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African Development Bank Republic of Zimbabwe Bulawayo City Council

ENVIRONMENTAL, HEALTH, AND SAFETY MANAGEMENT


PLAN FOR SUPPLY, DELIVER, INSTALL AND COMMISSION
RESERVOIR INLET AND OUTLET BULK METERS, VALVE
ACTUATORS AND TELEMETRY AND SCADA
Issued on:

ICB No: BWSSIP/G01/2

EMPLOYER: BULAWAYO CITY COUNCIL

JULY 2017

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ACRONYMS AND ABBREVIATIONS
AfDB: African Development Bank
BCC: Bulawayo City Council
BWSSIP: Bulawayo Water and Sewerage Services Improvement Project
CEMP: Contractor Emergency Management Plan
CoB: City of Bulawayo
ESMP: Environmental and Social Management Plan
GBV: Gender Based Violence
GESI: Gender Equity and Social Inclusion
H&S: Health and Safety
HSMP Health and Safety Management Plan
O&M: Operation and Maintenance
PLC: Project Liaison Committee
POTRAZ: Postal and Telemetry Regulatory Authority of Zimbabwe
PPE Personal Protective Equipment
PRU: Public Relations Unit
SI: Statutory Instrument
WIs: Work Instructions

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Table of Contents
CHAPTER 1: INTRODUCTION.......................................................................................................... 7

1.1 Telemetry system ................................................................................................................. 7

1.2 Project Sites........................................................................................................................ 8

1.3 Environment, Health and Safety Overview .................................................................................. 8

1.4 Scope of Environmental, health and safety management plan.........................................................10

1.5 Overall Purpose of Reservoir Telemetry system project EHSMP......................................................10

1.6 Goals of Environment, Health and Safety Management Plan ..........................................................10

1.7 Legal and Institutional Framework ...........................................................................................11

1.7.1 Environmental ....................................................................................................................11

1.7.2 Occupation Health and Safety ................................................................................................11

CHAPTER 2: ENVIROMENTAL, HEALTH AND SAFETY MANAGEMENT PLAN STRUCTURE ........................15

2.1 Introduction ........................................................................................................................15

2.2 Structure and Organization of EHS Responsibilities .....................................................................15

2.2.1 Overall Supervision and Responsibility for EH&S.........................................................................15

2.2.2 Proposed Health and Safety Co-ordination structure for Reservoir Telemetry system project ..................16

2.2.3 Communication, participation and consultation............................................................................16

2.2.3.1 Occupational Health & Safety matters ...................................................................................16

2.2.3.2 Communication method .....................................................................................................16

2.2.3.3 Workers Consultation and Participation .................................................................................17

2.2.3.4 Dissemination of EHS information ........................................................................................17

CHAPTER 3: ENVIROMENTAL, HEALTH AND SAFETY LEGISLATION AND REGULATIONS.........................18

1.1 Introduction ........................................................................................................................18

3.2 Health and Safety Site Rules & Restrictions .....................................................................................18

3.2.1 Site EHS Rules ...................................................................................................................18

3.2.2 Security Arrangements .........................................................................................................18

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3.2.3 Appointment of Health & Safety Representatives .........................................................................18

3.2.3.1 Environmental, Health & Safety Representatives („EHS– Reps‟) ..................................................18

3.2.3.2 Duties and Functions of the EHS Representatives....................................................................18

3.2.3.3 Establishment of EHS Committee(s) .....................................................................................19

3.2.4 Training& Awareness ...........................................................................................................19

3.2.4.1 Training& Induction ..........................................................................................................19

3.2.4.2 Site Specific Induction Training............................................................................................19

3.2.4.3 Other Training .................................................................................................................19

3.3 Environmental, Health and safety Regulations: ...........................................................................19

3.3.1 Project Site Specific Requirements ..........................................................................................19

3.3.2 Notice of commencement of works...........................................................................................19

3.3.3 Location of existing services at planning stage ............................................................................19

3.3.4 Environmental Guidelines for Reservoir Telemetry .......................................................................20

3.3.4.1 EHS Impacts and Management ...........................................................................................20

3.3.4.2 Environment ...................................................................................................................20

3.3.4.3 Avian Collisions ...............................................................................................................20

3.3.4.4 Visual Impacts.................................................................................................................21

3.3.4.5 Hazardous Materials and Waste ..........................................................................................21

3.3.4.6 Electric and Magnetic Fields ...............................................................................................21

3.3.4.7 Emissions to Air...............................................................................................................22

3.3.4.8 Noise ............................................................................................................................22

3.3.5 Occupational Health and Safety Guidelines................................................................................23

3.3.5.1 Electrical Safety...............................................................................................................23

3.3.5.2 Electromagnetic fields (EMF) ..............................................................................................24

3.3.5.3 Optical Fiber Safety ..........................................................................................................24

3.3.5.4 Elevated and Overhead Work .............................................................................................25


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3.3.5.5 Fall Protection .................................................................................................................25

3.3.5.6 Installation of equipment in the reservoirs...............................................................................26

3.3.5.7 Confined spaces ..............................................................................................................26

3.3.5.8 Motor vehicle safety..........................................................................................................27

3.4 Performance Indicators and Monitoring .....................................................................................27

3.4.1 Environment.......................................................................................................................27

3.4.2 Emissions and Effluent Guidelines ...........................................................................................27

3.4.3 Environmental Monitoring ......................................................................................................27

3.4.4 Occupational Health and Safety ..............................................................................................28

3.4.4.1 Occupational Health and Safety Guidelines ............................................................................28

3.4.4.2 Accident and Fatality Rates ................................................................................................28

3.4.4.3 Working at Height ............................................................................................................28

3.4.4.3.1 Guard rails..................................................................................................................28

3.4.4.3.2 Safe working platforms ..................................................................................................28

3.4.4.3.3 Safe use of access ladders .............................................................................................29

3.4.4.3.4 Stepladders ................................................................................................................29

3.4.4.3.5 Care of ladders ............................................................................................................29

3.4.4.3.6 First Aid: ....................................................................................................................29

3.4.5 Summary of the General Enviroment, Safety and Health Requirements.............................................29

3.4.5.1 General Good House Keeping.............................................................................................30

3.4.5.2 Facilities ........................................................................................................................30

3.4.5.2.1 Equipment Compliance Certificates...................................................................................31

3.4.5.2.2 Barricading .................................................................................................................31

3.4.5.2.3 Erection of Structures for Logistic Support ..........................................................................31

3.4.5.2.4 Personal Protective Equipment (PPE)................................................................................31

3.4.5.2.5 HIV/AIDS ...................................................................................................................33


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3.4.5.2.6 Cholera Outbreak .........................................................................................................33

3.4.5.2.7 Project Site Security ......................................................................................................35

3.5 Accident Register & Notifications .............................................................................................36

3.6 Emergency Response Procedures ...........................................................................................36

3.6.1 Emergency Action Plan .........................................................................................................36

3.6.1.1 Fire emergency ...............................................................................................................36

3.6.1.2 Medical Emergency ..........................................................................................................37

3.6.1.3 Emergency Equipment ......................................................................................................37

3.6.1.4 Illness and Minor Injuries ...................................................................................................37

3.7 Emergency Response Procedures Matrix ..................................................................................38

CHAPTER 4: PROJECT RISK ASSESSMENT ......................................................................................40

4 Method.................................................................................................................................40

4.2 Risk Analysis Criteria............................................................................................................40

4.3 Risk Evaluation criteria .........................................................................................................40

CHAPTER 5: MONITORING AND REVIEWING EHS PERFORMANCE .....................................................42

5.1 Purpose ............................................................................................................................42

5.2 Monthly Audit by BCC and/or CEC/ICE-Design and Supervision Consultants .....................................42

5.3 Health & Safety incident/accident reporting & investigations ...........................................................42

5.4 Hazard, Risk and Work process management review ...................................................................44

6 Conclusion ............................................................................................................................44

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List of Figures

Figure 1: Locating buried electrical cables and exiting water pipes from a plan and marking their
positions....................................................................................................................................20

Figure 2: Typical of a Change Room .........................................................................................30

Figure 3: PPE ILLUSTRATIONS ...............................................................................................34

List of Tables

Table 1: Legislative and Regulatory requirement – Telemetry Systems ....................................12

Table 2: Legislative and Regulatory requirement – Telemetry Systems ....................................13

Table 3: Project EHS roles and Responsibilities........................................................................16

Table 4: Exposure Guidelines for general public exposure to electric and magnetic fields ........27

Table 5: Environmental Likelihood Occurrence and consequence of risks ................................40

Table 6: Health and safety Likelihood Occurrence and consequence of risks ...........................40

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HEALTH AND SAFETY MANAGEMENT PLAN
CHAPTER 1: INTRODUCTION

The Environmental, Health, and Safety (EHS) Guidelines Reservoir Telemetry are technical reference documents
for the Contractor; these EHS Guidelines will be applied with respective policies and standards as required by the
contractor during the telemetry project. These industry sector EHS guidelines are designed to be used together with
the General EHS Acts and regulations, which provide guidance to the Contractor on common EHS issues potentially
to be encountered during the project.

The EHS Guidelines contain the performance levels and measures that are generally considered to be achievable in
the project.

The applicability of the EHS Guidelines have been tailored to the hazards and risks indentified for telemetry project
on the basis of the results of an environmental assessment.

When host country regulations differ from the levels and measures presented in the EHS Guidelines, projects are
expected to achieve whichever is more stringent. If less stringent levels or measures than those provided in these
EHS Guidelines are appropriate, in view of specific project circumstances, a full and detailed justification for any
proposed alternatives is needed as part of the site-specific environmental assessment. This justification should
demonstrate that the choice for any alternate performance levels is protective of human health and the environment.

The EHS Guidelines for Telemetry are applicable to telemetry infrastructure such as fixed line and wireless voice and
data transmission infrastructure, including long distance earthly cables (e.g. fiber optic cables), as well as radio and
television broadcasting, and associated telemetry installations and equipment.

Associated installations and equipment include process automation, instrumentation, data communications and
SCADA software applications to include cellular, micro wave, and other radio-based systems; satellite
receivers; wire line and wireless receiving, transmitting, and switching stations, and related equipment such as masts
and towers, cables and connectors, equipment housing such as shelters and cabinets, backup batteries, and
auxiliary power units (generators).

1.1 Telemetry system


Telemetry is defined as:

Highly automated communications process by which data are collected from instruments located at remote or
inaccessible points and transmitted to receiving equipment for measurement, monitoring, display, and recording.
(Encyclopaedia Britannica)

The science and technology of automatic measurement and transmission of data by wire, radio, or other means from
remote sources, as from space vehicles, to receiving stations for recording and analysis (The American Heritage
Dictionary)

The recent progress in electronics and telemetry has made remote telemetry systems very reliable and cost effective
for use in water quality monitoring.

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Telemetry can provide the following benefits in a water quality monitoring project:
1. Environmental data can be continuously monitored at near real-time.
2. More timely detection and prediction of environmental changes can be achieved.
3. Early detection and warning systems (e.g. alerts) can be developed of where and when a certain condition
is favourable to occur.
4. A reduction of maintenance and project costs can be achieved.
i) Reduction of travel and labour costs
 Reduction of trips to the station to ensure the multi-parameter sonde is working correctly. Telemetry
allows the user to verify on-line if the multi-parameter sonde is working properly.
 It provides the ability to perform preventive and corrective maintenance, as it can be used to identify
when a sensor failed, is close to fail, or requires maintenance.
 Certain troubleshooting can be performed on-line without the need to send a person to the field.
ii) Allows to access remote data instantly; thus, eliminates manual data collection.

1.2 Project Sites


The proposed telemetry system will enable the remote monitoring and control of the bulk water supply scheme
infrastructure made up of pumping stations and reservoirs, from a centralized location, Criterion WTP to and from the
following project sites:
i) Pump stations
 Ncema
 Fernhill
ii) Reservoirs
 Tuli Hill
 6J
 Hillside
 Hyde Park
 Rifle Range
 Rochester
 Cowdray Park
 Criterion
iii) Control Centre
 Criterion WTP
 View nodes (to be advised)

1.3 Environment, Health and Safety Overview


Environmental, Health and safety Management Plan (EHSMP) has been prepared to identify the Environmental,
Health and safety management and mitigation actions required to address any potential adverse impacts and to
implement the reservoir telemetry system project in accordance with the requirements of the African Development
Bank (AfDB) and applicable national legislation and regulations of Republic of Zimbabwe. The EHSMP provides an
overview of the Environmental, Health, and safety and summarizes the potential impacts associated with the
proposed project and sets out the management measures required to mitigate any potential impacts. The EHSMP is

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to be utilized by the Consultants/Contractors to be commissioned by BCC for the project and will form the basis of
site-specific management plans that will be prepared by the contractors and sub-contractors as part of their electrical
works methodology prior to works commencing.

Environmental, Health and Safety is concerned with Environment, health and safety in its relation to environment or,
work or working environment or health and safety risks to surroundings, employees during and after the project.
Environment will be viewed from the totality of our surroundings which include land, water and air, all organic and
inorganic matter and living organism; and the interacting natural system.

