Bangladesh: Urban Resilience Project (Cr.

55990)
Implementation Support Review
April 29 to May 03, 2018
Aide Memoire

1. A World Bank Team1 carried out an Implementation Support Review (ISR) mission of the Urban
Resilience Project (URP) from April 29 to May 03, 2018. This Aide Memoire (AM) summarizes
the mission’s findings, recommendations, and agreements reached with the relevant agencies to
expedite implementation. The AM was discussed at the wrap-up meeting on May 03, 2018 with the
Secretary, Planning Division, Ministry of Planning as the chair.

OVERALL STATUS AND KEY PROJECT DATA

2. After a slow start, the project is now making incremental progress towards achieving the Project
Development Objective (PDO). However, performance between Project Implementing Units
(PIUs) is uneven. Key achievements so far include the completion of sixteen (16) decentralized
warehouses in Dhaka and Sylhet and procurement of approximately US$ 20 million worth of
Emergency Search and Rescue (SAR) equipment. By December 2018, end of Q2, FY-2019, based
on the current agreed actions, the total projected disbursement is US$ 45.58 million, which is 26.3%
of the project value.

3. Dhaka North City Corporation (DNCC) improved its pace of implementation, while Rajdhani
Unnayan Kartripakkha (RAJUK) and Department of Disaster Management (DDM) remain behind
and yet to complete any significant procurement. RAJUK and DDM have approximately US$ 38
million and US$ 10 million respectively in ongoing procurement to be completed by June 2018. It
is critical for the success of the project that these contracts are signed by the agreed target dates.

4. The key project and performance data as of May 11, 2018, are shown below:

Project Data
Board Approval: March 24, 2015 Original IDA Credit Amount: XDR 122.8
Effectiveness Date: August 03, 2015 million (US$ 173 million equivalent)
Closing Date: June 30, 2020 GoB Contribution: US$ 6.5 million
Planned Mid-Term Review: September 2018 IDA Amount Disbursed: XDR 11.72 million
(US$ 16.74 million equivalent) (9.55%)

KEY POINTS DISCUSSED AND AGREED ACTIONS

Component A: Reinforcing the Country’s Emergency Management Response Capacity (US$

110 million)

5. Implementation pace has improved and activities are on track to be completed. Actions in the
critical path for implementation in the next six months are: i) finalization of technical specifications
and procurement documents for Information and Communication Technology (ICT) equipment for
the Emergency Operations Centers (EOCs); ii) clearing of the site for the EOC in Dhaka South City

1 Swarna Kazi (Senior Disaster Risk Management Specialist and Task Team Leader), Ignacio Urrutia (Senior Disaster Risk
Management Specialist and Co-Task Team Leader), A.N.M. Mustafizur Rahman (Senior Procurement Specialist), Hasib
Ehsan Chowdhury (Financial Management Specialist), Nadia Sharmin (Senior Environment Specialist), Md. Akhtar Zaman
(Senior Social Development Specialist), Atishay Abbhi (Disaster Risk Management Specialist), Asheque Ahmed Shiblee
(Senior Project Management Specialist - Consultant), Debashish Paul Shuvra (Disaster Risk Management Analyst),
Mohammad Rafiqul Islam (Disaster Risk Management Analyst), S M Mehedi Hasan (Disaster Risk Management Analyst-
Consultant), Md Ariful Hossain Tuhin (Disaster Risk Management Analyst-Consultant), Dewan Rakibul Islam (Disaster Risk
Management Analyst-Consultant), Md. Faruk Hossain (STT Research Assistant) and Md Abul Fayez Khan (Program
Assistant).

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 Corporation (DSCC); iii) completion of US$ 18 million of ongoing procurement packages; and iv)
develop proposals for the estimated savings in the component.

6. Construction of the five warehouses at DNCC under package W-3-2 was completed on September
30, 2017. The warehouse construction for DSCC under package W-3-3 was delayed due to site
difficulties and is now planned to be completed by May 30, 2018. Construction of 11 out of 12
warehouses for Fire Service and Civil Defense (FSCD) under package W-3-1 is completed and the
remaining warehouse at FSCD Compound at Mirpur is scheduled for completion by May 15, 2018.

7. Evaluation of the Contract to build Command & Control Center for FSCD under package W-1-1 is
ongoing and scheduled to be signed by June 15, 2018. Contract was signed for Command & Control
Center along with warehouse for Sylhet on March 29, 2018 and completion timeline is September
28, 2018. For EOC at Sylhet City Corporation (SSC) under package W-2-1, tendering process is
ongoing and bids were received on 22 April 2018. Contract is scheduled to be signed by May 30,
2018 and construction is planned to be completed by September 30, 2018. Tender for EOC at DSCC
under package W-2-2 will be floated by May 30, 2018 and the contract is scheduled to be signed
by July 15, 2018.

8. Under the ICT category of goods, procurement for two packages (G-1-1 and G-1-2) are ongoing
for Very High Frequency (VHF) and High Frequency (HF) equipment for FSCD and City
Corporations. During the tender evaluation stage for Package G-1-2 for the City Corporations,
DNCC indicated interest to procure Ultra High Frequency (UHF) instead of VHF. The mission
noted that the communication equipment is expected to be compatible across the agencies to ensure
interoperability, and since a bulk amount of VHF is being procured by FSCD, the same equipment
should also be procured by DNCC. Furthermore, changing the need during bid evaluation stage and
subsequently rejecting all bids is not desirable from bidders’ perspective. As such, it was agreed
that DNCC would resolve the issue and proceed with the evaluation. If there is need to procure
additional UHF equipment, they could be procured from potential savings. The agreed timeline is
May 31, 2018 for contract signing for Lot-01 and Lot-02 of G-1-2 package. Large amount of
procurement under this category (US$ 33 million) still needs to be undertaken. In consultation with
the user departments, DNCC must finalize the packaging of the remaining ICT goods, prepare the
specifications and bidding documents as soon as possible. The agreed timeline for this is June 30,
2018.

