
available sources of supply
to accelerate assignment
of source of supply
• No time-consuming back
and forth searching by
providing dynamic and
flexible search and filtering
across entire list of open
purchase requisitions
• Grouping, filtering and
downloading capabilities of
open purchase requisitions
• Trigger Purchase Order or
RFQ directly
Operational Purchasing – Requirements Processing
Classic S/4
Selection Review list Do all tasks (search, filter, assign source of supply and
screen to and check Vendor is assigned, batch create purchase order or RFQ) in one screen
provide manually report generate purchase
search available order
Batch Job
criteria sources

• Time-consuming selecting of values using F4 • Dynamic search and filtering and automatic
helps proposal of search help values
• Back and forth for changing search parameters
• Changing of search parameters easily in
• Check manually existing sources of supply, Traditional With SAP S/4HANA same screen
info record and agreements separately Process Excellence
• Automatic proposal of available info records
• Creation of purchase order is created via
or agreements
batch-input report
• Direct creation of purchase orders
Operational Purchasing – Purchase Order Processing
Key Message
• In many cases a purchase order is created automatically by the system. In case of a manual created purchase order, purchasers anticipate
a high system support while creating the purchase order. With S/4HANA the purchaser is supported with a variety of capabiliti es to speed
up the processing of manually created purchase orders.
• Dynamic prefilling and

provisioning of fields based on
selected supplier or material
type
• Efficient creation of Purchase
Orders by selecting a previous
Purchase Order as template
• Minimize errors during change
process by restricted set of
available field entries
• Sequence of data section
based on relevance
• Draft Purchase Order is
created automatically when
session is lost and retrieved
automatically upon return
Operational Purchasing – Purchase Order Processing
Classic S/4
Get existing purchase orders or info All fields are already prefilled and can be
Provide records as template to create new changed if needed. While creating
other Provide purchase order, dynamically search without template, header and item data
Provide for a suitable purchase order or info will be prefilled according to supplier or
header item data
supplier Save record material type
Start data step step by
by step step Purchase
Purchase
Order and
Order
work on
Creation
Select errors
Drag and
Document Provide
Drop
Overview first list of
suitable
to use selection
Purchase
previous criteria
Order
PO

• Search for existing purchase orders is time- • Pre-provisioning of existing purchase orders
consuming, no pre-provisioning of existing to facilitate manual purchase order creation
documents
• Prefilling of header and item data by
• No prefilling of other fields based on supplier Traditional With SAP S/4HANA providing supplier and material type
Process Excellence
• No pre-filtering of value help search results • Restricted list of available value help fields to
avoid subsequent error in purchase order
• Only at the end, get a list of errors, that need to
be corrected
Operational Procurement – Service Purchasing and Entry
Key Message
• For service purchasing processes it is important to finally effectively manage the service entry sheet. S/4HANA supports this process in an intuitive way and
allows the review, change, creation and forwarding into approval of service entry sheets. It is also possible to assign service performers in the purchase order item
directly.
• Efficient management of
service entry sheets
• Dynamic filtering and
grouping of list display
based on custom criteria
• One user experience for
the whole process
including reviewing,
changing, creating and
forwarding of service entry
sheets
• Assign Service Performer
in Purchase Order
Operational Procurement – Service Purchasing and Entry
Classic S/4

• Usage of item type D for services • Usage of product type to differentiate
between material and service
• 2 different master data objects for material and
service procurement • One master data object for materials and
services
• Release strategy – release possibility for With SAP S/4HANA
Traditional
everyone who has authorization for required Process Excellence • Personalized, workflow-based release of
release code entry sheets (contact person in service entry
sheet header)
Innovations with S/4HANA 1709
SAP S/4HANA Sourcing and Procurement 1709 On Premise
Release Highlights
Operational Purchasing Supplier Management

• Business workflow for purchase requisitions, purchase order and invoices • Reminder for evaluation responses and activity management
• SAP Fiori 2.0 UX – notifications for purchase requisition approvals • Define Supplier evaluation weighting and scoring in general and based on purchasing
categories
• Enhanced Document Flow for Requisitions
• Adjust Supplier Evaluation Scoring
• Type-Ahead for Free-Texts in Self-Service Requisition
• New Fiori Apps for Monitoring and Mass Change of purchasing documents
• Central Requisitioning in S/4HANA allows for Purchase Order Creation in satellite Invoice and Payables Management
ERP system ***
• Invoice integration to SAP Fieldglass
• Procurement of Unplanned Services
• Invoice posting with reference to asset
Sourcing and Contract Management • Upload Supplier Invoices
• Request for Quotation and Quote Comparison in SAP S/4HANA

