BANGLADESH UNIVERSITY OF ENGINEERING AND TECHNOLOGY, DHAKA

OFFICE OF THE MEMBER SECRETARY OF THE COMMITTEE FOR

ADVANCED STUDIES & RESEARCH, BUET, DHAKA
============================

Application form for approval of PG. Dip. (ICT) Project proposal. All the items of the following list must be
mentioned and filled in properly. Please submit eighteen (18) Copies. [One original and other 17 photocopies
in the full script plain paper].

Date: 23.06.2018

1. Name of the Student : ZAHURUL ISLAM Status : Full-Time

Roll No. : 1014311025 Session: October’2014

2. Present Address:
217, South Pirerbag, 1’st Floor , Dhaka.
Cell Phone: 01706662385

3. Name of the Department:

Institute of Information & Communication Technology (IICT) Programme: PG. Dip. (ICT)

4. Name of the Supervisor: Dr. Md. Saiful Islam Designation: Professor

5. Name of the Co-Supervisor (if any): N/A Designation: N/A

6. Date of First Enrollment in the Programme: October’2014

7. Tentative Title (Block Letters)

BIOMETRIC-FACE RECOGNITION BASED EMPLOYEE ATTENDANCE SYSTEM AND
PAYSLIP GENERATION

8. Background and present state of the problem:

8. (a). Background to the study

In recent trends industries, organizations and many companies are using personal identification
strategies like finger print identification, RFID for tracking attendance and etc. Among of all these
personal identification strategies face recognition is most natural, less time taken and high efficient
one. It’s has several applications in attendance management systems and security systems. The
main strategy involve in this paper is taking attendance in organizations, industries and etc. using
face detection and recognition technology.
Organizations of all sizes use time and attendance systems to record when employees start and
stop work, and the department where the work is performed. A time and attendance system
provides many benefits to organizations. It enables an employer to have full control of all
employees working hours. It helps control labor costs by reducing over-payments, which are often
caused by transcription error, interpretation error and intentional error. Manual processes are also
eliminated as well as the staff needed to maintain them. It is often difficult to comply with labor
regulation, but a time and attendance system is invaluable for ensuring compliance with labor
regulations regarding proof of attendance.
Companies with large employee numbers might need to install several time clock stations in order
to speed up the process of getting all employees to clock in or out quickly or to record activity in
dispersed locations. We work to keep the amount of time it takes to complete even the simplest
tasks down to the minimum.

8. (b). Problem statement

Many organization makes use of a pen and notebook to check attendance of its employees. With
this system, employees write their names, time of arrival and signature in ruled columns in the
notebook. This data is used to process the salary of employees given account of times when they
were late and absent. The issue with this system is that employees tend to falsify entries and
indirectly.
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9. Objective with specific aims and possible outcome:

9. (a). Project aim

The aim of this project is to develop an automated employee attendance system using face
recognition system. The objectives of this project are:
i. Creating a database that contains attendance information of the employees.
ii. Linking this system to an existing employee management system.
iii. Capturing live feed from camera to record attendance times.
iv. Linking the information captured by the feed to the database for accuracy of results.
9. (b). Outcomes of the project
(i) A lot more goes into keeping proper time and attendance records than just recording
when employees clock in and out each day. There are a wide variety of advantages to
using time and attendance systems. One of the largest benefits is the added financial
insight into your business.
(ii) A time and attendance system is important for businesses because it provides
advanced tracking for job-costing and labor distribution, It also provides enhanced
views of the organization's key performance indicators, including hours and wages,
employee counts and scheduled/working status.
(iii) Time and attendance systems can also be a huge cost-saving tool by providing a
detailed look at labor costs and where changes can be made. Businesses can save as
much as 5 percent of their payroll costs by automating their time and attendance
system.
(iv) These systems also improve employee productivity because it frees some staffers of
the time-consuming task of entering each employee's daily hours into the payroll
programs.

10. Outline of Methodology / Experimental Design: The Methodology consists of the following stages:

(i) We decided to go with Rapid application development (RAD). This is because: Better Quality.
By having users interact with evolving prototypes the business functionality from a RAD
project can often be much higher than that achieved via a waterfall model. The software can
be more usable and has a better chance to focus on business problems that are critical to end
users rather than technical problems of interest to developers.
(ii) The system must capture faces, store faces in a DB attached to the employee’s ID &
recognize the employee to enable attendance marking.
(iii) The creation of the system is in visual studio (c # windows form application). Resources such
as emgu.cv and Eigen libraries will be use to assist in working with the images and the facial
recognition and detection. Microsoft SQL server was used in the creation of the database.
(iv) Here the administrator has access to all system functionalities such as add user
(admin), enroll employee, edit or delete employee, print reports, check and mark
attendance and many other functionalities captured in the system.
(v) A screen is visible on a monitor close to the camera for employees to see if they have
been captured and the time they came in. the form displays the date, time, employee
detected and marks the attendance.

