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EHP3 for SAP ERP

6.0
June 2009
English

Debit Memo Processing


(116)
Building Block Configuration Guide

SAP AG
Dietmar-Hopp-Allee 16
69190 Walldorf
Germany
SAP Best Practices Debit Memo Processing (116): Configuration Guide

Content

1 Purpose .................................................................................................................................... 3
2 Prerequisites............................................................................................................................. 3
3 Configuration ............................................................................................................................ 3
3.1 Defining Sales Document Type...................................................................................... 3
3.2 Assigning Incompleteness Procedure ............................................................................ 4
3.3 Assigning Partner Determination Procedure .................................................................. 5
3.4 Assigning Sales Area to Sales Document Type ............................................................ 6
3.5 Assigning Item Category ................................................................................................ 7
3.6 Copying Control: Sales Document to Debit Memo ........................................................ 8
3.6.1 Maintain Copy Control for Sales Documents - Header ....................................................... 8
3.6.2 Maintain Copy Control for Sales Documents - Item ........................................................... 9
3.7 Copying Control: Invoice to Sales Document .............................................................. 10
3.7.1 Maintain Copying Control For Billing Documents - Header .............................................. 10
3.7.2 Maintain Copying Control For Billing Documents - Item ................................................... 11

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SAP Best Practices Debit Memo Processing (116): Configuration Guide

Debit Memo Processing

1 Purpose
This configuration guide provides you with the information you need to set up the configuration of
this building block manually.
If you do not want to configure manually and prefer an automated installation process using BC
Sets and other tools, refer to the SAP Best Practices Quick Guide.

2 Prerequisites
Before you start installing this scenario, you must install prerequisite building blocks. For more
information, see the Building Block Prerequisites Matrix for SAP Best Practices Baseline
Package.

3 Configuration
3.1 Defining Sales Document Type
Use
This activity will define the sales document type.

Procedure
Carry out the following steps:
1. Access the transaction using one of the following navigation options:
IMG Menu Sales and Distribution  Sales  Sales Documents 
Sales Document Header  Define Sales Document Types
Menu IMG Comercial  Ventas  Documentos de ventas  Cabecera
de documento de ventas  Definir clases de documento de
ventas
Transaction Code VOV8
2. On the Change View “Maintain Sales Order Types”: Overview screen, choose New entries.
3. Make the following entries:
Field Name User Action and Values Comment
Sales Document Type YBII Invoice Increase Req
SD Document Categ L
Indicator D
No.range.int.assgt 15
No.rang.ext.assg. 16
Item no. increment 000010
Sub-item increment 000010

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SAP Best Practices Debit Memo Processing (116): Configuration Guide

Field Name User Action and Values Comment


Reference mandatory M
Output Application V1
Read info record Selected
Screen sequence grp GA Credit/Debit Memo
Transaction group 0 Sales order
Doc.pric.procedure A
Display Range UALL
FCode for Overv. Scr. UER2
Order-rel.bill.type L2 Debit Memo
Billing plan type 02
Billing Block 09
Propose deliv. Date Selected
Lead time in days 0

4. Choose Save.
5. Choose Back.

Result
The sales document type is defined.

3.2 Assigning Incompleteness Procedure


Use
This activity will assign the incompletion procedure to the sales document type.

Procedure
Carry out the following steps:
1. Access the transaction by choosing one of the following navigation options:
IMG Menu Sales and Distribution  Basic Functions  Log of Incomplete
Items  Assign Incompleteness Procedures  Assign
procedures to the sales documents types
Menú IMG Comercial  Funciones Básicas  Datos incompletos 
Asignar esquemas de datos incompletos  Asignar esquemas
a clases de documento de venta
Transaction Code VUA2
2. Look for line relative to Sales Doc Type (SaTy) YBII and enter 15 (Debit Memo) in the Proc.
Column.

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SAP Best Practices Debit Memo Processing (116): Configuration Guide

3. Choose Save.
4. Choose Back.

Result
The incompleteness logic has been defined for the sales document type.

3.3 Assigning Partner Determination Procedure


Use
In this activity, you assign the partner determination procedure to the sales document type.

Procedure
Carry out the following steps:
1. Access the transaction using one of the following navigation options:
IMG Menu Sales and Distribution  Basic Functions  Partner
Determination  Set Up Partner Determination
Menu IMG Comercial  Funciones Básicas  Determinación de
interlocutor  Parametrizar determinación de interlocutor
Transaction Code SPRO
2. In the Choose Activity dialog box, choose Set Up Partner Determination for Sales Document
Header.
3. From the dialog structure on the left of the screen, choose Partner Determination Procedure
Assignment.
4. For Sales Doc. YBII, enter the partner determination procedure TA.
5. Choose Save.
6. Choose Back.

Result
The partner determination procedure has been assigned.

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SAP Best Practices Debit Memo Processing (116): Configuration Guide

3.4 Assigning Sales Area to Sales Document Type


Use
This activity will assign the sales area to the sales document type.