• Integration of S/4HANA and Ariba Network and Ariba Sourcing to conduct sourcing Purchasing Analytics
events and create or update follow-on documents in SAP S/4HANA
▪ Predict purchase-order spend based on open purchase requisitions and delivery
• Approval for Supplier Quotation Awarding schedules
• Fiori Apps for Scheduling Agreement ▪ Supplier performance monitoring for hard and soft facts in the Procurement Overview
• Legal Content Management *** Page
▪ Predictive analytics for contract consumption
▪ Multi-dimensional report for purchasing spend
▪ Analytical monitoring of request for quotation items and contract items
*** require additional products
Highlight innovation Operational Purchasing
Flexible Workflow capabilities for Purchase Requisitions
The Purchase Requisition is now using the new Scenario Based Workflow.
The setup function of flexible approval strategies can be accessed by the
configuration expert in a Fiori UI.
Value Proposition
• Setup dynamic and flexible approval rules without programming skills
• Separated n-step approval workflows for different org. units / commodities with
dynamic Start Conditions and dynamic approver determination

Capabilities
• Define start conditions for an Approval Workflow (header or item based
approval), e.g. only valid for a specific material group
• Define n-approval steps to determine the possible approvers during Purchase 
Requisition creation process
• Define whether a step is required, e.g. approval step 3 is only required if the

value of an item is > $100,000
Highlight Innovation Operational Purchasing
Process and Workflow enhancements for purchase requisitions
Value Proposition
• In order to ease the repeated purchase of
employee’s free-text items the short text field now
features a type-ahead search across former free-text
items
• Complete view of document flow increases
transparency
Capabilities
• Enhanced Document Flow for Requisitions to show

additional document types such as Request for
Quotations or Supplier Quotations
• Selecting a former line item automatically fills the

short text, material group and order unit of the
current requisition item for quicker reordering
• Configuration of item-level approval in addition to

header level approval for purchase requisitions
Search, workflow, and business enhancements for requisitioning
Professional Purchasers and Employees can have enhanced requisitioning experience with features like Workflow,
Business Process Flow, Copy and Apply Changes
Value Proposition
• Cross catalog search - Enables the user to search products across catalogs e.g.
Ariba, user need not navigate to individual catalogs and search for items, this
feature will be used in Procurements transactions apps PR / PO
• Workflow - Users can leverage the workflow approval capabilities in PR, PR
Header and Item approval ensures the correctness of the PR data
• Employees can track the follow-on documents created for the PR intuitively
• Employees can copy the item details from one item to other items which reduce the
effort of assigning repetitive data like General Info, Delivery Address and Source Of
Supply to other items in the PR. New items can be created by copying the existing
items
Capabilities
• Professional Purchase Requisition gets the new flexible workflow, view the follow
on documents using Business Process Flow, add attachments in PR, copy items
and copy PR. Purchasers can now access and add items from external catalogs in
Professional PR
• Self-Service Purchase Requisition shows now the follow-on documents using
Business Process Flow
• User can maintain the changes in one item and apply the changes to other items
(applicable for General Info, Delivery Address, Source of Supply in Self Service
PR)
SAP Fiori 2.0 UX – notifications for purchase requisition approvals
Fiori 2.0 enables the Launchpad with Notification area
Value Proposition
• Notification area in Launchpad, enable the end users to be

aware of his action items time to time. Currently PR relevant
approval notifications are available
Capabilities
• New notification area in the SAP Fiori Launchpad, in the SAP

Fiori 2.0 user experience
• Notifications delivered to the notification area regarding approval
work items for purchase requisitions
Flexible workflow for purchase orders
The Purchase Order can now use the new Scenario Based Workflow.
The setup function of flexible approval strategies can be accessed with the role ‘PURCHASER’ in a Fiori UI
Value Proposition
• Setup dynamic and flexible approval rules

without programming skills
• Separated n-step approval workflows for
different org. units / commodities with dynamic
Execution based on e.g.
Start Conditions and dynamic approver company code, total value, etc.
determination
Capabilities
• Define a set of preconditions and validity dates

