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MYOB Qualification Test

LEVEL BASIC
Please fill your data:

Full name : ________________________________________________

Place & Date of Birth: _______________________________________________

Phone number : ________________________________________________

Email : ________________________________________________

Code: L1FD13R1

Effective from 14 January 2013

All rights reserved; no part of this publication may be reproduced, stored in a retrieval system, or
transmitted in any form by any means, electronic, mechanical, photocopying, recording, or otherwise
without permission of Net21Plus. This book may not be lent, resold, hired out or otherwise disposed of by
way of trade in any form of binding or cover, other than in which it is published, without the prior consent
of Net21Plus.
MYOB Basic Qualification Test
MYOB Accounting v18
MYOB Qualification Test Level Basic

Instructions to Participants:

1. You will have 2 hours to complete the test. Answer all questions in the test.

2. Please check that you have MYOB Premier v12 on your computer. If you do not
see it, please inform the invigilator for assistance.

3. You are NOT allowed to bring any diskettes or paper into the examination room.

4. You must create new folder on harddisk. Please save your .MYO, backup folder,
and report folder in this folder and the folder will be collected from harddisk at
the end of the examination.

5. In the event of any unforseen circumstances e.g. electricity blackout or


computer failure that prohibits you from continuing with the examination, and
such event is not the cause of your own action (s), you will be allocated extra
time to complete the examination at the discretion of the invigilator. (This is to
ensure consistency with all the other instructions, which are expressed in the
first person).

6. If you should encounter any technical difficulties with the computer during the
examination, please inform the invigilator for assistance.

7. Non-programmable electronic calculators are allowed for this examination.

8. You are not allowed to communicate with other examination candidates


throughout the examination.

9. You are NOT allowed to leave the examination room without the permission of
the invigilator.

10. The assignment and any used or unused paper, must be returned to the
invigilator at the end of the examination.

11. Total questions 13 with total score 100 points.

PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5570 0905 | Fax. : 021-5570 0907
E-mail : info@net21plus.com | Website : www.net21plus.com
MYOB Basic Qualification Test
MYOB Accounting v18
The Case Study

Based the fact given, you are required to :


1. Setup the company data file : [4 marks]

Mrs. Flora is the owner of the company “Glory Furniture”.


As Furniture Dealer, Mrs. Flora buys and sells furniture to end users.

Mrs. Flora decided to use MYOB Premier v12 accounting software for preparing his company 1
January to 31 December 2012 Financial Year Reports and prefer to use the 13th accounting
period for the audit trial adjustment.

Please use one of the account list provided by MYOB Premier 12.
So you don’t need to set up the account list completely.

Setup the following information:


The Company address : Jl. Gadjah Mada Blok A-III No. 20 Kav 3-4 Batam
Tel : 0778-456463
Fax : 0778-456465
Email : info@glory.com

The following preferences option must be activated :


 System Preferences : Tick the option for “Warn if JoMC Are Not Assigned
to All Transaction [System-Wide]”
 Windows Preferences : Untick option for “Automatically Check Spelling in
Text Fields Before Recording Transaction”
 Sales Preferences : Tick the option for : “Warn for Duplicate Invoices
Numbers on Recorded Sales”
 Purchases Preferences : Tick the option for : “Warn for Purchase Orders
Numbers on Recorded Purchases”
 Security Preferences : Click User IDs to add new User ID as your Name and
creat the password.

2. Log-off (exit) from MYOB – no backup is required, and then login to MYOB data file created with
your user name

Setup the List below : [8 marks]

Setup the following account list

- The Company don’t use the following account codes anymore :


 1-2120 Payroll Cheque Account
 1-2130 Cash Drawer
 1-2210 Less Prov’n for Doubtful Debts
- The Company changes some account list as follows :
 1-2140 Petty Cash, Change to 1-2120
 1-2160 Undeposited Funds, Change to 1-2130 Undeposited Cheque
 4-1100 Installment Sales, Change to 4-1100 Sales

PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5570 0905 | Fax. : 021-5570 0907
E-mail : info@net21plus.com | Website : www.net21plus.com
MYOB Basic Qualification Test
MYOB Accounting v18
- The Company need to add the following accounts :
Account # Account Type Header/Detail Level

2-2340 GST Clearing Other Liability Detail 4

Setup the Tax code as GST (Goods & Services Tax), Tax Type: Goods & Services Tax, Rate: 10%

Setup the Job List as DF for Dining Furniture, LF for Livingroom Furniture and SV for Services.

