Web-Based Information System with SMS

alert for Bureau of Fire Protection Sta.

Ignacia
D. F. Mendoza, BSIT
G. T. Cabulera, BSIT
A. R. Tejada, BSIT
D. O. Mateo, BSIT
I. INTRODUCTION

Data and information are most important assets of an organization. Having accurate data and information is used by top level
management in making policies, strategies for improvement, analysis and providing great solution to address the problem, which will
make the organization more successful in attaining their goals.

The enactment of RA 9514 or the Fire Code of the Philippines of 2008 is a milestone in the history of the Bureau of Fire
Protection. It has been a dream of BFP for so long and it finally came into being. It serves as an effective tool of the BFP in achieving
its mission and the realizing its vision. The enforcement of the new Fire Code requires a comprehensive and thorough knowledge on the
code in order to effectively and efficiently execute it. With the various memoranda, and guidelines crafted, our fire safety enforcers and
other BFP personnel who are in the frontline services will be properly guided so as to observe the standard procedures in the
implementation and enforcement of RA 9514. In the same manner, with the reports and data submitted by the field offices, it would be
easy to monitor the implementation of the new Fire Code.

This study aims to developed a Web-Based Information System with short messaging service (SMS) Alert for the Bureau of
Fire Protection of Sta. Ignacia adoption a computerized process of tilling up required formed, announcement of recruitments and to
disseminate information to people of Sta. Ignacia.

II. PROJECT CONTEXT/BACKGROUND OF STUDY

The Bureau of Fire Protection is an agency of the Department of the Interior and Local Government Unit responsible for implementing
national policies related to firefighting and protection as well as the implementation of the Philippine fire code (PD 1185) which was
repealed and replaced by the New Fire Code of the Philippines (RA 9514) formerly known as the Integrated National Police-Fire
Services the BFP is in charge of the administration to the management of municipal and city fire and emergency services all over the
country.

In the context of providing fire and emergency services, fast information system is highly needed. The manual process of providing
information consumes enormous amount of time in terms of encoding at the same time there are barriers to communication such as
network signal. In addition, the issue to be solved focuses on the security of data with the usage of Web – based information system. In
the manual process, the data of fire cases are at risk while by using the web – based information system, all information are protected
and accessible.

The study aims to develop a fast and accessible Web – based information system to easily update the people of Sta. Ignacia about the
announcement about the Bureau of Fire Protection (BFP) and to easily complete the requirements of their application for electricity
connection.
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III. PURPOSE AND DESCRIPTION

The purpose of this project is to provide a Web-based Information System with SMS alert for Bureau of Fire Protection Sta.
Ignacia Tarlac. The researchers’ project is entitled “Web – Based Information System with SMS alert for Bureau of Fire Protection”.
This study aims is to change the manual process into web – based of online/offline filing forms. For the web-based information system,
they will be given the opportunity to view some announcement from the BFP. They will be updated with the current news and trends in
terms of providing emergency services. They will be well-informed with the important reminders and tips from the BFP. This project
will provide an online application form for easier computation their requirements

To the Locale. The study aims to design and developed a system that would contribute much to the growth of the society by providing
them information for a better career opportunity. There will be an improvement of the system because the people who are involved in
the agency will grow professionally and it will make their job easier. More career opportunities to the volunteer of the BFP will be given
provided because employees will receive updated information on training or career opportunities in the field of firefighting. The
developed system also provides information such as, personnel database of the municipality fire station, status of fire trucks and database
of fire incidents to promote transparency to the public.

To the Future Researchers This study will be a reliable and credible reference especially if their study is related to the present research
work.

IV. OBJECTIVES

1. The general objectives is to design and develop a Web-based Information System with SMS alert for Bureau of Fire
Protection Sta. Ignacia.
2. To provide an information of BFP with the following features/modules.
2.1 Fire Cases with SMS Notification;
2.2 Reports;
2.2.3 Expenditure during Operation;
2.2.4 Cost of Damage;
2.2.5 Statistical Reports;
2.3 Online encoding of application form of permits by the administrator.
2.3.1 Electrical Permit;
2.3.2 Building Permit;
3. To evaluate the system by the:
3.1 Administrator/End User;
.3.1.1 Functionality;
3.1.2 Usability;
3.2 I.T Expert;
3.2.1 Functionality;
3.2.2 Database Design; and
3.2.3 Security.
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V. SCOPE AND LIMITATIONS

The scope of this study is the Web – Based Information System with SMS Alert for Bureau of Fire Protection. It is focused
on the computer based application to disseminating information from the BFP and to the people of Sta. Ignacia. The website contains
two major users, the administrator and the end user. The administrator has an account to access the website, and also view the updates,
the information of the cases of fire and to upload requirements. It is the right of the administrator to access the website, he or she will
be the only person in responsible in managing and organizing the information and fixing problems on the security of data. Privacy of
the website and response to for the messages will be monitored by the administrator. The user needs to register to the system to provide
an account to access the website but the activity which can be done by the user is simply having a message of confirmation. After
creating the account, the user will able to know have the confirmation of application and the cost of damage and statistical reports. This
will be achieved by using a username and address of the user.

However, the system needs an internet connection to interact with the system. For the security purposes, the
researchers used a password making the website exclusive only for the administrator of Sta. Ignacia.

Definition of Terms
The following terms are conceptually and/ or operationally defined to facilitate better understanding of the study;

Expenditure during operation. An expense incurred in carrying out an organization's day-to-day activities, but not directly associated
with production. Operating expenses include such things as payroll, sales commissions, employee benefits and pension contributions,
transportation and travel, amortization and depreciation, rent, repairs, and taxes. These expenses are usually subdivided into selling
expenses and administrative and general expenses. Also called non-manufacturing expenses.

Fire Cases. Fire investigation involves the examination of all fire-related incidents once firefighters have extinguished the fire. The
practice is similar to the examination of crime scenes in that the scene must be preserved and evidence collected and analysed, but with
numerous additional difficulties and dangers. The investigation will include closely surveying the damaged scene to establish the origin
of the fire and eventually establishing the cause.

SMS Notification. Is a text messaging service component of most telephone, World Wide Web, and telephony systems. It uses
standardized communication protocols to enable fixed line/landline or mobile phone devices to exchange short text messages

Cost of Damage. Is the cost incurred by repercussions (effect) of direct environmental impacts such as the degradation of land or human
made structures and health effects. In environmental accounting.

Statistical Reports. The definition of a statistical report is the gathering of data and the generation of conclusions from a social setting.
This could be people's opinions and thoughts on a product or items that results in a survey.

Electrical Permit. Is required for work that involves installing, relocating, repairing, or maintaining any electrical wiring or device
designed for conducting, consuming or converting electrical current, as required by law.

Building Permit. A type of authorization that must be granted by a government or other regulatory body before the construction of a
new or existing building can legally occur.

Functionality. It refers to the evaluation of the users in terms of the capability of the system to upload and download reports and
documents

Usability. It refers to the functions and uses of the system on how it solved the problems encountered by the users without the use of
the system.

Security. It refers to the evaluation of the IT expert in terms of protecting database, user data, files, and the website from possible treat.
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Information System. It is any combination of information technology and people’s activities that support operations, management and
decision making.