9. Contracts for five packages under SAR category have been completed: G-2-1, (SAR
Equipment/Goods- Emergency Tender for FSCD), G-2-2 (SAR Equipment/Goods, Water Rescue
Vehicle for FSCD), G-2-6 (SAR Equipment/Goods- Ambulance and Mortuary Van for City
Corporations), G-3 (Heavy Equipment), G-2-7 (Miscellaneous SAR equipment for City
Corporations) and G-2-8 (Rescuer carrying Vehicle for FSCD). Goods for all these packages are
scheduled to be delivered by June 30, 2018 except that of 2nd phase delivery of package G-2-1, for
which the delivery date is July 31, 2018. Another five packages (G-2-3: Breathing Apparatus for
FSCD; G-2-4: Personal Protective Equipment for FSCD; G-2-5: Drone for FSCD; G-2-9: Turntable
Ladder for FSCD, and G-2-10: Inflatable Boats for FSCD) are currently being processed. The
mission observed savings of approximately8.89 million USD so far in SAR and Heavy Equipment
packages due to lower contract prices than the estimated costs. DNCC agreed to assess further needs
of all City Corporations and FSCD to identify additional SAR equipment and other goods packages.

10. DDM will provide Training, Exercise and Drills (TED) to national and local-level agencies
involved in Disaster Risk Management under this component. The Bank has provided comments
on the submitted technical proposal evaluation report on April 15, 2018 with request for further
information. DDM submitted the revised evaluation on May 03, 2018. The agreed timeline for
contract signing is June 07, 2018.

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11. DNCC proposed scopes of work for the application of Geographic Information System (GIS) under
the Project. The scope includes development of detailed mapping of the city, key infrastructure and
utilities. It also includes development of disaster maps and disaster preparedness mapping including
sub-components such as evacuation routes, shelter zones, emergency response service hubs etc. For
this, DNCC organized a meeting with DSCC and World Bank team. The team is preparing an
appraisal which can lead to development of a roadmap, action plan, investment and implementation
mechanism.

Component B: Vulnerability Assessment of Critical and Essential Facilities, and Lifelines (US$
12 million)

12. Implementation of the component is delayed and the key action is to complete procurement of the
two consultancy packages that this component is mainly comprised of: S-4 (Vulnerability
Assessment) and S-5 (Risk Sensitive Land Use Planning) by June 30, 2018. These 02 consultancy
packages are worth about 33% of the estimated total procurement package of RAJUK. RAJUK
submitted technical proposal evaluation reports for the two packages on January 08, 2018. After
several exchanges, the Bank issued No Objection Letter (NOL) for S-5 on April 12, 2018. RAJUK
agreed to complete the re-evaluation for S-4 as per Bank’s response by May 15, 2018, so both
contracts can be signed by June 30, 2018.

Component C: Improved Construction, Urban Planning and Development (US$ 41 million)

13. Implementation is significantly delayed. Critical actions are: i) signing of five consultancy contracts
and three procurement packages by June 30, 2018, worth around 62% of all of procurement
packages for RAJUK as per the current procurement plan ii) complete procurement of furnishing
and equipment for the newly recruited PIU staffs by June 30, 2018; iii) develop a detailed work
plan and timeline for the construction of the Urban Resilience Unit (URU) building by May 31,
2018; and iv) preparing TORs for necessary additional technical experts by June 30, 2018.

14. The Design and Supervision (D&S) consultancy for the Construction of the URU building, package
S-11 is being processed in parallel with the two consultancies under component B. The Bank
provided NOL for the technical evaluation report on April 03, 2018. The contract is scheduled to
be signed by June 30, 2018.

15. Consultancy packages; Creating and Operationalizing Urban Resilience Unit (S-6), Electronic
Construction Permitting System (S-7), and Professional Accreditation Program for Engineers,
Architects and Planners (S-8), Building Code Enforcement (S-9), are in proposal evaluation stage.
These 04 packages are worth about 31% of the estimated total procurement package of RAJUK.
RAJUK is expected to send the evaluation report by May 14, May 15, May 10, and May 13, 2018
respectively. All contracts are to be signed by June 30, 2018.

16. RAJUK shared the list of field and lab equipment related to earthquake and seismicity studies in
three (3) packages; i.e. through G-9, G-10, G-11. These 03 goods packages are worth about 26%
of the estimated total procurement package of RAJUK. For all these packages, tenders were floated
on February 28, 2018 and the contracts are scheduled to be signed by June 20, 2018. The evaluation
report for these packages will be sent to the Bank by May 20, 2018. TORs for necessary experts i.e.
contract management, technical management, will be submitted to Bank by June 30, 2018.

Component D: Project Implementation, Monitoring, and Evaluation (US$ 10 million)

17. The Project Coordination and Monitoring Unit (PCMU) signed the contract for Monitoring and
Evaluation (M&E) consultant on April 11, 2018.

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18. As per the decision taken during the last mission, PCMU has initiated a feasibility study to be
carried out by Public Works Department (PWD). The study will include a consultancy service that
will conduct assessment of vulnerability of critically important government buildings as well as
design of an integrated office building in each of the selected districts. PWD had sent a proposal
for the feasibility study along with a draft TOR for the consultancy service to the Bank.
Subsequently, the Bank requested PCMU to make necessary arrangements for the study. PCMU in
its 3rd Project Implementation Committee (PIC) meeting has decided that PWD would process the
proposal through Ministry of Housing and Public Works (MoHPW). Based on that decision, PWD
has sent the proposal and draft TOR on April 11, 2018 for ministry’s consent/comment. It was also
decided that, after getting ministry’s consent/comment, PCMU would take necessary measures
towards signing an MoU with PWD on the implementation arrangement for the study.

FIDUCIARY COMPLIANCE

19. Procurement Performance: DNCC is in good pace for conducting the procurement of different
packages under Component A. DNCC has eight (8) prior review/major contracts of estimated cost
about US$ 32 million of which contracts worth of US$ 20 million have been signed.

20. DNCC agreed with the mission that they would develop an inventory tool with unique identification
numbers for all the key ICT/rescue/heavy equipment for better monitoring and stock tracking of
these sensitive and valuable goods.

