Bece BRS Usermanual

USER MANUAL
BATCH REGISTRATION SYSTEM
BECE
© WAEC 2016
BECE-BRS USER MANUAL
TABLE OF CONTENT
1 INTRODUCTION ..................................................................................................................................... 3
1.1 REQUIREMENTS............................................................................................................................................. 3
1.2 HOW TO OBTAIN REGISTRATION SOFTWARE .............................................................................................. 3
1.3 SETUP AND INSTALLATION .......................................................................................................................... 5
2 USER INTERFACE ................................................................................................................................... 6

2.1 START INTERFACE (BECE BATCH REGISTRATION SOFTWARE) ..................................................................... 6
2.2 NEW SCHOOL REGISTRATION INTERFACE .................................................................................................... 8
2.3 MAIN INTERFACE .......................................................................................................................................... 9
2.4 SCHOOL TELEPHONE NUMBER INTERFACE................................................................................................. 10
2.5 REGISTRATION ENTRY FORM INTERFACE .................................................................................................. 11
2.6 CONTINUOUS ASSESSMENT ....................................................................................................................... 13
2.7 SCHOOL CHOICE SELECTION INTERFACE ................................................................................................... 14
3 HOW TO USE THE BECE-BRS ............................................................................................................. 16

3.1 SCHOOL REGISTRATION REQUIREMENTS ................................................................................................... 16
3.2 PROCEDURE FOR BECE REGISTRATION ...................................................................................................... 16
3.2.1 HOW TO ADD A NEW SCHOOL .............................................................................................................. 17
3.2.2 HOW TO CONTINUE CANDIDATE ENTRY FOR A SCHOOL...................................................................... 17
3.2.3 HOW TO FINALIZE REGISTRATION .......................................................................................................... 18
3.3 PROCEDURE FOR CONTINOUS ASSESSMENT AND SCHOOL CHOICE ENTRIES .......................................... 19
3.3.1 HOW TO ENTER CONTINUOUS ASSESSMENT MARKS ............................................................................ 20
3.3.2 HOW TO ENTER SCHOOL CHOICE SELECTION ....................................................................................... 20
3.3.3 SCHOOL CHOICE SELECTION RULES FOR PLACEMENT OPTIONS ........................................................... 21
4 HOW TO USE THE ONLINE SYSTEM ................................................................................................ 22

4.1 ONLINE SYSTEM REQUIREMENTS ................................................................................................................ 22
4.1.1 HOW TO EDIT OR ADD CANDIDATE INFORMATION ............................................................................... 22
4.1.2 HOW TO GET FEE SLIP ............................................................................................................................. 24
4.1.3 HOW TO PAY REGISTRATION FEE ........................................................................................................... 25
4.2 CONTINUOUS ASSESSMENT AND SCHOOL CHOICE ................................................................................... 25
4.2.1 HOW TO DOWNLOAD SCHOOL DATA .................................................................................................. 25
4.2.2 HOW TO UPLOAD SCHOOL SELECTIONS DATA (SchoolChoicefile) ........................................................ 25
5 ITEMS TO BE SUBMITTED TO WAEC ................................................................................................ 26
1
TABLE OF FIGURES
Figure 1: Online Login Page ................................................................................................................. 3

Figure 2: Online Main page ................................................................................................................. 4
Figure 3: Download Files page ............................................................................................................ 4
Figure 4: Start interface ....................................................................................................................... 6
Figure 5: New School Registration Interface ......................................................................................... 8
Figure 6: Main Interface ....................................................................................................................... 9
Figure 7: School Telephone Number interface .................................................................................... 10
Figure 8: Registration Entry Form Interface ........................................................................................ 11
Figure 9: Continuous Assessment Interface .......................................................................................... 13
Figure 10: School Choice Selection Interface ...................................................................................... 14
Figure 11: Enter online password interface ........................................................................................ 18
Figure 12: Select directory window .................................................................................................... 18
Figure 13: Sample Fee Slip (software) ............................................................................................... 19
Figure 14: Candidate Information entry page ................................................................................... 23
Figure 15: Fee Slip (online) ................................................................................................................. 24
2
1 INTRODUCTION
BASIC EDUCATION CERTIFICATE EXAMINATION BATCH REGISTRATION SOFTWARE (BECE-BRS) is a
software designed to ease the burden of registering candidates for the Basic Education
Certificate Examination (BECE). This software seeks to reduce the amount of paperwork done
through out the registration process and also to handle inconsistencies that may occur during
manual registration.
1.1 REQUIREMENTS
 A computer
 Registration Software – Batch Registration Software (BECEBRSSetup)
 Internet access
1.2 HOW TO OBTAIN REGISTRATION SOFTWARE

