REPUBLIKA NG PILIPINAS KAGAWARAN NG PANANALAPI KAWANIHAN NG INGATANG - YAMAN (BUREAU OF THE TREASURY) Funding the Republic INTRAMUROS, MAYNILA TREASURY OFFICE ORDER NO. 1 5 - 20 17 September _25_, 2017 In the interest and exigency of the service, to rationalize and centralize the issuance of Confirmation/Certification of Deposited National Collections to National Government Agencies and MDS Reporting of the BTr Provincial/Regional Offices, the following office policy is hereby ordered: 41. STATEMENT OF POLICY 14 1.2 13 The National Cash Accounting Division (NCAD) which acts as the principal record keeper of the cash accounts of the National Government shalll issue Confirmation/Certification of Deposited National Collections, particularly on the Trust Receipts, to National Government Agencies (NGAs) pursuant to the Special Provisions in the General Appropriations Act 2017 and National Budget Circular 567 dated January 3, 2017 which states that “the release and realignment of funds shail be supported by the necessary certifications from the Bureau of the Treasury (BT1)”. The BTr Regional/District/Provincial Office shall issue certification of remittances upon request from the Commission on Audit and/or NGAs for validation of National Collecting Officers’ (NCOs) deposits as against their collections. The BTr Regional District/Provincial Office shall discontinue the use of the existing Modified Disbursements System application to input/consolidate! report disbursement data received from various NGAs through the Authorized Government Servicing Banks (AGSBs) thereby amending Paragraph 1.1 of DOF Memorandum Circular No. 3-96 dated May 12, 1996 which states that *.... mandating provincial and regional Bureau of the Treasury (BTr) offices to classify by fund and by allotment class all Modified Disbursements System (MDS) checks paid by Authorized Government Servicing Banks (AGSBs) in the provinces.” 2. GENERAL GUIDELINES 24 The NGAs shall submit the following mandatory requirements to National Cash Accounting Division in requesting certification of deposited collections: a. Agency Letter Request b. List of Deposited Collections (LDC)22 23 . Bank Validated - Deposit Slips - LDDAP-ADA (in case of Accounts payable) d. Detailed Schedule of deposited collections (in case of two/more transactions e. NGAs' Journal Entry Voucher (in case of adjustment/reclassification) ‘The BTr Regional/Provincial Offices shall submit to the BTr MISS the Daily Collection Report that will be uploaded to National Collection System (NCS) within ten (10) working days from remittance date to ensure timely, complete and accurate issuance of certification of deposited collections. With the presumption that all needed documents relative to NGA’s request for certification of the deposited collections were received as enumerated in 2.1, the processing time shall be based on the following timeline Volume of Transactions Timeline A. | One to five transactions B. | Six transactions to two-months transactions C. | One quarter of the Current Year Except forte following NGAs with voluminous transactions which require ample time (1-30 working days) to verityvalidate: 4. Armed Forces ofthe Philippines 2. Bureau of intemal Revenue 3. Department of Pubic Works and Highways 4 Department of Envenmental Natural Resources 5. Department of Justice 6. Envronmental Management Bureau 7. Land Transporation Office 8. Nines and Geo-Science Bureau 8. Office ofthe Soiitor General 10. Phitppine Ai Force . | More than one (1) quarter to two (2) quarters of the current year E. | More than two quarters to four (4) quarters of the current year F. | Unverifiable Deposits / Prior years’ Deposits F.4 Unverifiable Deposits - Response action! letter inquiry, e-mail or follow-up letter to be sent to concerned NGA, RO, Division or unit F.2 Prior years but Verifiable Deposits Issuance of Certfcation, JEV or Schedule of Deposits 1-3 working days 1-10 working days 1-15 working days 1-30 working days 1-45 working days 1-5 working days Timeline, from A-F wil be followed2.4 The use of the BTr-MDS by the BTr Provincial and Regional Offices shall cease until the enhanced disbursement system is implemented which aims to ensure: a. MDS is UACS compliant thus, electronic files submitted by agencies match with the system technical requirement; and, b. Submission of MDS reports by BTr Regional and Provincial Offices. resulting to more reliable NGA account balances. Notwithstanding, the Asset Management Service is able to establish the daily MDS replenishment of NGA disbursement. This Treasury Office Order takes effect immediately, and all other issuances that are inconsistent herewith are hereby deemed revoked and/or modified accordingly. ROSALIA V. DE LEON Treasurer of the Philippines 014336