This involves seven main concepts to ensure total care of the environment and employees and these are:
a) Surveillance of Environment or surroundings
b) Surveillance of Working Environment
c) Surveillance of Workers‟ Health
d) Information, Education and Training and Advice
e) Treatment and Health Programmes
f) Environmental Programmes
g) Emergency Preparedness – Response Planning

Hazards and risks exposed to the environment workers including


 Environmental Hazards: Visual impacts, Hazardous materials and waste ,Electric and magnetic fields
,Emissions to air ,Noise
 Health and safety Hazards: noise and air pollution, mosquito breeding sites, collapse of trenches,
exposure to high voltage, An arc flash (also called a flashover) a type of electrical explosion

The recommended practices present a step-by-step approach to implementing an Environmental, safety and health
program, built around six core elements that make up a successful program.

The main goal of Environmental, safety and health programs is to prevent adverse impacts on the surroundings and
workplace injuries, illnesses, and deaths. The recommended practices use a proactive approach to managing
workplace safety and health.

The Contractor and sub-contractor will find that implementing these recommended practices also brings other
benefits. Environment, Health and safety programs help the project to:
1. Protect the environment
2. Prevent workplace injuries and illnesses
3. Improve compliance with laws and regulations
4. Reduce costs, including significant reductions in workers' compensation premiums and community
compensations
5. Engage workers and stakeholders
6. Enhance their social responsibility goals of the Contractor and stakeholders
7. Increase productivity and enhance overall rehabilitation operations

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1.4 Scope of Environmental, health and safety management plan
This plan applies to the contractor and workers working with BCC workers Reservoir Telemetry systems works.
These provisions should be read in conjunction with the Acts, The Environmental Management Act (Chapter 20:27)
of 2002 and a number of supporting Statutory Instruments (SIs), the Factories and Works Act (20 of 1948) Postal and
Telecommunication Act [Chapter 12:05],the Factories and works (Electrical) Regulations, 1976 No. 304 of 1976, the
Labour Act (16 of 1985), the National Social Security Authority (Accident Prevention and Workers Compensation
Scheme) Notice No. 68 of 1990 and the Labour Relations (HIV and AIDS) regulations S.I.202 of 1998.
Pneumoconiosis Act Chapter 15:08 of 1996.Also the Environmental and Safety Standards which are incorporated
into the Acts and be in force or come into force during the effective duration of the project. The stipulations in this
provisions , as well as those contained in all other documentation pertaining to the project, including contract
documentation and technical provisions shall not be interpreted, in any way whatsoever, to countermand or nullify
any stipulation of the Acts, Regulations and Safety Standards which are incorporated into the Acts.

1.5 Overall Purpose of Reservoir Telemetry system project EHSMP


This guideline contains the developed Environmental, Health and Safety Plan that outlines how environmental
protection and occupational health and safety (OHS) will be addressed during the project. The plan relate to the
management and mitigation against adverse environmental impacts and injuries to workers and control hazards and
risks exposed to the surroundings and workers. This is to ensure that the environment and worker‟s health and safety
are protected during reservoir telemetry installations. The EHSMP is required by the contractor to provide protective
equipment, training, guidelines, procedures and other protective measures for workers exposed to potential hazards.
1.6 Goals of Environment, Health and Safety Management Plan
Reservoir Telemetry project Environment, Health and safety Management Plan will implement appropriate mitigation
measures identified in the Environment, Health and safety impact and the monitoring of such measures effectiveness
within the Reservoir Telemetry system project life cycle. Environment, Health and safety Management Plan is
compiled based on Health and safety Impact Assessment in accordance with Zimbabwe Health and safety laws and
guidelines, the ADB Safeguard Policies and best similar international projects‟ practice. The goal of Health and safety
Management Plan is to ensure the consistency of Environment, Health and safety Impact Assessment and
Management Plan in order to achieve the appropriate standards of Health and safety protection. It is expected that
the Environment, Health and safety Management Plan will effectively meet supervision requirements and provides
guidance to manage contractors and subcontractors.

Under this project the BCC is obligated to implement measures to ensure the Environment, health and safety of all
people and properties affected under its custodianship or contractual commitments, and is further obligated to
monitor that these measures are structured and applied according to the requirements of these Environment, Health
and Safety Provisions.
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This Environmental ,health and safety plan will provide the Contractor with instructions and any information other
than the standard conditions pertaining to construction sites which might affect the Environment, health, and safety of
persons at work and the health and safety of persons in connection with the use of plant and machinery; instruments
and to protect persons other than persons at work against hazards to health and safety arising out of or in connection
with the activities of persons at work during the carrying out of Reservoir Telemetry installations works . The
Contractor is to be briefed on the significant Environmental, health and safety aspects of the project and to be
provided with information and requirements on inter alia:
a) Environment, Safety considerations affecting the site of the project and its environment;
b) Environment, Health and safety aspects of the associated surroundings, structures and equipment;
c) Submissions on Environment, health and safety matters required from the Contractor and
d) the Contractor‟s Environmental, health & safety plan.
1.7 Legal and Institutional Framework
1.7.1 Environmental
The legal framework for EIAs is based on the understanding that decisions concerning the environment are
dependent upon meaningful public consultation and that the various government agencies which include the
Environmental Management Agency (EMA), should implement the results on behalf of the Ministry of Environment,
Water and Climate. The Environmental Management Act (Chapter 20:27) of 2002 and a number of supporting
Statutory Instruments (SIs) listed below provide a one stop environmental management regulatory package. The
establishment of the Environmental Management Authority in November 2006 further consolidated the environmental
management function. Some of the SIs enacted in support of the Act is indicated below:
 Statutory Instrument 7 of 2007 - Environmental Management (Environmental Impact Assessment and
Ecosystems Protection) Regulations, 2007
 Statutory Instrument 10 of 2007 – Environmental Management (Hazardous Waste Management) Regulations,
2007
 Statutory Instrument 12 of 2007 – Environmental Management (Hazardous Substances, Pesticides and Other
Toxic Substances) Regulations, 2007
 Statutory Instrument 72 of 2009 - Environmental Management (Atmospheric Pollution Control) Regulations, 2009
1.7.2 Occupation Health and Safety
To serve to ensure that the Contractor is fully aware of what is expected from him/her with regard to the Factories
and Works Act (20 of 1948), the Labour Act (16 of 1985), the National Social Security Authority (Accident
Prevention and Workers Compensation Scheme) Notice No. 68 of 1990 and the Labour Relations (HIV and AIDS)
regulations S.I.202 of 1998.,Pneumoconiosis Act Chapter 15:08 of 1996 , Public health Act and the Regulations
made there-under including the applicable safety standards, and in particular in terms of Section 6 to 13 of the
Factories works regulation (1976) ,Factories and Works(Electrical),1976(R.G.N No.304 of 1976) and ,Factories
and Works(Machinery),1976(R.G.N No.302 of 1976.

To inform the Contractor that the Acts entirety shall apply to the contract to which this Environmental, Health and
safety Management plan applies.

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Legislation and Regulations requirements Telemetry Systems
Table 1: Legislative and Regulatory requirement – Telemetry Systems
Activity Hazard What law applies
Environment legislation and regulations
Site clearing : preparing land before Dust and Exhaust fumes emission onsite and from roads and Statutory Instrument 72 of 2009 - Environmental
starting construction earthworks Management (Atmospheric Pollution Control)
Regulations, 2009
Avian Collusions Potentially fatal risk to birds mainly through collisions. Statutory instrument of 2016 Postal and
telecommunication Act
Visual Impacts Potential effect on aesthetic resources Statutory instrument of 2016 Postal and
telecommunication
Hazards materials and waste Generation of used batteries, tires, and waste oils and used filters. Statutory Instrument 10 of 2007 – Environmental
Transformer equipment may potentially contain Polychlorinated Management (Hazardous Waste Management)
Biphenyls (PCBs) while cooling equipment may contain Regulations, 2007
refrigerants (potential Ozone Depleting Substances [ODSs]).
Electric and magnetic fields Radio waves and microwaves emitted by transmitting antennas Statutory instrument of 2016 Postal and
are one form of electromagnetic energy telecommunication
Emissions to air Environmental health Statutory Instrument 72 of 2009 - Environmental
Management (Atmospheric Pollution Control)
Regulations, 2009
Noise pollution Noise in telemetry facilities associated with the operation of Statutory Instrument 72 of 2009 - Environmental
backup power generators Management (Atmospheric Pollution Control)
Regulations, 2009

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Table 2: Legislative and Regulatory requirement – Telemetry Systems
Health and Safety legislation and regulations
Activity Hazard What law applies
Site clearing : preparing land before Dust and Exhaust fumes emission onsite and from roads and RGN No.263 of 1976 Factories and Works Act
starting construction earthworks Cap 283 of 1976 General Regulations section 12
Delivery and unloading of piling of Pipes may move/roll or be tampered with by others, Pipes and RGN No.264 of 1976 Factories and Works Act
materials (e.g. cables and fittings) fittings. Cap 283 of 1976 section 14
Secure site Personal safety, Traffic Roads and Tragic by-laws 1978 SI 96/78
Excavations, filling , compaction, Inadequate access /outlet, Working plant & equipment RGN No.264 of 1976 Factories and Works Act
levelling surface Cap 283 of 1976 section 10
Bedding of the trench Earth mounds RGN No.264 of 1976 Factories and Works Act
Cap 283 of 1976 section 10
Stringing cables Cable roller may move or roll or be tampered with by others RGN No.263 of 1976 Factories and Works Act
Cap 283 of 1976 General Regulations section 12
Install cables and fittings Accessing trenches, operational plant & equipment, cables RGN No.263 of 1976 Factories and Works Act
,conduit pipes and fittings Cap 283 of 1976 General Regulations section
8, 10, 12, RGN No.302 of 1976 Factories and
Works(Electrical),1976(R.G.N No.304 of 1976)
and ,Factories and works(Machinery),1976
(R.G.N No.302 of 1976.
Electric and magnetic fields Radio waves and microwaves emitted by transmitting antennas Statutory instrument of 2016 Postal and
are one form of electromagnetic energy telecommunication (Human exposure to non-
ionizing electromagnetic field radiation)
Restoration of site Inadequate compaction, Construction refuse, Inadequate re- RGN No.263 of 1976 Factories and Works Act
surfacing Cap 283 of 1976 General Regulations
Site facilities: Showers, Eating, Places unhygienic site facilities and unclean environment , NASSA(Accidents Prevention and Workers
, On-site sanitation , lighting Compensations Notice 1990(SI 68 of 1990)
Noise pollution noise emanating from plant and machinery during construction Noise by laws 1975 SI 650/75, RGN No.263 of
damage to ears 1976 Factories and Works Act Cap 283 of 1976
General Regulations section 12

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Table 2: Legislative and Regulatory requirement –Telemetry systems
Health and Safety legislation and regulations
Activity Hazard What law applies
Test runs Electrical faults arising from electrical works during 1976 Factories and
maintenance Works(Electrical),1976(R.G.N No.304 of 1976)
HIV/AIDS Increased Interaction within project context create risks from HIV Labour Relation(HIV/AIDS) Regulations (S.I 202 of
transmission 1998
Gender based violence Women participation in project expose them to GBV at home National Gender Policy (2013-2017)
and work/project
Mosquito and biting insects(midges) Bitting to site workers /public Public Health Act Chapter 15:09

Natural Events Lighting , strong winds , flooding and storm water ESM Act

Occupational health and safety induction Inadequate training, consultation, planning and improvisation NASSA(Accidents Prevention and Workers
training for construction work ,Misuse of equipment/fire hazards ,Weather Conditions (e.g. hot, Compensations Notice 1990(SI 68 of 1990)
cold wet, flooding/inundation, high winds) ,Slippery surfaces
,Untidy site ,Storage of materials ,Stockpile of pipes, drums
(rolling objects),Storage of site plant and Machinery

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Reservoir Telemetry Systems- Environmental, Health, and Safety Management Plan

CHAPTER 2: ENVIROMENTAL, HEALTH AND SAFETY MANAGEMENT PLAN STRUCTURE

2.1 Introduction
A key component of Environmental, Health, and safety Management Plan includes procedures related to project
during the works and operational management of the overall environmental, occupation health and safety at
workplace. It is the responsibility of the contractor, sub-contractors and workers engaged in work on Reservoir
Telemetry system to follow all the safe work practices applicable to the work.