21. RAJUK’s procurement plan includes seven (7) key consulting service packages worth US$ 28
million, of which three (3) packages are at the combined evaluation stage. The other four (4)
Consultancy packages worth US$ 12 million are in the technical evaluation stage. Moreover, Bids
for three (3) Goods packages are scheduled to be opened by May 2018, RAJUK has agreed that
they will cover the delayed period by accelerating the process as per agreed time line in Annex I.

22. DDM has one key consultancy contract estimated at US$ 10 million which is at the evaluation stage
under Quality and Cost Based Selection (QCBS) method, DDM agreed with the mission they would
sign the contract by June 07, 2018. The mission stressed upon DDM to enhance their efficiency for
remaining post-review packages by using e-GP for NCB Goods and Works contracts.

23. The PCMU signed the key consultancy contract for the package URP-PCMU/S-1/ Monitoring and
Evaluation Consultancy on April 11, 2018. PCMU needs to follow-up on the deliverables and
payment schedule meticulously as per the contract.

24. Financial Management (FM) Performance: The overall financial management performance of
the project is moderately satisfactory which is attributed to the non-functional accounting software
and delay in recruitment of project accountants.

25. DNCC completed recruitment of the Financial Management Specialist (FMS). However, the
position of accountants to support the FMSs at DNCC and PCMU are still vacant. It is imperative
that accountants, having proper accounting background, are appointed immediately to carry out the
day to day accounting functions and provide necessary support to the FMSs. Recruitment of
accountant for RAJUK is currently underway and is expected to be completed by May 20, 2018.

26. The PCMU procured and installed an accounting software which is not functional due to technical
difficulties. The project is keeping its books of records manually and financial reports are prepared
using Excel spreadsheets. The PCMU is requested to take immediate steps to resolve the issues
with the accounting software and make it operational.

The PCMU consolidated Interim Un-Audited Financial Reports (IUFR) and submitted them to the
Bank on a regular basis. A private audit firm has been appointed to conduct internal audit. The firm

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 will submit the inception report by May 15, 2018. The Bank received the external audit report for
the FY 2016-2017 for all the components on time. The auditors have expressed an “unqualified
audit opinion” on the Financial Statements of all components of the Project.

27. Disbursement Performance: Cumulative disbursement is US$ 16.74 million (equivalent XDR
11.72 million) as of May 11, 2018. In FY 18, DNCC has disbursed US$ 9.45 million (equivalent
XDR 6.59 million) out of total targeted US$ 21.88 million, RAJUK has disbursed US$ 0.87 million
(equivalent XDR 0.61 million) out of total targeted US$ 1.62 million, DDM has disbursed US$
0.16 million (equivalent XDR 0.11 million) out of total targeted US$ 2.92 million, and PCMU has
disbursed US$ 0.25 million (equivalent XDR 0.18 million) out of total targeted US$ 0.65 million.
The mission team expects PIUs to expedite the financial progress to meet the financial target as
they could not meet their target persistently in the previous fiscal years.

28. PIU wise disbursement projection till Q2, FY-19 considering all procurement packages to be signed
and mobilized within this period as per the latest agreed actions are summarized below:

Project Disbursement Projection in next two quarters

PIU Projected disbursement in Projected disbursement in Q2,
Q1, FY-19 FY-19
million US$ million US$
DNCC 4.5 4
RAJUK 7.32 9.27
DDM 0.5 0.5
PCMU 0.29 0.14
Total Disbursement 12.61 13.91
Cumulative total 31.61 45.52
disbursement (%)
*
Total disbursement till FY-17 is 6.01 million US$

SAFEGUARD MANAGEMENT

29. Environmental Safeguards: PIUs are expected to share Quarterly Monitoring Reports, as per the
Environmental Management Framework (EMF). The first monitoring report is yet to be shared, but
is expected by May 15, 2018. It was agreed that all PIUs would share a consolidated environmental
monitoring report which will be led by the DNCC. The monitoring report should include
compliance and environmental management status of the infrastructural activities and status of the
Strategic Environment Assessment study.

30. The Environmental Impact Assessment (EIA) of the RAJUK multi-storied building needs to be
cleared and finalized before the physical construction starts. The TOR for the RAJUK multi-storied
building has been cleared by the Bank. RAJUK informed that the consultant is expected to be on
board by May 15, 2018 and the draft EIA is expected to be shared with the Bank by July 15, 2018.
RAJUK is required to (i) obtain site and EIA clearance from Department of Environment (DoE) (ii)
clear the final EIA of the multi-storied building before the commencement of the physical
intervention and reflect the design parameters in the construction as identified in the EIA.

31. Social Safeguards: The constituent PIUs have satisfactorily completed social screening of
subprojects. A Grievance Redress Mechanism (GRM) has been established with DNCC and
RAJUK PIUs and is in progress under DDM and PCMU. However, in the construction process, all
relevant PIUs are requested to adopt a labor influx monitoring system and report to the Bank
quarterly. The PIUs will also keep the communities informed in the process and enable their access
to the GRM. All PIUs will ensure that report on labor management and GRM proceeds are included
in the quarterly progress reports.

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32. Operationalization of GRM: The PIUs will disclose GRM with scope and procedures, and rights of
the communities of accessing the GRM through a launching meeting for each subproject. The
launching meetings will be conducted at site with the ward representative bodies, Grievance
Redress Committee (GRC) members, project staff including contractors’ employees and laborers,
and the neighboring communities. Exact contacts for lodging complaints to the GRCs will be
disclosed in the launching meetings and subsequently in subproject signs at each site (including the
completed ones), and in leaflets distributed among the stakeholders.

NEXT REVIEW: The review will be the Mid Term Review Mission and it is proposed to take place
in September 2018.