(vi) The administrator can generate a pay slip from the system. This captures the times
employee was present, late, absent, employee’s specified WPD (Wage Per Day) and
does the necessary computations to give the total salary for the month.
(vii) The project uses a simple interface and uses the necessary algorithm to help satisfy the
objectives and also meet the requirements specified by stake holders. It comprises of a
windows application and a database. Open source tools use in its development and
they are: C#, SQL. These are used for both front end and back end development.
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References
(viii) A lot more goes into keeping proper time and attendance records than just recording
when employees clock in and out each day. There are a wide variety of advantages to
using time and attendance systems. One of the largest benefits is the added financial
insight into your business.
(ix) The Code Project, “EMGU Multiple Face Recognition using PCA and Parallel
Optimisation", 05 October 2011. Available http://www.codeproject.com/Articles
/261550/EMGU-Multiple-FaceRecognition-using-PCA-and-Paral [Accessed:
September 2014]
(x) OpenCV API reference. Available: http://docs.opencv.org/modules/refman.html
[Accessed: September 2014]
(xi) http://www.fbi.gov/about-us/cjis/fingerprints_biometrics/biometric-center-of-
excellence/modalities/facial-recognition
(xii) http://www.mitrefinch.co.uk/products/time_and_attendance/[Accessed: September
2014]
(xiii) http://www.celayix.com/employee-time-and-attendance/monitoring/ [Accessed:
September 2014
(xiv)
12. List of Courses so far taken with course no, name of the courses, credit hours, Grade, Grade Points
and G. P. A. (To be verified and signed by the Tabulator).

Credit Grade
Course No Course Name Grade CGPA.
Hours Points
ICT 5101 Programming Concepts 3 B 2.50
ICT 5102 Data Structure and Algorithm 3 B+ 3.00
ICT 5103 Database Design and 3 B 2.50
Management
ICT 5104 Introduction to 3 A 3.50
Telecommunications
ICT 5105 Data Communications 3 A+ 4.00
ICT 5106 Computer Networks 3 A+ 4.00 3.10
ICT 5208 Software Engineering And 3 B+ 3.00
Application Development
ICT 5202 Visual Programming 3 C 2.00
ICT 5301 Information System and 3 B+ 3.00
Network Security
ICT 5305 Mobile Communications 3 A 3.50

Signature of the Tabulator: ________________________

13. Cost Estimate: (Invoice / Quotation must be provided for each and every item which cost Tk.
10,000/- and more)

(a) Cost of Materials Tk. 0/-

(b) Field Works (if applicable) Tk. 0/-
(c) Conveyance/ Data Collection (With Breakup) Tk. 0/-
(d) Printing, Binding & Paper Tk. 5000/-
(Break-ups may be provided in separate sheet if necessary) --------------
Tk. 5000/-

14. Approximate Time (in hour) for BUET workshop facilities (if required):
N/A
15. Justification of having Co-Supervisor:
N/A
16. RAC reference:
Meeting No :
Resolution No :
Date :
17. Time extension (if any):
a) 1st Time extension (if any) up to: ----------------------------------
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Meeting no. -------------------------Resolution No.-------------------------Date :---------------------------
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b) 2nd Time extension (if any) up to: ---------------------------------
Meeting no. -------------------------Resolution No.-------------------------Date :---------------------------
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c) Further time extension (if any) up to: ---------------------------------
Meeting no. -------------------------Resolution No.-------------------------Date :---------------------------
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18. Appointment of Supervisor & Co-Supervisor Approved by the CASR Meeting No. (For
Ph.D) : N/A

Resolution No. : N/A Date : N/A

19. Appointment of Doctoral Committee Approved by the CASR Meeting No (For Ph.D): N/A
Resolution No. : N/A Date : N/A

20. Result of the comprehensive examination (Photocopy of the result should be enclosed): N/A
Date : N/A Satisfactory/Unsatisfactory

21.Number of Post Graduate Diploma Students working with the Supervisor at present: 2

Name and signatures of the members of the

Doctoral Committee (If applicable)

Signature of the Student

1.

2.

3.
Signature of the Supervisor

4.

5.
N/A
Signature of the Co-Supervisor
6.

7.

Signature of the Head of the Department 8.