Environmental, Health and safety Management Plan includes as follows:


 Environmental,Health and safety Management Roles and Responsibilities
 Mitigation Measures
 Supervision and monitoring Plans
 Contractor Environmental, Health and safety provisions
 Emergency Response Plan
 Environment ,Health and safety Training and capacity building Programs
 Budget for Iimplementing Environmental, Health and safety Management Plan to be provided by the
Contractor

Environmental, Health and Safety Management Plan provides sufficient information for BCC, contractors,
subcontractors to implement the Environmental, Health and Safety Management Plan and focus on the following
issues:
 Meet Environmental, Health and safety requirements established by Zimbabwe , and the ADB;
 Meet the national and BCC all Environmental, Health and safety conditions aim for project approval ,permit and
related policies;
 During the project implementation, develop, facilitate and promote the common sense of responsibility to the
Environmental, Health and safety ;
 Supervise Environmental, Health and safety performance throughout the project cycle and adopt an adaptive
management approach to achieve Environment , Health and safety continuous improvement on demonstration
base and minimize the impact;
 At all stages of the project supervision process, notice, invite and allow stakeholders and employees to
participate in;

2.2 Structure and Organization of EHS Responsibilities


2.2.1 Overall Supervision and Responsibility for EH&S
a) The BCC and CEC/ICE Design and Supervision Consultants to ensure that the Contractor implements and
maintains the agreed and approved EHSM Plan. Failure on the part of the BCC and CEC/ICE Design and
Supervision Consultants to comply with this requirement will not relieve the Contractor from any one or
more of his/her duties under the Act and Regulations.
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Reservoir Telemetry Systems- Environmental, Health, and Safety Management Plan

b) All EHS appointed representative to regularly, in writing, report to the Contractor on matters of health and
safety per routine and ad hoc inspections and on any deviations as soon as observed, regardless of
whether the observation was made during any routine or ad hoc inspection and to ensure that the reports
are made available to the Contractor to become part of site records (Environmental, Health & Safety File).
c) The Design and Supervision Consultants appointed to regularly, in writing, report to BCC on matters of
Environmental, health and safety per routine and ad hoc inspections and on any deviations as soon as
observed, regardless of whether the observation was made during any routine or ad hoc inspection and to
ensure that the reports are made available to the Contractor to become part of site records (Health & Safety
File).
2.2.2 Proposed Health and Safety Co-ordination structure for Reservoir Telemetry system project

Table 3: Project EHS roles and Responsibilities


Project EHS roles and responsibilities
S/n Name of Institution Roles and responsibilities
1 NASSA/EMA Inspection and enforcements
2 BCC Monitoring , Training of contractor on EHS
3 CEC/ICE Supervision and audits
4 ZESA Inspects and qualifies all electrical equipment to be used on the project
5 POTRAZ licensing and regulatory functions and standards and codes relating to
equipment attached to telemetry systems
6 Contractor Compliance and conforming to EHS guidelines and regulations
7 Zimbabwe Occupational Health Advocacy and training
Safety Council
8 Stakeholders
1. Labour office Inspections

2. Health centres Medical Services

3. EHS committees Participation, Advocacy and Sensitization

2.2.3 Communication, participation and consultation


2.2.3.1 Occupational Health & Safety matters
OSH matters shall be communicated between the BCC , the Contractor, the sub-contractors, the CEC/ICE-
Design and Supervision Consultants and other concerned parties shall be through the EHS Committee or other
means determined by the BCC.
2.2.3.2 Communication method
In addition to the above, communication may be directly to the Client or his appointed Agent, verbally or in
writing, as and when the need arises.

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Reservoir Telemetry Systems- Environmental, Health, and Safety Management Plan

2.2.3.3 Workers Consultation and Participation


The Contractor shall make consultation with the workforce on EHS matters through their Supervisors and EHS
Representatives („SHE – Reps‟)
2.2.3.4 Dissemination of EHS information
The Contractor will be responsible for the dissemination of all relevant EHS information to the other sub-
contractors e.g. design changes agreed with the BCC and CEC/ICE-Design and Supervision Consultants ,
instructions by the BCC and/or CEC/ICE-CEC/ICE-Design and Supervision Consultants , exchange of
information between Contractors, the reporting of hazardous/dangerous conditions/situations etc.

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Reservoir Telemetry Systems- Environmental, Health, and Safety Management Plan

CHAPTER 3: ENVIROMENTAL, HEALTH AND SAFETY LEGISLATION AND REGULATIONS

1.1 Introduction
This chapter describes the general guidelines to assist the Contractor in selecting the correct Environment, Health
and safe work practices to be used when performing work on the Reservoir Telemetry system project. Work may only
commence on works when it has been made safe for work and an access authority has been issued for all project
sites.
3.2 Health and Safety Site Rules & Restrictions
The Contractor will adhere to the following site rules and restrictions:

3.2.1 Site EHS Rules


The Contractor must develop a set of site-specific EHS rules that will be applied to regulate the Environment, Health
and Safety Plan and associated aspects of the Telemetry and Scada systems. When required for a site by law,
visitors and non-employees upon entering the site shall be issued with the proper Personal Protective Equipment
(PPE) as and when necessary.
3.2.2 Security Arrangements
The Contractor must establish site access rules and implement and maintain these throughout the construction and
electrical works period. Access control must include the rule that non-employees shall at all times be provided with
fulltime supervision while on site. The Contractor must develop a set of Security rules and procedures and maintain
these throughout the construction period.

The Contractor must appoint a competent person who must be a custodian and monitoring of developed
contingency plans for any emergency that may arise on site as indicated by the risk assessments.

3.2.3 Appointment of Health & Safety Representatives


3.2.3.1 Environmental, Health & Safety Representatives (‘EHS– Reps’)
Where the Contractor employs more than 20 persons (including the employees of other Contractors (sub-
contractors) he has to appoint one EHS Representatives for every 50 employees or part thereof.

EHS Representatives must be appointed in writing and the designation shall be in accordance with the Collective
Agreement as concluded between the parties as is required in terms of General Regulation.

3.2.3.2 Duties and Functions of the EHS Representatives


 The Contractor must ensure that the designated EHS Representatives conduct at least a weekly inspection of
their respective areas of responsibility using a checklist developed by the Contractor.
 The report must be consolidated and submitted to the Environmental, Health & Safety Committee.
 EHS Representatives must form part of the incident/accident investigating team.

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3.2.3.3 Establishment of EHS Committee(s)


 The Contractor must establish EHS Committees consisting of designated EHS Representatives together with a
number of Employers Representatives appointed that are not allowed to exceed the number of EHS
Representatives on the committee.
 The persons nominated by the employer on an EHS Committee must be designated in writing for such period as
may be determined by him. The EHS Committee shall co-opt advisory (temporary) members and determine the
procedures of the meetings including the chairmanship.
 The EHS Committee must meet minimum monthly and consider, at least, an agreed Agenda for the first
meeting. Thereafter the EHS Committee shall determine its own procedures.
3.2.4 Training& Awareness
The contents and syllabi of all training required by the Act and Regulations including any other related or relevant
training as required will included in the Contractor‟s Environmental, Health and Safety Plan and Health and Safety
File.

3.2.4.1 Training& Induction


All employees performing work or task on site that potentially impact on EHS must be competent & have the
necessary appropriate education, training & experience.

All the training must be closely aligned with the risk profile of the project; procedures must be put in place to ensure
that all workers are aware of the consequences of their work activities & benefits of improved EHS performance.

All employees of the Contractor and sub-Contractors must be in possession of proof of General Induction training

3.2.4.2 Site Specific Induction Training


All employees of the Contractor and sub-Contractors must be in possession of Site Specific Occupational Health and
Safety Induction or other qualifying training.

3.2.4.3 Other Training


All operators, drivers and users of construction vehicles, mobile plant and other equipment must be in possession of
valid proof of training.

3.3 Environmental, Health and safety Regulations:


3.3.1 Project Site Specific Requirements
The following is a list of specific project activities and considerations that have been identified for the Reservoir
Telemetry system project site and for which Risk Assessments, Standard Working Procedures (SWP), management
and control measures and Method Statements (where necessary) have been developed:
3.3.2 Notice of commencement of works
A Contractor shall, before commencement of work, notify BCC inspector in writing of address at which the works are
situated :( Section 19 of R.G.N.No.264 of 1976)
3.3.3 Location of existing services at planning stage
Workers may come in contact with severed exiting above or underground electrical cables and are electrocuted
causing severe injuries and may lead to severe burns or death.
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The Contractor shall ensure that buried electrical cables are identified and located from a plan and mark their
positions and physically site the location.

Figure 1: Locating buried electrical cables and exiting water pipes from a plan and marking their positions

3.3.4 Environmental Guidelines for Reservoir Telemetry


3.3.4.1 EHS Impacts and Management
The following section provides a summary of EHS issues associated with telemetry projects and infrastructure which
expected to occur during the construction and operational phase, along with measures for their management:
3.3.4.2 Environment
Environmental hazards in telemetry project primarily may include the following:
 Avian Collisions
 Visual impacts
 Hazardous materials and waste
 Electric and magnetic fields
 Emissions to air
 Noise
3.3.4.3 Avian Collisions
The height of some television and radio transmission towers can pose a potentially fatal risk to birds mainly through
collisions. The likelihood of avian collisions is thought to increase with the height and design of the communications
tower (e.g. guyed towers represent a higher potential for collisions), the presence of tower lighting (which attracts
some species of birds at night or during low light conditions), and, most importantly, the tower location with regard to
flyways or migration corridors.

Recommended prevention and control measures to minimize avian collisions include:


 Siting towers to avoid critical habitats (e.g. nesting grounds, heronries, rookeries, foraging corridors, and
migration corridors);
 Avoiding the cumulative impact of towers by collocating antennae on existing towers or other fixed structures
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 (especially cellular telephone communication antennae), designing new towers structurally and electrically to
accommodate future users, and removing towers no longer in use;
 To the extent feasible, limiting the tower height and giving preference to non-guyed tower construction designs
(e.g. using lattice structures or monopoles);
 If guy wired towers are located near critical bird habitats or migratory routes, installing visibility enhancement
objects (e.g. marker balls, bird deterrents, or diverters) on the guy wires;
 Limiting the placement and intensity of tower lighting systems to those required to address aviation safety.
 Possible alternatives include the use white and / or strobe lighting systems.
3.3.4.4 Visual Impacts
The visual impacts from tower and antennae equipment may depend on the perception of the local community as
well as the aesthetic value assigned to the scenery (e.g. scenic and tourism areas).

Recommendations to prevent, minimize and control the visual impacts include:


 Minimizing construction of additional towers through collocation of proposed antennae in existing towers or
existing structures such as buildings or power transmission towers;
 Use of tower and antennae camouflaging or disguising alternatives (e.g. masts or towers designed to look as
trees);
 Taking into account public perception about aesthetic issues by consulting with the local community during the
siting process of antenna towers.
3.3.4.5 Hazardous Materials and Waste
The Telemetry processes will not normally require the use of significant amounts of hazardous materials. However,
the operation of certain types of switching and transmitting equipment will or may require the use backup power
systems consisting of a combination of batteries (typically lead-acid batteries) and diesel-fuelled backup generators
for electricity. Operations and maintenance activities may also result in the generation of electronic wastes (e.g.
nickel-cadmium batteries and printed circuit boards from computer and other electronic equipment as well as backup
power batteries). The operation of backup generators and service vehicles may also result in the generation of used
tires, and waste oils and used filters. Transformer equipment may potentially contain Polychlorinated
Biphenyls (PCBs) while cooling equipment may contain refrigerants (potential Ozone Depleting Substances [ODSs]).
Recommended hazardous materials management measures or actions include:
 Implementing fuel delivery procedures and spill prevention and control plans applicable to the delivery and
storage of fuel for backup electric power systems, preferably providing secondary containment and overfill
prevention for fuel storage tanks;
 Implementing procedures for the management of lead acid batteries, including temporary storage, transport and
final recycling by a licensed facility;
 Ensuring that new support equipment does not contain PCBs or ODSs. PCBs from old equipment should be
managed as a hazardous waste
 Purchasing electronic equipment that meets international phase out requirements for hazardous materials
contents

3.3.4.6 Electric and Magnetic Fields


Electric and magnetic fields (EMF) are invisible lines of force emitted by and surrounding any electrical device, such
as power lines and electrical equipment. Electric fields are produced by voltage and increase in strength as the

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voltage increases. Magnetic fields result from the flow of electric current and increase in strength as the current
increases. Radio waves and microwaves emitted by transmitting antennas are one form of electromagnetic energy.
Radio wave strength is generally much greater from radio and television broadcast stations than from cellular phone
communication base transceiver stations. Microwave and satellite system antennas transmit and receive highly
concentrated directional beams at even higher power levels.

Although there is public and scientific concern over the potential health effects associated with exposure to
EMF (not only high-voltage power lines and substations or radio frequency transmissions systems, but also
from everyday household uses of electricity), there is no empirical data demonstrating adverse health effects
from exposure to typical EMF levels from power transmissions lines and equipment.

However, while the evidence of adverse health risks is weak, it is still sufficient to warrant limited concern.
Recommendations applicable to the management of EMF exposures include:
 Evaluating potential exposure to the public against the reference levels developed by the International
Commission on Non-Ionizing Radiation Protection (ICNIRP). Average and peak exposure levels should remain
below the ICNIRP recommendation for General Public Exposure;
 Limiting public access to antennae tower locations (see also „Community Health and Safety‟ of this document
below);
 Following good engineering practice in the siting and installation of directional links (e.g. microwave links), to
avoid building structures;
 Taking into account public perception about EMF issues by consulting with the local community during the siting
process of antenna towers.
3.3.4.7 Emissions to Air
Emissions from this telemetry projects will be primarily associated with the operation of vehicle fleets, the use of
backup power generators, and the use of cooling and fire suppression systems.
Recommended management measures or actions to minimize emissions include:
 Implementation of vehicle fleet and power generator emissions management strategies .See ICNIRP Guidelines
for Limiting Exposure to Time-varying Electric, Magnetic, and Electromagnetic Fields. The standards are based
on evaluations of biological effects that have been established to have health consequences.
 ICNIRP is endorsed by the World Health Organization (WHO). WHO reviews drew the conclusion that exposures
below the limits recommended by the power generators as a permanent power source, if feasible;
 Substitution in use of chlorofluorocarbons (CFCs) in cooling and fire-suppression systems, the contractors must
be properly trained or certified in the management of CFCs.
3.3.4.8 Noise
The principal source of noise in telemetry facilities will be associated with the operation of backup power generators.
Recommended noise management measures or actions will include:
 The use of noise suppression shields and mufflers, as well as the location of noise generating sources away
from residential or other noise-sensitive receptors to meet the noise emission levels provided in the General
EHS Guidelines.

