PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND

Exhibit III –
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI IRAQ
Administrative
HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR WITH
Procedures
EXTENSION OPTION OF ONE (1) YEAR.
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PCIHBV/2018/SCM/2247

EXHIBIT III

ADMINISTRATIVE PROCEDURES
 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND
Section : Exhibit
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI
III –
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR
Administrative
WITH EXTENSION OPTION OF ONE (1) YEAR.
Procedures
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PCIHBV/2018/SCM/2247

TABLE OF CONTENTS

SECTION TITLE

III-1.0 INTRODUCTION

III -2.0 MEETING

III -3.0 INVOICING AND PAYMENT

III -4.0 CHANGE ORDER

III -5.0 NOTICES

III -6.0 CONTRACT CLOSURE

APPENDIX III -1 INVOICE FORMAT

APPENDIX III -2 BILLING STATEMENT FORMAT
APPENDIX III -3 CHANGE ORDER PROPOSAL FORMAT
APPENDIX III -4 CHANGE ORDER FORM
APPENDIX III -5 CONTRACT CLOSURE LETTER
APPENDIX III -6 CONTRACT CLOSURE CERTIFICATE
 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND
Section : Exhibit
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI
III –
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR
Administrative
WITH EXTENSION OPTION OF ONE (1) YEAR.
Procedures
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PCIHBV/2018/SCM/2247

III-1.0 INTRODUCTION

III-1.1 It is the intention of this EXHIBIT III to advise the CONTRACTOR of the required
methods of the PURCHASE ORDER implementation with respect to administration
functions. All costs for the fulfillment of the requirements of this EXHIBIT III shall
be included in the PURCHASE ORDER price.

III-1.2 The CONTRACTOR shall adhere to all procedures stated herein throughout the
PURCHASE ORDER period unless prior written approval for alternative procedures
has been given by PCIHBV.

III-2.0 MEETINGS

IV-2.1 PCIHBV may require a kick-off meeting immediately after the EFFECTIVE DATE.
The CONTRACTOR shall ensure that a technically qualified representative attends
this meeting. PCIHBV shall notify the CONTRACTOR at least three (3) business days
prior to the meeting.

III-2.2 The CONTRACTOR shall prepare the minutes of meetings held between the
CONTRACTOR and PCIHBV. The minutes shall be submitted to PCIHBV three (3)
business days after the meeting for PCIHBV’s review and approval.

III-3.0 INVOICING AND PAYMENT

III-3.1 Please refer to EXHIBIT II – SCHEDULE OF COMPENSATION.

III-4.0 CHANGE ORDER

III-4.1 All changes to the GOODS require a Change Order approved by PCIHBV. The
CONTRACTOR shall not proceed with any change prior to receipt of a Change
Order, unless authorised in writing by PCIHBV’s PURCHASE ORDER
ADMINISTRATOR.

III-4.2 The CONTRACTOR is responsible to notify PCIHBV of any changes to the GOODS
that require a Change Order.

III-4.3 The CONTRACTOR shall submit a Change Order Proposal (refer to APPENDIX III-
3) to PCIHBV’s Representative for agreement to the change. The CONTRACTOR
shall submit a revised Change Order Proposal if there are changes to the original
Change Order Proposal.

III-4.3 Once the Change Order Proposal has been agreed by PCIHBV’s Representative,
PCIHBV will issue to CONTRACTOR a Change Order for acceptance. The Change
Order form is shown in APPENDIX III-4 to this EXHIBIT. In the absence of an
approved Change Order, PCIHBV may withhold payment for the portion of the
GOODS that is related to the change.
 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND
Section : Exhibit
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI
III –
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR
Administrative
WITH EXTENSION OPTION OF ONE (1) YEAR.
Procedures
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PCIHBV/2018/SCM/2247

III-5.0 NOTICES

III-5.1 Pursuant to ARTICLE 24 of the PURCHASE ORDER, all notices required herein shall
be in writing and shall be deemed to have been properly given or made if sent to
the respective Parties’ PURCHASE ORDER ADMINISTRATORS at the addresses
indicated below:

To PCIHBV:

PETRONAS Carigali Iraq Holding B.V. Attention : Head, BPC Operations

Sourcing Management Telephone : TBA
Level 4, Precinct 2, Telefax : TBA
Dubai International Financial Centre,
PO Box 506594, Dubai, United Arab
Emirates

To CONTRACTOR:

Addressed to:
Attention :

