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Consultancy Services for TPQQM for rural water supply piped project
The experts at Feedback have gone through the TOR and the clarifications provided during the Pre -
Bid meeting and issuance of corrigendum through Mails. Based on the above an Approach and
Methodology has been devised and is organized in to the following paragraphs.
1 Understanding of the Assignment.
2 Approach and methodology.
3 Team Deployment
4 Work Plan and Time Schedule. – enclosed as annexure 1
Feedback Infrastructure Pvt. Ltd. (FIPL) is a multidisciplinary consultancy firm with a successful
track record of completing various infrastructure projects within scheduled time, with Quality and
quantity monitoring has envisaged a keen interest to take up this project.
The above mentioned objectives are fulfilled by TPQQM consultant by carrying out role in five
steps from complete chain of works of rural water supply project works.
TPQQM agency shall establish the review mechanism for quality and quantity check
through for all the works proposed to be implemented through contractor can be a
combination of the following based on applicability for various villages:
The TPQQM agency shall be responsible for Project Management & Construction
Supervision and responsibility shall include
1. To help and guide the corporation for initiating action to ensure that site is handed
over to the contractor under guidance and control of corporation. – TPPQM
agency shall develop the protocol for documentation purpose in order to
have smooth and transparent handover and takeover of the site which will
be signed between the corporation and contractor.
ii. Reviewing alignment plan and profile for the project component based on
drawing and designed prepared by contractor before actual start of work on
site by the contractor. – site engineer of the TPQQM agency will check &
verify the alignment plan at site physically for the levels and its
suitability
1. Administer the civil contracts, approve materials, issue variation orders if any with
due approval of Corporation to the contractors and ensure that the quality of the
works is in accordance with contractual specifications.- TPQQM agency shall
develop the checklist for the actual material receipt at site against the order
quantity as well check the material for quality in the lab.
3. Recommend the contractor work program and source of material for approval.
6. Check and approve all drawings/ working drawings (including structural drawing)
necessary for construction in specified time frame.
7. a) The TPQQM agency will be responsible for taking measurements of work done
and levels and record the same in measurement book. The corporation engineer
will have right to cross check and verify the measurement taken by TPQQM
agency. It would mandatory for TPQQM agency that if measurements are wrong,
get it corrected as required.
b) if it is further found out such mistake are repeatedly done by the TPQQM
agency’s engineer, it would be mandatory for TPQQM agnecy to initiate action
against concerned engineer and remove engineer from service depending upon
gravity of the mistake. Corporation will also have right to act against the TPQQM
agency / Engineer as feel appropriate.
9. Scrutinizing and recommending the request for advances if any as per tender
conditions by contractors to corporation.
11. Inspecting the works on completion before taking over and indicate to the
corporation any leftover work. In addition, ensure that defects if any be rectified
prior to taking and ensure defects liability maintenance manual.
12. Staffing Pattern : TPQQM agency has mentioned the team deployment at site
in the next chapter.
14. TPQQM agency should give Weekly progress report of each work site
stating work done, daily labour force employed and machinery available on
the day effectively all details can be seen through FIPL in-house developed
software on real time basis.
15. TPQQM agency should give power point presentation, field note and all
necessary data and hard copy/ soft copy as required during the visit or meeting of
VIP’s / Senior Official & even all meetings of the Government. No extra charges
will be paid for that.
16. Responsibility towards quality and quantity of work will solely rest with
TPQQM agency. All bills, checklists, measurements should be signed and
Stamped by FIPL’s Engineer. Corporation engineer will coordinate all
issues related to front- availability, land availability, utility shifting, and
other statutory duties as prescribed etc which consultant can’t address.
17. TPQQM will maintain reports, files etc. separately site wise and contractor wise.
18. All documents related to quality control and all registers of quality control tests
shall be maintained & updated from time to time by the quality control
engineer of the TPQQM and submit to APDWSC too on quarterly basis.
19. To ensure that contractor has established well equipped field lab for testing of
materials. In addition to this TPQQM agency shall to maintain his own site lab
for cross verification as mandated to him.
20. Advice Corporation on all matters related to the execution of the works, including
processing of contractor claims if any
23. For any legal complications, the bidder should assist to prepare a relevant
document and attending with corporation staff if required.
24. The TPQQM will scrutinize and recommend interim (RA) and final payments
of the Contractors to Corporation for payment.
25. Interim (RA) / monthly payments shall be based on interim payment certificates
processed by the consultant following claims filed by the contractor (s). In
processing contractor’s payments, the TPQQM agency shall evolve a suitable
system of checking measurements to the satisfaction of the corporation.
Whenever measurements are to be made, FIPL’s Engineer will inform the
corporation engineer also for cross verification /Checking.
26. The TPQQM agency shall ensure that contractor submits monthly bills. The bill
submitted by FIPL to the corporation should be in electronic format/ as required
by corporation.