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3.3.5 Occupational Health and Safety Guidelines


Occupational health and safety issues in telemetry projects primarily include the following:
 Electrical safety
 Electromagnetic fields (occupational)
 Optical fiber safety
 Elevated and overhead work
 Fall protection
 Confined space entry
 Motor vehicle safety

Occupational health and safety hazards may also arise during construction and are common to other types of
construction sites and are described in detail, along with measures for their prevention and control, in the General
EHS Guidelines contained in this document.

Excavation, construction, and repair of some components of a telemetry system may result in workers‟ exposure to
existing aboveground or underground utilities, including aerial or buried electric transmission lines or water pipelines.
Identification and location of all relevant existing underground utilities should be undertaken prior to any excavation
and trenching activities.

3.3.5.1 Electrical Safety


Telemetry workers may be exposed to occupational hazards from contact with live power lines during construction,
maintenance, and operation activities.
Prevention and control measures associated with live power lines include:
 Only allowing trained and certified workers to install, maintain, or repair electrical equipment;
 Deactivating and properly grounding live power distribution lines before work is performed on, or in close
proximity to, the lines;
 Ensuring that live-wire work is conducted by trained workers with strict adherence to specific safety and
insulation standards. Qualified or trained employees working on transmission or distribution systems should be
able to achieve the following:
 Distinguish live parts from other parts of the electrical system
 Determine the voltage of live parts
 Understand the minimum approach distances outlined for specific live line voltages
 Ensure proper use of special safety equipment and procedures when working near, or on, exposed
energized parts of an electrical system
 Workers should not approach an exposed, energized or conductive part even if properly trained unless:
 The worker is properly insulated from the energized part with gloves or other approved insulation; or
 The energized part is properly insulated from the worker and any other conductive object; or
 The worker is properly isolated and insulated from any other conductive object (live-line work)
 Where maintenance and operation is required within minimum setback distances, specific training, safety
measures, personal safety devices, and other precautions should be defined in a health and safety plan

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Recommendations to prevent minimize, and control injuries related to electric shock include:
 All electrical installations should be performed by certified personnel and supervised by an accredited person.
Certification for such work should include theoretical as well as practical education and experience;
 Strict procedures for de-energizing and checking of electrical equipment should be in place before any
maintenance work is conducted. If de-energizing is not possible, electrical installations should be moved or
insulated to minimize the hazardous effects;
 Prior to excavation works, all existing underground cable installations should be identified and marked. Drawings
and plans should indicate such installations;
 All electrical installations or steel structures, such as masts or towers, should be grounded to provide safety as
the electrical current chooses the grounded path for electrical discharge. In cases where maintenance work has
to be performed on energized equipment, a strict safety procedure should be in place and work should be
performed under constant supervision;
 Personnel training should be provided in revival techniques for victims of electric shock.

3.3.5.2 Electromagnetic fields (EMF)


Electric and magnetic fields (EMF) are described in Section 3.3.4.8 above. Telemetry workers typically have a higher
exposure to EMF than the general public due to working in proximity to transmitting antennas emitting radio waves
and microwaves. Radio wave strength is generally much greater from radio and television broadcast stations than
from cellular phone communication base transceiver stations. Microwave and satellite system antennas transmit and
receive highly concentrated directional beams at even higher power levels.

Occupational EMF exposure should be prevented or minimized through the preparation and implementation of an
EMF safety program including the following components:
 Identification of potential exposure levels in the workplace, including surveys of exposure levels in new projects
and the use of personal monitors during working activities;
 Training of workers in the identification of occupational EMF levels and hazards;
 Establishment and identification of safety zones to differentiate between work areas with expected elevated EMF
levels compared to those acceptable for public exposure, limiting access to properly trained workers;
 Implementation of action plans to address potential or confirmed exposure levels that exceed reference
occupational exposure levels developed by international organizations such as the International Commission on
Non-Ionizing Radiation Protection (ICNIRP).

Personal exposure monitoring equipment should be set to warn of exposure levels that are below occupational
exposure reference levels (e.g. 50 percent). Action plans to address occupational exposure may include deactivation
of transmission equipment during maintenance activities, limiting exposure time through work rotation, increasing the
distance between the source and the worker, when feasible, use of shielding materials; or installation of ladders or
other climbing devices inside the mast or towers, and behind the transmission beams.

3.3.5.3 Optical Fiber Safety


Workers involved in fiber optic cable installation or repair may be at risk of permanent eye damage due to exposure
to laser light during cable connection and inspection activities. Workers may also be exposed to minute or
microscopic glass fiber shards that can penetrate human tissue through skin or eyes, or by ingestion or inhalation.

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Optical fiber installation activities may also pose a risk of fire due to the presence of flammable materials in high-
powered laser installation areas.
Recommendations to prevent minimize, and control injuries related to fiber optic cables installation and maintenance
includes:
 Worker training on specific hazards associated with laser lights, including the various classes of low and high
power laser lights, and fiber management;
 Preparation and implementation of laser light safety and fiber management procedures which include:
 Switching off laser lights prior to work initiation, when feasible
 Use of laser safety glasses during live optical fiber systems installation
 Prohibition of intentionally looking into the laser of fiber end or pointing it at another person
 Restricting access to the work area, placing warning signs and labelling of areas with potential for exposure
to laser radiation, and providing adequate background lighting to account for loss of visibility with the use of
protective eyewear
 Inspecting the work area for the presence of flammable materials prior to the installation of high-
 powered laser lights
 Implementation of a medical surveillance program with initial and periodic eye examinations;
 Avoiding exposure to fibers through use of protective clothing and separation of work and eating areas.

3.3.5.4 Elevated and Overhead Work


The assembly of towers and installation of antennae can pose a physical hazard to workers using lifts and elevated
platforms and those located below due to the potential for falling objects.

Recommended management strategies include:


 The area around which elevated work is taking place should be barricaded to prevent unauthorized access.
Working under other personnel should be avoided;
 Hoisting and lifting equipment should be rated and maintained and operators trained in their use. Elevating
platforms should be maintained and operated according to established safety procedures that include such
aspects as equipment and use of fall protection measures (e.g. railings), movement of location only when the lift
is in a retracted position, repair by qualified individuals, and the use of effective locks to avoid unauthorized use
by untrained individuals;
 Ladders should be used according to pre-established safety procedures including proper placement, climbing,
standing, and the use of extensions.
3.3.5.5 Fall Protection
Workers may be exposed to occupational hazards when working at elevation during construction, maintenance, and
operation activities.
Prevention and control measures for working at height include:
 Implementation of a fall protection program that includes training in climbing techniques and use of fall protection
measures; inspection, maintenance, and replacement of fall protection equipment; and rescue of fall-arrested
workers, among others;
 Establishment of criteria for use of 100 percent fall protection (typically when working over 2 meters (m) above
the working surface, but sometimes extended to 7m, depending on the activity). The fall protection system
should be appropriate for the tower structure and necessary movements, including ascent, descent, and moving
from point to point;
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 Installation of fixtures on tower components to facilitate the use of fall protection systems;
 Provision of an adequate work-positioning device system for workers. Connectors on positioning systems should
be compatible with the tower components to which they are attached;
 Safety belts should be of not less than 16 millimetres (mm) (5/8 inch) two-in-one nylon or material of equivalent
strength. Rope safety belts should be replaced before signs of aging or fraying of fibers become evident;
 When operating power tools at height, workers should use a second (backup) safety strap.
3.3.5.6 Installation of equipment in the reservoirs
 When installing the equipment in the reservoirs the contractor more care need to be taken to avoid workers
falling in and causing personal injuries and drowning

3.3.5.7 Confined spaces


A confined space is defined as a wholly or partially enclosed space not designed or intended for human occupancy
and in which a hazardous atmosphere could develop as a result of the contents, location or construction of the
confined space or due to work done in or around the confined space. A “permit-required” confined space is one that
also contains physical or atmospheric hazards that could trap or engulf the person

The type of confined spaces encountered in telemetry projects varies, but may include underground fixed line
infrastructure co-located with other underground infrastructure in urban areas. Telemetry contractor should
implement confined space entry procedures as described below:
Recommended management approaches include:
 Engineering measures should be implemented to eliminate, to the degree feasible, the existence and adverse
character of confined spaces.
 Permit-required confined spaces should be provided with permanent safety measures for venting, monitoring,
and rescue operations, to the extent possible. The area adjoining an access to a confined space should provide
ample room for emergency and rescue operations.
Prior to entry into a permit-required confined space:
 Process or feed lines into the space should be disconnected or drained, and blanked and locked-out.
 Mechanical equipment in the space should be disconnected, de-energized, locked-out, and braced, as
appropriate.
 The atmosphere within the confined space should be tested to assure the oxygen content is between 19.5
percent and 23 percent, and that the presence of any flammable gas or vapour does not exceed 25 percent
of its respective Lower Explosive Limit (LEL).
 If the atmospheric conditions are not met, the confined space should be ventilated until the target safe
atmosphere is achieved, or entry is only to be undertaken with appropriate and additional PPE.
 Safety precautions should include Self Contained Breathing Apparatus (SCBA), life lines, and safety watch
workers stationed outside the confined space, with rescue and first aid equipment readily available.
 Before workers are required to enter a permit-required confined space, adequate and appropriate training in
confined space hazard control, atmospheric testing, use of the necessary PPE, as well as the serviceability and
integrity of the PPE should be verified. Further, adequate and appropriate rescue and / or recovery plans and
equipment should be in place before the worker enters the confined space.

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3.3.5.8 Motor vehicle safety


Traffic accidents have become one of the most significant causes of injuries and fatalities among members of the
public worldwide. Traffic safety should be promoted by all project personnel during displacement to and from the
workplace, and during operation of project equipment on private or public roads.

The geographically dispersed nature of the infrastructure of some telemetry operators may require the frequent use
of ground transportation for maintenance activities. Under these circumstances, companies should prepare and
implement motor vehicle safety programs to protect the safety of its workers and the communities in which they
operate. Prevention and control of traffic related injuries and fatalities should include the adoption of safety measures
that are protective of project workers and of road users, including those who are most vulnerable to road traffic
accidents.
Specific recommendations for motor vehicle safety are provided below:
Adoption of best transport safety practices across all aspects of project operations with the goal of preventing traffic
accidents and minimizing injuries suffered by project personnel and the public. Measures should include:
 Emphasizing safety aspects among drivers
 Improving driving skills and requiring licensing of drivers
 Adopting limits for trip duration and arranging driver rosters to avoid overtiredness
 Avoiding dangerous routes and times of day to reduce the risk of accidents
 Use of speed control devices (governors) on trucks, and remote monitoring of driver actions
 Regular maintenance of vehicles and use of manufacturer approved parts to minimize potentially serious
accidents caused by equipment malfunction or premature failure.
3.4 Performance Indicators and Monitoring
3.4.1 Environment
3.4.2 Emissions and Effluent Guidelines
Telemetry activities do not typically give rise to significant air emissions or effluents. Instead, site operations should
apply the principles and guidelines described above especially with regards to emissions or effluents during
construction operations or from administrative and maintenance facilities. Table 4 lists exposure limits for general
public exposure to electric and magnetic fields published by the International Commission on Non-Ionizing Radiation
Protection (ICNIRP).

Table 4: Exposure Guidelines for general public exposure to electric and magnetic fields
Frequency Electric Field (v/m) Magnetic Field (µT)
3 – 150 kHz 87 6.25
10 – 400 MHz 28 0.092
2 – 300 GHz 61 0.20
Source: International Commission on Non-ionizing Radiation protection (ICNIRP)
3.4.3 Environmental Monitoring
Environmental monitoring programs for this sector should be implemented to address all activities that have been
identified to have potentially significant impacts on the environment during normal operations and upset conditions.
Environmental monitoring activities should be based on direct or indirect indicators of emissions, effluents, and
resource use applicable to the particular project. Monitoring frequency should be sufficient to provide representative
data for the parameter being monitored. Monitoring should be conducted by trained individuals following monitoring
and record-keeping procedures and using properly calibrated and maintained equipment. Monitoring data should be
analyzed and reviewed at regular intervals and compared with the operating standards so that any necessary
corrective actions can be taken.

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3.4.4 Occupational Health and Safety


3.4.4.1 Occupational Health and Safety Guidelines
Occupational health and safety performance should be evaluated against internationally published exposure
guidelines, Additional indicators specifically applicable to telemetry activities include the ICNIRP exposure limits for
occupational exposure to electric and magnetic fields listed in Table 4 below:.

