Date :

From :
RE : Travel policies

I. Rationale:

In view of our continuous effort to streamline the organization, this guidelines shall
be issued in order to realign the practice of the company and internal control.

II. Scope:
This guidelines shall be applicable to all employees in every department.
III. General principles:

1. Generally, a travel order should be secured before any travels/trips can be

made by any employee preferable a day before travel/trip. Such travel order
shall be signed by project In-charge, Project Engineer, Finance In-charged,
Authorized Managing Officer.
2. That the travel order should indicate the place of origin, place of destination,
its purpose and cash advance requested for the whole duration of the trip.
3. That the travel order shall be accompanied by a cash advance slip, approved
by the accounting department;

IV. Specific guidelines:

1. That there should be an unliquidated meal allowance of Php 100.00 per meal.
Subject to the following conditions:

a. Travels/Trips commencing before 6:00 a.m. and arrived in the

destination before 12 noon. Only breakfast meal allowance can
be availed
b. Travels/Trips commencing after 6:00 a.m. and arrived in the
destination before 8 pm. Only lunch allowance can be availed.
c. Travels/Trips commencing after 12:00 noon, but reached in the
destination on the next following day, 3 meals allowance can be
availed of.
2. That in cases that there is a need to stay over, the company shall shouldered
the lodging after proper presentment of the receipts at liquidation.
V. Observe proper documentation

a. Travel orders and the cash advance slip shall be subject for liquidation of the an
auditor staff as designated.
b. No travel order shall be subsequently approved if there is a pending liquidation of
an employee.
c. The liquidation shall be supported by the receipts and acknowledgments with
evidences that transactions had, which shall also be sorted out by the auditor as
designated.

VI. Roles and Responsibility

a. Signatories. Shall see to it that prior of approving the travel order, the employee
shall be cleared with the auditor designated. Likewise, shall verify that this policy
is properly implemented.
b. Auditor. Shall audit the liquidation and likewise verify and evaluate the
accountability in every liquidation and shall see to it the proper implementation
of this policy.