PLAN OF ACTION

School Year 2018-2019

Time Resources
Areas Objectives Activities Success Indicator
Frame Human Time
I. Personal Development
A. Attendance 1. Report to work at least 15 minutes 1. Come to school early 15 mins. Daily Self June, Shall have reported to
before the official time in for 194 before the time 2018 to school early at least 180
days or 97% of the total number of May, 2018 days or 90% of the total
school days. 6:30-5:00 number of school days.
2. Commit at most 3-day absences
without leave of the total number of 2. File leave of absence during family Seldom Self Dec and Shall have at most a total
school days. reunions and during unforeseen Summer of 3 days or 9.5%
3. Attend 2 inset seminars or 100% very urgent matters. absences with leave in a
inset attendance in a year. year.
4. Contribute at least 48 hrs. or 90%
of time during foundation day. 3. Work extra miles by reporting to Every Self June, Shall have reported to
school for least 30 Saturdays or Saturday 2018 to school at least 27
88% thereof for AY 2018-2019. May, 2018 Saturdays or 80% thereof
6:30 AM- for the AY 2018-2019.
3:00 PM
4. Attend insets. Last week Self 7:00 am Shall have attended at
of May and to most 2 insets in a year or
Oct SY 5:00 pm 100% inset attendance.
2018-2019
 Time Resources
Areas Objectives Activities Success Indicator
Frame Human Time
5. Participate foundation day Oct 1-7, Self June, Shall have contributed at
activities. 2018 2018 to least 43 hrs. or 80% of the
May, 2019 time during foundation day.
6:30-5:00
B. Relationship w/ Peers 1. Be empathetic. If I had an official transaction with my Daily Self & Shall have zero (0%)
peers, I take a moment to put myself in Peers percent instance of clash
my co-workers shoes, I felt the positive with peers.
impact in communicating with them.
Whether they’re happy or stressed, I
can either share in their enthusiasm or
not contribute to their frustration.

C. Relationship w/ Head 1. Show respect and humility in doing Always Self & Shall have reduced to
1. Establish trust and respect the task given. Head none or 0% mumbling over
2. If there are any issues or problems the unexpected task being
2. Maintain good rapport to my
superior/s. related to my peers work systems, assigned.
i make sure that i engage and
discuss with them directly first.
3. Be 95% proactive not reactive Always Self & Shall have reduced to
Head none or 0% not having
argument with the heads.

D. Relationship w/ Clientele 1. As ASCB is “committed to serve all 1. Always using “polite words” in 6:30 AM
students”, I should be 98% answering general enquiries Always Self & TO 3:00 Shall have reduced to at
courteous and work well with pertaining to admissions, records, customers PM least none or 0% raising
clienteles. and scheduling to our clientele Mon to voice to clienteles.
2. Make sure our practice is client 2. Be cordial when dealing with Friday
centric “ The client comes first” customers’ requests. Sat. –
8:00 AM
5:00 PM
E. Teamwork 1. I shall do my best to assist Conduct a knowledge sharing session. Twice a Self & Every 2nd Shall have increase the
colleagues in a collective effort to month colleagues & 4th Sat computer operation level
accomplish result through cohesive 2:00 pm from beginner to
action. to intermediate and/or from
4:00 pm intermediate to advance.
2. Search for common goals

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 Time Resources
Areas Objectives Activities Success Indicator
Frame Human Time
II. Performance Criteria
A. Job Description Registrar
1. Serves as the contact person with the DepEd and Commission on Higher
Education.

2. Keeps all students record up-to-date.

3. Reconstructs missing records in the school file on the basis of the official
record available in the CHED.

4. Issues transfer credentials, transcript of records, students permanent and

other equivalent records.

5. Examines credentials for purposes of the registration and enforce

requirements.

6. Takes up with CHED matters regarding recommendations of department

heads on students overload, cross-registration, admission of students
from foreign schools, transfer of students after the enrollment period, etc.

7. Prepares and submits all reports (on the prescribed form) on enrollment,
attendance, students load, promotion and all other data which may be
requested by the CHED from time to time.

8. Prepares and submits in consultation with respective deans, the records of

candidates for graduation on the prescribed forms.

9. Assists the deans during the registration in determining the subject-load

and subject sequence.

10. Consolidates schedules of classes for each term prepared by the

respective deans.

11. Enforces regulations on enrollment, students load, transfer, promotion,

subject sequence and disciplinary measures in cooperation with the
departments concerned.

12. Holds the responsibility for all correspondence regarding school records.

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 Time Resources
Areas Objectives Activities Success Indicator
Frame Human Time

B. Completing Task 1. 80% or 4 out of 5 Registrar’s 1. Participate in the school-based May, 2018 Registrar’s 8:00 am 1. 80% or 4 out of 5
personnel shall attend the INSET and finished the assigned SUMMER Personnel to Registrar’s personnel
school-based In-Service task. INSET 5:00 pm shall have attended the
Training (INSET) during school-based In-Service
summer 2018. Training (INSET) during
summer 2018.