1. Open Microsoft Internet Explorer and type www.waecgh.org in the address bar.
2. Under the ONLINE REGISTRATION section, Click on BECE - School to view the Online System
login page (Figure 1).
3. Log in to open the Main page (Figure 2) using the School Number and password.
Note: Precede the school number with “BE” for BECE schools.
E.g. Login ID – BE0101041, Password - 1111111
4. Click on the link “Click Here To Download Registration Software” to open the download
files page.
5. In the Download Files page Click on “Download Registration Software” button (Figure 3) to
download the application setup.
6. Click on Save in the file download dialog box.
7. In the Save As dialog box, select the destination to save the software. Click on Save to begin
the download of the software.
8. Click on Exit to return to the Main page.
9. Click on Exit to return to the Login page.
Figure 1: Online Login Page
3
Figure 2: Online Main page
Figure 3: Download Files page
4
1.3 SETUP AND INSTALLATION
1. Open the destination where the software was downloaded to.

2. Double click on the software called BECEBRSSetup to start installation using the setup wizard.
3. Click on Next to continue with installation
4. Select the Installation Folder and click “Next”. The recommended installation folder is
“C:\WAEC BECEBRS 2016\” which is selected by default.
5. Click on “Next” to start the installation and wait while the software is installed.
6. Click on “Close” to exit after the installation is complete and open the system by double
clicking on the desktop shortcut BECEBRS2016 to use the software.
5
2 USER INTERFACE
The batch registration software has the following features or interfaces.
1. Start interface
2. New School Registration Interface
3. Main interface
4. School Telephone Number Interface.
5. Registration Entry Form Interface.
6. Continuous Assessment Interface
7. School Choice Selection Interface.
2.1 START INTERFACE (BECE BATCH REGISTRATION SOFTWARE)

This is the first form that is displayed when the software is launched. This form (Figure 4)
consists of a list box display of the school currently in session and the buttons that perform the
various functionalities of the software.
Figure 4: Start interface
6
Below are the features of the Start Interface.
CAPTION FUNCTION
Create New School Registration Session Opens New School Registration interface.
User Manual Opens a printable user manual.
Shows the school currently in session. It
displays the Centre Number, School
Existing School Registration Sessions Number, School Name, Exam Year and
Exam Month.
A school can be selected and set as active.
Highlight the school you want to work on Sets the selected school in the list box as
and click this button to load active.
Delete School Deletes the selected school from the system.
*Continuous Assessment Form Opens the Continuous Assessment interface.
*Generate Continuous Assessment Report Generates continuous assessment report and
and File file for the selected school.
*School Choice Selection Opens the school choice selection interface.
Generates school choice report and file for
*Generate School Choice Report and File
the selected school.
Exit Closes the software.
* Only visible on Continuous Assessment and School Choice software.
7
2.2 NEW SCHOOL REGISTRATION INTERFACE

This form (Figure 5) permits the creation or addition of a new school prior to registration of
candidates. It consists of text box for data entry; combo box and two buttons which perform
the function of this interface.
Figure 5: New School Registration Interface
Below are the features of the New School Registration Interface.
CAPTION FUNCTION
School Telephone Number Enter school’s telephone number
School Number Enter the school number.
Online Password Enter the school’s online password.
Get School Information Gets school information from ONLINE system.
Cancel Clears the School information details.
School Name Displays the name of the selected school.
Exam Centre Number Displays the Exam Center number of the school.
Exam Centre Name Displays the name of the center.
Examination Year Displays the year.
Examination Month Displays the month.
Creates and opens the student entry form for the
Create Registration Session
new school.
Exit Closes the New School Registration interface.
8
2.3 MAIN INTERFACE