Table 4: Exposure Guidelines for occupational exposure to electric and magnetic fields
Frequency Electric Field (v/m) Magnetic Field (µT)
0.82 – 65 kHz 610 30.7
10 – 400 MHz 61 0.2
2 – 300 GHz 137 0.45
Source: International Commission on Non-ionizing Radiation protection (ICNIRP)
3.4.4.2 Accident and Fatality Rates
The Contractor should try to reduce the number of accidents among project workers (whether directly employed or
subcontracted) to a rate of zero, especially accidents that could result in lost work time, different levels of disability, or
even fatalities. Facility rates may be benchmarked against the performance of facilities in this sector in Zimbabwe
through consultation with BCC.

3.4.4.3 Working at Height


The contractor will ensure that the following is done during the construction of peri-meter wall around the new
installations at Ncema pump station and erection of security lighting:

3.4.4.3.1 Guard rails


Guard rails should:
a) be made from any material, provided they are strong and rigid enough to prevent people from falling and be able
to withstand other loads likely to be placed on them.
b) be fixed to a structure, or part of a structure capable of supporting them.
c) Include:
(i) a main guard rail at least 900 mm above any edge from which people are liable to fall.
(ii) a toe board at least 150 mm high.
(iii) a sufficient number of intermediate guard rails or suitable alternatives.
d) Risks of falls through openings or fragile material to be reduced by providing appropriate and adequate guard
rails or barriers to cover the opening or material.
3.4.4.3.2 Safe working platforms
All working platforms should be:
(a) Fully boarded and securely fixed to prevent displacement.
(b) Strong enough to support the load usually placed on it (workers and materials).

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(c) Provided with toe-boards so as to prevent materials and tools from falling over the edges.
3.4.4.3.3 Safe use of access ladders
a) Any ladder should be properly fixed to prevent slipping.
b) A good handhold should be provided to the ladder.
c) The ladder should be leaned at the proper angle to minimize the risk of slipping outwards, that is, about 1 m out
at the base for every 4 m in height.
d) The top of the ladder should rest against a solid surface and not on fragile or other insecure materials such as
cement or plastic guttering.
e) Both feet of the ladder should rest on a firm footing and cannot slip.
f) If the ladder is more than 3 m long, or used as a way to and from a workplace, it should be secured from falling
by fixing it at the top or sometimes at base.
g) If the ladder cannot be fixed a second person should secure the ladder at the base while it is being used.
h) The ladder should extend a sufficient height (about 1 m) above any landing place where workers will get on and
off it unless some other adequate handhold is available.
3.4.4.3.4 Stepladders
a) Stepladders should be fully opened and both spreader bars should be locked.
b) Stepladders should not be used on top of scaffolds, platforms, or other surfaces above the ground.
c) Unattended tools, such as hammers, should not be left on top of stepladder.
d) Stepladder should be dismounted before being moved.
e) Top most rung of a stepladder should not be used.
3.4.4.3.5 Care of ladders
a) Ladders should be inspected regularly by a competent person and damaged ladders should be removed from
service.
b) Ladders should be properly stored on racks under cover and above ground.
c) Ladders should not be hung from its rungs.
3.4.4.3.6 First Aid:
i) First Aid equipment must be readily available and personnel trained in first aid are on site.
ii) An effective system of communication for contacting help has been established.

3.4.5 Summary of the General Enviroment, Safety and Health Requirements


a) Functional Environment, Health and Safety Policy
b) Functional Environment, Occupational safety and health management system(OSHMS)
c) Appointment of competent and qualified employees
d) EHS Training and awareness programmes for all
e) Environmental surveillance programmes in place
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f) Medical surveillance programmes in place


g) Adequate supervision,investigation,inspection, recording and reporting
h) Self Regulation and or voluntary compliance
i) Provision of sanitary and welfare facilities in clean condition
j) Provision of personal protective equipment (PPE) as last line of defence
k) Functional contractor safety policy
l) Placing machinery under the charge of a responsible person appointed in terms of the law
m) Public protection safety measures
n) Proper coordination of work and effective planning
o) Employees engaged in site clearing shall be protected from hazards of irritant and toxic plants and suitably
instructed in the first aid treatment available.
3.4.5.1 General Good House Keeping
Good housekeeping will be maintained at all times as per General Regulation No. 262 of 1976. Poor housekeeping
contributes to three major problems, namely, costly or increased accidents, fire or fire hazards, reduction in
productivity and disease such cholera. Good housekeeping will enhance efficiency and prevent outbreak of fire and
diseases such as cholera. The contractor shall provide sufficient access to safe water and proper sanitation
3.4.5.2 Facilities
The Constructor‟s site establishment plan shall make provision for:
a) Dining room facilities
The Contract shall either provide food on site by making provision for adequate and clean dining room facilities for his
employees on site. It shall be on-site catering or shall make arrangements for Vendors to provide food on site.
b) Change rooms
The contractor shall make provision for adequate change rooms for his employees on site.

Figure 2: Typical of a Change Room


c) Ablution facilities
The contractor shall make provision for adequate ablution facilities for sanitation purpose for his employees on
site. These facilities shall be maintained by the contractor.
d) Smoking Areas

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Designated smoking areas shall be established by the Contractor in consultation with BCC
e) Drinking Water Facilities

The provision of drinking water facilities shall be negotiated between the Contractor and
BCC

3.4.5.2.1 Equipment Compliance Certificates


Before equipment is brought on site valid certificates of compliance issued by BCC/Design and supervision
Consultants shall be presented. The equipment includes but shall not be limited to:
i.lifting equipment and lifting tackle
ii.power driven machinery
iii.electrical equipment
iv.testing and monitoring equipment
3.4.5.2.2 Barricading
All barricading shall be of the rigid type unless the use of non-rigid barricading has been approved in writing by
the BCC Project Manager. The contractors‟ barricading standard shall be included in the Health and Safety Plan.

Where more than one contractor is working on a site, the fixed barricading shall be clearly marked with the
company's name, site contact person as well as the contact number/s.
3.4.5.2.3 Erection of Structures for Logistic Support
Prior to site establishment BCC shall approve the contractor‟s site plan. BCC shall approve all structures erected
for logistical support by the contractor. These structures include fences, workshops, tool sheds, offices, ablution
facilities, etc.
3.4.5.2.4 Personal Protective Equipment (PPE)
Personal protective equipment issued shall be specific to the risks associated with the work to be performed and
specific to conditions on site and shall comply with Zimbabwe National Standards or similar.

The Contractor on construction sites will need to have or procure specific PPE to ensure workers‟ and visitor‟s
Health and safety e.g.:

Safety helmet
(a) Employees should be provided with safety helmets to protect the head from injury due to falling or flying
objects or due to striking against objects or structures.
(b) Employers should ensure that the safety helmets are worn.

(c) When working at height, a strap should additionally be used to prevent the safety helmets from falling.

Footwear
(a) Protective footwear should be provided to workers who are exposed to the risk of injury of materials being
dropped on their feet or nail or other sharp objects penetrating their sole.

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(b) Where it is likely that employees will be working in water or wet concrete, appropriate boots should be
provided.

Goggles and safety spectacles


The employer should provide goggles or other suitable protective device when likely to be exposed to eye or
face injury from airborne dust or flying particles, dangerous substances, harmful heat, light or other radiation,
and in particular during welding, flame cutting, rock drilling, concrete mixing or other hazardous work;
Gloves and protective clothing
Protective gloves and suitable protective clothing to protect hands or the whole body as required when exposed
to heat radiation or while handling hot, hazardous or other substances which might cause injury to the skin
should be provided by the employer.
Other protective equipments
Where necessary, workers should be provided with and required to wear the following personal protective
equipment:
(a) Ear protection when exposed to noise.
(b) Dust masks when exposed to excessive dust.
(c) Waterproof clothing and head coverings when working in adverse weather conditions.
(d) Safety harnesses with independently secured lifelines where protection against falls cannot be provided by
other appropriate means.
(e) Life vests and life preservers where there is a danger of falling into water.
(f) Distinguishing clothing or reflective devices or otherwise conspicuously visible material when there is regular
exposure to danger from moving vehicles.
Note: All protective equipments should be properly maintained and stored after use

3.4.5.2.5 HIV/AIDS
It is anticipated that there will be an Increased Interaction within project context due increased disposable
incomes and through mobility and in-migration thereby creating risks from HIV transmission which may affect the
capacity of employees‟ participation to sustain the benefits of the project in the long term due to high sickness
and death by key people in the project. The Contractor in liaison with BCC will implement HIV/AIDs strategy for
project; supply of box of protective sheathes on site; conducting HIV/AIDS awareness on the site. Cognisant of
the City of Bulawayo workplace HIV/AIDS Peer Education Programme.
3.4.5.2.6 Cholera Outbreak
In order to prevent cholera outbreak spreading, the contractor and BCC should focus on 5 immediate priorities:
i. prevent deaths in health facilities by distributing treatment supplies and providing clinical training;
ii. prevent deaths in communities by supplying oral rehydration solution (ORS) sachets to homes and
urging ill persons to seek care quickly;
iii. prevent disease spread by promoting point-of-use water treatment and safe storage in the home, hand
washing, and proper sewage disposal;
iv. conduct field investigations to define risk factors and guide prevention strategies; and
v. establish a national cholera surveillance system to monitor spread of disease.
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Figure 3: PPE ILLUSTRATIONS

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3.4.5.2.7 Project Site Security


The Contractor shall provide security arrangements on sites .This Security guidelines constitutes the "Standard
Operating Procedures" relating to physical, and procedural security for the Reservoir Telemetry system project
Construction and Electrical Works Project. It contains a comprehensive overview of the project's security program.
The Contractor will provide security operators, and selected project personnel with the information and procedures
associated with the Security Plan.

The Contract shall provide site maps revealing the restricted areas of the project, as well as the physical security
layouts that will protect such areas. The measures listed below shall be incorporated into the security layouts, and
shall be utilized to control and enforce access to the restricted areas:
 Guard posts with barriers - located at each access point
 Placement of fencing, locked gates, barricades, and signage
 Placement of signage
 Site Access - Identification/access badges issued to employees and approved contractors. Access to site
will be by employee and sub-contractors displaying access badge,
 "Project Access Request" - screening process for contractors and visitors by the security personnel
 Site Security monitoring - Security staff and State Police Patrol.
 Intrusion site monitoring - Security staff
 Contracted guards -- inspection patrols
 Law enforcement - observation patrols
Security systems: The contractor will utilize a number of security systems designed to help fulfil security purpose.
The project site‟s security systems will include:
 Fencing & Gates Fencing is the first layer of security at all of project storage sites-The contractor will put in
place fencing, using tension wire in lieu of bars, placing fence barbs up, and securing the bottom of the
fencing below grade. Access points/gates are secured through one of the following methods: Manually
opened and secured with a heavy duty project approved pad lock,
 Exterior Lighting -will be strategically placed throughout the site to emphasize and highlight perimeters, gate
and Guard Post access points, entry points into project site, and areas of interest. Lighting can be activated
by motion or photo-cell. Exterior lighting serves as a deterrent.
 Security Guards -The contractor will contract the services of a private security company. Guards will be
stationed at Project sites. Additionally, "patrol" guards will be assigned to conduct security checks of the
project's properties.
 Law Enforcement Support -The contractor to develop strong partnerships with the local police .The police
will support the project's security plan through collaborative observation patrols, response to incidents, and
proactive meetings.
 Employee, Contractor and Visitor Identification Badges: This policy provides information on the project's
Identification Badge Program. The purpose of the program is to enhance the security and safety of project
employees on site, visitors and project‟s physical assets. Each employee/contractor/visitor is responsible for
the integrity and safekeeping of his or her badge.

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3.5 Accident Register & Notifications


The Contractor will be required to maintain an acceptable disabling incident frequency rate (DIFR) and report on this
to the BCC and CEC/ICE-Design and Supervision Consultants on its behalf on a monthly basis. Accident register
records are to be kept by the contractor on site in the form and manner prescribed. The following accidents must be
reported /notified to Chief Inspector in writing:
 All fatal accidents
 All cases of injury when a fatal issue is anticipated
 All cases where injury is such that the injured person is likely to be absent from work for at least three days
 Any injury to a person not employed on site.
 Inquiries by NASSA and BCC Inspector in respect of accidents.
3.6 Emergency Response Procedures
Preparations must be made by the contractor for emergency situations and emergency drills must be
conducted as needed. Preparations will include assignment of responsibilities, provision of first aid and immediate
medical attention at the site, communication at the site and with others off the site (such as ambulances, family
members, etc), transportation, designation of health care facilities, securing and stabilizing the environment where
the emergency occurred, identifying witnesses and documenting events. As needed, emergency preparedness would
also cover means of escape from an uncontrolled hazard such as fire or flood.

The Contractor will work with workplace health and safety committees to have community emergency prevention,
preparedness, and response arrangements in place if the consequences of emergency events are likely to extend
beyond the project site or originate outside of the project site. The Emergency response plans have been designed
based on the risks to employee‟s health and safety identified during the Health and safety assessment, developed in
close collaboration and consultation with BCC staff and addresses the following aspects of emergency response and
preparedness:
 specific emergency response procedures
 trained emergency response teams o emergency contacts and communication systems/protocols
 procedures for interaction with local and regional emergency and health authorities
 permanently stationed emergency equipment and facilities (e.g. first aid stations, fire extinguishers/hoses,
 protocols for fire truck, ambulance and other emergency vehicle services
 evacuation routes and meeting points
 drills (more frequently as necessary)
3.6.1 Emergency Action Plan
3.6.1.1 Fire emergency
Fire hazards threaten leaves property and resources and also present a considerable risk to vegetation
Fire Alarms
All employees and visitors are required to evacuate site in the event of a fire alarm, regardless of cause or time.
For reasons of accountability, the Contractor shall, before any work is initiated, identify specific areas of
accountability for each sub-contractor, employees or manageable group.

