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MIGRATING FROM

MINCOM ELLIPSE TO
SAP PLANT
MAINTENANCE

BRINGING MODERN
EAM SOLUTIONS TO
THE MINING
INDUSTRY

WHITE PAPER
Mining is a capital-intensive industry, largely due to the cost of purchasing, maintaining large inventories of
capital equipment and expensive spare parts.

Enterprise asset management (EAM) systems enable mining companies to keep track of equipment
throughout their lifecycle and improve plant production availability. EAM systems not only track the location
of the assets, but also their condition and maintenance history. Better equipment maintenance can deliver a
high return on investment (ROI) with the added benefits of better regulatory compliance and the mitigation
of risks related to equipment failure.

Mincom Ellipse is widely used in the mining industry. Recent changes in ownership and technology have
led several Mincom customers to consider switching to SAP®. For instance, industry leaders such as BHP
Billiton and Rio Tinto now use SAP software.

Concerns of Mincom Customers


Mincom customers have some concerns:

 Risk due to the change of Mincom ownership and the resulting uncertainty regarding further
software development and support
 Software compatibility and capability issues, such as:
 Ease of interfacing with mobile solutions, cloud computing and other modern technologies
 Ease of making version upgrades
 Compatibility with third-party solutions
 Non-standard software architecture underlying Mincom (common business oriented language
[COBOL] with bolt-ons)
 Non-standard primary key methodology (database table joins)
 Need for very specific programming skills, for example, expertise in Mincom COBOL, for data
warehouse and business analytics
 Non-standard terminology

Mincom Terminology Commonly Accepted Terminology


Equipment Group Identifier (EGI) Equipment Class
Applications Parts List (APL) Bill of Materials
Location Functional or Geographic Location

 Ambiguity resulting from the same terms being used in multiple contexts (for example, location,
task, asset)
 Focus on work-package management versus functional location management, for example,
equipment by functional location instead of equipment hierarchy at functional location
 The Mincom solution is not readily adaptable to current maintenance and logistics methodology. It
also does not support risk-based methodologies and separate modules, and requires specific skills
to implement geographic information systems methodology
 Ease of financial reporting and regulatory compliance
 Difficulty integrating acquired companies due to the common practice of each Mincom
implementation being highly customized for each company

© 2012-2013 Utopia Global, Inc. All Rights Reserved.


2
Benefits of Using Pre-Defined Templates for Migrating from
Mincom Ellipse to SAP’s Plant Maintenance Solution
Migration from the Mincom Ellipse application suite to SAP’s plant maintenance (PM) solution,
using pre-defined templates, delivers many benefits:

 Provides a proven methodology for migration from Mincom Ellipse to SAP software, using
SAP best practices and Utopia’s accelerators
 Enables faster, lower-cost business processes; industry-standard nomenclature and
taxonomy allows faster purchasing and improved inventory levels
 Enables use of SAP software for world-standard financial and operations methodologies
 Improves integration across all functional areas - finance, human resources, operations,
maintenance
 Allows for faster integration of new plants and acquisitions
 Enhances company valuation, based on standard financial asset reporting
 Reduces migration risks

An Ellipse to SAP PM cross-reference is provided below:

SAP ELLIPSE SAP ELLIPSE


Characteristic Attribute (MSO070) Catalog Codes Job Code (W0-W9)
Document Info Record (DIR) Document (Link) Material Master Item Master
Asset Fixed Asset Purchase Order Purchase Order
Class Equipment Group Identifier (EGI) Purchase Requisition Purchase Requisition
Equipment Equipment Purchasing Info Record (PIR) Vendor
Functional Location Position Service Master Service Contract
Functional Location Hierarchy Productive Unit Structure Storage Location Warehouse / Bin Location
Maintenance Plan/Item Plant Maintenance Notification Notifications
Maintenance Strategy Job Plan/Standard Job Prod. Resource (PRT) APL - Tool(s)
Measurement Document Reading Task List Standard Job
Measuring Point (Counter) Meter or Measurement Value Time Confirmation Labor/Time Entry
Object List Work Flow Work Center Work Group
Bill of Materials (BOM) Applications Parts List (APL) Work Order Work Order

© 2012-2013 Utopia Global, Inc. All Rights Reserved.


3
Approach: Key Elements in the Migration to SAP
Before migrating data from one system to another, you should have a plan in place. What needs to
happen? From a very high-level view, there are some key elements in a successful migration project:

 Get Your Data Right First!


 Measure Actual Data Quality
 Cleanse, Standardize, Address Duplicates
 Conform to Chosen Standards
 Harmonize Data Across All Business Units
 Choose a Systems Integrator
 Blueprint
 Configure
 Obtain SAP Licenses
 Apply a Proven Data Migration Methodology
 Project Scope and Cost – Defined in Advance
 Business Process Analysis
 Technical Object Mapping

The first step is to evaluate the data that is coming out of Mincom, making sure that it is the right
data for migrating to SAP software. This step is where you truly obtain the most value. Migrating
poor quality data that does not support your business practices is counter-productive. When the
data is right, you are ready for the actual migration. Consultants with Mincom Ellipse to SAP data
migration experience can apply data migration templates and a data migration methodology that
reflects industry best practices.

Conclusion
Switching from Mincom to SAP’s EAM solutions solves a number of problems for mining companies,
positioning them for future growth with the implementation of proven, modern software and
systems.

Any company that is migrating data from Mincom Ellipse to SAP PM should strongly consider
consultants with functional and technical knowledge of both Mincom Ellipse and SAP solutions,
as well as expertise in data quality and data migration. To get the most out of the data migration,
data quality is critical. Use of proven templates and methodologies saves time and money, and also
reduces the risks associated with the implementation.

For Additional Information


To find out more about migrating from Mincom Ellipse to SAP’s plant maintenance solution, please
call Utopia at +1.847.388.3600 or contact us at info@utopiainc.com.

Utopia Global, Inc. | AMERICAS | EUROPE | MIDDLE EAST | ASIA PACIFIC | INDIA | AUSTRALIA
Web www.utopiainc.com | E-mail info@utopiainc.com
© 2012-2013 Utopia Global, Inc. All Rights Reserved. SAP is a trademark or registered trademark of SAP AG in Germany
and in several other countries. Other brand and product names are trademarks of their respective companies. | WP-12007

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