This interface (Figure 6) is displayed after select a school and clicked on “Highlight the School you
want to work on, and click this button to load”. The buttons on this interface performs specific
functions.
Figure 6: Main Interface
Below are the features of the Main Interface.
CAPTION FUNCTION
View/Continue Registration Opens the Candidate Information Entry interface.
Statement of Entries Opens a printable report of the candidate entries.
Opens a printable report bearing the pictures of registered
Photo Album
candidates.
Opens a dialog window where you select the destination
Finalize Registration for your registration data and upload of finalized school
registration.
Fees Slip Open a printable fee slip when finalization is complete.
Update School Telephone Number Opens school telephone number interface.
Log out Closes the software.
9
2.4 SCHOOL TELEPHONE NUMBER INTERFACE

This interface (Figure 7) enables the user to update the school’s telephone number that was saved
during the creation of the school registration session. The computer needs to be connected to the
internet so that the new school telephone number can replace the old telephone number that was
saved earlier.
Figure 7: School Telephone Number interface
Below are the features of the School Telephone Number Interface.
CAPTION FUNCTION
Shows the existing telephone number that was saved during creation
Existing Telephone number
of school registration session.
Enter Online Password Enter the school’s online password for validation.
Enter New Telephone No. Enter the school’s new telephone number
Save Click to save the new telephone number.
Cancel Closes the interface
10
2.5 REGISTRATION ENTRY FORM INTERFACE
This interface (Figure 8) performs two functionalities. First, it permits the entry of candidate
information and secondly, searches for a candidates record using the candidate’s index
number or surname.
Figure 8: Registration Entry Form Interface

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a) Entry of Candidate Information

i. Personal Information section
ii. Subject selection section
Below are the features of a)

CAPTION FUNCTION
Add New Candidate Record Click to add new candidate record.
Enter candidate name, Surname first,
Candidate Name followed by other names or initials
(Maximum of 40 characters).
Select gender, male or female from drop
Gender
down list.
Enter or select Day, Month, Year from
Date of Birth
drop down list.
Click to check for a Blind (B), Deaf (D) or
Blind, Deaf, Dumb
Dumb (F) candidate.
Click to browse to the location of
Add Candidate Photo
candidate’s picture.
Optional Subject, Ghanaian Language
Select subject from drop down list.
and Culture, Basic Design and Technology
Saves the candidate’s information to a
Save
record.
View Duplicate Names Displays duplicate names.
Delete Entry Deletes the displayed Candidate record.
Clears all the entry boxes (fields) for
Clear Screen
fresh entry.
Re-uploads all failed uploads once there
Re-Load Failed Uploads
is internet connection.
Closes the Candidate Information entry
Close
interface.
b) Search for Candidate’s record. Below are the features of b)

CAPTION FUNCTION
Enter the Candidate’s index number or
Search by Candidate Number or Surname
Surname in this box
Click to search for the record of the
Search specified candidate index number or
surname.
First, Previous, Next, Last Click to navigate candidates’ record.
Displays the total number of candidates in
Candidate Record
the school.
12
2.6 CONTINUOUS ASSESSMENT
This interface (Figure 9) displays the name and number of the activated school, the name and
the index number of the candidate for which subject marks are to be entered. This interface
also has a search capability to enable quick access to a candidates subject marks record using
index number or name of the candidate.
Figure 9: Continuous Assessment Interface
Below are the features of the Continuous Assessment Interface.

CAPTION FUNCTION
Enter the Candidate’s index number or Surname
Search by Index Number or Name
in this box
Click to load continuous assessment record of the
Get School Record
specified candidate surname.
Marks Enter the marks for each active subject name
First, Previous, Next, Last Click to navigate candidates’ record.
Save Saves the candidates marks for the subjects
Exit Closes the Continuous Assessment entry form
13
2.7 SCHOOL CHOICE SELECTION INTERFACE
Figure 10: School Choice Selection Interface
14
Below are the features of the School Choice Selection Interface.
CAPTION FUNCTION
Click to select the choice (1st, 2nd, 3rd and 4th)
School Choices
before selecting school code.
School Enter or select school code from school
(Public, Private and Technical categories) category drop down list.
Select programme for each school choice
Programme Preference
form the drop down list.
Select the accommodation facility available
Accommodation Preference at the selected school
(Day, Boarding, Hostel)
Saves the candidate’s information to a
Save
record.
Clears the selections made under the current
Clear School choice
school choice e.g. 1st Choice only
Deletes all the saved selections for all the
Reset
candidates.
Exit Closes the school choice selection form.
15
3 HOW TO USE THE BECE-BRS
3.1 SCHOOL REGISTRATION REQUIREMENTS
Before you start the batch registration, make sure you have the following ready and available.
1. Candidates’ Information (name, sex, date of birth, subjects).
2. Candidates’ Pictures.
Note: The complete set of candidate’s pictures must be available before you start the entry of
candidate’s information. The system will not allow you to save any candidate record if the
picture is not available.
Photo size: 150 (width) X 200 (height) pixels Photo background: White
Width (Minimum = 150 pixels; Maximum = 200 pixels)

