Instructions for the Final Entry Form

Please complete the entry form according to the following instructions: Entry Form

IMPORTANT: We recommend that centres use the CIE Direct Dashboard to submit their entries instead of the entry form wherever possible. This allows us to process your entries faster,
and also helps to avoid many of the most common problems with entry information. Please email Customer Services if you need assistance with using the Dashboard.

1 Exam Series
2 Centre Number
3 Centre Name
4 Candidate Number
5 Candidate Name
6 Sex (M/F)
7 Date of Birth
8 Status
9 Previous Entry
10 Syllabus Details
Select the examination series (either June or November) from the drop down options.
IMPORTANT: Make sure all entries for the series are submitted on the same form. Any additional entries you may have later should be added to
your existing form, and the complete list sent to Cambridge. (Including retake entries for the November series.)
Insert your Centre Number, without spaces.
Insert the name of your Centre, in CAPITAL LETTERS.
Centres must allocate a unique candidate number to each candidate, in the range 0001 to 9999. Candidates should not be entered under two different
candidate numbers in the same series.
IMPORTANT: Check all numbers are correct before you submit your entries. Candidate numbers cannot be changed once a candidate is entered.
Enter the name of the candidate in CAPITAL LETTERS, as you would like it to appear on your Statements of Entry and results documentation.
IMPORTANT: The maximum number of characters for a candidate name is 60, which includes any spaces. It will be necessary to abbreviate
any names which are longer than this.
Select the candidate's gender from the drop down options. (M for a male candidate, F for a female candidate.)
Enter the date of birth for each candidate numerically in dd/mm/yy format. For example, 15 August 1995 should be entered as: 15 08 95
For a school candidate, please leave this section blank. For a private candidate, please select P from the drop down option.
Complete both the previous Centre Number and previous Candidate Number for all candidates who have taken Cambridge examinations in the past,
even if the candidate is using the same number in the current series. If a candidate has taken Cambridge examinations in more than one previous series,
you should provide the most recent set of details.
IMPORTANT: This information is essential for candidates who are retaking a syllabus, entering for a carry forward component or aggregating
previous results for a Group Award. If you do not provide this information, candidate(s) may not receive a result.
Enter each candidate's syllabus entries, making sure that each candidate is entered for the correct syllabus/option as follows:
Syllabus Code: Enter the four-digit numeric code indicating which subject the candidate is taking. If the candidate is also entering for the ICE
or AICE Diploma, the relevant entry code should be placed in this column.
Option Code: If applicable, enter the option code. This will be a one or two digit code, starting with a letter. An explanation of how option codes
work and a list of the options available each syllabus can be found in the Guide to Making Entries.
IMPORTANT: If a candidate is being entered for more than one syllabus, make sure that the columns provided for the syllabus code and
option code are used in consecutive order. You should not leave gaps between subjects.
Retake?: If you are making a November series entry for a candidate who entered the same syllabus in the June series of the same year,
select Y from the drop down option. This must be done when the entry is first submitted to Cambridge, and cannot be added later.
IMPORTANT: If a candidate is being entered for retake syllabuses, the centre and candidate number used by the candidate for their June
series entry must be provided in the 'Previous Entry' column.
 Entry Form FAQ

uld be added to

idate is entered.

option codes
be added later.
 Final Entry Form Retake Entries (November Series Only)
Retake entries may only be submitted in the November series. Cambridge will only
consider a syllabus as a retake if the candidate sat the same syllabus in the June
1 Exam Series Please Select… 2019 Instructions series of the same year. For each candidate entering for retakes, Centres must:
> Include the previous centre and candidate number used for their June entry.
2 Centre Number > Enter a 'Y' in the retake indicator column for each retake subject.
If these details are missing or incorrect, the entry will not be considered a retake and
late fees will be charged. This information cannot be added after the entry is made.
3 Centre Name FAQ

Entry Amendments and Additional Entries

When making entry changes, centres must update their entry form and submit the revised form to Cambridge. Each entry form submitted must be a full and accurate reflection of your entries for
the series. Additional candidates should be allocated a new candidate number and added at the bottom of the candidate list. (Candidate numbers must not be changed after entries are sent.)

Candidate Withdrawals Withdraw Candidate Undo

If a candidate should be withdrawn from the series entirely, select the required candidate number and click the 'Withdraw' button. (You should not delete the candidate from the form.) To undo
a withdrawal, select the candidate number and click the 'Undo' button - please note that if a withdrawn candidate is re-entered, this will be charged as a new entry.

