M.

Sullivan & Son Limited

Last Saved Date: 2015-06-11

QUALITY PROCEDURES MANUAL

8.5.2 IDENTIFACTION AND
TRACEABILITY

TABLE OF CONTENTS
M. Sullivan & Son Limited Proprietary
8.5.2 Identification and Traceability Last Saved Date: 2015-06-11

Section Title Page

1. INTRODUCTION..................................................................................................................3
1.1 PURPOSE....................................................................................................................3
1.2 SCOPE..........................................................................................................................3
1.3 RESPONSIBILITIES...................................................................................................3
1.4 DEFINITION OF TERMS...........................................................................................4
2. PROCEDURE.........................................................................................................................4
2.1 GENERAL...................................................................................................................4
3. REFERENCES.......................................................................................................................5
4. reports and forms....................................................................................................................5

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8.5.2 Identification and Traceability Last Saved Date: 2015-06-11

1. INTRODUCTION

1.1 PURPOSE
This document outlines the methods to be employed and the personnel responsible for
controlling, documenting and performing material/document/product identification and
traceability as required by contract specifications.
1.2 SCOPE
The procedure applies, as appropriate, to the identification of materials and services
incorporated into the project during the various stages of construction. Traceability
will be managed as required by the contract documents.
1.3 RESPONSIBILITIES
Project Manager
 Determines the extent of control to be exercised over materials and services
incorporated into the project as determined by the contract, specifications, statutes
and regulations.
 Ensures the Superintendent is aware of requirements relative to the individual
projects and is provided with the appropriate tools to exercise such controls.
 Ensures consultants and suppliers are aware of their responsibilities consistent with
the requirements of the contract, relative to action to be undertaken and
documented records to be provided.
Superintendent
 Ensures all employees working on site are aware of their responsibility with regards
to the identification of materials and services including the control of
nonconforming items.
 Exercises control over incoming material purchased or provided for incorporation
into the project, including verification consistent with requirements set out in the
Procurement procedure (QPM 8.4).
 Maintains records with regards to various stages of construction in the form of
Inspection and Test Records (SQF 150).
Employees
 Responsible for actions and records as directed by the Superintendent.

1.4 DEFINITION OF TERMS

Identification

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8.5.2 Identification and Traceability Last Saved Date: 2015-06-11

To recognize or establish as being a particular thing.

Traceability
The ability to follow the history, application or location of items, material or activity by
means of records.

2. PROCEDURE

2.1 GENERAL

 The Project Manager, in consultation with the Owner and specifications, will
determine the level of control required.
 Appropriate instructions will be provided to the Superintendent with regards to
level of control to be exercised and how that will translate into responsibilities.
 Where specifications require traceability, records of action required and taken will
be in the form of test results, certifications provided by suppliers and other
inspection and test results.
 Specifications followed by purchase orders will serve as the link to actions taken,
whether it is services or materials provided.
 Where an enhanced level of traceability is required, the Project Manager will make
suppliers and sub-contractors aware of their obligations to satisfy project
requirements.
 Material is to be received and identified in accordance with Preservation of Site
procedures (QPM 8.5.4). Non-conforming material is to be processed in
accordance with Control of Non-Conforming Process Outputs, Procedures and
Services (QPM 8.7). Only specified and accepted items are to be incorporated into
the project.
 Received material is to be accompanied by a Bill of Lading, contained in identifying
packaging, have product labels, or be identified by other suitable means. Markings
shall be clearly identifiable and transferred to each part of an item when
appropriate.

3. REFERENCES
QPM – 7 - Support
QPM – 8.4 – Procurement
QPM – 8.5.4 – Preservation of Site

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8.5.2 Identification and Traceability Last Saved Date: 2015-06-11

QPM – 8.7 – Control of Nonconforming Process Outputs, Products and Services

4. REPORTS AND FORMS

SQF 100 – Superintendent Daily Construction Report
SQF 150 – Inspection & Test Record
SQF 160 – Reject/Hold Tag
SQF 170 – Reject/Hold Log
SQF 640 – Corrective/Preventive Action, Non-Conformance Report

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