Database Design. Is the process of producing a detailed data model of database. This data model contains all the needed logical and
physical design choices and physical storage parameters needed to generate a design in a data definition language, which can then be
used to create a database. A fully attributed data model contains detailed attributes for each entity.

VI. RELATED LITERATURE/SYSTEMS

A. Foreign Literature

The Hong Kong Fire service is the statutory of emergency ambulance service in Hong Kong, as mandated by regulation from
the Legislative Council. The service employs some 2200 people and operate approximately 256 emergency ambulance and 35
motorcycles from 36 depots, located strategically around the Hong Kong territory. The service provides emergency transport to the 14
publicly operated Hong Kong Hospital Authority facilities which operate Accident and Emergency departments. The service follows
the Anglo-American model of EMS service provision. The statutory service is supplemented by two organizations- St. John Ambulance,
a charity. All 999 calls are answered by the Hong Kong Police Force. If an ambulance is the only response required, the call is passed
directly to Hong Kong Fire Service Dispatchers. If the call information is complex, as with a traffic accident, the police dispatchers will
notify the ambulance service when they suspect that ambulances might be required. Both ambulances and fire apparatus are co-
dispatched by the Hong Kong Fire Service dispatchers [1]. Hong Kong Fire Service Dispatchers.

The article above has the same aspects as the researchers’ developed project. The existing and the developed project are both
rescue assistance and dispatch services, and their main goal is to immediately deploy safety needs for emergencies like Web-Based
Information System with SMS Alert for BFP Sta Ignacia, Tarlac which aims to dispatch for medical services and victims of a fire
incident only.

To her “Information governance, auto-categorization and e-discovery focus attention on RM”. Records management is
generating an unusual degree of passion lately. Long held captive to an image of dusty file cabinets in the basement, accessed only then
needed for legal purposes, records management is now being recognize as a critical component in information governance, a vital process
that extends beyond but includes records management, the sheer volume of information with which organizations must cope is an
important aspect of records management, because proper application of policies will eliminate unnecessary document. The need to locate
information is another issue driving records management. If it is not classified correctly information is much harder to locate quickly.
Auto-categorization is helping to reduce the burden on user to declare and categorize documents as records, a step that is often
overlooked or incorrectly carried out. Also, e-discovery has been driving records management because when records are properly
managed, the process is greatly simplified and the threat of sanctions is reduced [2]. Judith Lamont, Ph. D.

Web-Based Information System with SMS Alert for BFP Sta. Ignacia also lessen filing cabinets to its loacale. Filing cabinets
took a large space in the office and overloading of documents are uncontrolled and locating important documents was so difficult and
some files are misplaced and destroyed by nature. The Web-Based Information System with SMS Alert for BFP of Sta Ignacia, Tarlac
will answer the needs of BFP Sta Ignacia Tarlac,

Defines an SMS gateway as a Web site that allows user to send SMS messages from a Web browser to people within the
cell served by that gateway. An SMS gateway can also serve as an international gateway for users with roaming capability, allowing
SMS communication away from the home network. SMS gateways solve a common telecommunications problem which different
wireless telephony providers using different or proprietary communication protocols. The gateway acts as a relay, translating one
protocol into another. Wireless network operation use SMS gateways to connect SMS centers [SMSC’s]. An SMSC is the portion of a
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wireless network that handles SMS operation, such as routing, forwarding and storing incoming text messages on their way to desired
end points [3]. Rouse

In the article stated above, the researchers found out about the use of SMS gateways. It could allow a computer to send or
receive Short Message Service [SMS] transmission to or from a telecommunication network. Hence, the researchers conclude that the
SMS. Notification of the system needs an SMS gateway to work and therefore started to seek for the SMS Gateway Providers that could
be used on the system.

B. Local Literature

Stated that web site has a lot of purpose. Web site allows business or companies to save money. For example, instead of
printing out expensive marketing or advertising a brochures, the products information even and photos can be published on the web site
and is cheaper than printed copies. Web sites can help the business to introduce and sell their products popular [4]. Mr. Mangilit

In the article that was stated by Joel Mangilit, it highlighted the importance of a website is, like it business and companies to
save money through online advertising, related in the developed system, on-online submission of reports and other documents were also
ways to save money, with the developed study, sending it online would be a big advantage for them.

With the use of internet, people can access their online job to update, maintain and print out the records of university
employees, in this year using computer can do my work even if I’m at home or at the café, with the power of Internet. I can access
anytime anywhere the online system for the PDS of employees [5] Ponce

It tells about the capability of the internet to access any resources anytime and anywhere they want. Because of this
technology they don’t have to travel to our destination just to get a thing that is needed. With the use of internet we, can easily access it
in time.

Record Management is an important practice in any organization which more often than not are treated as minor task that
requires little focus our attention. Often handled by Human Resources [HR] or the finance/accounting department, Record Management
ensures that any and all information and documents of a company is up to date is compliant to all laws and regulations of the Philippines
[6]. Paperlesstrail.net

The researchers aim to develop a Web-Based Information System with SMS Alert for BFP Sta Ignacia, Tarlar to automate
the manual process of record keeping from filing cabinets. A record is the most valuable information for it stands as a concrete evidence
of an organizations profile, Web-Based Information System with SMS Alert for BFP Sta Ignacia, Tarlac. Ensures that all information
are up-to-date.

C. Foreign Studies

Malaysia Yemen Student Information System [YSIS] with SMS [Short Messaging System] Notification is takes important
role of developing integrated information about Yemen’s students that study at all Malaysia’s university. YSIS will develop in order to
overcome the problem with the current manual system. The system management will give a benefit to every Yemen student in Malaysia,
cultural attached to integrate, transfer, and get updated data and information faster and easier. Rational Unified Process [RUP]
methodology is used to develop the system. However, it used mobile technology within the web technology to develop part of SMS
notification. The system is available as long as internet connectivity is available. The system can access without limitation of the time
and place [7]. Firkhan Ali Bin Hamid Ali, ET.
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In the studies mentioned above, the researchers found out that management was needed to develop within a team to reduce
individual effort. Users will be able to store, access and manipulated basic information regarding students and their studies, like the
developed system users can store access and manipulated there reports and other files through online.

Stated the connectivity originates to open and global nature of the internet. Connectivity allows organization to provide
information to a very large audience. Moreover, web sites can be linked to each other through hypertext links. For citizens searching for
related public policies governmental interagency, connectivity facilities the intelligible search of subject areas via well designed
hypertext links [8] Chui Jaegar, ET AL

Connectivity or communication to another office or co-workers is very important in one organization. That’s why web sites
with quick links has been proposed for them to easily communicate with other personnel.

Web-Based Information System termed “Electronic Student Management” it is not a surprise that many learning institutions
in Nigeria, are still keeping records in files and gather them in filling cabinets where the accumulate dust. A great deal of routine
administrative work in secondary school is still done manually. Today, in most countries, computers and other IT resources are deployed
by institutions of learning to facilitate the dissemination, access and management of information. This project evaluates and analyzes
the processes, technology and methodologies implemented in the development of a web-based information system termed “Electronic
Student Management System” [E-SMS] to solve the basic problem of the manual method used by the administrators and staff of
secondary schools in Nigeria. The E.SMS which follows a rationally unified process is implemented using technologies in Microsoft
.Net Framework 4.0 and Microsoft SQL Server 2008 Express Edition software. As a result users will be able to store, access and
manipulated basic information regarding students and their studies [9]. Dominic Thompsom

In the studies mentioned above, the researchers found out that management was needed to develop within a team to reduce
individual effort. According to Dominic Thompson, users will be able to store, access and manipulated basic information regarding
students and their studies, like the developed system users can store access and manipulated there reports and other files through online.