Telephone :
Telefax :

III-5.2 The date of any notice shall be the date it is first received at the office of the
addressee, or by the addressee, whichever is earlier. Notice shall be deemed to be
received:

If delivered by hand - At time of delivery to either Party

If sent by telex/fax - At time of transmission
If sent by registered mail - At time of receipt of record delivery

III-5.3 The details of the Parties’ PURCHASE ORDER ADMINISTRATORS and

REPRESENTATIVES are as follows:-

PCIHBV PURCHASE ORDER ADMINISTRATOR:

PETRONAS Carigali Iraq Holding B.V. Attention :

Telephone :
Telefax :

PCIHBV Representative:

PETRONAS Carigali Iraq Holding B.V. Attention :

 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND
Section : Exhibit
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI
III –
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR
Administrative
WITH EXTENSION OPTION OF ONE (1) YEAR.
Procedures
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PCIHBV/2018/SCM/2247

Telephone :
Telefax :

CONTRACTOR PURCHASE ORDER ADMINISTRATOR:

Attention :
Telephone :
Telefax :

CONTRACTOR’s Representative:

Attention :
Telephone :
Telefax :

III-6.0 CONTRACT CLOSURE

III-6.1 The CONTRACTOR shall submit to PCIHBV a “CONTRACT CLOSURE LETTER” and
“CONTRACT CLOSURE CERTIFICATE” as per the format in APPENDIX III-5 and
III-6 of this EXHIBIT.

III-6.2 The abovementioned documents should be submitted to PCIHBV’s PURCHASE

ORDER ADMINISTRATOR.

APPENDIX III-1
CONTRACTOR’S LETTERHEAD

TO : PETRONAS CARIGALI IRAQ HOLDING B.V. Invoice No.

 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND
Section : Exhibit
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI
III –
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR
Administrative
WITH EXTENSION OPTION OF ONE (1) YEAR.
Procedures
TENDER NO.:
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PCIHBV/2018/SCM/2247

Invoice Date
Work Order Number
ATTN : Work Location
Release Order No.

P.O. NO. : PCIHBV’s Representative

P.O. TITLE. :

Description of Charges Currency

1 xxxx
2 xxxx

Sub-Total xxxx
Less Discount (if any) (xx)
Total xxxx

(Currency : Amount in words)

CONTRACTOR’s
Signature

Name

Title
 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND
Section : Exhibit
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI
III –
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR
Administrative
WITH EXTENSION OPTION OF ONE (1) YEAR.
Procedures
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PCIHBV/2018/SCM/2247

APPENDIX III-2
CONTRACTOR’S LETTERHEAD

BILLING STATEMENT AS AT MM/YY

P.O. NO. :
P.O. TITLE :

Amount
A. Cumulative billings from the start of the agreement through
(prior month) ______

B. Invoice No. Date Invoice Amount

___________ _____________
_______________ _
___________ _____________
_______________ _
_____________ ___________ _____________ ______
_ _

C. Cumulative billings through (A + B) ______

D. Invoices disputed by PCIHBV (if any)

Invoice No. Date Invoice Amount Amount

Disputed
___________ _____________ ______
_______________ _
___________ _____________ ______
_______________ _
_____________ ___________ _____________ ______
_ _

Signature Title

Name Date
 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND
Section : Exhibit
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI
III –
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR
Administrative
WITH EXTENSION OPTION OF ONE (1) YEAR.
Procedures
TENDER NO.:
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PCIHBV/2018/SCM/2247

APPENDIX III-3
CHANGE ORDER PROPOSAL FORMAT

[CONTRACTOR’S LETTERHEAD]

Date
TO : PETRONAS CARIGALI IRAQ HOLDING B.V.
(Address)

ATTN : PCIHBV’s Representative

P.O. NO :
P.O. TITLE :
CHANGE PROPOSAL NO. :

DESCRIPTION OF WORK/CHANGE

REASON FOR CHANGE

EFFECT ON CONTRACT PRICE

(Provide detailed breakdown. Attach supporting documents as required)

EFFECTIVE DATE OF CHANGE/DURATION

PAYMENT METHOD
(For example unit rates, lump sum, etc.)

