MS Excel

 Is a member of spreadsheet family of software

 Spreadsheet application in Microsoft Office Suite
 Also known as an Accounting Program.

Spreadsheets allow you to keep track of data, create charts based from data, and perform complex
calculations.

MS Excel Interface

Quick Access Toolbar lets you access common commands no matter which tab are you on.

Ribbon contains all the commands you will need in order to perform common Task.

Each TAB Click TAB to see Some groups contain

contains groups. more commands. an arrow (Dropdown
Menu) that you can
click for more options
 Name Box shows the address of the selected cell.
Cell A1 is in the Name Box.

Formula Bar It displays the information entered

or being entered as you type.
You can edit data, formula, or a function that will
appear on your active cell.

Active Cell refers to the current selected cell.

Cell D1 is active cell.

Column group of cells that runs from the top of the page to the bottom.
It is represented by letter or combination of letters.

Row group of cells that runs from the left of the page to the right.
It is named by a number.

Title Bar It displays both the name of application and the name of the spreadsheet.

Cell It refers to the Intersection of Columns and rows.

Page View
There are three ways to view a spreadsheet:

1. Normal View selected by default. Shows you an unlimited number of cells and columns.
2. Page Layout View devides your spreadsheet into 2 pages.
3. Page Break View lets you see an overview of your spreadsheet, which is helpful when
you’re adding page breaks.
Page Page
Normal Layout Break
Zoom Tool Click and drag the slider to use the zoom tool.
Found at the bottom right of your screen.

Worksheet single spreadsheet that contains cells organized by rows and columns.
Workbook is an Excel file that contains one or more worksheets.
Three (3) worksheet appear by default when you open an Excel workbook.

Formula mathematical expression created by the user to perform calculations.

Function programmed formula designed to perform specific calculations. Functions are readily
available in Excel and may be combined with formulas.

Symbol Operation Example Meaning

+ Addition =A5 + 15 Adds 15 to the value of cell A5.
- Subtraction = B1 – 15 Subtracts 15 to the value of cell B1.
* Multiplication = A5 * B5 Multiplies the value of cell A5 to the
value of cell B5
/ Division = A5 / 4 Divides the value of cell A5 by 4
ˆ Exponentiation =C5 ˆ2 Raises the value of cell C5 to the 2nd
power.

P - Parenthesis
E - Exponetiation Excel will calculate any part of the formula that is enclosed in the
innermost parenthesis first. The next operation to be performed
M - Multiplication will be the exponents in the formula. Then, multiplication and
division are evaluated on the same level, calculated from the left
D - Division to right. Then, addition and subtraction are evaluated on the
same level, calculated from left to right.
A - Addition
S - Subtraction
Order of Procedure
1. Parenthesis
2. Exponents
3. Multiplication and Division
4. Addition and Subtraction
Formula Solution Result

=7 + 5 * 20 - 25 /2 = 7 + 5 * 20 -25 /2
= 7 + 100 – 25 / 2
= 7 + 100 – 12.5 104.5
= 107 – 12.5
= 104.5

= 7 + 5 * (5 * 10 / 2 ) + 2 = 7 + 5* (5 * 10 / 2) + 2
= 7 + 5* (50 / 2) + 2
= 7 + 5 * 25 + 2 134
= 7 + 125 + 2
= 134
Values are numbers that represents amount, price, quantity, score or any other numeric value.

Text refers to anything that may include combination of letters, symbol, spaces, numbers and other
alphanumeric characters.

Arguments are elements required by some functions in order to operate.

Relative Reference meaning that if you want to use the same formula somewhere else in the
worksheet, it will be automatically adjusted from its original reference.

Obsolute Reference If you want to apply the same formula in the worksheet without adjusting the
references.

Freeze Panes Keep rows and column visible while the rest of the worksheet scrolls
(based on current location).

Freeze Top Row Keep the top row visible while scrolling through the rest of the worksheet.

Freeze First Column Keep the first column visible while scrolling through the rest of the worksheet.

Unfreeze Panes Unlock all rows and column to scroll through the entire worksheet.

Align Text Left aligns the data horizontally along the left edge of the cell.

Center aligns the data horizontally in the middle of the cell. If you modify the column width, the data
remain centered to the new column width.

Align Text Right aligns the data horizontally along the right edge of the cell.

Top Align Aligns the data vertically along the top edge of the cell.

Middle Align Centers the data vertically in the cell.

Bottom Align is the default option and aligns the data along the bottom edge of the cell.