D. Local Studies

Web-Based Information System for Community and Extension Services Department’s Makipamuhay Partner Communities.
It was developed to improve data handling, distribution of information, and support for cross referencing. The study recommended that
administrator should always update the website to have accurate and latest news about Makipamuhay, further, the system could also be
linked to the official website of the Colegio [10]. Felix, Bernabe and Lacap

As mentioned in the study above, system aims to produce an accurate data and information as well as improving the handling
of data and the distribution of the information. As a conclusion, the above mentioned study focuses on refining the handling of data and
information and for them to have an accurate material. This system is quite related to developed system in terms of improving the
distribution and management of information and data precisely. The only thing is that, the developed project will be more precise in
terms of the distribution of the data. For the researchers this study shows the capability of incorporating IT.

Web-Based Information System Cuyapo II District. Composed of 23 elementary schools. The maximum distance of the
farthest school to the District Office is 20km. that’s why submitting of the reports is time consuming because they have to spend a couple
of hour just to send a report and they are doing this every quarter test, pre-test and post-test of the whole school year. Other reports is
submitted via Gmail process, one online solution but the district ICT coordinator is having hard time to manage and organize it because
of the disorder of the submitted reports. The ICT coordinator did not renamed by the sender. That’s why the researcher developed a
Web-Based Information System of Cuyapo II District with online submission of report. SMS Notification is added to the system to
ensure that the teacher will received a text message to notify them that they must have submit a report [11]. Mr. Marcos.
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In this study it is stated that submitting reports is time consuming. The researchers developed a Web-Based information
system that will help the BFP in Sta Ignacia to send their reports electronically to the main office. The developed system will attached
the forms through the website and when the administrator saved their reports it will automatically retrieve the data, the system will have
a process of announcing an event and fire emergency.

Web-based Information System with the Transaction of Certificates and Diploma. The researchers wanted to develop a
Web-Based Information System which includes transaction of requesting and sending a copy of Baptismal, Seminar, and Youth camp
certificate and diploma for the Bible School Alumni [12]. Lijah Lae Faith D. Garcia, ET. Al,

The system would provide some information of the church such as its mission and vision, upcoming events and activities,
newly announcement, and most importantly the preaching from pastors. Just like the proposed system, Web-Based Information System
with SMS Alert for BFP Sta Ignacia, Tarlac. The system will provide an information about the BFP and announcement upcoming events
and activities.

VII. DESIGN AND METHODOLOGY

This section presents the different methods of research, procedure and data gathering process. It also states the information
on how the data will be gathered. The setting of the study and, techniques used in collecting of data is also included.

Methods of Research

To be able to gather the needed information and fundamental facts for the developed project researchers used effective

instrument to facilities, data collection.

Figure 1. Agile Scrum

Figure 1 shows about on how the researchers work on their developing a system, first the researchers met the locale to gather
information about the developed system second is planning about the system third is planning about the system third is developing the
design of the system after of developing the system the researchers testing the developed system in their locale.

Research Design

Designing the study helped the researchers to plan and implement the study in a way that will helped the researchers to obtain
the intended result, thus increasing the chances of obtaining information that could be associate with the real situation.
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The purpose of research design is to gather information on how the system design and what the locale want to design in the
developed system. The researchers set a plan of research study. First the researchers gather what is the main problem for the study and
think about the possible solution, Researchers used descripted, correlation, semi experiment, experiment and review. We ask the member
of our locale is what is main issue our problem with the process. The researchers combine all the information and produce the possible
solution which is to create a Web-Based Information System with SMS alert for Bureau of Fire Protection Sta. Ignacia.

Research and Development

The aim of the research and development is to improve the effectiveness or make the production of the develop application
more efficient.

The researchers gather information about the development of the project on how the project work and what the technique
that used by the researchers to work fast in developing the system. The researchers had a meeting after listing the product backlogs and
discussed every task that will be prioritized in every sprint. A feedback to the locale has been done after every sprint and the locale made
some request which the researchers made possible to include in the system.

Interview Method

This is the form of question and answer that can lead the researcher to their purpose. The researchers interviewed SPOF3
Cedric T. Cruz, MBA. He provided the information about the Sta. Ignacia Bureau of Fire Protection. The information included the
process of how to apply for the building permit electricity connection. All information gathered will help the proponents for the
developed of the system.

The purpose of the interview is to gather information on alternative ways in providing announcement and information to the
users. It also revealed that using the developed system, the locale will promote awareness of a new technology that will give a competitive
advantage.

Library Research Method

The method is considered as one of the major sources in terms of collection data relevant to the study. It is a process of
searching pertinent information through books, newspaper, journals, magazines, and unpublished theses related to the study. In this
method, the researchers visited Tarlac State University Library, TSU San Isidro Campus, and Tarlac College of Agriculture to gather
some information about the related literature/system.

Internet Research Method

The researchers used the internet for their guideline to get information and data. This is the modern and useful way to
accomplish the goal and effectiveness of the system. It is one of the most convenient tools used especially in research work. By using
the internet, the researchers could gather information needed for the completion of the project, the researchers did a research about the
web – based information system.

The researcher used the gathered data to a system required on this project. This study will apply the various techniques in
system development in IT related guideline.
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Likert Scale

𝑋 = (1 ∗ 𝑚) + (2 ∗ 𝑚) + (3 ∗ 𝑚) + (4 ∗ 𝑚) + (5 ∗ 𝑚)
𝑁

Where:
__
X = Weighted mean
m =Frequency of occurrence for a particular field
n = Total number of respondents

System Development Methodology

Agile System Development Life Cycle (SDLC) methodology was used by the researchers to have adequate information in
developing and improving the developed system. Agile Development Methodology provides opportunities to assess the direction of a
project through the development life cycle. This is achieved through regular cadence of work, known as Sprints or iterations, agile
methodology is described as “iterative” and “incremental.” In an agile paradigm, every aspect of development requirements, design and
the like are continually revisited. When a team stops, and revaluates the direction of a project every two weeks, there’s time to steer it
in another direction. The methodology provides six (6) steps from conceptualizing the project up to the retirement of the project. The
six steps are Concept (iteration - 1), Inception (iteration 0, warm up), Construction iterations, Transition (end game), Production
and Retirement.

The concept phase that is sometimes-called Iteration – 1 is the pre-project planning. In this stage, the researchers defines the
big picture of the project. The researchers outlined the business opportunity of the project to the fire officers of the BFP in Sta. Ignacia
considering the effect of the project to the municipality fire stations. The researchers identified problems with caused and effect by the
existing office workflow through fishbone diagram to analyze and resolve it based the developed system.