Height (Minimum = 150 pixels; Maximum = 200 pixels)
Photo with sizes smaller or bigger than 150 X 200 pixels will be rejected
3.2 PROCEDURE FOR BECE REGISTRATION
1. Create your registration session and load the Registration Interface.

Note: Your computer must be connected to the internet for you to get the school information
from the online system before you can create your registration session.
2. Enter and save information for each candidate (Personal Information and Subjects.)
Note: If you are connected to the internet, saved entries will be uploaded to the online system
automatically.
3. Print School Statement of Entries and Photo Album for verification.
4. Finalize Registration when registration entry is complete.
Note: You must be connected to the internet before you can finalize your registration so that
your data can be uploaded online.
5. Print School Statement of Entries-Final, Photo Album-Final and Fee Slip.
Note: Print new Fee Slip and Statement of Entries from Online System (internet) if you correct
data or add new candidates.
6. Pay registration fee at the Bank to receive Fee Receipt.
7. Submit Registration Data CD, Final Reports and Receipt through GES District Director to
WAEC.
16
3.2.1 HOW TO ADD A NEW SCHOOL
1. Ensure that your computer is connected to the internet.

2. Click Create New School Registration Session button.
3. Enter School Telephone Number, School Number and Online Password in the respective text
boxes.
4. Click on Get School Information to get school information from online system.
Note: The corresponding school name and Exam Center/Exam information will be displayed in
their specific boxes if your school number and online password is correct.
5. Click on Create Registration Session button.
6. Continue registration from Procedure No. 2
3.2.2 HOW TO CONTINUE CANDIDATE ENTRY FOR A SCHOOL
1. Select and activate School from the Existing School Registration Session List.
2. Click View/Continue Registration button to open Registration Entry Form Interface.
3. Click on Add New Candidate Record to start candidate registration.
4. Enter candidate information (name, date of birth, disabilities, photograph and subjects).
5. Click on Save to save the candidate’s information.
6. Click on Delete entry if you want to delete the candidate’s information from the system.
7. Click on Add New Candidate Record to start registration for a new candidate.
8. Click on Close to exit the registration interface after completion of entry.
9. Continue registration from Procedure No. 3.
Note:
 If you are connected to the internet, saved entries will be uploaded to the online system
automatically.
 The message “CANDIDATE ENTRY SAVED SUCCESSFULLY!” will be displayed when you
click on SAVE. The message, “UPLOADING CANDIDATE **** ENTRIES” will be
displayed at the bottom of the interface when the software is uploading the saved
information to the online system.
 A successful upload will display the message, "CANDIDATE **** ENTRIES SAVED AND
UPLOADED SUCCESSFULLY!” and an unsuccessful upload will display the message
"CANDIDATE **** ENTRIES SAVED BUT NOT UPLOADED ONLINE!"
 You can click on RE-UPLOAD FAILED UPLOADS once you are connected to the internet
to load all unsuccessful uploads.
17
3.2.3 HOW TO FINALIZE REGISTRATION
1. Complete the registration, verification and upload of all candidates’ information.

