SAP User Manual –– ITI

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Create Vendor Master Data

1. In SAP System you can create Vendor master data for your Vendor to keep up his
information and maintain your obligations to him.
 SAP Easy Access  Accounting  Accounts payables Master Records  Create
 FK01
2. Choose Vendor Account Group and the vendor name and the Company code in which the
Vendor account will be created

3. Fill in Vendor data like his name, address, telephone number, terms of payment and AR
Reconciliation account “160000”

Mohamed Talaat – SAP Financial User Manual – www.eitschool.com

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 SAP User Manual –– ITI
SAPFIFIConfiguration EITIntake
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Make Vendor Invoice

1. Using FI module instead of using MM module you can create Vendor invoice for business
transactions like selling to customer.
 Accounting  Financial Accounting  Accounts payables  Document Entry 
Invoice
 FB60
2. Fill in Vendor Invoice data
a. Vendor Account “1000000001”
b. Document Type “Vendor Invoice”
c. Amount “5,000”
d. Line Item Account “476000 - Debit” Office Supplies, Amount “5,000”

3. Press Save to post the document

Mohamed Talaat – SAP Financial User Manual – www.eitschool.com

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 SAP User Manual –– ITI
SAPFIFIConfiguration EITIntake
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Make Vendor Credit Memo

1. In SAP You can create credit memo to reduce Vendor invoice or Vendor account.
 Accounting  Financial Accounting  Accounts paybles  Document Entry  Credit
Memo
 FB65
2. Fill in Customer Invoice data
a. Vendor Account “1000000010”
b. Document Type “Vendor Invoice”
c. Amount “1,000”
d. Line Item Account “792000 - Debit” Office Supplies, Amount “1,000”

3. Press Save to post the document

Mohamed Talaat – SAP Financial User Manual – www.eitschool.com

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 SAP User Manual –– ITI
SAPFIFIConfiguration EITIntake
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Clear invoice with Credit Memo

1. After creating the credit memo we need to reduce the invoice with the credit memo
 Accounting  Financial Accounting  Accounts Payables  Account  Clear
 F-44
2. Enter the desired Vendor Account and the company code
3. Choose Normal OI to proceed Normal open items only
4. Choose Process Item

5. Select the invoice and the offsetting credit memo, Check that the Not Assigned amount is
equal Zero.

Mohamed Talaat – SAP Financial User Manual – www.eitschool.com

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 SAP User Manual –– ITI
SAPFIFIConfiguration EITIntake
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Check Vendor Account Balance

1. After performing Vendor transactions we need to check the Vendor balance two show the
open items and his balance
 Accounting  Financial Accounting  Accounts Payables  Account  Display
Balances
 FK10N
2. Enter the customer account number, Company Code and the Fiscal year
a. Customer Account 1100000001
b. Company Code  MTAC
c. Fiscal year  2010

3. In this screen you will find the balance of the customer is 5,000

Mohamed Talaat – SAP Financial User Manual – www.eitschool.com

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 SAP User Manual –– ITI
SAPFIFIConfiguration EITIntake
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Outgoing Payment
1. After receiving the invoice from the vendor, we have to pay the invoice.
 Accounting  Financial Accounting  Accounts Payable  Document Entry 
Outgoing Payment  Post
 F-53
2. Fill in the payment data
a. Bank Account
b. Customer Account
c. The Amount that the customer wants to pay “1000”
3. Choose Process Open Item

4. Choose standard Payment and Check that the Not Assigned amount equal Zero

5. Press Save to post the Document

Mohamed Talaat – SAP Financial User Manual – www.eitschool.com

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