FOR SCHOLARS

 The scholars are bound to complete Ph.D. studies within specific period of time. The
scholarship is up to completion of PhD degree and no candidate will be allowed to
discontinue the studies during MS, after completion of MS or during PhD as this is full time
MS & PhD degree completion Scholarship. To ensure the timely completion of
MS/MPhil/Ph.D. studies, the scholars are required to take at- least 09 credit work load per
semester in any case.
 The scholars must have passed comprehensive exam within two years after their registration
in PhD Program.
 It is strictly advised to send the Academic Progress Report & Funds Utilization Report (Two
months before the end of already released funds on HEC prescribed format available at
website) in time so that next due funds may be released accordingly .
 The MS /MPhil enrolled scholars are required to enroll in Ph.D. program without any gap and
Ph.D. funds will only be released after provision of Ph.D. admission letter.
 The MS/MPhil Completed or PhD Enrolled candidates must have at least ¾ CGPA in
MS/MPhil or 1st division in annual system. Any candidate identified in violation of this
condition at any stage of Scholarship award will be cancelled immediately.
 It is responsibility of scholars to meet the deadlines informed through HEC correspondence
to avoid complication in their scholarship cases.
 The usual mode of communication for scholars at HEC is website and emails. Therefore, the
scholars are required to check their emails regularly.
 The scholars are required to be a full time regular scholar during entire period of studies. It is
responsibility of employed scholars to provide a valid study leave document for the release of
funds.
 Selected candidates will be required to complete entire requirements of MS/MPhil Program
and the university shall award the student MS/MPhil degree before he/she enters in to Ph.D.
program.
 The candidates enrolled in MS/MPhil & PhD must ensure that their degree Programs are
recognized by HEC and their University/institution have obtained NOC from HEC Quality
Assurance Department to conduct the mentioned degree Program in respective department.
 It is not allowed to take semester breaks during entire period of study; however scholars can
be granted breaks on medical grounds with the approval of HEC on provision of medical
certificates and reports. Further it is highly recommended there must be no gap between MS
Completion and PhD Start. However under special circumstances maximum 6 month/1
semester gap may be allowed with permission of HEC.
 It is responsibility of the scholar to keep liaison with HEC Indigenous Project Management
Unit and scholar must keep on updating PMU about any noticeable event in any case.
 The scholars are responsible in case there is any change of postal address, email and
phone/cell numbers, to have an uninterrupted communication.
 HEC do not allow distance learning program for Indigenous scholars, please make sure that
you are enrolled in face to face campus base learning/in campus degree to avoid
complication in your scholarship case. Any candidates identified at any stage in this regard
will be cancelled immediately.
 The Ph.D. scholar is instructed to get enrolled under the supervision of HEC approved
supervisor who must be supervising the prescribed limit of scholars defined by HEC Quality
Assurance division. Please be clear HEC will not release the funds of the scholar if
supervisor is not HEC approved or updating profile at HEC website.
 The scholar is required to ensure that he/she has acknowledged the role of HEC in his final
Ph.D. thesis.
 The scholar is required to forward the profile format available on HEC website for HEC
record. Further, it should highlight the remarkable achievement / distinctions.
  The last 6 months funds will be released on the successful submission/completion of PhD
thesis for external evaluation to university/DAIs.
 The scholars are expected for their cooperation as and when required after Ph.D. completion
as well.
 The scholars are required to serve mandatory period to Pakistan after successful completion
of his/her Ph.D. studies in any case.
 To facilitate HEC scholars, most probable scholar’s queries have already been addressed
and replies are available at HEC website make sure to spend some time checking HEC
Indigenous website before making any query.
 In case of default or not meeting the criteria of HEC, scholar would be liable to refund entire
released amount with 25% penalty. In addition HEC also reserve the right to initiate any
disciplinary action which may lead to filing a civil suit in the court of Law.
 Those scholars who have completed their Ph.D. must inform the HEC in time and provide
Ph.D. completion Performa along with requisite documents (available at website), required
by this office on Ph.D. completion.
 Note: - Please be informed that all time to time policy guide lines issued by HEC
would be applicable to all Indigenous scholars and they would be required to abide
by all that without exception.

FOR SUPERVISORS

 The supervisors of the scholars are being paid by HEC and they are duty bound to keep
following the scholars and extend their full cooperation in this regard.
 The supervisor is responsible to make it sure that the scholar is attending
University/laboratory regularly and is full time regular student. In case of any noticeable
delay, they must inform HEC Indigenous PMU.
 The supervisor is responsible if scholars left Ph.D. study in complete and joined the job.
Supervisor must inform Indigenous PMU.
 The supervisor is required to inform HEC, in case scholar’s proposed study plan is changed
and may cause delay in Ph.D. completion period.
 The supervisor is required to make sure in-time completion of Ph.D., and for that they can
make study plan of their HEC funded scholars with some landmarks keeping HEC
scholarship period in mind. (05 years. 02 years for MS and 03 years for Ph.D.).
 The supervisor is also responsible to make sure that scholar is not doing any job as scholar
is under agreement to not to do so (Agreement Specimen for kind information) .
 HEC do not allow distance learning program for Indigenous scholars, please make sure that
the scholars enrolled in face to face campus base learning degree to avoid complication in
scholarship case.
 Scholars are not allowed to change scholarship programs (from Indigenous to foreign)
without approval of HEC, supervisors are required to ensure this.
 The supervisor profile at HEC website is pre requisite for release of scholar’s and
supervisor’s funds, supervisor is required to ensure that same is updated to ensure the
timely release funds.
 Supervisor must not supervise research scholars beyond prescribed limit of HEC.
 Supervisor is required to ensure that scholar has acknowledged the role of HEC in his final
Ph.D. thesis.
 Supervisor is also expected to extend his cooperation with scholar in submission of
Academic Progress Report and Funds Utilization Report to HEC.
 The supervisor is expected to extend full cooperation in facilitating the scholars in completion
of Ph.D. study keeping aside the personal biasness and grudges
 The supervisors are also expected to guide the scholars in personality grooming ( patience,
self-confidence, a responsible citizen)