Workforce planning

As MAKNA Human Resources Manager, this is the practical programme with detail
execution initiatives to address the retirement issue through a recruitment strategy and at the
same time to integrate with a retention strategy. Our aims are to identify and attract potential
employees and to support current staff in remaining in the organization even they are planning to
retire over the next two years.

Firstly, we can design a coupon-style advertisement that provides an explanation of MAKNA

objective, work-place benefits and contact information. This is because the cost is significantly
lower than a one-time presence in a standard employment newspaper advertisement. Internet
recruitment also needed because with advances in technology nowadays, it has become a key
medium for recruitment by the employers and recruitment agencies. This can reduce in
recruitment costs and reaching a wider pool of applicants.

Before this, we need to evaluate how many and what type of positions will need to be filled
in a given time frame. Next, we can offer a comprehensive benefits package and promote it such
as paid maternity, extensive professional development and training program. Every new
employee works for about two months until completed training in the positions for the practical
programme. After that, we can determine which candidate is the best fit for the organization.

Meanwhile, we need to focus on keeping the older worker in the organization with develop
compressed workweeks, reduced hours and provide other flexible work schedules. Older worker
have the most experience in working as social worker in the organization. The new employees
can learn a great deal from the retirees. Compressed workweek schedule means working more
hours in fewer days while a reduced hours schedule would be a schedule that is less than full
time.

The organization also may provide them health benefits for the retention purpose. The
employees also can change some part-time positions into permanent to enable retirees to become
eligible for sick time and vacation. Besides that, employees can work from their homes devotes
more time to family and travel. The flexibility allows them to save money in the real estate costs.

In short, the recruitment and retention strategy must been done as soon as possible.
 Work Description Form

Organization Name: MAKNA (Majlis Kanser Nasional) or National Cancer Council Malaysia

Title: Recruitment Social Workers for Practical Programme

Date: 5 December 2015

Prepared by: Chiam Sin Ling

Duties:

1. Providing support service, treatment such as curative care and preventive care to cancer patients
and their families.
2. Organize consistent cancer awareness and education programmes
3. Raise sufficient funds in order to help the cancer patients.
4. Support scientific and medical researches on cancer.

Requirements:

1. Good communication skills in English/ Bahasa Melayu or Chinese dialect

2. Age limit 25 until 35 years old
3. Must posses own transport

Skills:

1. Good organizational skills to work autonomously

2. Patience to solve the situation that might occur
3. Flexibility to adapt to new roles and task
4. Strong observation, listening skills and the feeling of empathy
5. General administrative skills
6. Teamwork skills

Education and Experience:

Undergraduate degree with a minimum 3.0 pointer in

1. Social work
2. Social science
3. Public/ politics/ government administration

We are most welcome the candidates who have the relevant experience such as by undertaking
relevant voluntary work or paid positions in the community care settings.

Special Factor:

Willingness to travel and to work on weekends and holidays

Benefits:

1. Basic salary (RM 300)

2. EPF + SOCSO + Medical + Training + Working 5 days a week
3. Insurance benefits