2. Click on Finalize Registration to open the Enter Online Password interface.
3. Enter the school’s online password and click on “FINALIZE” to open the registration backup
directory window.
4. Browse to the destination of your choice (Desktop is recommended) and click on OK to start
the transfer.
5. Wait for finalization and upload of data to complete.
6. Print School Statement of Entries-Final, Photo Album-Final and Subjects Summary-Final.
7. Print Fee Slip either from the software (Figure 10) or from the online system (Figure 12).
8. From My Computer, browse to where the school data (folder) was transferred and check for
its existence i.e. a folder which bears the School’s Number as its name. E.g. 0205056.
This folder contains a Files_SchoolNumber folder, Picturefiles_SchoolNumber folder and
SchoolNumber-BECE-BRS-GHANA file.
E.g. FILES_205056 folder (CandidateMasterfile-205056 text file), PictureFiles_205056 folder
(candidate pictures) and 205056-BECE-BRS-GHANA
Note:
Once your school registration is finalized, no further changes or corrections can be made to the
entries on the BRS except on the Online System. Ensure that all the entries are correct and complete
before you finalize registration.
Figure 11: Enter online password interface
Figure 12: Select directory window
18
Figure 13: Sample Fee Slip (software)
3.3 PROCEDURE FOR CONTINOUS ASSESSMENT AND SCHOOL CHOICE ENTRIES
1. Download the software from the internet.

Note: The downloaded BRS already contains the onlinemasterfile for the school.
2. Open the downloaded BRS and activate school (no installation required).
3. Enter and save the continuous assessment marks and school choice selections of all the
candidates.
4. Transfer Continuous Assessment File and School Choice File and print Final Reports.
5. Burn the School Folder containing School Choice and Continuous Assessment file on to a
compact disc (CD)
6. Upload school choice file onto the internet via the same website address.
7. Submit school choice and continuous assessment CD and final reports through the GES District
Director to WAEC
19
3.3.1 HOW TO ENTER CONTINUOUS ASSESSMENT MARKS
1. Click Continuous Assessment Form button to open the form.

2. Enter and Save the candidates’ subject marks to save the marks.
3. Click Exit button after completion of entry.
4. Generate Continuous Assessment Report and print.
5. Generate Continuous Assessment file.
6. Click on Transfer Continuous Assessment File when all the continuous marks have been
entered.
3.3.2 HOW TO ENTER SCHOOL CHOICE SELECTION
Before you start the School Choice Selection, make sure you have all the Four (4) School Choices
for all the candidates based on the various options and placement types.
SHS OPTIONS 1, 2, 3 – Public Schools

OPTION 4 – Technical Schools
OPTION 5 – Private Schools
1. Click on School Choice selection to open school selection interface.

2. Select the Placement Type by clicking on either 70% OPTION or 30% CATCHMENT AREA.
3. Click on the School choice (i.e. 1St Choice, 2nd choice, etc.) to make it active before you select
the school.
4. Select the school from the options 1, 2, 3, 4 and 5 under 70% OPTION or SHS WITHIN 10
MILES OF JHS under the 30% CATCHMENT AREA. You must adhere to the rules for the
selections.
5. Select the preferred programme and accommodation.
6. Repeat Procedure 2 – 3 for the four (4) choices.
7. SAVE the selected schools for the current candidate and proceed to the NEXT candidate.
8. Exit when school choice selection is complete.
9. Generate School Choice Report and Print.
10. Generate School Choice File.
11. Click on Transfer School Choice file when the entries and complete.
20
3.3.3 SCHOOL CHOICE SELECTION RULES FOR PLACEMENT OPTIONS

There are two types of placement option, namely 70% OPTION and 30% CATCHMENT AREA.
70% OPTION
1. MUST CHOOSE FOUR SCHOOLS (1ST TO 4TH CHOICE)

2. MUST SELECT PROGRAMME AND ACCOMMODATION IN EACH SCHOOL OF CHOICE
3. CANNOT CHOOSE ONE SCHOOL TWICE,
4. CANNOT CHOOSE MORE THAN ONE SCHOOL IN OPTION 3
5. CANNOT CHOOSE MORE THAN TWO SCHOOLS IN OPTION 2
6. CAN CHOOSE ALL CHOICES FROM OPTION 1 OR 4 OR 5
7. CANDIDATES CHOOSING FROM OPTION 1, 2 AND 3 MAY CHOOSE MAXIMUM OF TWO
SCHOOLS FROM OPTION 4
30% CATCHMENT AREA
1. CANDIDATES MAY CHOOSE A MAXIMUM OF FOUR SCHOOLS (1ST TO 4TH CHOICE)

2. MUST SELECT PROGRAMME AND ACCOMMODATION IN EACH SCHOOL OF CHOICE
3. CANNOT CHOOSE ONE SCHOOL TWICE,
4. CANDIDATES WILL NOT BE PLACED UNDER THE 70% OPTION.
21
4 HOW TO USE THE ONLINE SYSTEM