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Annexes

Annex I: Key Agreed Actions..................................................................................... Annex I-1

Annex II: Lists of People Met .................................................................................... Annex II-1
Annex III: Updated Results Framework ................................................................... Annex III-1
Annex IV: Updated Governance and Accountability Action Plan (GAAP).............Annex IV-1

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 Annex I: Key Agreed Actions

No Activity Description Actions/ Sub-Activities Due date as per Due date as per Comments/Status
April 29 to May October 08 to
03, 2018 12, 2017,
Implementation Implementation
Support Review Support Review
ALL PIUs
1 Financial Management System June 15, 2018 November 30, The software based Financial Management
upgradation to Multi-User 2017 System is not functional currently. The PIUs
system agreed to operationalize the system. PCMU to
operationalize the software and perform relevant
basic statements and check the probability of
IUFR related task with it by May 30, 2018 by May
30, 2018. Other PIUs will follow PCMU.
2 Environmental Monitoring May 15, 2018
Report submission
3 Adopt labor influx monitoring Report quarterly WB will help to form a template for this purpose.
system and report quarterly to
the Bank
DNCC Only
4 Warehouses Construction DNCC- W-3-2 Done. Done (September All 05 warehouses are constructed
30, 2017)
DSCC- W-3-3 May 30, 2018. December 31, 02 of 03 warehouse construction is almost
2017 completed. Delay is due to ‘site difficulties’.
FSCD- W-3-1 May 15, 2018. March 31, 2018 11 of 12 warehouse construction is completed.
(12 out of 13 Construction works for FSCD, Mirpur warehouse
warehouses) is in progress.
5 G-1-1 / Procurement of Tender Evaluation In Progress November 30, Lot-1: Approved by Ministry, DNCC will issue
Specialized ICT Equipment Report to be cleared 2017 the NoA
(VHF and HF Radio Terminals Lot 2: Approval is pending under the ministry.

Annex I-1
No Activity Description Actions/ Sub-Activities
Due date as per Due date as per Comments/Status
April 29 to May October 08 to
03, 2018 12, 2017,
Implementation Implementation
Support Review Support Review
and Related Installations) for Contract Signing Lot 1: May 15, January 15, 2018
FSCD (Lot-1: VHF, Lot-2: HF) 2018
Lot 2: May 30,
2018
LC process completion June 20, 2018
with payment
Delivery of equipment July 30, 2018 June 30, 2018
6 G-1-2 / Procurement of Tender Evaluation In Progress December 31, Tender received on November 9, 2017,
Specialized ICT Equipment Report 2017
(VHF and HF Radio Terminals Contract Signing (if no change in February 28,
and Related Installations) for lot 1) May 31, 2018
City Corporations 2018
(Lot-1: VHF, Lot-2: HF) Delivery of Equipment August 31, 2018
7 G-2-1 / Procurement of Contract Signing Done Done Contract Signed on July 11, 2017
Specialized Search and Rescue
Equipment (Emergency Tenders) 1st phase Delivery June 30, 2018. April 30, 2018 Custom clearance is completed. Pre-shipment will
for FSCD. be done in May 2018.
2nd phase Delivery July 31, 2018 June 30, 2018

8 G-2-2 / Supply of Specialized Contract Signing Done (December December 31,

Search and Rescue Equipment 18, 2017) 2017
(Water Rescue) for FSCD Delivery of Equipment June 30, 2018 June 30, 2018
9 G-2-6 / Supply of Specialized Retender Evaluation Done November 30,
Search and Rescue Equipment Report to be cleared 2017
(Lot-1: Ambulance, Lot-2: Contract Signing Done (January December 30,
Mortuary Van) 31, 2018) 2017
Delivery of Equipment June 30, 2018 June 30, 2018

Annex I-2
No Activity Description Actions/ Sub-Activities Due date as per Due date as per Comments/Status
April 29 to May October 08 to
03, 2018 12, 2017,
Implementation Implementation
Support Review Support Review
10 G-3 / Procurement of Heavy Tender Evaluation Done October 30, 2017
Equipment (Lot-1: Crane, Lot-2: Report to be cleared
Wheel Type Excavator, Lot-3: Contract Signing Done November 30, Lot-1, Lot-2 & Lot-4 contract signed on October
Chain Type Excavator, Lot-4: 2017 29, 2017
Dozer) Lot-3 contract signed on January 24, 2018.
Delivery of Equipment June 30, 2018 June 30, 2018
11 G-2-3 / Specialized Search and Tender Floating 19 April 2018. October 5, 2017
Rescue Equipment (Breathing (Done), Tender
Apparatus Tenders Received:
November 20,
2017
Tender Evaluation May 15, 2018 January 20, 2018 DNCC demanded Manufacturer authorization
Report to be submitted from the bidders in the post-qualification review
to Bank stage.
Contract Signing June 30, 2018 February 15,
2018
12 G-2-4 / Specialized Search and Tender Floating Nov 15, 2017
Rescue Equipment (Personal Tender Received:
Protective Equipment) December 31,
2017
Contract Signing May 15, 2018 April 10, 2018
13 G-2-5 / Specialized Search and Retender Retender done. January 20, 2018 Retender floating date: February 08, 2018.
Rescue Equipment (Rescuer Bid closing date: May 10, 2018
Tools- Drone) Contract Signing June 30, 2018 May 15, 2018

14 G-2-7 / Procurement of Search Contract Signing Done February 15,

and Rescue Equipment for City 2018
Corporations

Annex I-3
No Activity Description Actions/ Sub-Activities Due date as per Due date as per Comments/Status
April 29 to May October 08 to
03, 2018 12, 2017,
Implementation Implementation
Support Review Support Review
15 G-2-8 / Rescuer Carrying Contract Signing Done (January February 15, Delivery date is June 15, 2018
Vehicle (7.5 Ton Truck) for 31, 2018) 2018
FSCD
16 G-2-9 / Procurement of Turn Tender Floating Done January 20, 2018 Pre-bid meeting done on ladder.
Table Ladders Tender (60m) for Tender submission date: May 17, 2018
FSCD and HazMat Tender HazMat Tender Spec. under preparation and
pending with FSCD. Separate package to be
initiated (G-2-11) for HazMat tender.
Contract Signing August 31, 2018 June 15, 2018
for ladder.
October 31, 2018
for hazmat
17 G 2.10/ Procurement of Include in STEP in May 15, 2018
Inflatable Boats Procurement Plan
Tender Floating May 31, 2018 January 20, 2018 Demand pending with FSCD
Bid Evaluation Report August 31, 2018 April 30, 2018

