Creating a Vendor Master Record Using a Reference

You can create a master record by referencing an existing one, in which case the system
copies certain data from the reference master record. However, the system does not transfer
all data; which data is transferred depends on several factors:
 The system only transfers data that is not vendor-specific. For example, the address or a
block indicator is not transferred from the reference master record.
 The transfer of data depends on the data you have already entered for your vendor. In
general, if you have already maintained data, the data is not overwritten with data from the
reference record.
 For example, if you have already created the general data, such as the name, address, and
phone number, only the company code data is transferred when you enter the company
code data. To transfer the company code data only, you must specify the company code of
the reference master record. When you create the data for the purchasing department,
again only the corresponding data is transferred from the reference master record.
 If you have not yet created the general data, only the language and the country are
transferred from the reference master record.
 You determine which data is transferred by specifying which areas are to be transferred
from the reference master record. If you do not specify a purchasing organization for the
reference, for example, the purchasing data is not transferred.

When you create a new vendor master record in this way, you can choose
whether you want to use the account group of the reference master record. In
this case, do not enter an account group for the master record to be created.
The system automatically transfers the account group from the reference
master record.
You can use a vendor master record from any company code as a reference. The data from
the reference is used merely for default values. You should check each screen before saving
and, if necessary, add data or change the default data.