27. Duties and Responsibilities of the FIPL’s representative and his staff.
FIPL’s representative and his staff shall operate under the overall control of the
shall carry out such duties and exercise authority as may at any time be
delegated by the Engineer. Any delegation or revocation shall be in writing and
shall not take effect until a copy thereof has been delivered /approved by the
corporation.
ii. To inspect the performance of the works with regard to workmanship and
compliance with the specifications and to order, to supervise or perform test
on materials and or work and to approve or disapprove the contractor’s plant
and equipment.
iii. To order, if required the uncovering of completed work and/or the removal and
substitution of improper materials and/or work in consultation with the
Authority,
iv. To check and approve working drawings to actual levels taken by the
contractor and to issue them progressively according to the contractor’s work
programme.
vi. To examine and attend the measurement of any work which is about to be
covered or put out of view before permanent work is placed thereon and/or
examine and attend the measurement of the completed works in the
prescribed form.
vii. To Check the contractor’s bills along with, invoices, and as regards
arithmetical error the compliance with the contract and if required to make
corrections thereof.
viii. To supervise the contractor’s work in all matters concerning quality, safety,
and care of the work and issue inspection report.
ix. The maintenance of day by day project diary which shall record all events
pertaining to the administration of the contract requests forms and orders
given to the contractor, and any other information which may at a later date,
be of assistance in resolving queries which may arise concerning execution of
works.
x. To verify and get corrected the as-built drawing supplied by the Contractor.
xi. To carry out such duties under the terms of the contract as may be directed
by the Engineer.
xii. To attend site from time to time during inspections of corporation officers and
give compliance of remarks raised by them.
xiii. To conduct testing of all required materials as per norms and frequency and
to keep the updated record/maintain the updated register of the same.
Quality - The most crucial item on time-cost optimization, requires constant monitoring on
Quality of materials
Construction technology
Adequacy, appropriateness and upkeep of equipment
Efficiency and adequacy of operators and supervisors
Eagle eye surveillance on quality assurance
Recording and documentation of quality control test results
A. Construction Stage: During execution of this stage TPQQM has to provide below
mentioned seven reports for each project
Inspection of Works
a. P.H. Work
i. Laying of rising main and distribution system
ii. Fixing & fitting of all types of Valves
iii. House and Stand post connection
iv. Inlet and outlet pipe line for OHT/UGR/OGR
v. Infiltration Gallery
b. Civil Works
i. Construction of pump house and boundary wall
ii. Construction of OHT/ UGR/ OGR
iii. All valve chambers
iv. Intake well/ Percolation well
v. Construction of Standalone system
vi. Construction of Stand post
vii. Construction of WTP
c. Mechanical/Electrical Works
i. Internal wiring for pump house
ii. Electrical installation for pump & motor
iii. Installation of Mechanical Equipment
d. Hydraulic Works
i. Installation of pump & motor
ii. Connection of outlet pipe of pump to rising main
iii. All components of water treatment plant
Inspection of Materials
i. Pump & Motor, Starters, Transformers, Capacitors.
ii. All types of valves (such as sluice valve, NR valve, Gate valves, FWV etc.)
iii. All types of fittings for HDPE, DI, CI, GI pipes etc.
iv. PVC tanks
v. All types of cocks (PVC/CI/Brass
vi. Electrical fittings, panel board, cables, switch gears etc.
vii. Chlorination equipment
viii. All materials of WTP
Develop the standard Checklist for Quality Control by Third party Quality & Quantity
Monitoring (TPQQM) Consultancy for Piped Water Supply projects under APDWSC QUALITY
CONTROL MEASURES
Certain site conditions or for any other reason, certain special tests on materials and/or works
may have to be conducted. The same shall be discussed with RWS & S and a formal note
shall be generated highlighting the requirement and description of such test, testing
procedure and its cost reasonableness. Upon receipt of approval from RWS & S, instructions
shall be given to the contractor for carrying out such test.
If our TL has been notified of an impending claim, he will record particulars of labour and plant
materials employed and of any other circumstances that may be relevant.
7.2 Check Contractor’s Accounts/Invoices/Claims
7.3 Settlement of Final Bills & Accounts
7.4 Update Cost Estimates
10.1 Inspect, Supervise Remedial Works & prepare the inspection reports
Our representative will monitor the condition of the completed works at least twice before the
final Defect Liability Inspection in order to observe any defects in workmanship or materials.
These inspections will occur at approximately the fourth and eighth month during the Defect
Liability Period. In addition to programmed inspections, additional inspections will be performed
if significant problems are reported to us.
After complete understanding on the scope of work for the Kurnool District to be executed in
period of 2 years having total expenditure of Rs 1000 Cr which is spread of 54 Mandals
and to meet the Objectives of APDWSC department.
We have estimated the manpower deployment for TPQQM assignment considering the
Schedules & reports to be complied as mentioned in the RFP document.
Considering the above, for we have proposed the following team Deployment is as under:
Team Leader -1
Deputy Project
Deputy Team Leader-
Manager (QC and
2 Site Engineer- 75
QA) - 1