SAP Library 06.12.

2012

ADDON.FICAINTDEV
Country-Specific Functions

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Document Version: 7065 – <Date>

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Table of Contents
Country-Specific Functions .................................................................................................... 6
3.5 Boletos (Brazil) ......................................................................................................... 6
3.5.1 Creating Boletos (Brazil)..................................................................................... 7
3.5.2 Creating and Reversing Boletos (Brazil) ............................................................. 9
3.5.2.1 Boletos: Grouping Open Items by Alternative Payer ................................... 11
3.5.4 Processing Boletos (Brazil)............................................................................... 13

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3.5 Boletos (Brazil)

Features
Contract Accounts Receivable and Payable supports you in creating and processing Boletos
[External].

For customer receivables you can perform the following actions for Boletos:

Generate them individually or in a mass run

Reverse them in a mass run

Display them

In addition, for the communication with your house bank, you can generate and send a data
medium exchange (DME) file.

In the case of payables owed your vendors, in the corresponding document items, you can
manually enter and display bar codes for the Boletos received with the invoice.

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3.5.1 Creating Boletos (Brazil)

Use
Creating Boletos [External] for payment transactions in Brazil

Prerequisites
In Customizing for Contract Accounts Receivable and Payable under Business Transactions
Payments Incoming/Outgoing Payment Creation Define Payments, you have entered
the required Boleto category for the Boleto payment method in Brazil. Using the Boleto
category you can make specifications for sending Boletos.

Features
You can create and send Boletos for the due items for your business partner according to the
Boleto category defined in Customizing as follows:
You create Boletos as supplement to an invoice and send both to the customer without
informing your house bank.
You create Boletos and invoices and send them both to the customer. At the same time
you inform your house bank.
You transfer all information to your house bank. The bank creates Boletos and forwards
these to your customers.
The creation of Boletos is comparable to the creation of payment orders. When you create
Boletos, the items due are summarized under an internal Boleto number but the system does
not carry out any clearing postings. In the transaction FBOLNR, you can manage the number
ranges for assigning internal Boleto numbers. In contrast to payment orders, the items
assigned to a Boleto are not locked for further processing. This means that if a customer pays
using a different method, the open items are cleared. You also assign (or the bank does this
later) an external Boleto number to each Boleto. In the transaction FBOLXT you can manage
the number ranges for assigning external Boleto numbers. In event 6301 you can assign
external Boleto numbers from the number range defined by your bank. See also the
documentation for the sample function module FKK_SAMPLE_6301.
If a business partner has paid his due receivables at the bank using the Boleto sent to him,
the corresponding Boleto number is displayed in the account statement of the house bank. If
you then transfer the payment data to a payment lot, you can uniquely assign the paid items
using the Boleto number (selection category) when you post the lot.
On the SAP Easy Access screen under Periodic Processing For Contract Accounts
Boleto, you can use the following functions:
Mass Run
You can use the mass activity to create a large number of Boletos and carry out the
following steps:
Determination of the open receivables to be paid by Boleto
Grouping of due items
Selection of the bank for payment
Transfer of the Boleto data and instructions for further processing of the Boleto
to the bank dependent on the Boleto category defined in Customizing
Assignment of a branch of a bank where the Boleto is to be processed
For each Boleto, the system assigns an internal number and external number in a
format defined by the bank. The internal Boleto number links the Boleto and the items
to be paid and enables payment assignment on receipt of payments from the bank. The
internal Boleto number is encoded in a barcode with the bank ID and account ID and
printed on the Boleto. This is for the purposes of unique identification.

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Individual Creation
You can use this transaction to create individual Boletos manually.
Create DME File
Once you have created the Boletos, you can use this report to create a corresponding
DME file in FEBRABAN format.
See also the documentation for the program.
Display
You can use this function to display the individual Boletos. To do this, enter the
required Boleto number.

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3.5.2 Creating and Reversing Boletos (Brazil)

Prerequisites
You have made the required settings in Customizing for Contract Accounts Receivable and
Payable, under Business Transactions Payments Incoming/Outgoing Payment Creation
Boleto .

Procedure
You can create individual Boletos online in the transaction Create Individual Boletos from
Open Items. This transaction is particularly useful for installment plans. You can select the
individual installment plan items by business partner, contract account, payment method, and
due date and create one Boleto for these items. The system assigns the run date and run ID
automatically and saves this data in the header of the Boleto. The payment assigned to the
bank is also updated.

You can process larger volumes of data in the transaction Mass Activity: Create Boletos from
Open Items. To improve the performance you can use the payment method to restrict the
selection of open items in this mass activity. The program groups all open items with payment
method Boleto that have the same business partner, contract account, payment method, and
due date in one Boleto, calculates the total amount of the Boleto, and locks the open items
contained in a Boleto for selection for other Boletos. The payment method is determined at
contract account level and document level, whereby the payment method defined at
document level has priority over the payment method in the contract account.

If you have installed SAP Claims Management (FS-CM) as Part of SAP

Enhancement Package 6 for SAP ERP 6.0 or higher version, you can also create
group open document items that are assigned to different business partners but to
the same payer into one Boleto. For more information, see Boletos: Grouping Open
Items by Alternative Payer [Page 11].

In both cases, you send the Boletos in accordance with the assignment category in the
payment method:

To the customer, and inform the bank

To the customer, without informing the bank

To the bank that issues the Boletos for the customers

Both programs determine the bank to which the Boleto payments are to be made in
accordance with the percentages defined in Customizing and provide the data for the
payment media run on creation of new Boletos.

In event 6306, you can also include statistical items in Boletos (see the documentation of the
sample function module FKK_SAMPLE_6306).

The programs do not create Boletos if the total balance of a Boleto is zero or
negative.