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Fire – In the event of an actual fire or smoke condition, the procedures below shall be followed:
1. Notify all persons in the immediate area of the fire to initiate evacuation
2. Close /broke the entrance or way to the site to contain the fire and/or smoke condition after everyone has left
the site area.
3. Activate Alarm (fire alarm, horn or other suitable warning device) to initiate site evacuation.
4. Phone Police or local Emergency Number
5. Evacuate the site or extinguish the fire, if properly trained.

3.6.1.2 Medical Emergency


Emergencies (which include significant lacerations, amputations, head, neck or back injuries, loss of consciousness,
allergic reactions, diabetic emergencies, seizures, difficulty breathing, stroke and unknown illness or injuries) shall
require the response of an ambulance or the local emergency number;

Unless required for reasons of personal safety (such as explosion, fire, structural failure etc), no person needing
emergency first aid shall be relocated, as this may compromise their health, safety and well-being.

A designated person shall be identified to meet the ambulance at a pre-determined location, and direct the
ambulance crew at site where the incident has occurred.

3.6.1.3 Emergency Equipment


First Aid Kits, Fire Extinguishers and Air Horns shall be conspicuously placed on appropriate location on site
 First Aid Kits shall be maintained by the Contractor or his/her designee.
 At the above locations, the names of workers on site with First Aid Training will be posted.

3.6.1.4 Illness and Minor Injuries


All minor injuries and illness shall be recorded and reported to Contractor or his/her designee as soon as possible.

For minor injuries and illnesses, provided there has been no head or back injuries, loss of consciousness, difficulty
breathing, significant bleeding, seizures, diabetic emergency, or decreased level of consciousness, a patient can be
transferred to an approved medical facility by an authorized "trained" employee, in a company vehicle. Minor injuries
and illnesses might include flu-like symptoms or minor lacerations (less than 5 stitches).

For this project, the Medical Treatment Facilities are Reservoir Telemetry system project Health Centers and
Bulawayo City Hospitals
The directions and locations of the Reservoir Telemetry system project health centers and Bulawayo hospitals must
be illustrated and communicated to the sub-contractors and workers on site. Maps must be displayed showing the
directions and locations.

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3.7 Emergency Response Procedures Matrix


Event Level of emergency Emergency Resources needed Organisation aspects Damage control Responsible
services measure
required
Fire on site Reservoir Telemetry BCC fire brigade, Fire extinguishers, Fire All workers are Fire containment , Contractor
system project sites Police and fighting trucks and water required to evacuate Shutdown of affected
ambulance, bowser, plans and maps site regardless of site , Evacuation from
site fire fighting team and cause or time. around fire sensitive
incident officer take Communication for fire areas such as the fuel
charge and handover to brigades drums or tanks .Trained
the Firebrigade. Roll call workers to extinguish
the fire

External (if potential for Workplace Health _ Evacuation call , _ Contractor


impact outside and Safety communication with and
Reservoir Telemetry committee/ Local fire brigades Workplace
system project site fire brigade EHS
boundaries committees

Vehicle accidents / Reservoir Telemetry BCC Ambulance Rescue, fire fighting To control the workers control ignition sources , Contractor
collision system project sites , Contractor capability, spill control stabilise the situation
project fire crew materials such as sand
and BCC fire
brigade

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Event Level of Emergency Resources needed Organisation aspects Damage control Responsible
emergency services required measure
Fuel spills Reservoir BCC Ambulance , Rescue, fire fighting To control the workers control ignition sources Contractor and
Telemetry system Contractor project capability, spill control through the incident , stabilise the situation Health
project sites fire crew-incident materials such as officer Committees
fire officer and sand
BCC fire brigade
Spontaneous combustion Reservoir Contractor Site fire Dozer , water bowser, All workers are The Contractor to Contractor
Telemetry system fighting team Fire extinguishers, required to evacuate extinguish source
project sites site regardless of cause
or time. Communication
for fire brigades.
Roll call
Medical Emergency: Reservoir Emergency first aid First Aid Kits, Fire First Aider to attend to A designated person Contractor
Emergencies (lacerations, Telemetry system BCC Ambulance Extinguishers and Air all emergencies until shall meet the
amputations, electrocution, sites Call emergency Horns, contractors expert help from ambulance at a pre-
head, neck or back injuries, loss number emergency vehicle in ambulance is exercised determined location,
of consciousness, allergic case of lack of and direct the
reactions, diabetic emergencies, ambulance from BCC ambulance crew to site
seizures, difficulty breathing, where the incident has
stroke and unknown illness or occurred.
injuries)
Mechanical and electrical failure Local/site External Local maintenance Replacement or Major failure requires Isolation and possible Contractor/BCC
BCC staff standby equipment external communication shutdown staff
, Internal
communication to
maintenance staff from
BCC
Illness and Minor Injuries Reservoir Emergency First First Aid Kits Directions and location A designated person Contractor/BCC
Telemetry system Aid, BCC to the Reservoir shall handle the sick on
project sites Ambulance Call Telemetry system site and assess for
emergency number project health centers referral to health center
and Bulawayo hospitals or Hospital

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CHAPTER 4: PROJECT RISK ASSESSMENT


4 Method
This chapter presents the assessment method and results for the hazards and risks associated with telemetry
systems project sites which were identified through the use of an Initial Assessment of Hazard (IAH).

The Initial Assessment of Hazard (IAH) was carried out based on site visits to the project area. The assessment
outlines the implications for, and the impact of the proposed telemetry systems.

4.2 Risk Analysis Criteria


The risk assessment matrix, which is shown in appendix 1, is based on the initial assessment and risk matrix
evaluation criteria in table 5 and 6 below:

Table 5: Environmental Likelihood Occurrence and consequence of risks


RISK MATRIX Potential consequence of harm
1 – Minor damage 2 – Significant damage 3 – Major damage
(e.g. hazard can cause environmental (e.g. hazard can result in serious (e.g. hazard capable of
damage but the results would not be environmental damage ) causing serious and life
expected to be serious) threatening envroment)
1 – Unlikely
(idamage rare, though 1 – Low 2 – Low 3 – Medium
possible)
Likelihood 2 – Possible
(damage could occur 2 – Low 4 – Medium 6 – High
of harm occasionally)
3 – Probable
(damage likely to occur, can 3 – Medium 6 – High 9 – Extreme
be expected)

Table 6: Health and safety Likelihood Occurrence and consequence of risks


RISK MATRIX Potential consequence of harm
1 – Minor Injury 2 – Significant Injury 3 – Major Injury
(e.g. hazard can cause illness, injury or (e.g. hazard can result in (e.g. hazard capable of
equipment damage but the results would serious injury and/or illness, causing death or serious and
not be expected to be serious) over 3 day absence) life threatening injuries)
1 – Unlikely
(injury rare, though possible)
1 – Low 2 – Low 3 – Medium
2 – Possible
Likelihood (injury could occur 2 – Low 4 – Medium 6 – High
of harm occasionally)
3 – Probable
(injury likely to occur, can be 3 – Medium 6 – High 9 – Extreme
expected)

4.3 Risk Evaluation criteria


This is calculated by multiplying the likelihood against the consequence e.g. taking a likelihood of 1, which is
classified as Unlikely and multiplying this against a Potential Consequence of 2, which is classified as Significant
Injury, would give you and overall Risk Rating of 2, which would result in an overall evaluation as a low risk.
1 to 2 = Low risk
Low risks are largely acceptable, monitor periodically to determine situation changes which may affect the
risk, or after significant changes
3 to 4 = Medium risk
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Medium risks should only be tolerated for the short-term and then only whilst further control measures to
mitigate the risk are being planned and introduced, within a defined time period.
6 = High risk
High risks activities should cease immediately until further control measures to mitigate the risk are
introduced. The continued effectiveness of control measures must be monitored periodically.
9 = Extreme Risk
Work should not be started or continued until the risk has been mitigated. Immediate action is required to
reduce exposure. A detailed mitigation plan must be developed, implemented and monitored by senior
management to reduce the risk before work is allowed to commence.

Environment Risks Assessment

The information contained in matrix in appendix 1 indicates that the risk profile for Environmental issues for the
Telemetry Systems project is generally low or medium. The measures will reduce the probability and not the
consequences or impact of these events.

Health and safety Risks Assessment

The information contained in matrix in appendix 2 indicates that the risk profile for Health and safety for the Telemetry
Systems project is generally medium or high. The measures will reduce the probability and not the consequences or
impact of these events.

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CHAPTER 5: MONITORING AND REVIEWING EHS PERFORMANCE

5.1 Purpose
Monitoring and review will be undertaken on monthly basis to assess whether project Environmental, health and
safety measures are being implemented and are effective. Monitoring and review will involve the compilation and
assessment of data relating to Environmental, health and safety issues. Environmental adverse impacts and
Accidents data will be monitored to identify where:
 Common themes occur
 PPE is being incorrectly used / abused
 Corrective actions have not been strictly implemented
 Corrective actions are ineffective
 Procedures /practices need to be reviewed
 Re-training may be required
 Environmental, Health and safety surveillance data will be monitored to identify common themes
5.2 Monthly Audit by BCC and/or CEC/ICE-Design and Supervision Consultants
BCC and/or CEC/ICE-Design and Supervision Consultants will be conducting Periodic monthly Audits at times
agreed with the BCC and Design and supervision Consultants to comply with Environmental, Health and safety
regulations to ensure that the Contractor has implemented, is adhering to and is maintaining the agreed and
approved EHS Plan.
A representative of the Contractor and the BCC Environmental, Health and Safety officer must accompany CEC/ICE-
Design and Supervision Consultants on all Audits and Inspections. Each party will, however, take responsibility for
the results of his/her own audit/inspection results. The BCC and CEC/ICE-Design and Supervision Consultants may
require to be handed a copy of the minutes of the previous Environmental, Health and Safety Committee meeting
reflecting possible recommendations made by that committee to the Contractor for reference purposes.
5.3 Health & Safety incident/accident reporting & investigations
a) The Contractor shall report all incidents where an employee is injured on duty to the extent that he/she:
i. dies
ii. becomes unconscious
iii. loses a limb or part of a limb
iv. is injured or becomes ill to such a degree that he/she is likely either to die or to suffer a permanent
physical defect or likely to be unable for a period of at least 14 days either to work or continue with the
activity for which he/she was usually employed

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OR where:
i. a major incident occurred
ii. the health or safety of any person was endangered
iii. where a dangerous substance was spilled
iv. the uncontrolled release of any substance under pressure took place
v. machinery or any part of machinery fractured or failed resulting in flying, falling or uncontrolled moving
objects
b) The Contractor will provide to BCC and CEC/ICE-Design and Supervision Consultants with copies of all
statutory reports required in terms of the Act and the Regulations.
c) The Contractor will provide the BCC and CEC/ICE-Design and Supervision Consultants with a monthly
“Health and safety Risk Management Report”.
d) The Contractor will provide a.s.a.p. the BCC and CEC/ICE-Design and Supervision Consultants with copies
of all internal and external accident/incident investigation reports.
(a) The Contractor is responsible to oversee the investigation of all accidents/incidents where employees and
non-employees were injured to the extent that he/she/they had to receive first aid or be referred for medical
treatment by a doctor, hospital or clinic (General Regulations (RGN 263 of 1976).
The results of the investigation to be entered into the Accident/Incident Register listed above. (General
Regulations (RGN 263 of 1976).
(b) The Contractor is responsible for the investigation of all non-injury incidents and keeping a record of the
results of such investigations including the steps taken to prevent similar incidents in future.
(c) The Contractor is responsible for the investigation of all accidents relating to the construction site and
keeping a record of the results of such investigations including the steps taken to prevent similar accidents
in future.
(d) ALL incidents shall be investigated and reported on in writing, irrespective of whether such incident gave
rise to injury or damage.
 Determine the underlying EHS deficiencies and other contributory factors
 Identification of corrective/preventative actions and continual improvement
 Communicating the outcome/results and documenting the events of the investigation.
(e) Reporting Of Near-Misses
 BCC and CEC/ICE views the reporting of near misses as a critical component in creating a positive
health and safety awareness culture on site.
 BCC retains the right to enforce the contractor reporting of near misses within 24 hours of occurrence.

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5.4 Hazard, Risk and Work process management review


 The Contractor to review the Hazard Identification, Risk Assessments and Standard Work Processes at
each construction Planning and Progress Report meeting as the construction work develops and progresses
and each time changes are made to the designs, plans and construction methods and processes.
 The Contractor must provide to BCC and/or CEC/ICE-Design and Supervision Consultants on its behalf,
other sub-contractors and all other concerned parties with copies of any changes, alterations or
amendments as contemplated in the above paragraph.
6 Conclusion
The implementation of these Environment, Health and safety procedures and management plans will minimise the
potential risks to acceptable levels.