Contract Signing October 15, 2018 June 15, 2018

18 S-2 / Individual Consultant as Contract Signing Done November 30,
Financial Management and 2017
Planning Specialist (National)
19 Share Environmental Monitoring May 15, 2018 November 15,
Report with the Bank 2017
20 W-1-1 / Build FSCD Command Contract Signing June 15, 2018 Tender received. Bid evaluation ongoing
and Control Room, Dhaka
(Vertical extension of 1st & 2nd
floor of newly constructed
warehouse at FSCD Compound,
Mirpur-10, Dhaka)

Annex I-4
No Activity Description Actions/ Sub-Activities Due date as per Due date as per Comments/Status
April 29 to May October 08 to
03, 2018 12, 2017,
Implementation Implementation
Support Review Support Review
21 W-1-2 / Construction of FSCD Contract Signing Done (March 29,
Command & Control Center 2018)
including Warehouses at South Completion Timeline September 28,
Surma, Sylhet 2018
22 W-2-1 / Construction of Bid Received Done (April 22,
Emergency Operation Center 2018)
(EOC), DRM Office and Urban
Contract Signing May 30, 2018
Resilience Unit at SCC Sylhet
(Vertical extension of 5th floor Construction September 30,
of SCC Nagar Bhaban, Sylhet) Completion 2018
23 W-2-2 / Building Emergency Tender Floating May 30, 2018 For DSCC, please also confirm site clearance
Operating Centre (EOC), DRM before contract signing for EOC
Office and Urban Resilience construction/renovation.
Unit at DSCC, Dhaka Contract Signing July 15, 2018
24 Proposed Warehouse in The warehouse will be constructed from the
Purbachal for FSCD savings of other DNCC packages.
FSCD to share the master plan/ layout of the
Purbachal with Bank.
25 Frequency Allocation for ICT May 30, 2018
equipment
26 Detail ICT package including its June 30, 2018 Any inclusion/adjustment for the savings amount
cost estimation finalization from the SAR packages of DNCC should be done
and notified accordingly.
DDM Only
27 Consultancy Services for Revised EOI Evaluation Done. November 10, RFP issued on February 07, 2018.
Training Exercises and Drills Report and Draft RFP 2017
Submitted to the Bank

Annex I-5
No Activity Description Actions/ Sub-Activities Due date as per Due date as per Comments/Status
April 29 to May October 08 to
03, 2018 12, 2017,
Implementation Implementation
Support Review Support Review
(TED) Program (29946-CS- Proposal Evaluation May 03 2018 January 15, 2018
QBS) Report Submitted to the
Bank
Contract Signing June 07, 2018 March 31, 2018
28 Renovation of the facility that Contract Signing June 07, 2018
would house ERCC (BD-DDM-
44875-CW-RFB)
29 Renovation of the facility that Contract Signing June 07, 2018
would house NDMRTI (BD-
DDM-44877-CW-RFB)
30 Social Safeguards: May 15, 2018 DDM has assigned GRM focal point on 22 April
Operationalization and formation 2018.
of Grievance Redress
Committees (GRC)
RAJUK Only
31 S-4 / Consultancy Services for Proposal Evaluation May 15, 2018 December 14,
Vulnerability Assessment and Report 2017
Prioritized Investment Plan for Contract Signing June 30, 2018 February 25,
Critical Assets in Dhaka for 2018
URU
32 S-5 / Consultancy Services for TOR for “Strategic Done, October Included in Risk Sensitive Land Use Planning (S-
Development of a Risk-sensitive Environmental 25, 2017 5/B2) TOR
Land Use Planning Practice for Assessment” Submitted
URU to the Bank
Proposal Evaluation Done. December 14, Bank issued NOL on 12 April 2018.
Report submission to 2017 Revised technical evaluation report to be sent to
Bank the Bank addressing provided comments.
Contract Signing June 30, 2018. February 25,
2018

Annex I-6
No Activity Description Actions/ Sub-Activities Due date as per Due date as per Comments/Status
April 29 to May October 08 to
03, 2018 12, 2017,
Implementation Implementation
Support Review Support Review
33 S-11 / Consultancy Services for Proposal Evaluation Done. December 14, Submitted to WB on Jan 08, 2018.
Design and Supervision of Report 2017 Bank issued NOL on April 03, 2018 after several
Urban Resilience Unit (URU) exchanges of comments
Building including Research, Contract Signing June 30, 2018. February 25,
Training, and Testing Laboratory 2018
facilities under RAJUK in
Dhaka, Bangladesh
34 Social Screening Report for Done (November October 11, 2017
Urban Resilient Unit Building 21, 2017)
35 Develop a detailed work plan May 31, 2018
and timeline for the
construction of URU Building
36 S-6 / Consultancy Services for EOI Evaluation Report Done October 15, 2017 RFP issued on February 12, 2018 & Submission
Operationalizing the URU in & Draft RFP submission Deadline is April 15, 2018.
RAJUK Proposal Evaluation May 14, 2018 December 31,
Report to be sent to 2017
Bank
Contract Signing June 30, 2018 March 10, 2018
37 S-7 / Assessing the Current State EOI Evaluation Report Done October 15, 2017 RFP issued on February 12, 2018 & Submission
and Deploying a Web-based & Draft RFP submission Deadline is April 15, 2018.
Integrated Information Proposal Evaluation May 15, 2018 December 31,
Management System for the report to be sent to Bank 2017
Construction Permit System of Contract Signing June 30, 2018 March 10, 2018
RAJUK
38 S-8 / Consultancy Services for EOI Evaluation Report Done October 15, 2017 RFP issued on February 12, 2018 & Submission
Professional Accreditation & Draft RFP submission Deadline is April 15, 2018.
Program in RAJUK EOI Evaluation Report May 10, 2018 December 31,
& Draft RFP submission 2017
Contract Signing June 30, 2018 March 10, 2018