After assessing the feasibility of the project, the second phase is inception or the first week that is often called iteration 0
(cycle 0) or in the Eclipse way the “Warm up” iteration. In this stage of the project, the researchers gathered the initial support from the
BFP Fire Officers. The researchers will be actively working with the clients to gather information and database they need in developing
the system and to implement it to the project. Through the method of interview, the researchers acquire ideas to what will be the
manifestation of the developed system that will be developed. It gives ideas to the researchers as to identify how long the developed
system will be developed. The development of the project started on September 30, 2016. The researchers planned to give at least one
(1) week for every stage of the development of the project. Furthermore, the researchers analyzed and created initial designs like Context
Diagram, Dataflow Diagram, Systems Flowchart, Class Diagram and Entity Relationship Diagram to be guided in the development and
testing of project to find solution if possible problems will occur.

After conducting an interview, identifying the targets and creating the initial designs and architecture in the inception phase,
the third phase is construction iteration. This is when the implementation of all the initial designs will be performed. The researchers
continue the close collaboration to the clients to reduce risk through tightening feedback cycle and improving communication. The
researchers need to achieve the goal every week and each week will have sprints, this means that each execution of the target should
have analysis, design, actual implementation, and testing, for each week the researchers will have a quality assured output for the develop
system. The table next page will show the target sprint of the researchers every week that is classified in backlogs in the development
of the system.
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Table 1. Project Backlog

Sprint Features Estimated Time

1  Homepage/banner 4 Hours
 News and Update 4 Hours
 BFP Team 4 Hours

 About us 4 Hours

 Contact information 4 Hours

2  Admin Login 8 Hours

 Personnel Database 6 Hours
 Add new personnel 4 Hours

 Delete information 4 Hours

 Search information 4 Hours

3  Fire incident database 6 Hours

 Add new Fire incident 4 Hours
 Delete information 4 Hours

 Search information 4 Hours

 Delete information 4 hours

4 Admin Account

 Edit user 4 Days

 Save
 Reset
 Back to list
5 Dashboard

 News and Update

 BFP Team
3 Days
 About us
 Contact information
 admin
 main
6  Cases 5 hours
 Permit 5 hours
 SMS 5 hours

 Reports 5 hours

 News 5 hours

 Manage 5 hours
5 hours
 Settings
5 hours
 Audit Trail
5 hours
 Logout
7  Admin database 8 hours
Add new
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Delete information
Search information
 Main database
Add new
8 hours
Delete information
Search information
 Cases database
Add new 1 week

Delete information
Search information
 Permit database 1 week
Add new
Delete information
Search information
1 week
 SMS database
Add new
Delete information
Search information

8  Reports data base 8 hours

Add new
Delete information
Search information
 News database
Add new 8 hours
Delete information
Search information
 Manage database
8 hours
Add new
Delete information
Search information
 Settings database 8 hours
Add new
Delete information
Search information

The researchers had a meeting after listing the Product Backlogs and discussed every task that will be prioritized in every
sprint. A feedback to the locale has been done after every Sprint and locale made same requests which the researchers made possible to
include in the system. The researchers allotted twenty (20) hours to finish the sprint 1. Sprint 2 have allotted of twenty six (26) hours to
finish. Sprint 3 have allotted of twenty two (22) hours to finish. Sprint 4 also have allotted of four (4) days to finish. Sprint 5 allotted of
three (3) days to finish. Sprint 6 allotted of forty five (45) hours to finish. Sprint 7 the admin database and main database allotted of
sixteen (16) hours and to the cases database, permit database and SMS database have allotted of three (3) weeks to finish and the last is
sprint 8 have also allotted of thirty two (32) hours to finish the sprint.
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Sprint 1

Table 2. Sprint 1

Sprint Features Estimated Time

Sprint 1 – day 1  Presenting the backlogs 30 min

 Homepage/Banner
4 hours

Sprint 1 – day 2  News and Update 4 hours

Sprint 1 – day 3  BFP Team 4 hours

Sprint 1 – day 4  About us 4 hours

Sprint 1 – day 5  Contact information 4 hours

The researchers had 1 week of meeting to address these backlogs to finish the design of the system. On day 1, the researchers
discussed the project backlogs of the system for thirty (30) minutes, while designing the homepage/banner takes four (4) hours to
complete. The researchers gave twelve (12) hours on day 2-4 for the news and update, BFP Teams and about us. On day 5, the researchers
allotted four (4) hours for contact and information, the locale suggested the design of the banner was not suitable so, the researchers
made a solution right away to meet the suggestion of their locale. After the time allotment, 5 backlogs were successfully finished.

Sprint 2

Table 3. Sprint 2

Sprint Features Estimated time

Sprint 2 – day 6  Admin Login 8 hours

Sprint 2 – day 7  Personnel database 6 hours

 Add new personnel
4 hours

Sprint 2 – day 8  Delete information 4 hours

Sprint 2 –day 9  Search information 4 hours

After constructing the first sprint of the project the locale approved the researchers to proceed to the next Sprint as shown in
table 2. Table 3 shows the constructing of admin login, personnel database, delete information and search information. In this sprint
have allotted of twenty six (26) hours to finish.
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Table 4. Sprint 2; day 6

Sprint 2 – day 6  Admin Login 8 hours

On day 6, the researchers allotted eight (8) hours in constructing the admin login account. This account is for the office
administrator of BFP Sta. Ignacia. The researchers provided this feature a login and password as suggested by the locale for the admin
officer only.

Table 4. Sprint 2; day 7

Sprint 2 – day 7  Personnel database 6 hours

4 hours
 Add new personnel

On day 7 the researchers allotted eight (8) hours in creating the personnel database and the form to add new personnel. These
modules were created on the same day for repeated testing of the database regarding adding new records and adding a new personnel.

Table 5. Day 8-9 of sprint 2

Sprint 2 – day 8  Delete information 4 hours

Sprint 2 –day 9  Search information 4 hours

The researchers also allotted a total of eight (8) hours on days 8 to days 9 in creating other modules under the personnel
database which includes delete information and search information and were successfully finished. After the locale viewed the update
of the system they approved the changes. The researchers proceeded to the next sprint.

Sprint 3

Table 6. Sprint 3

Sprint 3 Features Estimated time

Sprint 3 – day 10  Fire incident database 6 hours

 Add new fire incident
4 hours

Sprint 3 – day 11  Delete information 4 hours

Sprint 3 – day 12  Search information 4 hours

After constructing the second Sprint, the researchers proceeded to third week in developing the project presenting the sprint
3. Table 6 shows the constructing of fire incident database, add new fire incident, delete information and search information. The fire
 14

incident database takes six (6) hours upon the completion. The add new fire incident takes four (4) hours upon the completion. The
delete information also take four (4) hours to complete and search information also take four (4) hours to complete.

Table 7. Sprint 3; day 10

Sprint 3 – day 10  Fire incident database 6 hours

 Add new fire incident
4 hours

On day 10 the researchers spent ten (10) hours in creating the fire incident database and on the adding information of new
fire incident cases. These modules were created on the same day for repeated testing of the database when adding a new record. In fire
incident have allotted of six (6) hours to finish and the add new information take four (4) hours to finish.

Table 8. Sprint 3; day 11-12

Sprint 3 – day 11  Delete information 4 hours

Sprint 3 –day 12  Search information 4 hours

The researchers also spent a total of eight (8) hours on day 11 to day 12 in creating other modules under the Fire Incident

database which includes delete information and search information were successfully finish. The locale viewed the update of the system

the locale approved. The researchers proceed to the next sprint.