Setup the Categories List as BT for Batam and MD for Medan.

Setup the items list as follows:

Item No. BV EC MC NF
Description Bravado Everest Monticristo Northfield
Selling Price $700 $560 $450 $650
Tax Code
When N-T N-T N-T N-T
Bought/Sold
Selling Unit of
Unit Unit Unit Unit
Measure
5-1000 5-1000 5-1000 5-1000
I Buy This Item
Purchases Purchases Purchases Purchases
4-1100 4-1100 4-1100 4-1100
I Sell This Item
Sales Sales Sales Sales
1-2300 1-2300 1-2300 1-2300
I Inventory
Merchandise Merchandise Merchandise Merchandise
This Item
Inventory Inventory Inventory Inventory

Setup the following customer, supplier and employee list :


 MANDIRI, PT (Customer)  GREEN FURNITURE (Supplier)  ROONEY (Employee)
 NAGOYA (Customer)  OLIMPICUS (Supplier)  ARTETA (Employee)
 ATALANTA (Customer)  PURBA MEUBLE(Supplier)

PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5570 0905 | Fax. : 021-5570 0907
E-mail : info@net21plus.com | Website : www.net21plus.com
MYOB Basic Qualification Test
MYOB Accounting v18
3. Setup Balance Sheet information as 01 January 2012 [8 marks]

Setup the following ending balance as 31 Dec 2011:

Company Name MANDIRI, PT NAGOYA ATALANTA


Total $2,200 Inc. GST $2,200 Inc. GST $1,100 Inc. GST
Invoice# S-110001 S-110002 S-110003
Cust. PO# MD-110001 NG-110001 AT-110001
Category BT MD MD

Company Name GREEN FURNITURE OLIMPICUS PURBA MEUBLE


Total $1,100 Inc. GST $2,200 Inc. GST $1,100 Inc. GST
PO# P-110001 P-110002 P-110003
Supp. Inv# GF-110001 OL-110001 PM-110001
Category MD BT MD
Setup the following inventory opening balance as 01 January 2012: [Journal #: I-120001]
[Category : BT]
Item Quantity Unit Cost
Bravado (BV) 12 unit $490
Everest (EC) 24 unit $392
Monticristo (MC) 65 unit $315
Northfield (NF) 10 unit $455

PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5570 0905 | Fax. : 021-5570 0907
E-mail : info@net21plus.com | Website : www.net21plus.com
MYOB Basic Qualification Test
MYOB Accounting v18
4. The following transactions are made in January 2012. Record these transactions in MYOB
according to the dates and details given below.

02 A purchase was raised to purchase the following inventory item from main POINT
Jan supplier, GREEN FURNITURE, with Net 25th after EOM credit terms. (PO#:P- [4 marks]
2012 120001, Supplier Inv#: GF-120001)
 Received 4 units Northfield (NF) for $455.-/unit (Job: DF)(Exclude 10%
GST) each. With backorder 1 units of NF.
 Received 3 units Everest (EC) for $392.-/unit (Job: LF) (Exclude 10%
GST). [Category :MD]

03 Raised purchase to OLIMPICUS for In Store Promotion (Acc.# 6-3110) $99 POINT
Jan (Include GST 10%) on COD terms. (PO#: P-120002, Supplier Inv#: OL- [4 marks]
2012 120001). Bill was received.[Job : SV] [Category : BT]
[4 marks]
Full payment to OLIMPICUS from Petty Cash [Cheque No: D-120001] for total
amount $99 for bill on 3 Jan 2012.

04 Return 1 of Everest (EC) for $392 (Exclude 10% GST) to GREEN FURNITURE, POINT
Jan (PO#: P-120003, Supplier Inv#: GF-120001) (Job: LF). Edit Journal Memo with [2 marks]
2012 “Purchase Return; GREEN FURNITURE”. [Category : MD]

Immediately applied the Debit note to Trade Creditor balance for GREEN
[2 marks]
FURNITURE [ID#:P-120003] for bill on 2 Jan 2012 transaction.