4 Candidate 5 Candidate Name 6 7 Date of Birth 8 Status 9 Previous Entry 10 Syllabus Details
Number Sex
Centre Candidate Syllabus Option Syllabus Option Syllabus
M/F dd mm yy Retake? Retake?
No. No. Code Code Code Code Code
0001 Example Candidate 1 M 31 01 94 0420 AD 0580 AD 0653
0002 Example Candidate 2 F 27 12 93 P XX123 0002 9701 S0 9709 BD 9719
Option Syllabus Option Syllabus Option Syllabus Option Syllabus Option Syllabus Option
Retake? Retake? Retake? Retake? Retake? Retake?
Code Code Code Code Code Code Code Code Code Code Code
CD 0455 AD 0520 AD 0530 BD 0400 AD ICE
AD ADIP
Syllabus Option Syllabus Option Syllabus Option Syllabus Option
Retake? Retake? Retake? Retake?
Code Code Code Code Code Code Code Code
Frequently Asked Questions

Q Why do I need to submit entry amendments on my original entry form, instead of a new one?
A Each entry form you submit to Cambridge must be a full and accurate reflection of your entry information for the current exam
will update your existing entries to match those listed on the new form. If any of your existing entries are not listed on the new

Q Why is the 'Retake?' column locked?

A The ‘Retake?’ column is only available when making entries for the November series, as this is the only series where centres
(There is no separate retake entry deadline in the June series.) If ‘November’ is entered as the Exam Series, the ‘Retake?’ co

Q Why am I asked for a password when copy-and-pasting data from another spreadsheet?
A As mentioned above, the ‘Retake?’ column is locked unless you are making entries for the November series - as such, you w
write to this column. Copying your entry data column by column should allow you to copy-and-paste the data you need.

Q Why does the 'Exam Series' drop down list only have the option for IGCSE, O/AS/A Level and Pre-U exams? What ab
A There is a separate Checkpoint Entry Form available in the ‘Support Materials’ section of CIE Direct, which must be used to s
required for Checkpoint is slightly different to other qualifications.

Q How do I make entries for ICE/AICE?

A If a candidate is eligible for ICE/AICE, they can be entered for the award by adding the relevant entry code to their entries, in
example of this can be found on the form itself. The entry code for ICE is simply ‘ICE’, while AICE entries use the entry code

Q What is the ‘Status’ column used for?

A The ‘Status’ column is used to indicate any Private candidates who have been entered at your centre. (Any candidate who is
be considered a Private candidate.) Private candidates can be indicated by entering a ‘P’ in this column – in all other cases,

Q The Dashboard on CIE Direct asks me to specify whether a candidate's first language is English or not - why doesn't
A A candidate's first language is only relevant for Checkpoint examinations, as this is used in the Checkpoint performance feed
only collects the basic information essential to running the IGCSE, O/AS/A Level and Pre-U exams. If you would like to subm
of the entry form.

Q How do I indicate a transferred candidate on the entry form?

A Once the transfer has been completed, the transferred candidate should be marked as withdrawn, using the ‘Withdraw Cand
made for the candidate at your centre. Please note that all candidate transfers must be submitted using the transfer forms av
candidates should not be marked as withdrawn until Cambridge has confirmed the transfer is complete.
 Instructions Entry Form

entry information for the current exam series. When your entry form is processed, our system
sting entries are not listed on the new form, these will be withdrawn.

s this is the only series where centres need to indicate which candidates are retaking an exam.
as the Exam Series, the ‘Retake?’ column will be unlocked.

he November series - as such, you will be unable to paste a block of information that would
py-and-paste the data you need.

A Level and Pre-U exams? What about Checkpoint?

f CIE Direct, which must be used to submit entries for Checkpoint tests. The entry information

elevant entry code to their entries, in the same way as a normal syllabus code – an
while AICE entries use the entry code ‘ADIP’.

at your centre. (Any candidate who is using your centre solely as an examination venue would
P’ in this column – in all other cases, the column can be left blank.

age is English or not - why doesn't the entry form?

d in the Checkpoint performance feedback report at the end of the series. The Final Entry Form
e-U exams. If you would like to submit this extra information, please use the Dashboard instead

withdrawn, using the ‘Withdraw Candidate’ button on the form – otherwise, a new entry will be
submitted using the transfer forms available in the Administrative Guide, and that transferred
fer is complete.