Yours faithfully
For and on behalf of (CONTRACTOR)

..........................................................
NAME :
POSITION :

APPENDIX III-4
CHANGE ORDER FORM
 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND
Section : Exhibit
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI
III –
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR
Administrative
WITH EXTENSION OPTION OF ONE (1) YEAR.
Procedures
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PCIHBV/2018/SCM/2247

C.O. No. :

DATE :

PURCHASE ORDER NO. : CONTRACTOR :

DESCRIPTION OF WORK/CHANGE :

REASONS FOR CHANGE :

EFFECT ON CONTRACT PRICE : EFFECTIVE DATE OF CHANGE

ADDITION/DELETION OF

PAYMENT METHOD *
ITEMISE SEPARATELY ON INVOICE FOR PAYMENT WHEN COMPLETE
THE CHANGE IS PRICED LUMP SUM BASIS
ON
UNIT RATE BASIS PER OF
UNIT RATE BASIS PER SCHEDULE
OF
OTHERS (TO SPECIFY) :

COST ESTIMATE OTHERS (SPECIFIC INSTRUCTIONS

SUCH AS MANNING, EQUIPMENT,
ETC.)
MILESTONE PAYMENT AND WORK
SCHEDULES

Issued by : For and on behalf of PCIHBV Issued by : For and on behalf of

CONTRACTOR

...................................................................
PCIHBV’s SIGNATURE ** ...................................................................
 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND
Section : Exhibit
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI
III –
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR
Administrative
WITH EXTENSION OPTION OF ONE (1) YEAR.
Procedures
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PCIHBV/2018/SCM/2247

CONTRACTOR’s SIGNATURE ***

NAME :
DATE : NAME :
DATE :

FILES : _________________________________

* TICK WHERE APPLICABLE

** PCIHBV’S DULY AUTHORISED REPRESENTATIVE
*** CONTRACTOR’S DULY AUTHORISED REPRESENTATIVE
 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND
Section : Exhibit
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI
III –
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR
Administrative
WITH EXTENSION OPTION OF ONE (1) YEAR.
Procedures
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PCIHBV/2018/SCM/2247

APPENDIX III-5
CONTRACT CLOSURE LETTER

CONTRACTOR :
______________________________________________________

P.O. NUMBER : ______________________________________________________

P.O. TITLE : ______________________________________________________

Dear Sir,

For administrative purposes, we wish to close and archive the account of this PURCHASE ORDER
and therefore request you to sign in duplicate the attached CONTRACT CLOSURE CERTIFICATE.
Upon signing, please return one original copy to us for our record and retention.

The purpose of the Certificate is to confirm the total sum of money that has been paid by PCIHBV
under the PURCHASE ORDER and to confirm that no further sums are payable by PCIHBV. Please
enter the appropriate figure in the spaces provided in the attached Certificate.

Yours faithfully
For and on behalf of PETRONAS CARIGALI IRAQ HOLDING B.V.

Signature

Name

Designation

__________________________
Date

APPENDIX III-6
 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND
Section : Exhibit
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI
III –
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR
Administrative
WITH EXTENSION OPTION OF ONE (1) YEAR.
Procedures
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PCIHBV/2018/SCM/2247

CONTRACT CLOSURE CERTIFICATE

With reference to PURCHASE ORDER No. _______________________ dates ____ days of

___________ 20___, between the undersigned CONTRACTOR,

__________________________________________________________________________
______
(Name of CONTRACTOR)
and
_________________________________________________________________________
(Name of COMPANY)
for
__________________________________________________________________________
(Title)

In consideration of USD ____________ as final payment under the PURCHASE ORDER, the
CONTRACTOR hereby unconditionally releases and forever discharges PCIHBV and PCIHBV's
premises and property from all claims, liens and obligations of every nature arising out of or in
connection with the performance of the PURCHASE ORDER and all amendments thereto.

As additional consideration for the final payment the CONTRACTOR agrees to indemnify and
hold PCIHBV harmless from and against all costs, losses, damages, claims from any cause of
actions, judgments and expenses, including legal costs arising out of or in connection with claims
against PCIHBV which claims arise out of the supply of the GOODS under the PURCHASE ORDER
and which may be asserted by the CONTRACTOR or any of its subcontractors or any of their
representatives, officers, agents or employees.

The foregoing shall not relieve the CONTRACTOR of its obligations under the provisions of the
PURCHASE ORDER which by their nature survive the fulfillment of the PURCHASE ORDER
including, without limitation, warranties, guarantees and indemnities.

Executed this _______ day of ______ 20___ .

For and on behalf of (Name of CONTRACTOR)

_______________________ ________________________
Signature Designation

_______________________ ________________________
Name Date