Sprint 4

Tanle 9. Sprint 4

Sprint Features Estimated time

Sprint 4 – day 13-14 Admin Account 4 days

 edit user and encryption of

password

On day 13- 14, after the sprint 3 the researchers set a meeting with the locale and discussed about the login buttons and as
they requested the buttons should readable. The researchers had spent four (4) days in creating the admin account and the module for
editing this account. This sprint also presents the encryption of the password for security measure of the admin login.
 15

Sprint 5

Table 10.sprint 5

Sprint Features Estimated time

Sprint 5 day 15 News and updates 5 hours

Sprint 5 day 16 BFP Teams 5 hours

Sprint 5 day 17 About us 5 hours

Sprint 5 day 18 Contact information 5 hours

Sprint 5 day 19 Admin 5 hours

Sprint 5 day 20 Main 5 hours

After successfully doing the fourth sprint of the project, based on the information gathered during the meeting conducted by
the researchers with the locale, The researchers proceeded to the next sprint as shown in the table which includes the construction
of the news and update, BFP Teams, About us, Contact information, Admin, Main. In this sprint have allotted of thirty five (35) hours
to finish the sprint.

Table 11. Sprint 5; day 15

Sprint 5 day 15 News and updates 5 hours

On day 15, the researchers met the locale to gather the details of the news and update to start creating the contents of the
news and update of the system. After the researchers met the locale the researchers start to create the news and update in this module
take five (5) hours to finish.

Table 12.sprint 5; day 16

Sprint 5 day 16 BFP Teams 5 hours

The researchers allotted five (5) hours in creating the contents of the news that the team provided, this is significant to all
“netizens” who are willing to become one of the fire fighters and fire volunteers of the Sta. Ignacia. The researchers met the locale to
gather information about the members of the BFP Sta. Ignacia. In this module show the information of the member of BFP team with
their position.

Table 13.sprint 5; day 17

Sprint 5 day 17 About us 5 hours

 16

On day 17, the researchers spent five (5) hours in creating the content of the About Us feature. The researchers choose
to add the meaning of logo and the mission and vision of BFP where can the user can see about the BFP.

Table 14.sprint; day 18

Sprint 5 day 18 Contact information 5 hours

On day 18, the researchers spent five (5) hours in creating the content of Contact Information feature. The researchers
gathered information about the contact of the BFP where can the user can see the address, phone, mobile, email and website of BFP Sta.
Ignacia.

Table 15.sprint; day 19

Sprint 5 day 19 Admin 5 hours

On day 19, the researchers spent five (5) hours and created the Admin feature of the system and showed the layout of the
profile login only for the BFP officer admin. In this module wherein the administrator can change the user name and password of the
website.

Table 16.sprint; day 20

Sprint 5 day 20 Main 5 hours

On day 20, the researchers spent five (5) hours to create the content of Main feature of the system, the researchers gathered
data about the information of their cases. In this module shows the recent cases, recent electrical permit and building permit, quick SMS
and totals of statistical report.

Sprint 6

Table 17.sprint 6

Sprint Features Estimated Time

Sprint 6 – day 21  Cases 5 hours

Sprint 6 – day 22  Permit 5 hours

Sprint 6 – day 23  SMS 5 hours

Sprint 6 – day 24  Reports 5 hours

Sprint 6 – day 25  News 5 hours

 17

Sprint 6 – day 26  Manage 5 hours

Sprint 6 – day 27  Setting 5 hours

Sprint 6 – day 28  Audit Trail 5 hours

After successfully doing the fifth sprint of the project, based on the information gathered during the meeting conducted,
the researchers proceeded to the next sprint as shown in table which includes the construction of the cases, SMS, Reports, News, Manage,
Setting, and Audit Trail. In this sprint take forty (40) hours to finish.

Table 18.sprint; day 21

Sprint 6 – day 21  Cases 5 hours

On day 21, in this modules spent five (5) hours to create the layout for the cases. This page shows the new cases and
the cases list. This features the admin will encode the cases save and update and wherein the administrator can see the cases, address,
property affected, damaged, rescued, injured, saved, died, expenditure amount and encoder.

Table 19.sprint; day 22

Sprint 6 – day 22  Permit 5 hours

On day 22, the researchers created the content of permit feature of the system and allotted five (5) hours of work.
In this features shows how to fill up an electrical permit and building permit and shows the recent encode permit. In this modules wherein
the administrator can see the recent permit, address, signed and sealed by, contractor, person in charged and area code.

Table 20.sprint; day 23

Sprint 6 – day 23  SMS 5 hours

On day 23, the researchers spent five (5) hours to start creating the content of the SMS feature of the system. In this features
shows how to send a SMS to the register member of BFP. In this modules wherein the administrator can see the new SMS and SMS list.
In the SMS list the administrator can see the message, sent to and date sent.

Table 21.sprint; day 24

Sprint 6 – day 24  Reports 5 hours

 18

On day 24, the researchers started creating the content of reports of the system and allotted five (5) hours of work. In this
features wherein the admin can see the report option and generated report preview in the report option, type of case, date from, date to
and generate, to show the report they want to preview.

Table 22.sprint; day 25

Sprint 6 – day 25  News 5 hours

On day 25, the researchers start creating the content of news feature of the system and allotted five (5) hours of work. In this
features shows the new post and news update list in new post the administrator can change the image, tittle, text content and post/ update.
In news update list the administrator can see the title, text content, date posted, posted by and action.

Table 23.sprint; day 26

Sprint 6 – day 26  Manage 5 hours

On day 26, the researchers start creating the contents of the Manage of the system and allotted five (5) hours of work. In this
features wherein the admin can manage the firefighters, users and barangay. In firefighter the admin can register firefighter, full name,
address, mobile, gender, date of birth and save/update and also show the list of the new firefighter. In the user show the new user and
list of user, in the new user the admin can fill up the full name, user name, password and save/ update. In the barangay shows the new
barangay and barangay list the admin can add a new barangay and see the list of the barangay.

Table 24.sprint; day 27

Sprint 6 – day 27  Setting 5 hours

On day 27, the researchers give five (5) hours in creating the content of setting feature. In this features wherein the admin
can change the update in the front end of the system. In this module show the contact information, recent news or No. of recent news to
display, map coordinator and home slider wherein the administrator can change the address, phone, mobile, email, Facebook, website
URL and also they can change the image in the home slider.

Table 25.sprint; day 28

Sprint 6 – day 28  Audit Trail 5 hours

The researchers gave five (5) hours on day 28 in creating the content of audit trail. In this features wherein the admin can
see the filtering and system logs. In system logs the admin can see all the activity logs, modules and date. It shows when the admin login
and logout, update, delete and save.
 19

VIII. REQUIREMENTS ANALYSIS/ REQUIREMENT DOCUMENTATION

This section discusses how the researchers conducts the study and presents of description about technology, the possible
related project including technical feasibility, operational feasibility, and economic feasibility.

A .Hardware

The hardware and software minimum requirements used in developing the system are the following.

