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Introduction
Dear ______________________,
Thank you for the opportunity to work with you. This looks like an exciting and stimulating project.
General admin duties are bogging you down most days, taking up your time, thus holding you
back and stopping you driving your business forward.
You’re feeling a certain level of stress and frustration from this which seems to be increasing
week on week - hence you making the decision to seek assistance.
We agreed you’d like help in the following areas: blog post editing, posting to social media,
inbox management, diary management and data cleansing.
This proposal sets out a solution for you.
When we work together, you’ll experience the following changes in your work life…and some of these
improvements will obviously spill over into your personal life. All are good!
Take a look:
2. What I’ll Do
BLOG POSTS
Whether you write your own posts and want me to edit and post them,
or prefer me to write some for you, producing content is vital for a number of reasons; it gets you
thinking, connects with prospects,
sells your services, demonstrates your expertise and gets new content onto the internet.
I’ll ensure you know when you should be posting and stick to your schedule. These posts will then be
promoted by reposting elsewhere
to drive traffic back to your blog and engage suitable individuals.
SOCIAL MEDIA
Regardless of your current social media activity level, my aim is for you to become more prolific online
so that you’re seen as a stand-out candidate in your field.
If you’re going to take part in social media, make it count and do it properly. This means I’ll ensure
you’re posting new content each
and every day, replying to people commenting on your posts. Liking and Following back where relevant,
replying to direct messages, finding new Followers, Unfollowing non-Followers and getting involved in
conversations in order to meet people online.
Anyone can post on social media, it’s creating the content that’s the difficult part. That’s why, I believe,
you see a lot of pointless and irrelevant Re-Tweeting and Sharing. It underlines that you have nothing to
say.
You must have original and fresh content.
I can deliver this for you and offer you a service over 3 levels:
I have developed a method of Email Inbox Management over 8-years and you can benefit from this.
If we go forward together, all you will have to do is answer the most vital of your emails once a day and
the less important emails once every 3 days [I send them a standard reply that you’ll be getting back to
them on a given date]. This means you would then only need to attend to your email inbox 8 times a
week and only deal with the emails that come from me. Nothing will ever be forgotten or missed again.
DIARY MANAGEMENT
Time is money. Your time is your money. You never get time back and diary errors are not just
embarrassing when another person is involved, they’re costly too. You’ll benefit from my extensive diary
and calendar management practices. This will make you more time efficient.
After 2-3 months I’d hope we’d introduce some potent time-saving tools into your work week.
DATA CLEANSING
One of the most valuable assets a business possesses is the client list.
If this information is out of date, it’s underutilised, undervalued and takes longer to achieve your aim
when using it.
Soon [and ongoing] you’ll have an up to date list of clients/contact details contact history and purchase
history.
3. Plan of Action
After you sign this proposal, there is a follow-up call where I gather certain vital information necessary
for me to begin working for you.
Allow 3 days after this for me to put a tight-knit timeline of goals together.
I’ll obviously require access to your CRM, social media accounts, email, Google Calendar/iCal and
website/blog.
Week 2 we find our way into you and your systems and get comfortable.
4. Case Study
Meet Robert
THE PROBLEM
Bob and I agreed on a set of practices and he delegated ten hours a week of his admin and
management tasks.
Which meant...
Bob is now able to concentrate on giving his existing clients the attention they deserve; building
stronger and deeper relationships with them.
He is getting more out of his clients in terms of frequency of sale,
value-of-sale and this extra focus has opened up further referral opportunities.
In short, more time, less stress, better income and a big smile!
"Initially, our goal was to reduce my workload by 10 hours per week, but by delegating the related
tasks to ____, I actually ended up saving closer to 15 hours as well as strengthening the relationships
with my existing clients and having the time to focus on additional revenue. Amazing!"
5. Your Investment
Many VA firms charge an hourly rate and many users find this open to abuse. I don't work that way.
I work by arranging a set fee per job and getting it done. It's that simple.
THE DEAL
BLOG POSTS
SOCIAL MEDIA
The fee for this will be based on the volume of emails that need sorting through.
An average client with a business of your size will be looking at approximately - £75 a week.
DIARY MANAGEMENT
This integrates with your Email Inbox Management programme. Obviously, a lot of emails can be dealt
with by arranging a meeting or scheduling a callback, both which will be added to your online calendar.
DATA CLEANSING
Looking after your CRM in terms of updating client contact detail changes (contact history/sales
history) - £45-£85/mo
6. Your Guarantee
YES. REALLY.
I'm experienced in what I do and I want you to have 100% trust in that.
So, provided you have supplied me with what I need to perform the task and upheld your end of the
bargain, then if I don't deliver within one working day of the deadline, you don't pay for it. That's pretty
much it
You can read the full details in the 'Terms and Conditions'.
7. Next Steps
SIGN BELOW
It goes without saying that I’d love to get started and have you onboard as a client and you will be happy
to know that, as with everything, I've tried to make it as simple as possible.
1. Simply type your name in the box below and click ‘Sign Proposal’.
2. We’ll then have a call to get the first set of changes decided.
3. I'll put a specific plan together for our monthly targets.
I can’t wait to start getting results for you as quick as possible to reiterate that you made the right
decision.
[your name]
[your position]
I, Jane Doe, agree to the terms of this agreement and I agree that my typed name below can be used as
a digital representation of my signature to that fact. I understand that this is legally binding and can be
used in a court of law.
8. TERMS AND CONDITIONS
USER DISCLAIMER (Please Delete): This agreement may not be suitable for your circumstances and we
recommend you seek legal advice before using it. Better Proposals does not take any responsibility for
any events that arise as a result of your use of this agreement.
In this Agreement, the party who is contracting to receive the services shall be
referred to as the “Client” and the party who will be providing the services
shall be referred to as the “Service Provider”.
1. DESCRIPTION OF SERVICES.
Beginning on «Start_Date», Service Provider will provide the services as laid out in this proposal
(collectively, the “Services”).
2. SERVICE LOCATION.
The Service to be provided under this Agreement shall be performed at the Service Provider’s place of
business.
5. TERM/TERMINATION.
Either party may terminate this agreement upon 14 days written notice to the other party. Provided,
however, that each party may terminate the Agreement immediately without prior notice in the event
of a breach of this Agreement by the other party. Upon Termination, Service Provider shall invoice Client
for any payment due, and payment will be due immediately upon receipt.
7. RELATIONSHIP OF PARTIES.
It is understood by the parties that Service Provider is an independent contractor with respect to the
Client and not an employee of the Client. The Client will not provide fringe benefits, including health
insurance benefits, paid vacation, or any other employee benefit, for the benefit of Service Provider.
9. LIABILITY.
Service Provider will not be liable for loss, damage or delay of Client’s project due to circumstances
beyond Contractor’s control. Such circumstances may include (but are not limited to) acts of God, public
unrest, power outages, and inability to contact Client. In the event of such loss, damage or delay, Service
Provider will make every effort to notify Client immediately.
10. CONFIDENTIALITY.
Service Provider will not at any time or in any manner, either directly or indirectly, use for the personal
benefit of Service Provider, or divulge, disclose or communicate in any manner any information that is
proprietary to the Client. Service Provider will protect such information and treat it as strictly
confidential. This provision shall continue to be effective after the termination of this Agreement. Upon
termination of this Agreement, Service Provider will return to Client all records, notes documentation
and other items that were used, created, or controlled by Service Provider during the term of this
Agreement with the exception of items purchased by Service Provider and not reimbursed by the Client.
11. SEVERABILITY.
If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the
remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this
Agreement is invalid or unenforceable, but that by limiting such provision it would become valid and
enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited.
Questions?