Annex I-7
No Activity Description Actions/ Sub-Activities Due date as per Due date as per Comments/Status
April 29 to May October 08 to
03, 2018 12, 2017,
Implementation Implementation
Support Review Support Review
39 S-9 / Consultancy Services for REOI float
Building Code Enforcement
EOI Evaluation Report Done October 15, 2017 RFP issued on February 12, 2018 & Submission
& Draft RFP submission Deadline is April 15, 2018.
Proposal Evaluation May 13, 2018 December 31,
Report Submitted to the 2017
Bank
Contract Signing June 30, 2018 March 10, 2018
40 Technical Manpower (38 Done (October October 15, 2017 32 officials on board
officials) will be onboard 30, 2017)
41 RAJUK PIU Office fully Tender floating for May 10, 2018 November 07,
Equipped and Decorated office equipment 2017
including decoration and
furniture
G-1-1 / Supply of June 30, 2018
Computer and Related
Equipment
Office Decoration June 30, 2018 February 28,
Completion 2018
42 Share the list of field and lab Done. November 05,
equipment (three lots) including 2017
for which PIU does not have any
Technical Specification
43 TOR for Consultant for contract June 30, 2018
and procurement management
and/or Technical management to
be submitted
44 TOR for Individual Consultant November 05, Tendering in progress
for preparing tech spec of field 2017

Annex I-8
No Activity Description Actions/ Sub-Activities Due date as per Due date as per Comments/Status
April 29 to May October 08 to
03, 2018 12, 2017,
Implementation Implementation
Support Review Support Review
equipment for which PIU does
not have any Tech Spec.
45 G-9 / Procurement of Earthquake Tender Evaluation Report May 20, 2018 November 05, Tender floated on February 28, 2018.
& Seismic Equipment for 2017 Tender Submission: May 08, 2018
Vulnerability Assessment of Contract Signing June 20, 2018
Critical Assets and etc. for URU
46 G-10 / Procurement of Earthquake Tender Evaluation Report May 20, 2018 Tender floated on February 28, 2018.
& Seismic Equipment for Sent to the Bank Tender Submission: May 08, 2018
Developing Risk Sensitive Land Contract Signing June 20, 2018
Use Planning and etc. for URU.
47 G-11 / Procurement of Earthquake Tender Evaluation Report May 20, 2018 Tender Submission: May 08, 2018
& Seismic Equipment for
laboratory and field testing and Contract Signing June 20, 2018
etc. for URU
48 Share the status of the settlement May 15, 2018 November 05,
of the audit observation, with the 2017.
Bank.
49 Environmental safeguards and S- TOR Submitted to the Done (October October 15, 2017
13 / Environmental Impact Bank 25, 2017
Assessment of Proposed 30 Site Clearance from DoE May 15, 2018
storied Urban Resilience Unit Individual Consultant on May 15, 2018
Building board
Draft EIA Report shared July 15, 2018
with the Bank
50 Operationalization and formation Done (April 30,
of Grievance Redress 2018)
Committees (GRC)
51 Recruitment of accountant to May 20, 2018 Recruitment process is underway
support the FMS

Annex I-9
No Activity Description Actions/ Sub-Activities Due date as per Due date as per Comments/Status
April 29 to May October 08 to
03, 2018 12, 2017,
Implementation Implementation
Support Review Support Review
52 Preparing detailed work plan and May 30, 2018
timeline for the construction of
the URU
PCMU Only
53 S-1 / Monitoring and Evaluation Contract Signing Done (April 11, November 30,
Consultancy through a Firm 2018) 2017
54 Procurement plans for all IAs Done. DNCC, PCMU,
uploaded in STEP DDM: Done
RAJUK: October
11, 2017
55 S-2 / Internal Audit through a Contract Signing Done (April 15, December 31,
Firm 2018) 2017
Draft Inception Report May 15, 2018 April 7, 2018
to be submitted to the
Bank
Final Report Submitted May 31, 2018 April 30, 2018
to the Bank
56 Operationalization and formation May 15, 2018 April 30, 2018 PCMU appointed GRM focal point officially on
of Grievance Redress April 22, 2018. The monitoring mechanism report
Committees (GRC) will be prepared in consultation with Social
Safeguard Management Specialist of M&E
Consultancy Firm.
57 Feasibility study along with Signing a MoU with Draft proposal and TOR was sent to the line
assessment of vulnerability of PWD. ministry from PWD on April 11, 2018.
critically important government
buildings and design of an PCMU will take the necessary actions to sign
integrated office building in each MoU
of the selected districts

Annex I-10
No Activity Description Actions/ Sub-Activities Due date as per Due date as per Comments/Status
April 29 to May October 08 to
03, 2018 12, 2017,
Implementation Implementation
Support Review Support Review
58 Recruitment of accountant to Done. One Accounts Officer of ECRRP, PCMU is
support the FMSs supporting URP, PCMU FMS
Project Steering Committee
59 Third Project Steering 3rd PSC meeting was held on February 25, 2018.
Committee Meeting Second PSC meeting was held on June 07, 2017.
First PSC meeting was held on May 29, 2016.