Table 26. Hardware Requirements for the developed System

Hardware Specification Description

-at least have GPS - The GSM uses a variation of time

division multiple access.
-2gb RAM

Smartphone -Android OS, v4.2.2

-with A-GPS, GLONASS

 Processor - dual core 2.4
GHz+ (i5 or i7 series Intel
processor or equivalent AMD)
 RAM - 8 GB
Personal Computer
 Hard Drive - 256 GB or larger
solid state hard drive
It will be used for the development of the
system from the start until the end after
the development. This hardware
requirement is needed to create, start and
develop the system and to keep all
development tools operate quickly and

 Graphics Card - any with efficiently.

Display Port/HDMI or DVI

support - desktop only
 Wireless (for laptops) -
802.11ac (WPA2 support
required)
 Monitor - 23" widescreen
LCD with Display Port/HDMI
or DVI support - desktop only
 Operating System - Windows
10 or 7 with Service Pack 1,
Home or Professional
editions, or Apple OS X
10.11.5

Table 26 shows the hardware requirements for the development of the system. It is a capable device that enables people to
explore and learn more about technology. The main component of the system is the Smartphones.
 20

The hardware and software minimum requirements while using the system are the following.

Table 27. Hardware Requirements to use the System

Hardware Specification Description

-at least have GPS - The smartphone was use to receive or to

notify the firefighters.
-2gb RAM
Smartphone
-Android OS, v4.2.2

-with A-GPS, GLONASS

 Processor - dual core 2.4 The personal computer will be using to

GHz+ (i5 or i7 series Intel access the website.
processor or equivalent AMD)
 RAM - 8 GB
Personal Computer
 Hard Drive - 256 GB or larger
solid state hard drive
 Graphics Card - any with
Display Port/HDMI or DVI
support - desktop only
 Operating System - Windows
10 or 7 with Service Pack 1,
Home or Professional
editions, or Apple OS X
10.11.5

The hardware and software used to open and browse the system. The smartphone was use to receive or to notify the firefighter
if theirs fire case. The personal computer is used to browse the system and to send Alert if there’s a fire case.

B .Software

Table 28. Software Requirements of the Developed System

Tools Description

It is an operating system developed by Microsoft Corporation

for use on personal computers.

This is the operating system where the program will be easy to

use and run the system. The biggest advantage of Windows is
that it provides ready-made solutions that can be implemented
by just about anyone who uses a computer.

Windows Operating System

 21

It is a Windows web development environment. It allows you

to create web applications with Apache, PHP, and a MYSQL
database.

This will be the server that will be used for the database of the
system. It is easy configurable with the built-in tools.
WAMP Server

A text editor and source code editor for use with Microsoft
Windows. Unlike Notepad, the built-in Windows text editor,
supports tabbed editing, which allows working with multiple
open files in a single window.

The Notepad++ is the tool that the researchers used to create a

PHP, HTML5, CSS3 and JavaScript. This system used to code
the program.

Notepad++

A web browser (commonly referred to as a browser) is a

software application for retrieving, presenting and traversing
information resource on the World Wide Web.

It is a web browser developed by Google Inc. that combines a

minimal design with sophisticated technology to make the web
faster, safer, and easier.

The researchers choose the Google chrome to use as the Web

Google Chrome Browser because it is compatible for testing the system.

Table 2 show the software that the researchers will be using in developing the project. The operating system used is Windows.
Notepad++ is used in coding the system.

Software

Table 29. Programming Language

Programming Language Description

Hyper Text Markup Language is the main markup language for

displaying web pages and other information that can be
HTML displayed in the web browser.
 22

This language is used for the front end of the user interface and
defining the visual structure of a user interface for the pages and
forms of the system.

It is a style sheet language used for describing the look and

formatting of a document written in a markup language.
CSS
This language is used for the front end of the user interface. The
researchers will use this tools for describing the look and
formatting of the system.

It is good for animation and real time responsiveness for a

website.
JavaScript
This is language will used for the backend of the user interface.
The researchers will be this for the client-side of the validating
the forms that applied on the interface.

It is a server-side scripting language designed for web

development but also used as a general-purpose programming
PHP language.

The researchers used this for web-server side scripting of the

system.

Open source database, enabling the cost-effective delivery and

reliable, high-performance and scalable Web-base and
MySQL embedded database application

The MySQL is an open source, the researchers will use this for
the database management of the system.

Table 29 shows the Software resources which will be used by the researchers to develop the Web – based Information System
with SMS Alert for Bureau of Fire Protection Sta. Ignacia Tarlac.

C. Peopleware.

Peopleware is a term used to refer one of the three core aspects of computer technology; it forms a kind of “conceptual
triangle” with hardware and software. Peopleware can refer to anything that has to do with the role of people in the development or user
of computer software and hardware.

Project manager- is the one who is in charge to lead the team and sometimes called as the head or the leader.
 23

Website Designer- engage in the construction of the navigation schemes of a website. Their job also includes putting together online
content and applications in the internet. They also work on the web page’s layout as well as the strategic placement of the useful and
practical information about the website.

Programmer- a programmer, computer programmer, developer, coder, or software engineer is a person who writes computer
software. The term computer programmer can refer to a specialist in one area of computer programming ot to a generalist who writes
code for many kinds of software.

Administrator-An administrator is the owner of the locale the administrator has the power to change the content of the system like
updating the news and update, changing the team profile, encoding the report or cases.

Staff- a staff is the member of the locale, when we say staff they are the members.

D. Network Communication

Figure 2. Network Communication

Figure 2 shows the network topology, the user must use a computer device connected to the internet to send data to the web
host, the web host then replies with the system feedback to the internet, upon receiving the system feedback the internet will send an
SMS notification to the provider and finally the provider will send the content of the SMS to the mobile user. On the admin, the admin
will manage system, but the system will need internet connection. The admin will manage all the modules, on the report module, the
admin will generate reports, and it also manage the encode permits, the electrical and building permits before the applicant finish all the
requirements. The admin will also manage the SMS module to send an alert to the Bureau of Fire Protection member of Sta. Ignacia.
 24

IX.DESIGN OF SOFTWARE, SYSTEMS, PRODUCTS AND PROCESSES

A. Process/Data Flow

Figure 3. Context Diagram

Figure 3 shows the context diagram of the developed system. On the user, the users will gather information on the system.
On the admin side, the admin will login, send SMS, Upload image, Register accounts of another admin, update the website and encode
permit. On the login, the admin will type her/his username and password, the admin also send SMS if there’s a fire case, he/she also
upload images. The website contains Permits, Receive the reports, admin dashboard, list of reports, member information. On the encode
permit, the admin will be able to encode permits.
 25

Figure 4. Dataflow Diagram

The Data Flow Diagram shows the flow of the back-end of the system, it starts with the login admin will login admin, the
admin will login the system using their username and the admin, then after he/she login to the page, the system will redirect to the select
tab. The admin will choose the tab, the tab are Cases, Permit, SMS, Reports, News, Manage, and the setting. If the admin click the case
tab, he/she can generate cases. The next one is permits, the admin will encode after him complete the client requirement. Then the SMS
tab, the admin will be able to send SMS. Next to SMS is the Report, the admin will be able to generate reports for expenditure during
 26

operation and cost of damage. The next one is the manage, the admin can manage account and add the phone numbers of the fire fighters,
the setting, admin can update and upload the whole system.