References
 International Commission on Non-ionizing Radiation Protection (ICNIRP) 2003.
 Environmental Management Act (Chapter 20:27) of 2002
 Factories and works Act and regulations there under
 ILO code of practice on construction
 BCC Safety, Health and Environmental Policy
 CEC/ICE Telemetry Systems design Report

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APPENDIX 1: ENVIRONMENTAL RISK MATRIX AND MITIGATION MEASURES

APPENDIX 2: HEALTH AND SAFETY RISK MATRIX AND MITIGATION MEASURES

APPENDIX 3: EMERGEMCY REPSONSE -IMPORTANT CONTACT DETIALS

APPENDIX 4: ENVIRONMENTAL, HEALTH AND SAFETY AGREEMENT

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Appendix 1: ENVIROMENTAL RISK MATRIX AND MITIGATION MEASURES

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TELEMETRY SYSTEMS PROJECT APPENDIX 1: ENVIRONMENTAL RISK MATRIX

Appendix 1: ENVIROMENTAL RISK MATRIX AND MITIGATION MEASURES

Risk Evaluation
Overall Risk
CONSEQ LIKELI Risk Rating L,M
or H
.1-3 .1-3 CxL
SCOPE HARZARDS RISKS Action Plan/Mitigation measures By whom
ENVIRONMENTAL : TELEMETRY SYSTEMS
Project Contextual Risk Factors
Typical Activity
Site preparation Dust and exhaust fumes Environmental Suppression of dust through use of water trucks(bowsers) to wet the roads/ground and speed Contractor
before starting emission onsite and from degredation 2 2 4 M limits
construction roads and earthworks
Soil erosion ,loose soil is Environmental Use of erosion control measures , avoid unnessary ecosystem disturbance Contractor
swept by waters. degredation Develop ills and gullies
2 2 4 M Work to be undertaken during dry season.
Digging/minor Cover immediately and compact
Storage of fill(excavated Trip hazard ,Dust Secure fill stockpile. Contarctor
excavations
material) Provide a dedicated area for fill.
1 2 2 L Watering of material.
Provide necessary environmental protection measures such as covering the ffill when
unattended or unable to be watered.
Existing underground Excavations near Check ZESA , BCC records for location of utilities and confirm on the site location of utilities. Contractor
Locate existing services(water pipe and utilities, and near
services (Utilities) electrical cables ) existing structures
1 3 3 L
resulting in pipe bursts,
1. small volumes of materials Spills from transport, 1. Transport , use and storage of hazadious materials will be as per Zimbabwe Bureau of Contractor
to be transported , used or storage or usage of standards ,
stored hazardous materials 2.Ongoing surface environment montoring programmes to identify any containmination issues
Transport , use ,
giving rise to impacts on
2 2 4 M
storage of hazardous
materials surface water quality

Contaiminated soil impact on environment Ongoing surface environment montoring programmes to identify any containmination issues Contractor
1 1 1 L
generally
Electric and magnetic fields Invisible lines of force Evaluate potential exposure and follow good engineering practices in sitting and installations of Contractor
emiitted by and any telemetry systems
telemetry system
1 2 2 L
Telemetry systems
equipment and
fittings Noise eminating form Use of suppression shields and mufllers locate noise generators away from residential or other Contarctor
Installations telemetry back power noise sensitive receptors
genertaors causing
Noise 1 1 2 L
noise pulltion
TELEMETRY SYSTEMS PROJECT APPENDIX 1: ENVIRONMENTAL RISK MATRIX

Risk Evaluation
Overall Risk
CONSEQ LIKELI Risk Rating L,M
or H
SCOPE HARZARDS RISKS .1-3 .1-3 CxL Action Plan/Mitigation measures By whom
Project sites Unclean enviroment Enviromental Health Provide clean and health envroment Contractor
hazard 2 2 4 M
Lighting , strong winds , injury to Control as per Emergency Response Procedures (ERP) Contractor
flooding and storm water workers.equipment
Natural Events
damage and time delays
2 2 4 M
TELEMETRY SYSTEMS PROJECT

APPENDIX 2: HEALTH AND SAFETY RISK MATRIX AND MITIGATION MEASURES

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TELEMETRY SYSTEMS PROJECT 1 APPENDIX 2: HEALTH AND SAFETY RISK MANAGMENT MATRIX

APPENDIX 2: HEALTH AND SAFETY RISK MATRIX AND MITIGATION MEASURES


Risk Evaluation
Overall Risk Rating
CONSEQ LIKELI Risk L,M or H

.1-3
SCOPE HARZARDS RISKS .1-3 CxL Action Plan/Mitigation measures By whom
Health and Safety: Telemetry Systems Works
Project Contextual Risk Factors
Typical Activity
Site preparation Cause respiratory problem Contractor
before starting Dust and exhaust fumes emission onsite and 3 2 6 H Suppression of dust through use of water trucks(bowsers) to wet the roads/ground and speed
construction from roads and earthworks limits
Cables and fiitings may move/roll or be Injury to persons generally Provide secure stockpile area for pipes and fittings. Contractor
tampered with by others Unload and stack pipes strictly in accordance with the manufacturers’ recommendations
2 2 4 M (contact manufacturer for recommendations where necessary).
Minimise height of pallets / stockpile
Delivery and
unloading of
equipment Cables and fittings Lifting injury Correct manual handling techniques. Contractor
3 1 3 M Use mechanical aids where possible.
Swinging load Maintain control of loads when lifting & moving.
3 1 3 M Carry pipes close to ground while moving.

Employee safety injury to employees Provide the appropriate fencing and/or barricades as per site risk assessment. Contractor
Apply appropriate signage and pedestrian control.
2 1 2 L Devise and implement system for site inspection and security.
Ensure security and equipment suitable to minimise vandalism.

Traffic Personal injury to contractors and employees . Traffic Control Plan .The Road Traffic Act (13:11) -The legislation provides for the Contractor
Secure site Vehicle Accidents promulgation of regulations for the control of traffic movements, traffic noise, fumes, safety and
2 2 4 M the erection of traffic signs.
Keep area clean & clear of obstacles.

Inadequate access /outlet slips , trips and falls, abrasions , strains and Conduct site inspection to ensure access/egress is adequate for the task activities Contractor
sprains;manual handling injuries such as back 2 1 2 L
damage.
Existing underground services(water pipe Excavations near utilities, and near existing Check ZESA , BCC records for location of utilities and confirm on the site location of utilities. Contractor
Locate existing and electrical cables ) structures resulting in pipe bursts, electrocution,
1 3 3 M
services (Utilities) damage to utilties .
TELEMETRY SYSTEMS PROJECT 2 APPENDIX 2: HEALTH AND SAFETY RISK MANAGMENT MATRIX
Risk Evaluation
Overall Risk Rating
CONSEQ LIKELI Risk L,M or H
.1-3
SCOPE HARZARDS RISKS .1-3 CxL Action Plan/Mitigation measures By whom
Working plant & equipment Noise,falling objects, Damage to existing surfaces, Operations of plant and machinery by qualified personnel. Contractor
material spillage , Hit by moving plant and machinery Personal Protective Equipment (PPE) – hardhat, high visibility vest, hearing protection etc.
Maintain a safety working area around moving plant.
Protect surfaces from plant movements.
2 2 4 M Ensure appropriate plant noise control.
Maintain clean-up equipment on site.
Maintain (specified) appropriate spillage control equipment.
Employ observer where appropriate.

Excavation near existing structures Noise The Contractor shall provide sufficient physical barriers for erection around excavations greater Contractor
Dust to affect food contamination 2 2 4 M than 2m in depth, Experienced excavators shall be used to ensure the safe operation of plant
where deemed necessary by supervisory personnel
Storage of materials/excavated soils Falling objects No materials to be placed or stacked near the edge of any excavation. Contractor
No load to be placed or moved near the edge of excavation where it is likely to cause collapse
of side of work.
2 1 2 L
No load handling/movement across excavation.
No rollable objects stored uphill from excavation.
Excavations, fillling ,
compaction, leveling Overhead & underground power cables Electrocution
1 3 3 M
Determine location of underground utilities,Consult with ZESA and BCC Contractor
surface The Contractor to exercise extreme care while excavating
Sloping ground Falling, rolling objects Maintain good housekeeping (remove debris, trip hazards, site tidiness). Contractor
Select locations to minimise potential for movement.
2 2 4 M Stack materials at level below excavation.
Appropriate plant chosen for sloping ground.
Secure/retain potential falling/rolling objects.
Accessing trenches Collapse of trench, falling objects , injury to workers Support / bench / batter excavation. Contractor
from falling into the or being buried by collapsing Keeping safe distance from edge of trench
excavations Materials not to be placed or stacked near the edge of trench.
No load to be placed or moved near the edge of trench where it is likely to cause collapse of
the trench.
All trenches to have safety barricades when left open for a period of time.
2 3 6 H Provide submersible pump to dewater trenches where ground is water-charged.
PPE – Helmets (hardhats)
No load/personnel movement across trench.
TELEMETRY SYSTEMS PROJECT 3 APPENDIX 2: HEALTH AND SAFETY RISK MANAGMENT MATRIX
Risk Evaluation
Overall Risk Rating
CONSEQ LIKELI Risk L,M or H
.1-3
SCOPE HARZARDS RISKS .1-3 CxL Action Plan/Mitigation measures By whom
Accessing trenches Collapse of trench, falling objects ,falling into trench Installation of shoring system Contractor
Where possible backfill trenches.
Erect 1.8 metre (min) security fence if open excavation is to be left unattended,
2 3 6 H or
Cover open excavation with suitable steel plating if left unattended.
No personnel movement across trench.
Storage of fill(excavated material) Trip hazard ,Dust – eye injury Secure fill stockpile. Contractor
Provide a dedicated area for fill.
1 2 2 L Watering of material.
Excavations,
Provide necessary environmental protection measures.
fillling , Cover fill when unattended or unable to be watered.
compaction,
Manual handling (shovelling) Strains and sprains; injuries such as back Manual handling awareness. Contractor
leveling surface
damager 2 1 2 L Adequate rest periods allowed, job rotation, minimise repetitious twisting and shovelling.

Contaiminated soil impact on health of persons generally RGN No.264 of 1976 Factories and Works Act Cap 283 of 1976 section 10Excavation Work Contractor
1 1 1 L
Water logged trenches due to heavy rains Worker/public fallingin into trenches expecially Pumping out water from the trenches Contractor
2 2 4 M
and high water table children a
Rock blasting/breaking Flying stones may cause personal injury, blasting Use other means such as the excavator to break the rocks which much safer than blasting Contractor
may induce cracks on houses this will increase 2 2 4 M
compesation
Earth mounds Engulfment ,Dust – eye injury Control operation of mobile plant by competent person. Contractor
Watering of material.
Bedding of the Control slopes.
trench
2 1 2 M Delineate earth mounds appropriately.
Warning signage.
Cover when unattended or unable to be watered.

Cables may move/roll or be tampered with by Injury to persons generally Provide secure stockpile area for cables and fittings. Contractor
others Unload and stack cables and fittings strictly in accordance with the manufacturers’
recommendations (contact manufacturer for recommendations where necessary).
Minimise height of pallets / stockpile.
Secure cables to prevent movement irrespective of slope of surface, secure cable and fttings
to prevent movement e.g. sand bags, star pickets, place against fixed objects which will prevent
the movement of roll of cables.
Stringing cables 2 2 4 M
Orientate/select position to minimise potential for movement e.g place roll of cables normal to
slope of ground.
Place cables in secure place if site left unattended.
Minimise waiting time for cables and fitting on site prior to fixing
Identify high risk or unsuitable stringing locations in advance
TELEMETRY SYSTEMS PROJECT 4 APPENDIX 2: HEALTH AND SAFETY RISK MANAGMENT MATRIX
Risk Evaluation
Overall Risk Rating
CONSEQ LIKELI Risk L,M or H
.1-3
SCOPE HARZARDS RISKS .1-3 CxL Action Plan/Mitigation measures By whom
Contact with Low Voltage electricity Electrocution, damage to infrastructure , fire 1.Ensure that access to LV voltage facilities is Secured Contractor
2 3 6 H 2.Employ and assign qulaified electricians
3.Ensure control of energy (isolations) procedures
Working plant & equipment Personal or worker injury Use only maintained equipment fitted with yellow flashing lights and reversing alarms. Contractor
Maintain a safe distance from working plant.
Wear appropriate PPE including high visibility clothing and hard hat etc
2 2 4 M
Perimeter fencing where appropriate.
Place trained personnel on look-out.

Cables and fittings Lifting injury 1 1 1 L Correct manual handling techniques. Contractor
Swinging load Use mechanical aids where possible. Contractor
1 1 1 L Maintain control of loads when lifting & moving.
Carry pipes close to ground while moving providing mechanical aid is used.
Switching on Electrical equipment installed Excessive noise -personal injury 1.Design requiremnts followed and operate all equipment to comply with the Factories and Contractor
works (General) Requlations,1976 section 6 (Protection against noise)
2.Noise emission requirments included in the contractor's information for the evaluation process BWSSIP
2 3 6 H -Factories and works (General) Requlations,1976 section 6 (Protection against noise)

3. Provide Personal Protective Equipment(PPE) Contractor


Near approach to LV conductors Carrying long item Carrying long items of equipment, Carry equipment below shoulder height if longer than 2 metres use two people Contractor
eg ladders or conduit may result in injury or 3 2 6 H
electrocution
Low Voltages from Un-bonded cable sheaths-Personal injury Care is necessary when working on low voltage equipment and circuits to ensure that nothing Contractor
Unusual Sources
3 2 6 H occurs which can bring about such a condition.
Install Low voltage Low Voltages from Removal, breaking or cutting of Earth or Neutral Connections between apparatus and the earthing Contractor
cables , Unusual Sources Connections -Personal injury 3 2 6 H system shall not be removed, broken or cut while the
transformers and equipment is in service.
fittings Induced Voltages Work on isolated electrical apparatus that is located Additional Access Authority earths, bridges and bonds shall be applied where necessary to Contractor
close to live electrical apparatus-personal injury ensure equipotential conditions are maintained.
3 2 6 H For example: support structures, scaffolding or elevating work platforms used to provide access
to high voltage apparatus may require bonding to the high voltage conductors being worked on.