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You can reverse Boletos created in a mass run in the transaction Mass Reversal of Boletos.
After the reversal, you can create new Boletos for the open items in the reversed Boletos. The
system automatically records the new run date and run ID for the payments assigned to the
banks during the creation of the Boletos.

Activities
To create individual Boletos:

1. In the SAP menu, choose Periodic Processing For Contract Accounts Boleto
Individual Creation .

2. Select the required open items manually by business partner, contract account, and
document number and specify the bank and account to which the payment is to be
made.

3. Execute the program.

4. On the following screen, select the required items and choose (Create).

To create Boletos in parallel in mass runs:

1. In the SAP menu, choose Periodic Processing For Contract Accounts Boleto
Mass Run .

2. Enter a run date and an ID that you can use to identify the run later.

3. On the tab page General Selections, restrict the open items to be selected by the run
by contract account, business partner, company code, and the required payment
method for Boletos.

4. Schedule the program run.

To reverse Boletos:

1. In the SAP menu, choose Periodic Processing For Contract Accounts Boleto
Mass Reversal .

2. You select the run to be reversed using the run date and the run ID for the creation
run.

3. Schedule the program run.

For detailed information about scheduling mass activities, see Functions for Scheduling
Program Runs [External].

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3.5.2.1 Boletos: Grouping Open Items by

Alternative Payer
You can use this function to group together open items that are assigned to different business
partners but to the same payer into one Boleto.

You can only use this function if you have installed SAP Claims Management
(FS-CM) as Part of SAP Enhancement Package 6 for SAP ERP 6.0 or higher
version.

Due to technical limitations, you can only use this function in parallel mode, that
is, with various processes (jobs) running in parallel, based on business partner
intervals. You cannot use this function in parallel mode based on contract
accounts. For more information, see Reporting Parallelization [External].

Prerequisites
To be able to group open items that are assigned to different business partners but the same
payer together in one Boleto, carry out the following steps:

To be able group open items together in one Boleto based on their assignment to the
same payer on the contract account or insurance object (contract) level, activate the
following function modules in Customizing for Contract Accounts Receivable and
Payable under Program Enhancements Define Customer-Specific Function
Modules :

Event Function Module

6350 FKK_BOLETO_MASS_CREATE_6350_2

6308 ISCDFUN_BR_SAMPLE_6308_2

For more information, see the function module documentation in the system.

To be able group open items together in one Boleto based on their assignment to the
same payer on the open item level, complete the following steps:

o Activate the following function modules in Customizing for Contract Accounts

Receivable and Payable under Program Enhancements Define
Customer-Specific Function Modules :

Event Function Module

6350 FKK_BOLETO_MASS_CREATE_6350_3

6308 ISCDFUN_BR_SAMPLE_6308_3

o Create a non-unique index for the Index for open items/contract account
(DFKKOP) table using the Client (MAND) and Alternative Business Partner for
Payments (EMGPA) fields. Specify an index name in the 'Z*' namespace. For
more information, see Creating Database Indexes [External]

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Features
Grouping Open Items by Payer in Contract Account or Insurance Object
(Insurance Policy)
Depending on the Parameter Control settings on the Collections/Disbursements tab page of
the insurance object, the system groups together open items based on the payment details
specified either on the contract account level or on the insurance policy level as follows:

Parameter Payer Data Retrieved From

Control Set To

Parameters on Business partner specified in the BP Payer (Business Partner Acting as

Insurance Policy Payer in Payment Transactions) field on the Collections/Disbursements
Actv. tab page of the Insurance Object.

Parameters on Alternative business partner and contract account specified on

Insurance Policy thePayments/Taxes tab page of the contract account as follows:
Actv.
Payer (Business Partner Acting as Payer in Payment
Transactions)

Paid By (Business Partner Acting as Payer in Payment

Transactions)

Grouping Open Items by BP Payer Specified in Open Items

In specific situations you might need to group together open items assigned to different
business partners based on the payer information specified on the open item level. For
example, assume that you use an interface to external software that can only read payer
information specified on the open item level, but it cannot retrieve any payer information from
the master data (contract account or insurance object level).

If you use this method, the system groups together all open document items that have the
same payer specified in the Partner (Alternative business partner for payments) field on the
Payment data tab page of an open document item.

We recommend that you avoid using this method because it can have an adverse
effect on performance as the system may have to read information from thousands or
millions of open items.

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3.5.4 Processing Boletos (Brazil)

The Boletos that you receive from your vendors are uniquely identified by a bar code. The bar
code encrypts, for example, the invoice number, the payment amount, and the due date of the
invoice. During the posting of the payables in Contract Accounts Receivable and Payable,
you can manually enter this bar code in the corresponding business partner items; this
enables you to create a direct link between the document and the invoice (Boleto).

Prerequisites
In Customizing for Contract Accounts Receivable and Payable under Program
Enhancements Prepared Enhancements Add Field for Bar Code to Business Partner Item
, you executed the report that adds the Bar Code field to the business partner item.

Features
When you post a document, you can manually enter the bar code in the detail view for the
business partner in the Dunning Data/Payment Data group box (see the SAP Easy Access
screen under Document Post ).

When you display a document, the system displays the bar code for the business partner
item on the Payment Data tab page (see the SAP Easy Access menu under Document
Display ).

The payment run groups the payable items for a bank transfer by their bar code and pays
these together. So there is a separate payment for each bar code. Then the payment medium
program adopts the bar code in the payment medium.

When you post a document, you can manually enter the bar code in the detail view for the
business partner item on the Payment Data tab page (see the SAP Easy Access screen
under Document Change ).

For a document change using BAPI, you can transfer the BARCODE field to the BAPI
BAPI_CTRACDOCUMENT_CHANGE in the structure BAPIDFKKOPCH.

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