B. Database Design

Figure 5. Entity Relationship Diagram

Figure 5. Entity Relationship Diagram shows the cases, barangay, building permit, electrical permit, news, user, audit trail,
firefighter, SMS and setting the relationship of entity sets stored in the database. An entity is this context is a component of data.

C.GUI Design

Figure 6. Home
 27

Figure 6 shows the graphical user interface of the systems and the design of the website and shows about the information of
BFP Sta. Ignacia.

Economic Feasibility

The Economic Feasibility of the study determines the cost and benefits of the system software and components total cost of
the proposed project.

Table 30. Show the hardware/ software expenses of the developed project with regards to compatibility of the devices.

Software Quality Cost

Smartphone with GSM 1 P6,000.00

Domain (1 year) 1 P3,236.00

Bfpstaignacia.com

Hosting Details

100Gb Storage

Unlimited Bandwidth

CPU Usage 512

Entry Process 100

Number Of Process 100

I/O Usage 1024KB/s

File Usage 250,000

Disk Space Usage 100 G

Total P 9,236.00

As mentioned in the previous chapter, the researchers will develop web- based system by providing significant data and other
details of information about the Bureau of Fire Protection particularly in terms of expenditure damage, cost of damage and statistical
report.

Table 31 Operation Cost of Existing System

Equipment/ Supply Quantity Unit Cost Unit Total Cost

Folder 24 Pcs P7.00 P2,688.00

Bond Paper 2 Rim P120.00 P3,840.00

Fastener 2 Box P20.00 P640.00

 28

Puncher 1 Pc P35.00 P560.00

Pen 12 Pcs P7.00 P1,344.00

Ink 2 Per refill P250.00 P8,000.00

Staple 1 Pc P30.00 P480.00

Marker 12 Pcs P15.00 P2,880.00

Staple Wire 2 Box P13.00 P416.00

Total Cost in 1 year P 20,848.00

D. Conceptual Framework

This study is intended to provide of better solution to specified research problem. The study helped the researchers to act for
a better understanding of theories involved in the research process. The detailed conceptual framework below is inevitably a process of
reflection and review how on analyze the flow of the proposed system.

Figure 7. CONCEPTUAL FRAMEWORK

 29

Figure 7 shows the conceptual framework of the system. The admin of the Bureau of Fire Protection are the only ones
allowed to have an access and use the system. The main button will process the total amount of the electrical permit, business permit
and Cases and it will records to the database, the next button is the permit, there are two kinds of permit on the system, the electrical
permit and the business permit, after they encoded the information of the permit, it will be registered to the database of the system. the
next button is the SMS button, the process of the SMS is to write the notification message and it send to the members of the Bureau of
Fire Protection (BFP) if there's a case. The setting button, it will provide a view of the information saved, and can be changed if needed.
The last button of the back-end of the System is Audit trail if you login on the admin part it will log the time when you login or logout.

X DEVELOPMENT AND TESTING

Figure 8. Gantt chart

Figure 8 shows all the activities that the researchers made throughout the development up to testing of the project. It includes
the starting date of the project Figure 8 shows the activities during the analysis, planning, designing phase of the project, testing and
deployment of the project
 30

Figure 9. Testing

Figure 9 shows the actual testing with the officer of BFP Santa. Ignacia by FO2 Maureen Grace D. Reguine We also
conducted a survey at the same time the administrator who tested the system are satisfied with the outcome of the developed system and
with the system have worked.

Test Script for SMS

Figure 10. Test Script for SMS

 31

The admin will be able to send SMS and also edit the text message. Before the admin send SMS, the admin will add all the fire fighter
on the manage tab.

Figure 11. Send SMS

This is an example of an SMS Alert from Admin.

Figure 12. Reports

 32

On the reports button, the admin can encode all the report for cost of damage and expenditure during operation. And it will be display
on the report button. This is an example report of cost of damage and expenditure during operation.

Process 1: User Accounts

Table 32. Testing

Test1 Test2 Test3 Test4 Test5

Full Name SFO4 Cedric T. SFO3 Ceasar J. FO2 Efren G. SO2 Maurane Maria Vicelle A.
Cruz Raralio Santiago Jr. Grace D. Reguine Pagsibigan

User Name Cedric01 Ceasar02 Efren02 Mauane03 Vicelle01

Password Admin02 Admin03 Admin03 Admin04 Admin05

Table 32 shows the testing of the system to the member of BFP and users to know what the outcome of the system is satisfied
to the member of BFP and users.

XI. RESULTS AND DISCUSSION

This section represent the summary of findings with respects to the developed system’s objectives and based on the evaluation
conducted by the researchers. A conclusion was stated to finalize the findings of the proposed system according to the respondents and
recommendation of the researchers.

Summary of Findings

The researcher’s general objectives is to developed an Web-based Information System with SMS alert of Bureau of Fire
Protection of Sta. Ignacia for the Bureau of Fire Protection (BFP) of Sta. Ignacia that aims to automate the manual process of locale.

The researchers achieved their objectives specifically by the following:

1. The main objective of this study is to design and developed a Web-based Information System with SMS alert for Bureau
of Fire Protection Sta. Ignacia.

Figure 13. main page

 33

This figures 13 shows the main web page of the system it show the home, about us, team, news and update and contact
information. The user can only view the page where can see the welcoming page of the website and shows the start button

Figure 14. About us.

Figure 14 shows about the contents of the about us where the user can see the mission vision and the BFP Mandate of the
BFP Sta. Ignacia and they can see about the BFP.

Figure 15. BFP Team

Figure 15 shows about the contents of the BFP team it shows the image of the official who are in charged in the
BFP Sta. Ignacia and shows about the position of the member of the Team.
 34

Figure 16. News Update

Figure 16 shows about the contents of the news and update wherein the user can see the news and update of the
BFP and they can see the events or announcement of the BFP and they can see the date happened.

Figure 17. Contact Information

 35

Figure 17 shows about the contents of the contact information where the user can see the address, phone, mobile, email and
website of the BFP Sta. Ignacia the user can also contact the mobile or phone of BFP if they have emergency and they can also visit the
home page of BFP in Facebook and they can also send in the email of the BFP.

2. To provide an information of BFP with the following features/modules.

2.1 Fire Cases with SMS Notification

Figure 18. SMS Notification

Figure 18 shows about the new SMS and SMS list of the system. In this modules wherein the administrator must
to fill up the required fields for the system to recognize their transaction, the required fields are: send to, barangay and address. The
administrator can only send the SMS alert to the register member of the BFP.

