Questions Regarding general Groupings

1). what groups of Trip Provision Variants exist?

Trip expense accounting method
Different tax-free reimbursement amounts within Enterprises.

2).Is there different Statutory M/A (meals & accommodations) Reimbursement Groups?
Via the statutory reimbursement group for meals/accommodations indicator,
reimbursement rates for meals/accommodations can be reproduced for groups of
employees (e.g. classification of employees according to wage groups).

3).Is there Enterprise-Specific M/A (MEALS & ACCOMMODATIONS) Reimbursement

Groups
Via the enterprise-specific reimbursement group for meals/ accommodations indicator,
the statutory reimbursement groups for meals/accommodations can be further
distinguished.
4) .Define Employee Grouping for Travel Expense Types
An employee grouping for trip expense type is a classification of employees for whom
the same trip expense types are valid.
5). Define Employee Grouping for Travel Management
Via the employee grouping for Travel Management, you can reproduce an enterprise-
specific classification of employees in the system.
The employee grouping for Travel Management can be used for the authorization check
as a query in the decision trees of the features and for subsequent statistics.
Questions Regarding Travel Costs groupings
1).Define Vehicle Types
Trip costs accounting offers the option to differentiate reimbursement rates for travel
costs according to vehicle types (for example, bicycle, motorcycle, car).
The vehicle type used on a business trip is entered with the trip facts. Accounting only
accesses reimbursement rates assigned this parameter.
VTypes car, Private Car, Motorcycle, company car (Gasoline Engine), Diesel engine
2).Define Vehicle Classes
Via Vehicle class, you can reproduce enterprise-specific reimbursement rates for travel
costs for vehicle classes. For each employee, the vehicle class can be stored in the
infotype Travel Privileges (0017).
In this IMG activity, you define, depending on trip provision variant, the permitted entry
values for the vehicle class and store a corresponding long name.
The vehicle class is defined using a three-place alphanumeric key.

Up to 80 cc capacity, 81 to 350 cc capacity over 600 cc capacity

Questions regarding Trip data

1) Define Trip Areas locally within Ethiopia. How many trip regions are there?
For trips within Ethiopia (Local trips), the below trip regions have been defined as
having different provisions for travelers.
 Example:

Example S Trip Country Trip Region Key Definition

ET
Questions Ethiopia 0001 Addis Abeba
Regarding general
ET Ethiopia 0002 Afar
Groupings
ET Ethiopia 0003 Amara

ET 1.What Ethiopia 0004 Benshangul-Gumu

groups of Trip
ET Ethiopia 0005 Dire Dawa
Provision Variants
exist?
ET Ethiopia 0006 Gambela

ET Trip Ethiopia 0007 Harer

expense
ET
accounting method Ethiopia 0008 Oromiya

ET Different Ethiopia 0009 Sumale[Somali]

tax-free
ET
reimbursement Ethiopia 0010 Tigray
amounts
ET within Ethiopia 0011 YeDebub(SNNP)
Enterprises.

2.Is there
different Statutory
M/A
Reimbursement
Groups ?
Via the
statutory
reimbursement
group for
meals/accommodat
ions indicator,
reimbursement
rates for
meals/accommodat
ions can be
reproduced for
groups of
employees (e.g.
classification of
employees
according to wage
groups).
 2) Define Statutory Trip Types
Via statutory trip type, trip costs accounting offers the option to differentiate
employees' trips according to statutory/pay scale rules.