Annex I-11
 Annex II: Lists of People Met

Government of Bangladesh

Planning Division, Ministry of Planning

• Mr. Md. Ziaul Islam, Secretary
• Mr. Md. Syeedul Haque, Chief
• Mr. Prashanta Kumar Chakraborty, Joint Chief
Economic Relation Department, Ministry of Finance
• Ms. Mahmuda Begum, Additional Secretary
• Mr. Nasir Uddin Khan, Joint Secretary
Project Coordinating Monitoring Unit (PCMU), Programming Division, Ministry of Planning
• Mr. Anjan Kumar Biswas, Director General & Project Director, PCMU, URP
• Mr. Khairul Hasan, Director
• Ms. Jahan Ara, Deputy Director
Ministry of Housing and Public Works (MoHPW)
• Mr. S.M. Arif-ur-Rahman, Additional Secretary
• Mr. Md. Mumitur Rahman, Sr. Assistant Chief
Ministry of Local Government Rural Development & Cooperatives (MoLGRD&C)
• Mr. ASM Mahbubul Alam, Director General, Planning, Monitoring, Inspection & Evaluation
• Mr. Md. Rois Uddin, Additional Secretary, Local Government Division
• Mr. Kazi Ashraf Uddin, Joint Secretary, Local Government Division
Dhaka North City Corporation (DNCC), MoLGRD&C
• Mr. Md. Osman Gani, Panel Mayor and Ward Councillor-21, Dhaka North City Corporation
• Mr. Meshbahul Islam, CEO, Dhaka North City Corporation
• Brig. Gen. Mohd. Syeed Anwarul Islam, Chief Engineer, Dhaka North City Corporation
• Dr. Tariq Bin Yousuf, Superintendent Engineer & Project Director, DNCC, URP
• Mr. Mohammad Abul Kashem, Executive Engineer & Deputy Project Director, DDM, URP
Dhaka South City Corporation (DSCC), MoLGRD&C
• Mr. Mohammad Sayeed Khokon, Honorable Mayor, Dhaka South City Corporation
• Mr. Khan Mohammad Bilal, Chief Executive Officer, Dhaka South City Corporation
• Mr. Farazi Shahabuddin Ahmed, Chief Engineer, Dhaka South City Corporation
• Mr. Md. Sirajul Islam, Chief Town Planner
• Ms. Kazi Hasiba Jahan, Geographer
Department of Disaster Management (DDM), Ministry of Disaster Management and Relief
• Mr. Md. Reaz Ahmed, Director General
• Mr. Mohammad Abdul Mannan, Deputy Secretary & Project Director, DDM, URP
Rajdhani Unnayan Kartripakkha (RAJUK) / Capital Development Authority, MoHPW
• Mr. Md. Abdur Rahman, Chairman
• Mr. Major (Engr) Shamsuddin Ahmed Chowdhury (Retd), Member, Development
• Mr. Abdul Latif Helaly, Superintendent Engineer & Project Director, RAJUK, URP
• Mr. Aminur Rahman, Executive Engineer, Design
• Mr. Wahid Sadik Shuvo, Executive Engineer (Civil)
• Mr. Yasir Arafat, Assistant Engineer
Fire Service and Civil Defense (FSCD), Ministry of Home Affairs
• Brig. General (retd.) Ali Ahmed Khan, psc, Director General
• Major AKM Shakil Newaz, Director
Public Works Department (PWD)
• Mr. Md. Khurshed Alam, Additional Chief Engineer, PWD
• Mr. Md. Rafiqul Islam, Superintending Engineer, PWD

Annex II-1
 Annex III: Updated Results Framework

Project Development Objective Indicators

Cumulative Target Values Comments
Unit of Data Source/ Responsible for
Indicator Name Baseline Frequency
Measure Methodology data collection
YR1 YR2 YR3 YR4 YR 5
PAD DNCC, DSCC, In progress
Share of wards with decentralized 0 0 0 23 45 68 PCMU and
Targets FSCD/
emergency response services in Number Annual M&E
Actual Monitoring
Dhaka (DNCC/DSCC jurisdiction)2 0 0 0 23 Consultants
Achieved Reports
PAD In progress
Share of wards with decentralized 0 0 0 7 14 20 SCC, FSCD/ PCMU and
Targets
emergency response services in Number Annual Monitoring M&E
Sylhet (SCC jurisdiction)3 Actual Reports Consultants
0 0 0 0
Achieved
Base Base Basel In progress
PAD Base Base DDM/ Based on
Increased capacity of officials and N/A line line ine + PCMU and
Composite Targets line line
+1 +2 3 Annual the training,
emergency management response M&E
Scale exercises and
personnel4 Actual Consultants
N/A drills consultant
Achieved
PAD
Systems established to reduce 0 0 0 0 1 3 RAJUK, SCC/ PCMU and
Targets
vulnerability of new buildings in Number Annual Monitoring M&E
Dhaka and Sylhet5 Actual Reports Consultants
0 0 0 0
Achieved

2
Number of wards where corresponding zonal offices are equipped with ECT kits and are at least partially within five kilometers radius of at least one emergency management warehouse or one equipped FSCD control room
3 Number of wards within five kilometers of at least one emergency management warehouse or equipped FSCD control room
4Annual inter-agency exercise and drills program that tests and evaluates the skills and abilities of emergency personnel on an aggregate score of 1-10. The methodology for determining the baseline will be developed by the training,
exercises and drills consultant prior to program commencement.
5
Systems include: Urban Resilience Unit, Electronic Construction Permitting, Professional Accreditation Program

Annex III-1
 Intermediate Results Indicators
Cumulative Target Values Comments/
Unit of Data Source/ Responsible for Status
Indicator Name Baseline Frequency
Measure YR1 YR2 YR3 YR4 YR 5 Methodology data collection

Component A
PAD Site selection for
0 0 2 2 2 2
Targets ERCC in Dhaka-
2500 sft (ground
floor of DDM
building) and
DDM/ PCMU and NDMRTI (about
DDM facilities renovated (ERCC,
Number Annual Monitoring M&E 24000sft at DDM
NDMRTI) Actual
0 0 0 0 Reports Consultants building (8-10 floor)
Achieved is completed.
Design and
Supervision
Consulting Firm is
on board.
PAD
0 0 10 20 29 31 FSCD/ PCMU and
FSCD facilites constructed and/or Targets
Annual Monitoring M&E
renovated6 Number Actual
0 0 0 13 Reports Consultants
Achieved
PAD
0 0 10 15 24 26 DNCC/ PCMU and
DNCC/DSCC/SCC facilities Targets
Number Annual Monitoring M&E
constructed and/or renovated7 Actual
0 0 8 8 Reports Consultants
Achieved
DDM/DNCC/DSCC/SCC/FSCD and PAD
0 0 0 25 53 57 DNCC/ PCMU and
Satellite Control Room facilities Targets
Number Annual Monitoring M&E
equipped with ECT suites and/or Actual
8 0 0 0 0 Reports Consultants
kits Achieved