2.2 Reports;
 36

2.2.1 Expenditure during Operation

Figure 19. Expenditure during Operation

Figure 19 shows where a list of expenditure during operation regarding the time and date, address/location and
the amount of the expenses of the BFP team during the operation.
2.2.2 Cost of damages

Figure 20. Cost of Damage

Figure 20 shows where a list of Cost of Damage regarding the time and date, address/location and report of
damaged amount of every property of fire victims.
2.2.3 Statistical Reports
 37

Figure 21. Statistical Reports

Figure 21 shows where a list of statistical report regarding the total of statistical report, cases, building permit,
electrical permit, firefighters and users.in statistical report every save by the administrator will be count in totals/ statistics.
2.3 Online encoding of application form of permits by the administrator.
2.3.1 Electrical Permit

Figure 22. Electric Permit

Figure 22 shows the electrical permit form. This is to be filled up by the BFP administrator for electrical permit.
The administrator must fill up the required fields for the system to recognize the transaction.
 38

2.3.2 Building Permit

Figure 23. Building Permit

Figure 23 shows the electrical permit form. This is to be filled up by the BFP administrator for electrical permit. The
administrator must fill up the required fields for the system to recognize the transaction.
Table 33.Users Evaluation

5 4 3 2 1 Weighted Verbal
Mean Description
1.1Clear information display 2 3 0 0 0 4.4 Strong agree

1.2 Clear graphical user 0 4 1 0 0 3.8 Agree

interface

2.1 Easy navigating the 0 4 1 0 0 3.8 Agree

system

2.2 It has organized images 0 3 2 0 0 3.6 Agree

and information display

2.3 The system is easy to 0 3 2 0 0 3.6 Agree

learn.

Grand Mean 3.84 Agree

Table 33 shows the rating of the admin. The rating scale for this evaluation is as follows: 5- Strong Agree, 4-Agree, 3-
Undecided, 2-Disagree, 1-Strong Disagree
 39

3.To evaluate the sustain in terms of;

3.1Administrator/End User
5 4 3 2 1 Weighted Mean Verbal Description
2.1 It has organized images and 2 3 2 0 0 3.6 Strong agree
information display
2.2 The system is easy to learn 0 3 2 0 0 3.6 Agree

Grand Mean 3.6 Agree

Table 34. functionality
3.1.1 Functionality
In terms of functionality, the user rated the developed system of 3.8 for the function of each buttons are
understandable; 4.4 for the buttons are well organize and easy to find; 3.8 for the develop system is easy to use, with a total of 3.84
which means agree equivalent for descriptive rating scale.
5 4 3 2 1 Weighted Mean Verbal Description
1.1Clear information display 2 3 0 0 0 4.4 Strong agree

1.2Clear graphical user interface 0 4 1 0 0 3.8 Agree

1.3 Easy navigating the system 0 4 1 0 0 3.8 Agree

Grand Mean 4 Agree

Table 35. Usability
3.1.2 Usability
In terms of usability the user rate the developed system 4.4 for the website can be accessed easily. The total rating
of the developed system in terms of usability is 3.84 which means excellent in descriptive rating scale.
Table 36.IT EXPERT Evaluation

5 4 3 2 1 Weighted Verbal
Mean Description
1.1Image 2 1 0 0 0 4.66 Excellent

1.2 Active 2 1 0 0 0 4.66 Excellent

2.1 Usability 2 1 0 0 0 4.00 Very

Satisfactory
2.2 Database 1 1 1 0 0 4.00 Very
Satisfactory
2.3 Security 1 1 1 0 0 4.40 Very
Satisfactory
Grand Mean 4.40 Very
Satisfactory
Table 34, shows the rating of the admin. The rating scale for this evaluation is as follows: 5-Excellent, 4-Very Satisfactory,
3- Satisfactory, 2- Poor, 1- Very Poor.

3.2 I.T Expert;

3.2.1 Functionality
In terms of functionality, the IT Experts rated the developed systems of 4.0 for the function of each buttons are
understandable; 4.66 for the buttons are well organize and easy to find; and 4.66 for developed system is easy to use, with a total of 4.40
which means Very Satisfied equivalent for descriptive rating scale.
3.2.2 Database Design
 40

The developed system in terms of database design interface of 4.40 with an equivalent of Very Satisfied in
descriptive rating scale. The database category is composing of; the content of the system is readable, provide an appropriate choice of
color; graphics attractiveness; and website layout and design.
3.2.3 Security
In terms of security, the IT Experts rated the develop system 4.0 for the user account password is encrypted; 4.0
for the developed system allows authorized person to access the system, with a total of 4.40 which means Very Satisfied in the descriptive
rating scale.

XII. CONCLUSIONS

1. Based on the evaluation conducted by the researchers is that, the “Web-based Information System with SMS alert of Bureau of Fire
Protection for Sta. Ignacia” had met the expectations of their respondents. The researchers answered the general objective of the
developed system and therefore conclude that the Bureau of Fire Protection of Sta. Ignacia (the respondent) is willing to adapt the
developed system and therefore ready to implement an automated System. The functionality of the system provides effective and
efficient office work.

2. In terms of the locale a web based information system with SMS alert for BFP Sta. Ignacia, based on the result of the survey conducted
to different respondents who evaluated the develop system most of them answered excellent. This means that the system developed by
the researchers truly helped the locale. Online encoding of application form of permits, to easily keep a record and find some record
when you need.

3. Based on the evaluation conducted by the researchers in the users/administrator and the IT expert, the researchers had met the
expectation of the developed system the users/administrator evaluate of excellent and the IT experts evaluate of excellent.

XIII. RECOMMENDATIONS

Based on the summary of findings and conclusion, the researchers recommended the following:

1. If ever the BFP Sta. Ignacia will propose or add another feature for the system, proper arrangement between Tarlac State University
should be done.

2. For the future researchers, you can enhance this system for further improvement by the Following:

2.1 SMS notification for the applicant

2.2 To improve and add functionalities on chat box where the respondents can attach document. Files or photos

2.3 The researchers recommend adding additional forms of other reports that is being accomplished by the BFP aside
from the personal, fire incident and fire truck status

3. The researchers also recommend the future researchers to develop newsfeed page wherein the BFP admins can attach
downloadable reports files that are in different format and Mr. Gilbert Gonzales also recommend the standard change
password.
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REFERENCES

[1] Hong Kong Fire Service dispatchers

[2] Judith Lamont, Ph. D. (2012) “Information governance, auto-categorization and e-discovery focus attention on RM”

[3] Rouse [2007] defines an SMS gateway as a Web site that allows user to send SMS messages from a Web browser to people \ within
the cell served by that gateway

[4] Mr. Mangilit [2011] ] stated that web site has a lot of purpose

[5] Ponce [2013] with the use of internet, people can access their online job to update, maintain and print out the records of university
employees, in this year using computer can do my work even if I’m at home or at the café, with the power of Internet

[6] Paperlesstrail.net [2010] Record Management

[7] Firkhan Ali Bin Hamid Ali, ET. Al [2013] Malaysia Yemen Student Information System (YSIS) with SMS (Short Messaging
System) Notification

[8] Chui Jaegar, ET AL, [2012] stated the connectivity originates to open and global nature of the internet.

[9] Dominic Thompsom [2011] Web-Based Information System termed “Electronic Student Management”

[10] Felix, Bernabe and Lacap [2011] Web-Based Information System for Community and Extension Services Department’s
Makipamuhay Partner Communities

[11] Mr. Marcos [2014] Web-Based Information System Cuyapo II District. Composed of 23 elementary schools

[12] Lijah Lae Faith D. Garcia, ET. Al, [2014 Web-based Information System with the Transaction of Certificates and Diploma

[13]https://www.google.com.ph/search?q=agile+methodology&biw=1366&bih=662&source=lnms&tbm=is

ch&sa=X&sqi=2&ved=0ahUKEwiLhtvdopHQAhVInZQKHT0YD5wQ_AUIBigB&dpr=1#tbm=isch&q=
+week+scrum+development&imgrc=EAQSJfKUWgmrvM%3A