Open Microsoft Internet Explorer and type http://www.waecgh.org in the address bar and
under Online Registration, click on BECE - SCHOOL to go to the BECE ONLINE REGISTRATION
SYSTEM (https://www.waecinternetsolution.org) to view the login page (Figure 1).
Log in to open the Main page (Figure 2) using the Login ID and password.
Note: Precede the school number with “BE” for BECE schools. Example: BE0010101
4.1 ONLINE SYSTEM REQUIREMENTS

School registration data will be available for viewing online after the Finalize Registration
process on the BECE-BRS is complete. Make sure you finalize your registration before proceeding
to the Online System to make changes or additions.
4.1.1 HOW TO EDIT OR ADD CANDIDATE INFORMATION

TO EDIT A CANDIDATE ENTRY;
1. Open the Online system in your internet explorer.
2. Enter your login ID and password and click on Login to view the main page.
3. Click on Add/View Candidate Information Entry to open the entry page (Figure14).
4. Use the First or Last, Previous or Next and Search buttons to browse to the candidate’s
record.
5. Edit the personal information by entering or selecting the appropriate fields.
6. Edit the selected subjects by selecting the subjects from the list of subjects.
7. Click on Save to update the candidate’s information.
8. Click on Exit to close the entry page.
9. Print the Fee Slip if all the corrections or changes have been effected.
TO ADD A NEW CANDIDATE ENTRY;

3. Click on Add/View Candidate Information Entry to open the entry page.
4. Click on Add New Candidate.
5. Enter the candidate’s information ( name, date of birth, subjects)
6. Click on Browse and browse to the location of candidate’s picture and click on Show Picture
to display the picture.
7. Save the information for the candidate and proceed to the next candidate by clicking on
Add New Candidate.
8. Exit the page when you finish entering the candidate records.
9. Print the Statement of Entries Report for the candidates to verify and make all necessary
corrections.
10. Print the Fee slip if all the new candidates have been added and all corrections have been
effected.
11. Print the Statement of Entries Report-Final and submit to WAEC.
22
Note:
 Candidate information can be viewed online after you have finalized your registration on
the BECE-BRS.
 Adding a candidate does not change the order or index number of the uploaded candidate
data. It only appends the new candidate to the original list of uploaded candidates.
 All additional candidates will be added to the complete school’s data after paying at the
Bank.
Figure 14: Candidate Information entry page
23
4.1.2 HOW TO GET FEE SLIP

3. Effect all changes, corrections and additions to the candidate data.
4. Click on Fees Slip to open the fee slip (Figure 15).
5. Click on Here (click here to print fee slip) to print the slip.
6. Click on Exit to close the fee slip page.
Figure 15: Fee Slip (online)
24
4.1.3 HOW TO PAY REGISTRATION FEE

A receipt will be issued to the school once payment is made at the Bank.
TO PAY THE FEES;

1. Print the Fee Slip.
2. Present the fee slip at only the specified banks which are registered to receive payments.
3. Pay the exact amount at the bank. It should not be more or less than what is on the fees slip.
4. Ensure that the receipt is signed and stamped.
4.2 CONTINUOUS ASSESSMENT AND SCHOOL CHOICE

4.2.1 HOW TO DOWNLOAD SCHOOL DATA
3. Click on Click Here to download file to open the download Files page (Figure 3).
4. Click on “Download Registration Software” button (Figure 3) to download the application.
5. Click on Save in the file download dialog box.
6. In the Save As dialog box select the destination to save the application and click on Save to
begin download of the application.
7. Click on Exit to close the download page when the download is complete.
Note: The downloaded BRS already contains the onlinemasterfile for the school.
4.2.2 HOW TO UPLOAD SCHOOL SELECTIONS DATA (SchoolChoicefile)