Procedure
Carry out the following steps:
1. Access the transaction using one of the following navigation options:
IMG Menu Sales and Distribution  Sales  Sales Documents 
Sales Document Header  Assign Sales Area to Sales
Document Types
Menu IMG Comercial  Ventas  Documentos de ventas  Cabecera
de documento de ventas  Asignación area de ventas a
clases de documento de ventas
Transaction Code OVAZ
2. In the Choose Activity dialog box, double-click Assign sales order types permitted for sales
areas.
3. Choose New entries.
4. Make the following entries:
Field Name User Action and Values Comment
Ref.S 1000
RefD 10
Div 10
SaTy YBII Invoice Increase Req

5. Choose Save.
6. Choose Back.

Result
The sales area has been assigned to the sales document type.

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SAP Best Practices Debit Memo Processing (116): Configuration Guide

3.5 Assigning Item Category


Use
This activity will define logic to assign item categories.

Procedure
Carry out the following steps:
1. Access the transaction using one of the following navigation options:
IMG Menu Sales and Distribution  Sales  Sales Documents 
Sales Document Item  Assign Item Categories
Menu IMG Comercial  Ventas  Documentos de ventas  Posición de
documento de ventas  Asignar tipos de Posición
Transaction Code VOV4
2. Choose New Entries.
3. Make the following entries:
Field Name User Action and Values Comment
Sales Doc.Type YBII
Item cat.group NORM
Item usage Blank
ItemCat-HgLvItm Blank
Item Category G2N
Manual Item Cat L2N

4. Choose Save.
5. Choose Back.

Result
Item categories have been assigned to sales document types.

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SAP Best Practices Debit Memo Processing (116): Configuration Guide

3.6 Copying Control: Sales Document to Debit Memo


3.6.1 Maintain Copy Control for Sales Documents -
Header
Procedure
1. Access the transaction using one of the following navigation options:
IMG Menu Sales and Distribution  Sales  Maintain Copy control
for Sales Documents
Menu IMG Comercial  Ventas  Actualizar control de copia para
documento de ventas → Copying Control: Billing Document to
Sales Document
Transaction Code VTFA
2. Select the option “Copying Control: Billing Document to Sales Document” in the dialog box.
3. Select New Entries in the change View “Header”: Overview, and make the following entries
Make the following entries:
Field name User action and values Comment
Target Sales Doc YBII
Typ
Source Bill. Type F2
DataT 052
DataT 103
Copying 021 Billing header
requirements
Copy item number X
VBPA 003

4. Choose Back.

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SAP Best Practices Debit Memo Processing (116): Configuration Guide

3.6.2 Maintain Copy Control for Sales Documents - Item

Procedure
1. Access the activity use the following navigation:

IMG Menu Sales and Distribution  Sales  Maintain Copy control for
Sales Documents
Menu IMG Comercial  Ventas  Actualizar control de copia para
documento de ventas  Copying Control: Billing Document to
Sales Document
Transaction Code VTAF

2. With the entries than you made in 3.6.1, continue make double click in the Item folder, and
make the following entries:

Field name User action and values Comment


Target Sales DocTyp YBII Invoice Increase Req
Source Bill. type F2 Invoice
Item Category TAN Standard Item
Item Cat Proposal G2N Request
2ndItemCat Proposal L2N Request
DataT 153 Item from bill.doc.
DataT 104 Bill.bus.item data
DataT 004 Bill.item partner
Copying requirements 303 Always an item
Ipdate document flow X Selected
Pricing type F
2nd pricing type D

5. Choose Save.
6. Choose Back.

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SAP Best Practices Debit Memo Processing (116): Configuration Guide

3.7 Copying Control: Invoice to Sales Document


Use
This activity will define copying control logic in creation of Sales Order YBII out of the original F2
invoice.

3.7.1 Maintain Copying Control For Billing Documents -


Header

Procedure
1. Access the activity use the following navigation:
IMG Menu Sales and Distribution → Billing →Billing documents →
Maintain copying control for billing documents → Copying
control : sales document to billing document
Menu IMG Comercial → Facturación → Documentos de facturación →
Actualizar control de copia para facturas → Control de copia:
documento venta a factura
Transaction Code VTFA
2. Select target billing type L2 and reference document type YBII.
3. Double click un the line and make the following entries:

Field name User action and values Comment


Target Sales DocTyp YBII Invoice Increase Req
Target Bill Type L2 Debit Memo
Copying requirements 001 Header/order-related
Copy item number X Select

4. Choose Save.
5. Choose Back.

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SAP Best Practices Debit Memo Processing (116): Configuration Guide

3.7.2 Maintain Copying Control For Billing Documents -


Item

Procedure
1. Access the activity use the following navigation:
IMG Menu Sales and Distribution  Billing  Billing Documents 
Maintain Copying Control for Billing Documents  Copying
Control: Sales Document to Billing Document
Menu IMG Comercial  Facturacion  Documentos de facturacion 
Actualizar control de copia para facturas  Control de copia:
Documento venta a factura
Transaction Code VTFA

2. When you select the line: target billing type L2 and reference document type YBII, select the
folder “Item” and make the following entries:

Field name User action and values Comment


Target Bill Type L2 Debit Memo
From Sales Doc Type YBII Invoice Increase Req
Item Category G2N Request
Copying requirements 002 Item/order-related
Data VBRK/VBRP 002 Ord-rel.credit memo
Billing quantity A
Pos/neg quantity +
Pricing type D

6. Choose Save.
7. Choose Back.

Result
Copy control for invoice to Sales Document (Header and Item) has been created.

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