Transferred earth potential Stringing conductor on landing 1.Bridging leads applied using insulated methods. Contractor
span to Substation 3 2 6 H 2.Set up equipotential work are area and controls
Switchyard Earth Grid Voltage Rise and Overhead conductors/earth wires,metallic Equipment that may be subject to transferred earth potentials shall be either: insulated, Contractor
Transferred Earth Potentials communication, control and protection circuits, cable isolated, or otherwise rendered safe.
sheaths and pulling ropes, fences, water, sewage 3 2 6 H
and storm water service pipes all provide a
means for "remote" earth potentials to be transferred
Retained electrical charge hazardous to HV Power Capacitors may retain an electrical charge Equipment shall be fully discharged before approaching, or working on or near the apparatus, Contractor
persons even after the apparatus has -personal injury and after electrical testing has been performed.
been isolated from the source of supply. 3 2 6 H

Retained electrical charge hazardous to HV Transmission and Pilot Cables may retain an Equipment shall be fully discharged before approaching, or working on or near the apparatus, Contractor
persons even after the apparatus has electrical charge 3 2 6 H and after electrical testing has been performed.
been isolated from the source of supply
This apparatus contains a charged spring Working near Fault Earth Switches (FES) 1.Barrier FES out of the work area when work is not required on the fault earth switch. Contractor
that operates a swinging arm. 3 2 6 H 2. Discharge or Close the FES whenever it is included inside a work area.

Near approach to HV conductors Work in HV Substations by ordinary persons - Either supervised by person Authorised set up safe work area for Disconnected Apparatus Contractor
personal injury
3 2 6 H
TELEMETRY SYSTEMS PROJECT 5 APPENDIX 2: HEALTH AND SAFETY RISK MANAGMENT MATRIX
Risk Evaluation
Overall Risk Rating
CONSEQ LIKELI Risk L,M or H

SCOPE HARZARDS RISKS .1-3 .1-3 CxL Action Plan/Mitigation measures By whom
Inadequate compaction Personal or worker Injury 1 2 2 L Compaction to specified standard. Contractor
Construction refuse Personal or worker Injury 1 2 2 L Site cleared of debris and refuse Contractor
Restoration of site Inadequate re-surfacing Personal or worker Injury Re-surface appropriately. Contractor
1 2 2 L Do not leave gaps in turf or leave uneven surface.
Erect fence around hazardous areas until restored and safe.
Site facilities: unhygieniic site facilities unclean enviroment Health hazard Provide clean and health envroment and faculotes Contractor
Showers,
Eating,places On- 2 2 4 M
site sanitation

Test runs Electrical explosion , electrical shocks Personl injury 1 2 2 L PPE Contractor
Odour arsing from sewer during Personl injury PPE Contractor
1 2 2 L
maintainance
Increased interaction within project context May affect the capacity of their participation to Implement HIV/AIDs strategy for project , supply of box of protective Contractor and
create risks from HIV transmission sustain the benefits of the project in the long term sheathes on site HIV/AIDS awareness on the site, schools, community loitering CHW, Peer
HIV/AIDS due to high sickness and death by key people 2 3 6 H around site Educators

Women partcipation in project expose them Low participation of women in the project and failure Implement Gender strategy for project Contractor
Gender based
to GBV at home and work/project to achieve more inclusive and sustanaible outcomes 2 2 4 M
violence
Bitting to site workers Fever, fatigue, itching and skin reaction and time minimise areas of stagnant water or ponding of surface water . Reqular monitoring and control Contractor/
Mosquito and delays measures at breeding sites such as ponds stagnant water and open channels where water may BCC
bittinn insects 2 1 2 L pond.
(midges)/snakes

Contaminated water or food Sudden onset of acute watery diarrhoea that can Provision of safe water, proper sanitation, and food safety are critical for preventing occurrence Contractor/BC
lead to death by severe dehydration of cholera. C/CHW
Outbreak of
Cholera
2 3 6 H Health education aims at communities adopting preventive behaviour for averting
contamination.In addition, strengthening surveillance and early warning greatly helps in
detecting the first cases and put in place control measures.
Lighting , strong winds , flooding and storm injury to workers.equipment damage and time delays control as per Emergency Response Procedures (ERP), Avoid working at heights /on towers Contractor
Natural Events water 2 2 4 M during storms/rains
TELEMETRY SYSTEMS PROJECT 6 APPENDIX 2: HEALTH AND SAFETY RISK MANAGMENT MATRIX

Risk Evaluation
Overall Risk Rating
CONSEQ LIKELI Risk L,M or H

SCOPE HARZARDS RISKS .1-3 .1-3 CxL Action Plan/Mitigation measures By whom
General Activities
Inadequate training, consultation, planning Task specific injuries due to inexperience, All workers on-site to be appropriately inducted. Contractor/
and improvisation inadequate consultation or failure to provide All workers on-site to be suitably qualified. BCC
N/A
appropriate equipment Competent supervision to be provided on-site.

Misuse of equipment/fire hazards Fire/Explosion Care to be taken when refuelling machinery with petrol to ensure engines aren’t running and Contractor
there are no naked flames in the vicinity.
Oxy Acetylene and gas equipment must be used strictly in accordance with the manufacturers
safe operating procedures.
All personnel working on the site are to be trained in the correct operation of the tools and
equipment they are using.
All tools and equipment are to be serviceable and in safe condition.
1 2 2 L
All electrical tools are to be fitted with current test tags.
Fire extinguishers are to be located on site.
No work during high fire danger unless dry vegetation is cleared and/or watered down prior to
carrying out hot work.
Avoid driving or parking motor vehicles on long dry grass as the heat generated by the exhaust
Occupational health
could start a fire.
and safety induction
training for Weather Conditions (e.g. hot, cold wet, Dehydration and dizziness Supply adequate drinking water in work area. Contractor
construction work flooding/inundation, high winds) Provide protection from UV rays.
1 2 2 L
PPE.

Slippery surfaces Slips and falls Non-slip safety footwear to be worn on all worksites. Contractor
1 2 2 L Extreme care when working in wet and slippery areas.
Workers should never run on worksite.
Untidy site Slips and falls 1 2 2 L Keep worksite clean and tidy at all times. Contractor
Storage of materials Materials may be dislodged and fall onto people or Materials to be stored in a safe manner. Contractor
property particularly when site is unattended 1 2 2 L

Stockpile of cables, (rolling objects) cable rolls may roll onto the roadway causing an All materials to be secured by suitable chocks, sandbags or other means. All pipes not laid Contractor
accident or may be rolled by unauthorised persons during the course of a day are to be returned to the stockpile and secured appropriately.
particularly when site is unattended causing injury to 1 2 2 L
persons

Storage of site plant and Machinery Workplace Safety 1 2 2 L Store/park plant & equipment off site & in a secure area. Contractor
TELEMETRY SYSTEMS PROJECT 7 APPENDIX 2: HEALT

APPENDIX 3: EMERGEMCY REPSONSE IMPORTANT CONTACT


DETIALS

Page 7 of 55
TELEMETRY SYSTEMS PROJECT 8 APPENDIX 2: HEALT

APPENDIX 3: EMERGEMCY
REPSONSE IMPORTANT
CONTACT DETIALS

(FOR HEALTH & SAFETY ASPECTS ONLY)

The contractor is to add all the important contact information about essentials services, support and assistance.

SERVICE NUMBER CONTACT PERSON

Hospital

Ambulance

Water
Electricity

Police

Fire Brigade

Engineer

ADD OTHER IMPORTANT HEALTH & SAFETY CONTACT DETAILS AS MAY BE FOUND
NECESSARY.

Page 8 of 55
TELEMETRY SYSTEMS PROJECT 9 APPENDIX 2: HEALT

APPENDIX 4: ENVIRONMENTAL, HEALTH AND SAFETY


AGREEMENTS

Page 9 of 55
TELEMETRY SYSTEMS PROJECT 1 APPENDIX 2: HEALT
0

APPENDIX 4:
ENVIRONMENTAL, HEALTH AND SAFETY AGREEMENTS
CONCLUDED BETWEEN

BCC and CEC/ICE Design and Supervision Consultants

(Hereinafter referred to as Department of Public Works) AND

……………………………………………………………………………………….

(Name of contractor/supplier/Agent/)

I, ………………………………………………………………………………………..[(name)representing
……………………….............................................................. [Insert name of contractor], do hereby acknowledge that
……………………………………………………... [insert name of contractor] is an employer in his/her own right, with
duties as prescribed in the The Environmental Management Act (Chapter 20:27) of 2002 And Factories and
Works Act Chapter 14.08 of 1996, the Labour Act (16 of 1985), the National Social Security Authority (Accident
Prevention and Workers Compensation Scheme) Notice No. 68 of 1990 and the Labour Relations (HIV and AIDS)
regulations S.I.202 of 1998.,Pneumoconiosis Act Chapter 15:08 of 1996 , Public health Act and the Regulations
made there-under including the applicable safety standards, and in particular in terms of Section 6 to 13 of the factories
works regulation (1976) (“the Acts”) and agree to ensure that all work will be performed and/or machinery or plant
used in accordance with the provisions of the Acts.
I undertake that ………………………………………………… [insert name of contractor] shall strictly adhere to, and
ensure that his/her employees adhere to, the provisions of the Acts and incorporated regulations.

I have been provided with EHS specifications for Telemetry systems project in Bulawayo and will comply with the
requirements set out in these.

I accept and agree that the EHS provisions constitute arrangements and procedures between
………………………………………………………….. [Insert name of contractor/ EHS Officer], CEC/ICE Design and
Supervision Consultants and BCC, which will ensure compliance by …………………………………………………….
[Insert name of contractor] with the provisions of the Acts.

This agreement constitutes the sole agreement between the parties, and no variation, modification, or waiver of any of
the provisions of this agreement or consent to any departure from these shall, in any manner, be of any force or effect,
unless confirmed in writing and signed by both parties, and such variation, modification, waiver, or consent

Page 10 of 55
TELEMETRY SYSTEMS PROJECT 1 APPENDIX 2: HEALT
1

shall be effective only in the specific instance and for the specific purpose and to the extent for which it was made or
given.

This agreement is signed on behalf of the parties, each signatory to this warranting that he/she has the requisite
authority to do so.

Signed this …………………….. day of ……..…………………….... 20 ……………

at ………………………………………..……. (Place)

(Full name)………………………………………………(Signature) …………………………………

On behalf of …………………………………………………….. (Contractor)

Contractor Responsible Manager (responsible for signing the BCC Works’ contract on behalf of the contractor)
Witnesses

1. …………………………………………………

2. ………………………………..………………

Signed this ……………………… day of …………………………...20………………

at ………………………………….………………….…… (Place)

(Full name………………………………………….. (Signature)……………………………………on

Behalf of BCC.
(Contracts and/or Project Manager or BCC Works representative)
Witnesses

1. ……………………………………………...

2. ……………………………………………….

Page 11 of 55
TELEMETRY SYSTEMS PROJECT 1 APPENDIX 2: HEALT
2

PROJECT:

(full name AND site address of project)


(and full or proper description of project)

WCS NO: (works control system number)

SUPERVISION BY THE BCC AND CEC/ICE DESIGN AND SUPERVISON CONSULTANTS:

Mr /Ms/ - CONSTRUCTION PROJECT MANAGER

(add full details of the project manager)

………………………..

………………………..

Mr /Ms/ - CONSTRUCTION MANAGER

(add full details)

………………………..

………………………..

Mr /Ms/ CEC/ICE DESIGN AND SUPERVISION CONSULTANTS:

(full particulars of Consultants)

………………………..

………………………..

Page 12 of 55
TELEMETRY SYSTEMS PROJECT 1 APPENDIX 2: HEALT
3

SUPERVISION BY THE CONTRACTOR:

CONTRACTOR: (full particulars of contractor)

Mr /Ms/ - CONSTRUCTION ENVIORMENTAL,HEALTH & SAFETY


OFFICER

(add full details and contact of this officer)

………………………..

………………………..

Mr /Ms/ -CONSTRUCTION ENVIORMENTAL, HEALTH & SAFETY

MANAGER

(add full details of this officer)

………………………..

………………………..

Mr. /Ms/ - ENVIORMENTAL, HEALTH & SAFETY EXPERT-CEC/ICE

(add full details of this officer)

………………………..

………………………..

Mr /Ms/ - CONSTRUCTION MANAGER


(add full details of the head of the project)

………………………..

………………………..

Page 13 of 55