3. Click on Click Here to upload file to open the Upload School Master File page.
4. Select the School Choice File and Click on Browse to open the Upload File window.
5. Browse to the “SchoolChoicefile” text file located in the FILES subfolder located in the School
folder and Click on Open.
6. Click on Upload File to upload the school master file.
7. Click on Exit to close the upload page when the upload is complete.
25
5 ITEMS TO BE SUBMITTED TO WAEC
School Registration
1. CD containing the TRANSFERRED school folder.
2. A print copy of the following Reports
i. Statement of Entries-Final
ii. Summary of Basic Design and Technology Selections-Final
iii. Summary of Ghanaian Language Selections-Final
iv. Photo Album of Candidates-Final
v. Fee Slip-Final
Continuous Assessment
1. CD containing the TRANSFERRED school folder which has the Continuous Assessment File.
2. A print copy of Continuous Assessment Report–Final
School Choice Selection

1. Upload SchoolChoice File on to the Online System.
2. CD containing the TRANSFERRED school folder which has the SchoolChoice File.
3. A print copy of Second Cycle School Selection-Final.
Note: Contact the WAEC office when you encounter any problem at any stage of the
registration procedure.
26

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USER MANUAL

BATCH REGISTRATION SYSTEM

2 USER INTERFACE ................................................................................................................................... 6

3 HOW TO USE THE BECE-BRS ............................................................................................................. 16

4 HOW TO USE THE ONLINE SYSTEM ................................................................................................ 22

5 ITEMS TO BE SUBMITTED TO WAEC ................................................................................................ 26

Figure 1: Online Login Page ................................................................................................................. 3

1.2 HOW TO OBTAIN REGISTRATION SOFTWARE

Figure 1: Online Login Page

Figure 2: Online Main page

Figure 3: Download Files page

1.3 SETUP AND INSTALLATION

1. Open the destination where the software was downloaded to.

2.1 START INTERFACE (BECE BATCH REGISTRATION SOFTWARE)

Figure 4: Start interface

Below are the features of the Start Interface.

* Only visible on Continuous Assessment and School Choice software.

2.2 NEW SCHOOL REGISTRATION INTERFACE

Figure 5: New School Registration Interface

Below are the features of the New School Registration Interface.

2.3 MAIN INTERFACE

Figure 6: Main Interface

Below are the features of the Main Interface.

2.4 SCHOOL TELEPHONE NUMBER INTERFACE

Figure 7: School Telephone Number interface

Below are the features of the School Telephone Number Interface.

Save Click to save the new telephone number.

Cancel Closes the interface

2.5 REGISTRATION ENTRY FORM INTERFACE

Figure 8: Registration Entry Form Interface

a) Entry of Candidate Information

Below are the features of a)

b) Search for Candidate’s record. Below are the features of b)

2.6 CONTINUOUS ASSESSMENT

Figure 9: Continuous Assessment Interface

Below are the features of the Continuous Assessment Interface.

2.7 SCHOOL CHOICE SELECTION INTERFACE

Figure 10: School Choice Selection Interface

Below are the features of the School Choice Selection Interface.

3 HOW TO USE THE BECE-BRS

3.1 SCHOOL REGISTRATION REQUIREMENTS

Width (Minimum = 150 pixels; Maximum = 200 pixels)

3.2 PROCEDURE FOR BECE REGISTRATION

1. Create your registration session and load the Registration Interface.

3.2.1 HOW TO ADD A NEW SCHOOL

1. Ensure that your computer is connected to the internet.

3.2.2 HOW TO CONTINUE CANDIDATE ENTRY FOR A SCHOOL

3.2.3 HOW TO FINALIZE REGISTRATION

1. Complete the registration, verification and upload of all candidates’ information.

Figure 11: Enter online password interface

Figure 12: Select directory window

Figure 13: Sample Fee Slip (software)

3.3 PROCEDURE FOR CONTINOUS ASSESSMENT AND SCHOOL CHOICE ENTRIES

1. Download the software from the internet.

3.3.1 HOW TO ENTER CONTINUOUS ASSESSMENT MARKS

1. Click Continuous Assessment Form button to open the form.

3.3.2 HOW TO ENTER SCHOOL CHOICE SELECTION

SHS OPTIONS 1, 2, 3 – Public Schools

1. Click on School Choice selection to open school selection interface.

3.3.3 SCHOOL CHOICE SELECTION RULES FOR PLACEMENT OPTIONS

1. MUST CHOOSE FOUR SCHOOLS (1ST TO 4TH CHOICE)

30% CATCHMENT AREA

1. CANDIDATES MAY CHOOSE A MAXIMUM OF FOUR SCHOOLS (1ST TO 4TH CHOICE)