6
Two fixed control rooms, 12 emergency management warehouses and 17 auxiliary control rooms
7
10 emergency management warehouses, two emergency operations centers, three disaster risk management offices, 10 zonal control rooms, one urban resilience unit
8
6 ECT suites and 51 “flyaway” communications kits

Annex III-2
FSCD emergency management PAD In progress
0 0 0 10 12 12 FSCD/ PCMU and
warehouses equipped with Targets
Number Annual Monitoring M&E
specialized search and rescue Actual
0 0 0 0 Reports Consultants
equipment Achieved
PAD In Progress
0 0 2 4 8 12 DDM/ PCMU and
Multi-agency exercises and drills Targets
Number Annual Monitoring M&E
completed Actual
0 0 0 0 Reports Consultants
Achieved
Component B
PAD In progress
0 0 50 100 100 100 RAJUK/ PCMU and
Identification of critical and essential Targets
Percentage Annual Monitoring M&E
facilities and lifelines for Dhaka9 Actual
0 0 0 0 Reports Consultants
Achieved
PAD In progress
Vulnerability of prioritized critical 0 0 0 25 75 100 RAJUK/ PCMU and
Targets
and essential facilities and lifelines Percentage Annual Monitoring M&E
assessed for Dhaka Actual Reports Consultants
0 0 0 0
Achieved
Component C
Base Basel
PAD
N/A 0 0 0 line ine RAJUK/ PCMU and
E-Permits for construction issued by Targets
Number set +30% Annual Monitoring M&E
RAJUK10
Actual Reports Consultants
N/A 0 0 0
Achieved
PAD In progress
0 0 20 80 100 100 RAJUK/ PCMU and
RAJUK Urban Resilience Unit Targets
Percentage Annual Monitoring M&E
facility constructed Actual
0 0 0 0 Reports Consultants
Achieved
PAD
Percentage 0 0 0 50 75 100 Annual
Targets

9
Consulting firm will first identify all critical and essential facilities and lifelines for Dhaka, then prioritize a limited list to survey and assess for the following stage
10
Baseline will be set one year after system is publically launched

Annex III-3
RAJUK Urban Resilience Unit RAJUK/ PCMU and
Actual
facility equipped with laboratory and 0 0 0 0 Monitoring M&E
Achieved
field testing equipment Reports Consultants
In progress

Consultation process with

Educational
education and training to
Research and analytical
stakeholders completed

formulation completed

Platform for continued

Campaign completed
certification
Accreditation board
established

established
PAD
N/A

supportand
Targets

Outreach
Professional Accreditation Program RAJUK/ PCMU and
for Engineers, Architects and N/A Annual Monitoring M&E
Planners established Reports Consultants

In progress
Done
Actual
Achieved

Component D
PAD Contract has been
0 4 8 12 16 20 PCMU and signed between
Targets
Monitoring Reports produced Number Quarterly PCMU M&E PCMU and M&E
Actual Consultants Consulting Firm
0 0 0 0
Achieved

Annex III-4
 Annex IV: Updated Governance and Accountability Action Plan (GAAP)

Risk Factors Mitigating Measures Timeline Responsi Status

1. Institutional Environment • Creating awareness and understanding
The election period and post-election
period (late 2013 to mid-2014) was
marked with numerous transfers at all
levels of the IAs. The loss of leadership
and the associated institutional memory • Formal establishment of a PSC comprising • By Effectiveness (3rd PSC
loss have consequences for all tasks
undertaken by the agencies, including
impacts at the program level. There
exists a lack of coordination among
agencies which may hamper
implementation of this complex
project.
2. Program Design and Oversight
A large number of stakeholders and
coordination is necessary for successful
project implementation.
• By Negotiation
across government ministries and agencies
involved in urban disaster preparedness
and response to ensure long-term
commitment and sustainability.
representation from Planning Division,
MoP, ERD, MoLGRD&C, MoHPW,
MoDMR, MoHA, DNCC, DSCC, SCC,
RAJUK, DDM, AFD, and FSCD.
• Appointment of PDs and the development • By Effectiveness (Sep 9,
of a clear organogram.
• Clear assignment of roles and
responsibilities, at both policy and
program delivery levels, including
defining accountability relationships,
monitoring responsibilities, and remedial
actions, among others, in program specific
policy documents.
• Development of separate policy
documents to include clear definitions of
rules, assignment of roles and
responsibilities, and formulation of control
and accountability measures.
meeting was held on February
25, 2018)
2015 PCMU; August 23,
2015 DNCC; Aug 27, 2015
RAJUK; October 13, 2015,
DDM)
• By Negotiation
• By Negotiation (April 16,
2017)
bility
PCMU • Completed - Workshops under
DNCC the initial TA ensured inter-
RAJUK ministerial/agency awareness to
DDM DRM and fostered commitment
towards long-term investments
across government.
• Completed
• Completed
PCMU • Completed - The roles and
DNCC responsibilities have all been
RAJUK defined in the PAD and DPPs.
DDM
• On track – URP Operational
Manual is yet to be finalized
by WB. The URP signing has
been publicized, and JICA and
World Bank held a joint launch
of parallel investment projects
aimed at increasing urban
resilience in Bangladesh on
December 19th, 2016.

Annex IV-1
Risk Factors Mitigating Measures Timeline Responsi Status
bility
• Public Information and Awareness • Ongoing • On track
Campaign.
3. Management Supervision and • Appointment of Work Assistants as per • End of first year of PCMU • Completed
Capacity government sanction. implementation DNCC
RAJUK
Human resource constraints DDM
continuously prove to be the biggest
challenge to conducting business.
There is also insufficient technical • Appointment of technical specialists to • End of first year of • Completed
capacity for specific administrative complement government officials at the implementation
functions, which hampers programs at national level.
the service delivery level. • Provision of financial and technical • End of first year of • Completed
resources (i.e. computers and other implementation / Ongoing
There is an acute lack of adequate equipment, internet connectivity).
staffing and resources for proper
supervision. The lack of internet
connectivity and computer equipment
also provides large challenges to the
data flow upstream.

Annex IV-2