2. Prepares and submits all

reports (on the prescribed form Prepare and Submit Enrollment List for June to School End of 100% of Enrollment List
by respective agencies) such the 1st Semester 2018 to CHED, July 2018 President enrollment shall have submitted to
as: Butuan city Registrar’s CHED at least 30 days
CHED and TESDA Personnel after the close of
1st Semester and 2nd Semester enrollment.
2018-2019
A. 2 hardbound for Enrollment
List.

Prepare and Submit Promotional November School End of 100% of Promotional

B. 2 Hardbound for Promotional Report for the 1st Semester 2018 to 2018 President semester Report shall have
Reports (Grades of the CHED, Butuan city Registrar’s submitted to CHED 45
students) Personnel days after the semester
ends.
Prepares and submits in consultation August School 99 to100% of Special
with respective deans the Application 2018 President, Order Application and List
C. Application for Special Order for Special Order and List of Registrar’s of Graduating shall have
and List of Graduating Graduating Students. Personnel submitted to CHED 3
Students & Deans months before the
Graduation Date.
Coordinate with the Department Deans May 2018 Deans 6:30 am 100% consolidated
3. Consolidates schedules of in consolidating and preparing for the to schedule of classes for the
classes for the 1st Semester 1st Semester Schedule of Classes. Registrar 3:00 pm 1st Sem. shall have posted
and 2nd Semester 2018-2019. Verified Checked and approved by the in the Schedule of Classes
School President Registrar’s Information Board.
Records In-
Charge

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 Time Resources
Areas Objectives Activities Success Indicator
Frame Human Time
Coordinate with the Department Deans Oct. 2018
in consolidating and preparing for the
2nd Semester Schedule of Classes.
Verified Checked and approved by the
School President

4. Enforces regulations on Meeting with my colleagues in the May 2018 Registrar 6:30 am 95% of the regulations and
enrollment,Examines students Registrar’s Office to discuss the to To procedures shall have
credentials for purposes of the requirements, regulations and June 2019 Registrar’s 3:00 pm successfuly implemented
registration to ensure that all procedures for enrollment. Records In- during enrollment and
procedures and required Charge registration.
documents prescribed by
CHED are being successfully
followed.

C. Initiative and Innovation I shall do my best to: 1. Surf the net and find ways that can Most of the Self & As the Shall have increased the
1. Exhibit independent action and facilitate in completing the time admin need accomplishment level by at
resourcefulness. assigned task. arises least 5%.
2. Exercise good judgment when to
seek guidance from supervisor. 2. Make use of my programming skills Always Self & As the Shall have updated and
3. Seek ways to improve work to fast track the generation of admin need enhanced my Knowledge
methods. student reports . arises in IT to automate the
production of student
reports.

D. Job Knowledge 1. Direct and Coordinate college
registration events.
2. Collaborate with
Administrators, Academic
Deans, faculty
members,Accounting Dept.,
and Admissions, to facilitate
and improve services to
students.
3. Skilled in the use of computers
for administrative tasks
(including familiarity with
Review and reflect over the school’s
policies and VMG and the rules in the
Office of the registrar’s office.
o During business transaction within
school and outside school I can work
with diverse constituencies,
individually and as a group.
Inputs and producing outputs using
New Technology.
Semestral Self o 85-95% shall have
developed my ability to
communicate effectively,
both orally (in one-on-one
and group settings) and in
writing.
95-100% shall have an
During output in a short period of
office hours

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 Time Resources
Areas Objectives Activities Success Indicator
Frame Human Time
Microsoft Office Programs, time. It becomes our work
Internet applications, and fast , easy and accurate.
work-flow processes).

4. Cooperation / Customer To be courteous and work well with 1. Be cordial when dealing with Always Self & Reduced to at least none
Service customers and co-worker. customers’ requests. customers or 0% raising voice to
customers.
providing front-line customer service
information in the Office of the Registrar 99% stream lining and
and ensures professional and responsive improving how I
customer relations for students, staff, communicate effectively to
parents,
our clients.

5. Resource Management To be able to identify and implement
actions to ensure that resources used
are lesser than the budget.
Do the 3 R’s, Reduce, Reuse, Recycle. Always Self Save up to 4 reams of bond
papers (both short & long)
or at most 33% from
budget of 12 reams per
annum; save 2 bottles of
black ink and 1 bottle of
colored in per year.

III. Supervision and

Leadership 1. Enforces regulations on Meeting with my colleagues in the May 2018 Registrar 6:30 am 95% of the regulations and
enrollment, students Registrar’s Office to discuss the to To procedures shall have
credentials for purposes of the updates from CHED, requirements, June 2019 Registrar’s 3:00 pm successfuly implemented
registration to ensure that all regulations and procedures for Records In- during enrollment and
procedures and required enrollment and student records as a Charge registration.
documents prescribed by whole.
CHED are being successfully
followed.
2. Provide leadership and
oversight in support of
enhanced services offered by
the Office of the Registrar.

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Prepared and submitted by: Approved:

REBECCA P. CAPONONG, MA DR.PACIENCIA M. MALAZARTE

Registrar School President

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