per workflow definition. Flexible number of steps and
• Choose how many steps are executed by recipients
which recipients
• Configure, if flexible workflow shall be used per
document type (not possible to mix release
strategy and flexible workflow for same
document type)
Redistribution of workload to a different purchasing group
Operational Purchasers can redistribute workload by changing the purchasing group in the business document.
Value Proposition
• Operational Purchaser needs to reassign
the purchase group of one or multiple the
business document(s) (shopping cart,
request for quotations, purchase orders and
contracts) to another purchase group to
distribute workload between the teams.
• Before, purchaser had to go inside each of
these documents individually and then
change the purchase group. Also it would
help in identifying whether these documents
have some dependencies because of which
the purchase groups of these should not be
changed.
Capabilities
• Via Redistribute Workload app purchasers
can first simulate and then execute the
changing of the assigned purchasing group
in any available purchasing document.
• Simulation will check and inform, if the
changing of the purchasing group is still
valid (e.g. follow-on doc status).
Centralized purchase requisitions through hub deployment of SAP S/4HANA
The Central S/4HANA Procurement Hub centralizes the requisitioning process across industries to handle Indirect material
procurement with a deep integration into the customers landscape.
Value Proposition
• Unified User experience
Employees working in an organization across the globe can be
connected to Central Requisition application.
• Central Approval S/4HANA 1709
Required configuration for approvals can be done centrally. Customers
need not configure individual backend systems to do the approval
• Global catalogs Transactional Data
As different backend systems are connected centrally with S/4HANA
Procurement Hub, customers can use Catalog and the data can be
shared across entire organization even if their plants are running ERP
systems. Master Data
• Increased transparency
Since the requisitions are created centrally, there is an increased
transparency.
Capabilities SAP ERP SAP ERP SAP ERP
• It is connected to the customer’s ERP systems. It exchanges master
data and business documents (purchase requisition created in
S/4HANA, purchase order in ERP). to ensure end-2-end business
processes in the connected systems.
Mass change of purchase requisitions and purchase orders
Sometimes updates to business documentes like purchase requisition or purchase order affect multiple documents at the same
time.
Value Proposition
• Increases efficiency of purchaser by

updating the affected purchase
requisitions or purchase orders at once
• Ensure traceability by providing the log
directly in the transaction itself
Capabilities
• Enables the user to change the fields of

multiple purchase requisition items or
purchase order items at a time.
• After that, the user can view the change

logs to verify the status of the changes
made.
Highlight Innovation Operational Procurement
Procurement of Unplanned Services
You can now define value limits when creating purchase orders with service items.
Value Proposition
• Procure a variety of services from a supplier up to a maximum value
within a specified validity period
• Set a provision for services that are not precisely definable upfront
while ensuring cost control.
Capabilities
• Create purchase order items for services depicting expected value,
overall value and validity period to define value limits for unplanned
services
• Specify the details of the services rendered in the Service Entry Sheet
referencing the purchase order limit item
• The system displays the Expected Value of the referenced purchase
order limit item and reports an error if the stated amount exceeds the
Overall Limit
• Services might be procured, confirmed and invoiced up to a total
amount not exceeding the defined value limits
Lesson Summary
You should now be able to

• Understand the solution capabilities of SAP S/4HANA Sourcing and
Procurement 1709
• Get to know the innovations SAP S/4HANA Sourcing and Procurement 1709
© 2017 SAP SE or an SAP affiliate company. All rights reserved.
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Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors.
National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP SE or its
affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP SE or SAP affiliate company products and
services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as
constituting an additional warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop
or release any functionality mentioned therein. This document, or any related presentation, and SAP SE’s or its affiliated companies’ strategy and possible future
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undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.

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S/4HANA Sourcing and Procurement 1709

At the end of this lesson, you will be able to:

End-to-End Solutions and related Solution Capabilities

Innovations with S/4HANA 1709

Operational Self-Service Requirement Purchase Order Service Purchasing Purchase Order

Unique Value of S/4HANA

App ‘My purchase requisition’

Create Create purchase

With Traditional System: With SAP S/4HANA:

With Traditional System: With SAP S/4HANA:

• Dynamic prefilling and

With Traditional System: With SAP S/4HANA:

Unique Value of S/4HANA

With Traditional System: With SAP S/4HANA:

Operational Purchasing Supplier Management

Sourcing and Contract Management • Upload Supplier Invoices

• Request for Quotation and Quote Comparison in SAP S/4HANA

*** require additional products

• Enhanced Document Flow for Requisitions to show

• Selecting a former line item automatically fills the

• Configuration of item-level approval in addition to

Fiori 2.0 enables the Launchpad with Notification area

• Notification area in Launchpad, enable the end users to be

• New notification area in the SAP Fiori Launchpad, in the SAP

• Setup dynamic and flexible approval rules

• Define a set of preconditions and validity dates

• Increases efficiency of purchaser by

• Enables the user to change the fields of

• After that, the user can view the change

You should now be able to

National product specifications may vary.

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