GUIDELINES GOVERNING THE RECOGNITION OF PUPIL AND STUDENT

ORGANIZATIONS IN SCHOOLS

Rules and Regulations

Governing Pupil or Student Organizations

1. Only accredited organizations can schedule activities using public school

facilities.

2. Every activity using public school facilities must have an activity permit
endorsed by the adviser and approved by the School Head. Permit to use
any public school facilities must be secured three (3) days prior to the
activity.

3. The School Head must be informed about the presence of a guest speaker
in a symposium, lecture, conference scheduled by a student organization.

4. The consent of the faculty adviser is required in the organization’s activities,

particularly in activities that are scheduled outside of school premises.

5. A letter of information must be submitted to the School Head if an activity

is cancelled or postponed.

6. The School Head must be informed of changes in the set of officers of the
organization or of the amendments in the Constitution and By-laws of an
organization immediately after these changes are enforced.

7. Recruitment of first year students by fraternities and sororities is strongly

prohibited. Violation of this shall subject the individual member/s or the
entire fraternity/sorority to disciplinary sanctions.

8. Student organizations shall not schedule activities during the last week of
classes for every semester.

9. Falsification and withholding of pertinent information in the application for

accreditation of student organizations shall mean cancellation of the
application and shall subject the officers and members of the organization
to disciplinary sanctions.

PROCEDURE FOR ACCREDITATION OF STUDENT ORGANIZATIONS

1. Submit application form (Form A) together with:
For old organizations
· Organization Profile (Form C)
· Consent of adviser (Form B)
List of officers (at least 15) and members and with addresses and numbers (Forms D
& E)
· Report of activities of the previous year signed by the secretary and duly noted
by the head of the organization and adviser (Form F)
· Tentative plans for the school year
· Amended Constitution and by-laws, if applicable

For new organizations

Organization Profile (Form B)
Consent of adviser (Form C)
List of officers (at least 15) and members and with addresses and numbers (Forms D
& E)
Tentative plans for the school year
Constitution and By-laws. Every officers and adviser/s must sign every page of the
constitution.

2. Interview by University (university-based) and College (college-based) Accreditation

Committees.

APPLICATION FOF OFFIICAL RECOGNITION OF STUDENT ORGANIZATIONS

A. Any pupil or student organization seeking to attach the name of the School to
the name of the organization, use the facilities of the school, conduct activities,
partner with any school unit, and participate in activities led by the school must
apply for recognition every academic year to the Supreme Student Government,
and application must be duly approved.

B. Application for recognition shall be done every year during the start of the
registration period for the first semester until one week after the last day of late
registration. The minimum requirement for new organization is at least 15 members
(including officer) and at least one (1) adviser. Organization member must be
bonafide student and currently enrolled in the school.

C. Student organization must send one representative to the quarterly meeting of

the Coordinating Council of Co-Curricular Organization chaired by the SPG or
SSG President. Only the head or any duly authorized representative (and other
members) may participate in this orientation.

D. The SPG or SSG shall evaluate the application for recognition and shall release
the results two (2) weeks after the deadline for submission of recognition forms.
SPG or SSG shall evaluate the application for recognition and shall release the
results two (2) weeks after the deadline for submission of recognition forms.

A student organization may not be recognized due to non submission of

recognrion forms on time and non-compliane to this memorandum.

All recognized studnet organizations must renew their recognition every school
year.

Recongized organizations shall receive their certificates of recognition during the

flag ceremony.

Appeals must be addressed to the School Head thru the SPG or SSG Adviser.
Decisions on appeals are final and irrevocable.

The conduct of activity should follow the guidelines

III. CONDUCT OF ACTIVITIES

A. ACTIVITY PERMIT (AP): Activities conducted inside the School

1. Student organizations that wish to conduct activties inside the Shcool must
submit an actvity permit (AP) not later than five working days before the actvity,
and it should not exceed curfew hours. AP must be requested from the SPG or
SSG Adviser.
2. AP must be signed by adviser. Electronic signatures will not be honored. In the
event that the adviser is not availnle, he/she may request another faculty
member to sign on his'her behalf.
3. The Point Person must claim the AP from SPG or SSG within two working days
after approval.

B. III. CONDUCT OF ACTIVITIES

A. ACTIVITY PERMIT (AP): Activities conducted inside the School

1. Student organizations that wish to conduct activties inside the Shcool must
submit an actvity permit (AP) not later than five working days before the actvity,
and it should not exceed curfew hours. AP must be requested from the SPG or
SSG Adviser.
2. AP must be signed by adviser. Electronic signatures will not be honored. In the
event that the adviser is not availnle, he/she may request another faculty
member to sign on his'her behalf.
3. The Point Person must claim the AP from SPG or SSG within two working days
after approval.

B. Letter of Information: Activities conducted outside the School

 1. All activities to be conducted outside the campus must have a
corresponding Letter of Information duly signed by the adviser. This must be
accomplished and must be submitted to the Division Office 1 month prior
to the conduct of the activity.
2. Attachments for Off Campus Letter of Information:
Activity Proposal
Manifest
Parent's/Guardian Consent Form

3. All concerned teachers shall prepare and submit an Activity Report to the
School Head for subsequent reporting to the SDO.

D. Activity Implementation

The presence of advisers in the activities of the organizations is a must. The

organizations' advisers will be held liable for any untoward incident that may
happen during these events.