Trip provision variant Name Trip Types

99
Questions Regarding EEU-Travel-Management Off-site work
99
general Groupings EEU-Travel-Management Transfer
99 EEU-Travel-Management Daily Return
99 EEU-Travel-Management External Stay
99 1.What groups of EEU-Travel-Management Business Trip
Trip Provision Variants
exist?
3) Define Enterprise-Specific Trip Types
Trip expense
Trip costs
accounting accounting makes it possible, via enterprise-specific trip types, to
method
classify employees' trips according to enterprise-specific provisions (e.g. trips
Different
between tax-free
plants, private stops, etc.).
reimbursement amounts
Trip type
within Enterprises. Description All expenses of trip types will post to
All trips GL
1 Education Travel XXXXX
2 Staff Training X
XXXYY
2.Is there different
3 Miscellaneous - Travel XXXZZ
Statutory M/A
Reimbursement Groups ?
4) Define Trip Activity Types
Trip costs
Via accounting
the statutoryoffers the option to record employees' trips under different trip
activity types (for
reimbursement example,
group for seminar, course, customer visit, presentation, etc.).
meals/accommodations
This is used to differentiate employees‟ business reasons for going on a trip.
indicator, reimbursement
rates for
meals/accommodations
Trip activity type code Description
can be reproduced for
1 Education
groups of employees (e.g.
2 classification of Correspondence fee
3 employees accordingSeminarto
4 wage groups). Training
5 Symposium
6 Workshop
7 Conference
8 Membership fee
3.Is there
9 Medical fee
Enterprise-Specific M/A
10 Reimbursement Groups Factory acceptance test

Via the enterprise-

specific reimbursement
group for meals/
accommodationsindicator,
the statutory
reimbursement groups for
meals/accommodations
can be further
Questions regarding Travel Expense Types
Travel Expense Types
Expenses incurred on business trips are recorded in Travel Management in dialog via
trip expense types. A distinction is made between individual receipts (such as hotel bills,
gasoline receipts) and trip expenses that are accounted by per diem/flat rate (such as
meals and accommodations per diems, travel costs, advances).
In this section, you define trip expense types for individual receipts and per diems/flat
rates depending on the trip provision variant.

1) What are the Travel Expense Types in EEU?

Expense Expense type
Expense type text
type Permissibility
TAXI Taxi/Cabs All Employees
VISA Visa Fees All Employees
TVAC Travel Vaccinations All Employees
PERD Per diem All Employees
Communication
COMM (phone calls) All Employees
TAXI Taxi/Cabs All Employees
INSU Insurance All Employees
MEDI Medical Charges All Employees
EXBA Excess Baggage Charges All Employees
OTHR Others All Employees

Question regarding Trip Reimbursement Amounts

Enterprise-specific reimbursement amounts for travel costs, accommodations,
meals, and per-diem deduction.
Reimbursement amounts Travel costs
 1. Is Reimbursement amounts for travel costs based on flat rates or based on
accumulated kilometers
2. Is reimbursement is based on flat rates , was the flat rates based on:
 Vehicle types, vehicle class
 Reimbursement group for travel costs
 Based on miles/ kilometers limit
 Enterprise specific trip type
 Statutory trip type
 Trip activity type
 Trip Area

Reimbursement amounts for accommodations

1. What are per Diem for accommodations based on the combinations of the
following groups

 Trip country
 Trip region
 Trip statutory types
 Trip type enterprise specific groups
 Statutory M/A Reimbursement Groups
 Enterprise-Specific M/A Reimbursement Groups
 Currency
 Tax-Free Amount
 Reimbursement Amount

Reimbursement amounts for Meals

1. What are per diems for meals based of the following combinations of groups and
differentiations? What are the maximum amounts per Hours or Days?

 Trip country
 Trip region
 Trip statutory types
 Trip type enterprise specific groups
 Statutory M/A Reimbursement Groups
 Enterprise-Specific M/A Reimbursement Groups
 Number of days
 Number of Hours
 Currency
 Tax-Free Amount
 Reimbursement Amount
2. Is there Deduction for Expenses occurred due to trip activities by the company
towards the employees such as :
 Deduction from the per diem for meals due to a gratuitous meal
 Deduction of cost of living savings from a meals receipt
 Deduction of breakfasts included in the hotel receipt

3. These deductions are differentiated via the following control parameters:

 Deduction Type
 Indicator for domestic or international trip
 Trip type
 Trip activity type
 Reimbursement group M/A - statutory
 Reimbursement group M/A - enterprise-specific