15 Sold the following items to MANDIRI, PT on net 10 days after EOM terms (Inv#: POINT
Jan S-120001, Cust PO#: MD-120001). All the goods & Invoice was Received : [4 marks]
2012  Ship 7 units of Monticristo (MC) @$450 (Exclude 10% GST) [Job : LF]
 Ship 5 units of Everest (EC) @$560 (Exclude 10% GST) [Job : DF]
[Category : BT] [Salesperson : ROONEY]

16 An invoice was issued to NAGOYA on Net 20 days terms (Inv#: S-120002, Cust POINT
Jan PO#: NG-120001) : [4 marks]
2012  Ship 5 units of Bravado (BV) @$770,- (Include 10%GST ) [Job : DF]
 Ship 9 units of Northfield (NF) @$706,- (Include 10% GST) [Job : LF]
[Category : MD] [Salesperson : ARTETA]

Full payment of $10,204 for invoice on 16 Jan 2012 was received from
NAGOYA and deposits to Cheque Account [ID#: R-120001]. [4 marks]

18 Issued $204,08 Rebate Credit Notes to NAGOYA [Inv#: S-120003, Cust PO#: POINT
Jan NG-120002] as Discount Given rebate and edit Journal Memo with “Sale [2 marks]
2012 Discount: NAGOYA”. [Job: LF] [Salesperson: ARTETA], [Category: MD]

Immediately Pay Refund [Cheque No: D-12002] for the $204,08 Sales Rebate
to NAGOYA from the Cheque Account. [2 marks]

20 Using Spend Money, Payment made to ROONEY from Cheque Account, by POINT
Jan Cheque No: D-120003 for $125 as Wages & Salaries expense for January. [4 marks]
2012 [Category : BT]

Receive Money for total $22.5 on Cheque Account for $24.75 as Bank [4 marks]
Interest Income with $2.25 Bank Charges [ID#: R-120002] [Category : BT]

PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5570 0905 | Fax. : 021-5570 0907
E-mail : info@net21plus.com | Website : www.net21plus.com
MYOB Basic Qualification Test
MYOB Accounting v18
5. Perform Bank Reconciliation for the month of Jan 2012 for Cheque Account [4 marks]
the Bank statement shows a balance of $94,798.42 on 31 Jan 2012.

6. In addition to the transaction above, prepare a journal entry to record the [4 marks]
depreciation on 31 Jan 2012, for the following asset categories [GJ#:G-
120001] [Category : BT] :
 Office Equipment $75
Save as Monthly Recurring Transaction start from 29 Feb 2012 for those
journal then use the recurring and record depreciation journal for 29 Feb 2012
[GJ#:G-120003] [Category : BT]

Prepare a journal entry to record the GST Clearing journal on 31 Jan 2012 [4 marks]
[GJ#: G-120002] for Dec 2011. [Category : BT]

7. On 31 Jan 2012, prepare adjust inventory to record Inventory Lost as COGS [4 marks]
Account 5-1000 Purchase [IJ#: I-120002] of 1 unit Monticristo (MC) for
amount $315. [Job : LF] [Category : BT]

8. Generate the following financial reports at 1 January – 31 January 2012 [4 marks]


reports to PDF file format :
 Account Transactions [Accrual]
 Trial Balance
 Standard Balance Sheet
 Profit & Loss (Accrual)
 General Journal
 Cash Receipts Journal
 Cash Disbursement Journal
 Reconciliation Report

9. From Security Preference, activate the option for “Use Audit Trail Tracking”, [4 marks]
then Lock the Accounting period for 31 Jan 2012. BACKUP your MYOB
company data file (ONLY), Check Company File for Error and Save the MYOB
company data backup file name as Your name in Backup Folder.

10. From Company Data Auditor – Transaction Review for 1 Jan 2012 to 31 Jan [4 marks]
2012, there is a “?” mark for Scan for Future Dated Transaction. Display it &
Sent to PDF the reports. And than delete the future date transaction.

11. Edit payment to OLIMPICUS on 3 Jan 2012 to: partly payment for amount $55 [4 marks]
from Petty Cash, keep the Cheque No. record as D-120001.

12. Delete all related transaction on 4 Jan 2012. [4 marks]

PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5570 0905 | Fax. : 021-5570 0907
E-mail : info@net21plus.com | Website : www.net21plus.com
MYOB Basic Qualification Test
MYOB Accounting v18
13. Modify to Microsoft Excel the Standard Balance Sheet reports in T [4 marks]
Format (like the sample below):

~End of Assignment~

PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5570 0905 | Fax. : 021-5570 0907
E-mail : info@net21plus.com | Website : www.net21plus.com